Microsoft PowerPoint XP (2002)

Beginner/Intermediate

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Table of Contents I. POWERPOINT ENVIRONMENT ........................................................................................................ 1

OPENING POWERPOINT: ............................................................................................................................. 1 II. CREATE NEW PRESENTATIONS .................................................................................................... 2

TO START A NEW, BLANK PRESENTATION FROM THE TITLE SLIDE: ........................................................... 2 SLIDE TEXT LAYOUTS: ............................................................................................................................... 2 TO ADD A NEW SLIDE: ............................................................................................................................... 3 SAVING A PRESENTATION:.......................................................................................................................... 3 CLOSING A PRESENTATION:........................................................................................................................ 3 CREATING A NEW PRESENTATION FROM WITHIN POWERPOINT: ................................................................ 3 TO START A NEW PRESENTATION FROM MENU BAR: ................................................................................... 4 EDITING SLIDES:......................................................................................................................................... 4 CHANGING VIEWS: ..................................................................................................................................... 4 OUTLINE PANE IN NORMAL VIEW: ............................................................................................................. 5 MOVING BETWEEN SLIDES: ........................................................................................................................ 5 SLIDE SORTER VIEW: ................................................................................................................................. 6 SLIDE SHOW VIEW: .................................................................................................................................... 7 TO MOVE FORWARD FROM SLIDE TO SLIDE, YOU CAN:................................................................................ 7 TO MOVE BACKWARD FROM SLIDE TO SLIDE, YOU CAN: ............................................................................. 7 TO JUMP TO A SPECIFIC SLIDE: .................................................................................................................... 7 NEW PRESENTATION USING THE AUTO CONTEXT WIZARD:........................................................................ 7

III. DRAWING OBJECTS AND THE DRAWING TOOLBAR ............................................................ 8 DRAWING TOOLBAR:.................................................................................................................................. 8 MOVING OBJECTS: ..................................................................................................................................... 8 SIZING OBJECTS: ........................................................................................................................................ 8 TO DELETE AN OBJECT:............................................................................................................................... 9 DUPLICATING AN OBJECT:.......................................................................................................................... 9 AUTOSHAPES: ............................................................................................................................................ 9 ADDING TEXT: ........................................................................................................................................... 9 TO WRAP TEXT INSIDE OF AN OBJECT: ...................................................................................................... 10 TO ADJUST THE SIZE OF AN OBJECT AROUND INCLUDED TEXT: ................................................................. 10 ENHANCING A DRAWN OBJECT: ................................................................................................................ 10

IV. CLIPART AND WORDART: ........................................................................................................... 10

V. DESIGN TEMPLATES AND COLOR SCHEMES.......................................................................... 11 TO ADD OR CHANGE A DESIGN TEMPLATES:.............................................................................................. 11 TO CHANGE THE SLIDE MASTER OF A TEMPLATE: .................................................................................... 12 TO QUICKLY MOVE BETWEEN SLIDE MASTER VIEW AND SLIDE VIEW: ..................................................... 12 TRANSITIONS AND ANIMATION: ............................................................................................................... 12 TO ADD BASIC ANIMATION EFFECTS: ........................................................................................................ 13 TO ADD A FOOTER TO THE TEMPLATE:...................................................................................................... 14

VI. RUNNING AND PRINTING PRESENTATIONS........................................................................... 14 TO START THE SLIDE SHOW....................................................................................................................... 14 HIDING SLIDES: ........................................................................................................................................ 14 DISPLAYING THE PEN:............................................................................................................................... 15 PRINTING:................................................................................................................................................. 16

This handout is designed to be used in conjunction with attendance in the training classes provided to the FAU community by ITSS, Enterprise Computing Services.

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I. PowerPoint environment PowerPoint is a program that allows you to create slide presentations which can be used to present information via a computer or printed to use as overhead transparencies, 35 mm slides, outlines, handouts and/or speaker notes.

Opening PowerPoint: When you first open PowerPoint XP, you start off with an initial blank slide called the Title Slide. The Title Slide contains placeholders where you can input the data you wish to include on your first slide. You can choose to start a brand new presentation via four different methods or you can open an already existing

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presentation.

You can create a new blank presentation. You can create a new presentation from a Template. You can create a new presentation by using a Wizard. You can create a new presentation based off of a presentation you have already

created.

Run slide show:

1. Click slide show menu 2. Choose view show or F5 3. Arrow or mouse click to advance to next slide and esc button to end show

Slide Views and Task panes:

1. You can view in a number of ways, the outline view, slide sorter and slide view 2. Choose from design templates, new presentations and layout in the TASK PANE on the

right side of the PPT window II. Create New Presentations To start a New, Blank Presentation from the Title Slide:

1. Open PowerPoint. 2. Click the “click to add title” placeholder. 3. Add desired Title. 4. Click the “click to add subtitle” placeholder, if you wish to

include sub-title. 5. Add desired Subtitle.

Slide Text Layouts:

Slide Layouts (or AutoLayouts) are already designed layouts for how data will appear on a slide and can be accessed from the Slide Layout Task Pane that will appear on the far right side of screen. Slide Layouts make it easy to input data by simply clicking on the proper placeholder in the Slide Layout design and typing in the correct data.

When you first open PowerPoint you are automatically given the Title Slide Slide Layout to use, however you can change that slide’s Slide Layout or when you add an additional slide you can pick which Slide Layout you wish to use.

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1. Right click on the Slide. 2. Choose Slide Layout from Short Cut menu. 3. Click the desired Slide Layout from Task pane on right side of screen.

To Add a New Slide:

1. Click on New Slide button from Formatting Toolbar. 2. Choose the desired AutoLayout. 3. Fill in the slide as desired.

Saving a Presentation: Once you’ve started a new presentation, you need to save that presentation on a regular basis. When you first save the presentation you need to choose a folder location that will hold the file and a name for the presentation file.

1. Choose File, Save As from Menu bar. 2. Move to the folder that is going to hold the file from the Save In: text box. 3. Name the file in the File Name: text box. 4. Click Save button.

Closing a Presentation: Once you’ve finished a presentation or finished working on it for the moment, you can close it without closing PowerPoint. PowerPoint will allow you to have multiple presentations open at the same time, which you can easily switch back and forth between. Once you’ve closed a presentation, you will either see whatever other presentation that is still open or you will see a gray screen – indicating that PowerPoint is still open, but there are not any open presentations.

1. Choose File, Close from Menu bar (or click the 2nd X in the upper, right corner of window).

Make sure you are choosing the X that closes the presentation and not the X that closes PowerPoint or the Common Tasks pane. Creating a New Presentation from within PowerPoint: With PowerPoint still open, you can start a new presentation at any time. You can start a new presentation by choosing the File, New option from Menu bar or clicking the New button on Standard Toolbar. Choosing the File, New menu option will display the New Presentation Task pane on right side of screen which will allow you to pick how you would like to start the new presentation. By clicking the New button on Standard toolbar, PowerPoint will start a new blank presentation with the Title Slide Slide Layout automatically for you.

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To start a new presentation from Menu bar:

1. Choose File, New from Menu bar. 2. Choose how you wish to start the new presentation from the New Presentation Task

pane on right side of screen. Depending on which option you choose from the Task pane, will dictate how you start working on your new presentation. Editing Slides: You can change the look of the text in any slide by formatting. Formatting means, “to change the look of.” By changing the attributes of the slide you can make it look very different from its original state.

1. Select what you want to affect. 2. Choose the desired formatting feature (i.e. bold, underline, italics, font face, font size,

color, etc.) from either Formatting toolbar of by choosing Format from Menu bar. Once you’ve put together a set of formats that you like, you may want to apply that same set to another section of text. To copy all the formats you must use the Format Painter button from the Standard Toolbar. Changing Views: Within PowerPoint, you can look at your slides in 3 different ways or views.

1. Normal View (outline or slide view) 2. Slide Sorter View 3. Slide Show View

Normal View – lets you work with one slide at a time. You can see a combination of Slide View, Outline View and a Notes section on the same screen. You can add clipart, graphs, charts, text and wordart to the slide within this view. This is the default view. Slide Sorter View – gives you thumbnails of all the slides in full color. Lets you organize the slide presentation by moving, copying, importing or deleting slides. You can also add transition elements to the slides from here. Use the mouse to drag slides around to rearrange order. Right click to delete or add new slides. Slide Show View – allows you run your slides as a full presentation. All the slides are displayed full screen with all added animations, transitions and sound.

To change Views:

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On the bottom left corner of the screen you will see the View buttons. Pointing to the buttons will display a screen tip that will tell which buttons are which. Simply click on the desired view button to move to that view. You can also change views by choosing View from the Menu bar. Outline Pane in Normal View: The Outline pane allows you to work with the text of your entire presentation in an outline format. You can create, edit and delete slides from this view. You can even create your entire presentation from this view. You can also view your presentation by individual thumbnail slides by clicking on the Slide Tab in the Outline Pane. Information on the Outline Tab of the Outline Pane is arranged in levels. Each level is indented slightly further than the last from the left margin. The title appears as the first, left most level in the outline.

To add a new slide in Outline View:

1. Click at the end of the slide icon that you wish to add a new slide after. 2. Press Enter key (or click New Slide button on Formatting Toolbar). 3. You can change Slide Layouts for the new slide from the Slide Layout Task pane, if

you wish. Moving between Slides: Once you’ve added a number of slides, you may wish to move back and forth between the slides for additional editing. From within Normal view, you can move from slide to slide in many different ways. You can use the thumbnails on the Slide Outline pane on left side of screen, you can use the scrollbar, you can use the Next/Previous slide buttons and you can use keyboard commands.

1. Choose Next Slide or Previous Slide buttons on Scroll bar OR 2. Use Page Down or Page Up buttons on keyboard OR 3. Click and hold on scroll box in scroll bar and drag to proper slide OR 4. Use Scroll bar up and down arrows OR 5. Click on thumbnail of slide from the Slide Outline pane on left side of screen.

Depending on what View you are in, will also dictate what other slide movement options are available.

To move slides using Up & Down buttons on Outlining toolbar:

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1. Place cursor in the paragraph you want to move. 2. Click on the Move Up or Move Down buttons in the Outlining Toolbar. To move slides by dragging them Up & Down:

1. Point to the bullet next to the text that you want to move. 2. Press and hold mouse button. 3. Drag to new location. 4. Release mouse.

Dragging will move a bullet and any sub-bullets (sub-levels) beneath it. When using the Move Up and Move Down buttons, that will only move the individual paragraphs, unless you first select everything you want to move, then use the buttons. Slide Sorter View: The Slide Sorter view will display slides as thumbnails in the order they appear in the presentation. You can easily rearrange, copy, import and delete slides from this view. This view is also great for adding transition effects to each slide or the whole presentation.

1. Click and hold on thumbnail of slide you wish to move.

2. Drag until dark, vertical line appears in the area to which you want to move the slide.

3. Release mouse.

To copy slides:

1. Select the slide you wish to copy. 2. Choose Edit, Copy from Menu bar. 3. Click on the slide you wish the pasted slide to follow. 4. Choose Edit, Paste from Menu bar.

To delete slides:

1. Select the slide you wish to delete. (to

select multiple slides, hold CTRL key down while clicking on desired slides).

2. Press Delete key on keyboard.

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Slide Show View: This view is used to see what the presentation would look like if it were truly being projected on the big screen. This view includes all color, graphics, animation and sound that have been added to the presentation. There are many way to progress through the presentation when in Slide Show view. You can move forward and backward slide by slide, or jump to a specific slide. You can also stop a presentation at any time by pressing the Escape key on keyboard. To move forward from slide to slide, you can: Click left mouse. Press N (for next) on keyboard. Press Page Down key on keyboard. Press Enter key. Press Down Arrow key on keyboard. Click right mouse button, choose Next. To move backward from slide to slide, you can: Press P (for Previous) on keyboard. Press Page Up key on keyboard. Press Up Arrow key on keyboard. Press Backspace key on keyboard. Click right mouse button, choose Previous. To jump to a specific slide:

1. Click right mouse button, choose Go. 2. Choose either Slide Navigator or By Title

New presentation using the Auto Context Wizard:

AutoContext Wizard helps to give your presentation a professional and standard layout. It may also give you ideas for your topics and order the key points to address.

To start a new presentation using the wizard: 1. File menu: click new… 2. In the task pane of right side click New presentation with AutoContext Wizard 3. choose a “type” of presentation, follow the screens, hit the NEXT button and then

FINISH

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III. Drawing Objects and the Drawing Toolbar Drawing Toolbar:

You can draw your own objects in PowerPoint, such as circles, squares, etc. You also have ease of control over changing the shapes of these drawn objects and you can also add text to the drawn objects. You can also duplicate, delete, move, copy, color, cut and paste drawn objects. The Drawing toolbar normally located at the bottom of the screen includes tools to help you draw and manipulate drawn objects easily. To draw a rectangle, square or circle:

1. Select the drawing tools you would like to use from the Drawing Toolbar. 2. Place the pointer where you want to start to draw. 3. Click and drag the mouse pointer until the object is the right shape and size. 4. Release mouse button.

Note: if you hold the Shift key down when drawing, this will constrain an object. It makes it easy to draw a perfect circle instead of an oval, for example. When drawing an enclosed object, the object will automatically fill with whatever default color has been set up. You can change the color an object easily. Moving Objects: Note: very important to remember when moving filled objects – click and hold right in the middle of the object and drag to new location. When moving non-filled objects, you can only move them by clicking and dragging on the edge of the object.

To move an object:

1. Click and hold on object you wish to move. 2. Drag to new location. 3. Release mouse.

Sizing Objects: All drawn objects can be sized after drawing. You may draw a shape that is too small or too large. Instead of deleting and redrawing, you can simply change the size of the object.

1. Click object to select it. 2. Click and hold on one of the sizing handles.

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3. Drag in or out to enlarge or reduce the size of the object.

Note: By holding the Shift key down when resizing, you can keep the same height-to-width ratio.

To delete an object:

1. Click on the object to select it. 2. Press Delete on keyboard.

Duplicating an Object: Once you’ve drawn an object you may find that you need another object that is exactly the same shape, size, etc. The chances that you will be able to drawn another object with the exact dimensions and formatting of the first are low. However, you can easily get a duplicate or copy of the original by simply duplicating it. Duplicating and copying are essentially the same steps; however the act of “duplicating” is typically quicker than copying and pasting.

1. Select the object. 2. Choose Edit, Duplicate from Menu bar (or Control + D). 3. Move the duplicate object to new location, if desired.

AutoShapes: Besides being able to draw squares, circles and lines, you also have access to over 150 different specific shapes in PowerPoint.

To draw an AutoShape:

1. Click on AutoShapes button from Drawing Toolbar. 2. Choose a sub-menu choice and shape. 3. Press and hold mouse button on the slide and drag crosshair to create AutoShape. 4. Release mouse button. To edit an AutoShape:

1. Select the object. 2. Choose the Draw button from the Drawing Toolbar. 3. Choose a sub-menu choice and shape.

Adding Text: You can add text to any enclosed object by simply selecting the object and starting to type. The text is attached to the object and when the object is moved, the text will move with the object. However, when resizing the object, the text will not automatically resize with the object.

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1. Click the object to select it. 2. Type the desired text. 3. Click away from object when done. Text also does not “wrap” when it comes to the edge of an enclosed drawn object. The text will extend outside the borders of the object. To fix this, you can choose options that will wrap the text or adjust the object size around the text. To wrap text inside of an object: 1. Select the object. 2. Choose Format, AutoShape from Menu bar. 3. Choose Text Box tab. 4. Check Word Wrap Text in AutoShape. 5. Choose OK. The text will automatically wrap within the object. To adjust the size of an object around included text: 1. Select the object. 2. Choose Format, AutoShape from Menu bar. 3. Choose Text Box tab. 4. Check Resize AutoShape to Fit Text. 5. Click OK. This is adjusting the size of the object so that it neatly fits around the text. To make the object larger, you will have to manually size the object by using the sizing handles. Enhancing a drawn object: 1. Select the object. 2. Click on desired font color, line color, shadow, 3-D, etc. buttons from Drawing Toolbar. IV. ClipArt and WordArt: Clip Art are graphic files that come with the Microsoft Office Suite of programs. Word Art is a program that allows you to create unique looking words.

To insert WordArt:

1. Click on Insert WordArt button on Drawing Toolbar. 2. Select a style. 3. Click OK. 4. Type the text you want to apply the Word Art to.

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5. Click OK to view the text. 6. Select any wanted text effects from the Word Art Toolbar.

To insert Clip Art:

1. Choose Insert Clip Art button from Standard Toolbar (or choose Insert, Picture from Menu bar).

2. Select a clip art category. 3. Click on the clip-art image you want to insert. 4. Choose Insert.

V. Design Templates and Color Schemes When you start to establish slides you can choose a Design Template to use. You can also change the template you’ve chosen later on if you don’t like it. To add or change a design templates:

1. Click on the Apply Design button on Toolbar (or click on the right side Task Pane and choose slide design from the top down-arrow).

2. Scroll through list of available templates and choose the template desired.

3. click on the template to apply the design to all slides. To apply design to one particular slide: click the arr4. esign template. You’ll see a menu with 3 options: choose “Apply to Selected Slides

ow on the right side of the d.”

Slide Masters:

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PowerPoint has three masters: the Slide master, the Handout master, and the Notes master. The

ides. It contains formatted placeholders for the title and xt, as well as background items. If you change the text formatting in Slide Master, then the text

hen you apply a template to a presentation, you apply a set of masters that control the

To change the Slide Master of a template:

ee masters: the Slide master, the Handout master, and the Notes master. The

ides. It contains formatted placeholders for the title and xt, as well as background items. If you change the text formatting in Slide Master, then the text

hen you apply a template to a presentation, you apply a set of masters that control the

To change the Slide Master of a template:

masters control the format, design and text that appear on the slides. The Slide Master controls the format of sl

masters control the format, design and text that appear on the slides. The Slide Master controls the format of slteteformatting for all the slides are affected. formatting for all the slides are affected. WWpresentation’s look and format. presentation’s look and format.

1. Choose View, Master from Menu bar. 2. Choose Slide Master. 3. individual placeholders to your satisfaction.

ttonEdit the

4. Click on the Close Master View bu of the Slide Master toolbar (or click on Normal View).

To c and Slide view:

5. Notice the change to the template.

qui kly move between Slide Master view

1. Hold the Shift key down on your keyboard. 2. Point to the Normal view button. 3. Notice the screen tip says “Slide Master”.

Click t4. o go into Slide Master view. 5. Once in Slide Master view, simply click on Normal view button to return to Normal

view. Transitions and Animation: For each slide in your presentation you can add transitions that happen as you move from one slide

the next. You can also add animation effects to different components of your slide in order to

ou can add transitions from Slide View by choosing Slide Show from Menu bar and choosing the item it’s easier to add the effects from Slide Sorter view.

e transition to. oose: slide transition… Or: Slide Transition

todraw attention to certain features of the slides, to emphasize a point or simply for effect. Y

you want to apply, but

To add transitions:

1. Move to slide sorter view. 2. Select the slide you want to add th3. Click on the Slide Show menu item and chbutton from the Slide Sorter Toolbar.

6. Decide how you wish the slide to transition.

4. Choose the effect you want from the list. 5. Select a speed for the transition.

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7. To see the transition work, click Play at bottom of the Slide Transition Task pane. In PowerPoint XP, the act of adding Animation effects has been incredibly enhanced. In oPowerPoint versions, you basically could add one (1) animation effect to each placeholder or

lder

object on a slide. In PowerPoint XP, you can add multiple animation effects to the same tional options on how and when those animations will run.

To a ba

placeholder/object and also control addi

dd sic animation effects:

2. Slide Show, Custom Animation from the Menu bar. the Custom Animation task pane on right side of

6. l options for this effect. ect to this placeholder/object, click Add

. Choose Emphasis from the list.

ntinue to add additional emphasis effects or an exit effect. Once finished creating the nimation timeline, you can click the Play button at bottom of task pane to view final animation

Set Timing

1. ide transitions – choose the time you want in between each slide. Under “advance slide” click either mouse click or automatically after

ds/minutes. Rehear T

1. the menu “slide show” click on “rehearse timings” h

slide. end of the presentation you will be asked to save the time, choose yes or no.

Spe

1. 2. tline or slides view – under the main slide window, click to add

3. Or, you can add notes from the menu bar – click View, Notes Page and a large image of

Allo otes during the slide show:

1. During your slide show, click on the arrow box (lower left corner)

1. Select the placeholder/object that you wish to animate. Choose

3. Click the Add Effect button fromscreen.

4. Choose Entrance from the list. 5. Choose the desired animation effect from sub-list.

Choose any additiona7. If you wish to add another animation eff

Effect button again. 89. Repeat steps 5 & 6 above.

You can coasequence.

s: In the task pane under sl

____secon

se imings: Under

2. it will begin the slide show from slide #1, go through your speech, advancing to eac

3. At the

aker Notes: You can add notes in normal view or notes view. At the bottom of either ounotes in the bottom frame. You will be the only one who can view the notes. You can print them or hide them.

the page will appear. Add your notes at the bottom.

w the audience to view the N

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2. Choose speaker notes To add a Footer to the template:

1. Choose View, Header/Footer from Menu bar. 2. Type the text that you want to include as the header in the footer text box. 3. Click on Apply to All to apply the footer to all of the slides in the presentation.

To change some features of the footer:

1. Choose View, Master, Slide Master from Menu bar. older.

3. Format as desired. 4. Close

2. Click in the footer placeh

the Slide Master.

can choose to start your slide show on any slide. Normally, you start our slide show on the first slide, but there may be times where you will want to start on another

To s

VI. Running and Printing Presentations With PowerPoint XP youyslide than the first one.

tart the slide show

1. In Normal or Slide Sorter view, click on the slide you want to start the slide show from. 2. Click on the Slide Show button (or choose View, Slide Show from Menu bar).

At any time within a slide show, you can right click on a slide and choose Go, Slide Navigator togo to any slide within

the slide show. This is helpful if you need to go back to a previous slide.

ou can also go back to a previous slide by right clicking on a slide and choosing previous from

very quick way to going backwards in your presentation is to simply press the Backspace key on is will take you backwards one slide at a time.

Ythe Short Cut menu. Ayour keyboard. Th Hiding Slides: Sometimes you may decide not show all of the slides in a presentation, but don’t want to delete the

ides because you may use them later. You can simply hide the slides from view in the Slide Show

T T

sl presentation.

o hide slides: o unhide slides: Move to Slide Sorter view. Click on the slide you want to hide. Select the slide. Click on the hide button again.

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Click on the hide button from the Slide Sorter toolbar.

Displaying the pen: Within a slide show you may want to emphasize certain information on the slide. PowerPoint lets you u ill allow you to draw on the slide. Once you’ve moved past the slide

ou’ve drawn on the drawing disappears.

T

. Choose Pen

se a pen feature that wy

o display the pen:

1. Start the slide show. 2. Right click on the slide that you want to use the pen on. 3 .

change to a pen. 5. Click and drag around the area you want to emphasize.

To

the slide show.

4. The mouse pointer will

change the pen color: 1. Right click on any slide in2. Choose Pointer Options. 3. Choose Pen Color 4. or. . Start drawing with the new color.

To

. Right click on the slide.

Choose the desired col5

erase pen drawings: 12. Choose Screen from Short Cut Menu. 3. Choose Erase Pen.

ou can also quickly erase pen drawings by pressing “E” (for erase) on keyboard.

get your udiences attention to focus on you or some other part of your presentation.

ou can also easily black/white out the screen if you want to d

slide.

. Choose Screen

Y Blacking Out the Screen: There may be times you will need to black or white out the presentation temporarily toa

Y raw on a black canvas.

You can black out the screen quickly by pressing“B” on keyb

oard.

Press “W” will white out the screen.

To black out the screen temporarily:

1. You can right click on the2 from Short Cut menu. 1. Choose black screen.

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2. The screen will go black.

To unblack screen:

1. Repeat the above procedure.

Printing: You have many options for printing your slides. You can print just slides, or notes pages, handout

rints in color, however this may not be the best choice if you just want to rint Note pages, for example. You may want to tell PowerPoint to just print in black and white to

save r pri color ink, and it will take less time to print if you print lack

pages, outlines. You can export the slides to 35 mm slides or to Microsoft Word. You can print all of the slides in a presentation or you can specify a range of slides to print. By default, PowerPoint pp

you nt cartridge from wasting unneededin b and white.

1. Choose File, Print from Menu bar. . Select the type of printout you want from the Print What2 drop-down list.

of slides to print in the Print Range3. Select the number box. . Click OK4 .

Do the same thing as if you were printing regular slides, but replace the paper in the printer with clear acetate sheets (you can find these in most office supply stores). The slides will print

n the transparency sheets instead of the paper.

Printing Transparencies:

o To create 35mm slides:

1. Open the presentation you want to print. 2. Choose File, Print from Menu bar. 3. Check Print to File in the upper right corner of the Print dialog box. 4. Choose the correct name of the printer (this is very important). 5. Click on OK. 6. Choose a directory or drive to save the file to.

When creating 35 mm slides, you must know exactly what printer will be printing the file. To actually create the slides you’ll probably send the file to a service bureau that handles this. You can find them in the yellow pages. If you don’t know what printer the service bureau will use, call them up and ask them.