microsoft office 2010 is the newest version of microsoft office, offering features that provide...
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Office 2010 and Windows 7: Essential Concepts and Skills 1
• Microsoft Office 2010 is the newest version of Microsoft Office, offering features that provide users with better functionality and easier ways to work with the various files they create– Microsoft Word 2010– Microsoft PowerPoint 2010– Microsoft Excel 2010– Microsoft Access 2010– Microsoft Outlook 2010
Introduction to Microsoft Office 2010
Office 2010 and Windows 7: Essential Concepts and Skills 2
– Microsoft Publisher 2010– Microsoft OneNote 2010– Microsoft InfoPath 2010– Microsoft SharePoint Workspace 2010– Microsoft Communicator– Microsoft Web Apps
Introduction to Microsoft Office 2010
Office 2010 and Windows 7: Essential Concepts and Skills 3
• Click the Start button on the Windows 7 taskbar to display the Start menu
• Click All Programs at the bottom of the left pane on the Start menu to display the All Programs list
• If the program you wish to start is located in a folder, click or scroll to and then click the folder in the All Programs list to display a list of the folder’s contents
• Click, or scroll to and then click, the program name in the list to start the selected program
Starting a Program Using the Start Menu
Office 2010 and Windows 7: Essential Concepts and Skills 4
Starting a Program Using the Start Menu
Office 2010 and Windows 7: Essential Concepts and Skills 5
• Click the Maximize button next to the Close button on the window’s title bar to maximize the window
Maximizing a Window
Office 2010 and Windows 7: Essential Concepts and Skills 6
The Word Document Window, Ribbon, and Elements Common to Office Programs
Office 2010 and Windows 7: Essential Concepts and Skills 7
• Click a tab on the Ribbon to display it
Displaying a Different Tab on the Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills 8
• Click the Minimize the Ribbon button on the Ribbon to minimize the Ribbon
• Click Home on the Ribbon to display the Home tab• Click Home on the Ribbon to hide the groups
again• Click the Expand the Ribbon button on the Ribbon
to restore the Ribbon
Minimizing, Displaying, and Restoring the Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills 9
Minimizing, Displaying, and Restoring the Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills 10
• Right-click the Quick Access Toolbar to display a shortcut menu that presents a list of commands related to the Quick Access Toolbar
• Click Show Quick Access Toolbar Below the Ribbon on the shortcut menu to display the Quick Access Toolbar below the Ribbon
• Right-click the Quick Access Toolbar to display a shortcut menu
• Click Show Quick Access Toolbar Above the Ribbon on the shortcut menu to return the Quick Access Toolbar to its original position
Displaying and Using a Shortcut Menu
Office 2010 and Windows 7: Essential Concepts and Skills 11
Displaying and Using a Shortcut Menu
Office 2010 and Windows 7: Essential Concepts and Skills 12
• Click the Customize Quick Access Toolbar button to display the Customize Quick Access Toolbar menu
• Click the command you wish to add to the Quick Access Toolbar
Customizing the Quick Access Toolbar
Office 2010 and Windows 7: Essential Concepts and Skills 13
• With a blank document open in Microsoft Word, type the text you wish to add
• Press the ENTER key to move the insertion point to the beginning of the next line
Entering Text in a Document
Office 2010 and Windows 7: Essential Concepts and Skills 14
• Open the H drive with your name• Click the New folder button on the toolbar to
display a new folder icon with the name, New folder, selected in a text box
• Type the desired folder name, and then press the ENTER key
Creating a Folder
Office 2010 and Windows 7: Essential Concepts and Skills 15
Creating a Folder
Office 2010 and Windows 7: Essential Concepts and Skills 16
• Double-click the desired folder to display its contents and display a black arrow to the left of the folder icon
• Double-click the folder identifying your class to collapse the folder
Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder
Office 2010 and Windows 7: Essential Concepts and Skills 17
Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder
Office 2010 and Windows 7: Essential Concepts and Skills 18
• Point to the program button on the taskbar to see a live preview of the window
• Click the program button or the live preview to make the program associated with the program button the active window
Switching from One Program to Another
Office 2010 and Windows 7: Essential Concepts and Skills 19
• Click the Save button on the Quick Access Toolbar to display the Save As dialog box
• Type the file name in the File name text box. Do not press the ENTER key after typing the file name
• If the navigation pane is not displayed in the dialog box, click the Browse Folders button to expand the dialog box
• Scroll to display the location to which you wish to save the file• Expand drives and folders as necessary to locate the desired
save location, and then double-click the folder in which you wish to save the file
• Click the Save button
Saving a File in a Folder
Office 2010 and Windows 7: Essential Concepts and Skills 20
Saving a File in a Folder
Office 2010 and Windows 7: Essential Concepts and Skills 21
• Click the Minimize button on the program’s title bar to minimize the window
• If necessary, click the program button on the taskbar to restore the minimized window
Minimizing and Restoring a Window
Office 2010 and Windows 7: Essential Concepts and Skills 22
• Right-click an empty area on the Windows 7 desktop to display a shortcut menu that displays a list of commands related to the desktop
• Click Screen resolution on the shortcut menu to open the Screen Resolution window
• Click the Resolution button in the Screen Resolution window to display the resolution slider
• If necessary, drag the resolution slider to the desired screen resolution• Click an empty area of the Screen Resolution window to close the
resolution slider• Click the OK button to change the screen resolution• Click the Keep changes button to accept the new resolution
Changing the Screen Resolution
Office 2010 and Windows 7: Essential Concepts and Skills 23
Changing the Screen Resolution
Office 2010 and Windows 7: Essential Concepts and Skills 24
• Click the Close button on the right side of the program’s title bar
• If necessary, save changes to the document
Quitting an Office Program with One Document Open
Office 2010 and Windows 7: Essential Concepts and Skills 25
• Click the Start button on the Windows 7 taskbar to display the Start menu
• Type the program name as the search text in the ‘Search programs and files’ text box
• Click the desired program name in the search results to start the program
Starting a Program Using the Search Box
Office 2010 and Windows 7: Essential Concepts and Skills 26
Starting a Program Using the Search Box
Office 2010 and Windows 7: Essential Concepts and Skills 27
• Click File on the Ribbon to open the Backstage view
• Click the New tab in the Backstage view to display the New gallery
• Click the Create button in the New gallery to create a new Office document
Creating a New Office Document from the Backstage View
Office 2010 and Windows 7: Essential Concepts and Skills 28
Creating a New Office Document from the Backstage View
Office 2010 and Windows 7: Essential Concepts and Skills 29
• Click File on the Ribbon to open the Backstage view
• Click Close in the Backstage view to close the open file without quitting the active program
Closing an Office File Using the Backstage View
Office 2010 and Windows 7: Essential Concepts and Skills 30
• Click File on the Ribbon to open the Backstage view
• Click the Recent tab in the Backstage view to display the Recent gallery
• Click the desired file name in the Recent gallery to open the file
Opening a Recent Office File Using the Backstage View
Office 2010 and Windows 7: Essential Concepts and Skills 31
Opening a Recent Office File Using the Backstage View
Office 2010 and Windows 7: Essential Concepts and Skills 32
• In Windows Explorer, display the folder in which you want to create the new Office document
• Right-click an open area in the right pane of the folder window to display a shortcut menu
• Point to new on the shortcut menu to display the New submenu
• Click the document type you wish to create on the New submenu
• Type the desired file name in the text box, and then press the ENTER key
Creating a New Blank Office Document from Windows Explorer
Office 2010 and Windows 7: Essential Concepts and Skills 33
Creating a New Blank Office Document from Windows Explorer
Office 2010 and Windows 7: Essential Concepts and Skills 34
• Display the folder window containing the file you wish to open
• Right-click the file icon or file name to display a shortcut menu
• Click Open on the shortcut menu to open the selected file in the program used to create the file
Starting a Program from Windows Explorer and Opening a File
Office 2010 and Windows 7: Essential Concepts and Skills 35
• Click the Save button on the Quick Access Toolbar to overwrite the previously saved file
Saving an Existing Office Document with the Same File Name
Office 2010 and Windows 7: Essential Concepts and Skills 36
• Click File on the Ribbon to open the Backstage view
• Click Open in the Backstage view to display the Open dialog box
• Navigate to the location of the file to be opened• Click the file to be opened to select the file• Click the Open button to open the selected file
and display the opened file in the current program window
Opening an Existing Office File
Office 2010 and Windows 7: Essential Concepts and Skills 37
Opening an Existing Office File
Office 2010 and Windows 7: Essential Concepts and Skills 38
• Navigate to the location of the file to be renamed• Right-click the file to be renamed to display a
shortcut menu that presents a list of commands related to files
• Click Rename on the shortcut menu to place the current file name in a text box
• Type the new file name in the text box and then press the ENTER key
Renaming a File
Office 2010 and Windows 7: Essential Concepts and Skills 39
Renaming a File
Office 2010 and Windows 7: Essential Concepts and Skills 40
• Navigate to the location of the file to be moved• Display the folder in the navigation pane to which
you want to move the file• Drag the file from the right pane to the desired
folder in the navigation pane
Moving a File
Office 2010 and Windows 7: Essential Concepts and Skills 41
Moving a File
Office 2010 and Windows 7: Essential Concepts and Skills 42
• Navigate to the location of the file to be deleted• Right-click the file to be deleted to display a
shortcut menu• Click Delete on the shortcut menu to display the
Delete File dialog box• Click the Yes button to delete the selected file
Deleting a File
Office 2010 and Windows 7: Essential Concepts and Skills 43
Deleting a File
Office 2010 and Windows 7: Essential Concepts and Skills 44
• Click the Office program’s Help button near the upper-right corner of the program window to open the program’s Help window
Opening the Help Window in an Office Program
Office 2010 and Windows 7: Essential Concepts and Skills 45
• Drag the window title bar to the desired location
Moving a Window by Dragging
Office 2010 and Windows 7: Essential Concepts and Skills 46
• Point to the lower-right corner of the window until the mouse pointer changes to a two-headed arrow
• Drag the bottom border to display more of the active window
Resizing a Window by Dragging
Office 2010 and Windows 7: Essential Concepts and Skills 47
• Type the search text in the ‘Type words to search for’ text box at the top of the program’s Help window
• Click the Search button arrow to display the Search menu• Select the desired option on the Search menu, and then
click the Search button arrow again to close the Search menu
• Click the Search button to display the search results• Click the desired link to view the Help document• Click the Home button on the toolbar to clear the search
results and redisplay the Help home page
Obtaining Help Using the ‘Type words to search for’ Text Box
Office 2010 and Windows 7: Essential Concepts and Skills 48
Obtaining Help Using the ‘Type words to search for’ Text Box
Office 2010 and Windows 7: Essential Concepts and Skills 49
• Click the desired link on the Help home page to display the associated page
Obtaining Help Using the Help links
Office 2010 and Windows 7: Essential Concepts and Skills 50
• With the program’s Help window open, click the Home button on the toolbar to display the Help home page
• Click the Show Table of Contents button on the toolbar to display the Table of Contents pane on the left side of the Help window
• Click the desired link to view a list of Help subtopics• Click the desired subtopic to view the associated
article
Obtaining Help Using the Help Table of Contents
Office 2010 and Windows 7: Essential Concepts and Skills 51
Obtaining Help Using the Help Table of Contents
Office 2010 and Windows 7: Essential Concepts and Skills 52
• Click the Start button on the taskbar to display the Start menu
• Click Help and Support on the Start menu to open the Windows Help and Support window
• After reviewing the Windows Help and Support window, click the Close button to quit Windows Help and Support
Starting Windows Help and Support
Office 2010 and Windows 7: Essential Concepts and Skills 53
Starting Windows Help and Support
Office 2010 and Windows 7: Essential Concepts and Skills 54
• Perform basic mouse operations• Start a program
Chapter Summary
• Create folders• Save files• Change screen resolution• Manage files• Use Microsoft Windows Help
Chapter Complete
MicrosoftOffice 2010