microsoft office 2007- illustrated using advanced features
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Microsoft Office 2007- Illustrated
Using Advanced Features
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2Microsoft Office 2007-Illustrated
Objectives
• Use templates and add comments
• Send and review a presentation
• Use advanced slide show options
• Create a custom show
• Prepare a presentation for distribution
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3Microsoft Office 2007-Illustrated
Objectives
• Save a presentation for the Web
• Package a presentation
• Create a photo album
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4Microsoft Office 2007-Illustrated
Using Templates and Adding Comments• Two types of templates
• Installed with PowerPoint• Microsoft Office Online
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5Microsoft Office 2007-Illustrated
Using Templates and Adding Comments (cont.)• Using comments
• Add by clicking the New Comment button on the review tab
• Edit comment• Review comments• Show markup
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6Microsoft Office 2007-Illustrated
Using Templates and Adding Comments (cont.)
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7Microsoft Office 2007-Illustrated
Sending and Reviewing a Presentation• Use Microsoft Outlook to send a
presentation using e-mail• The PowerPoint presentation is
attached to the e-mail message• Open Outlook directly from PowerPoint• Reviewer can open the presentation,
make comments and return the presentation
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8Microsoft Office 2007-Illustrated
Sending a Presentation for Review (cont.)
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9Microsoft Office 2007-Illustrated
Using Advanced Slide Show Options
• With PowerPoint, you can create a slide show that runs automatically• A self running presentation on a stand-
alone computer is called a kiosk• Viewers can advance slides with an
action button or a hyperlink • Use a narration behind the presentation• Set automatic or manual slide timings
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10Microsoft Office 2007-Illustrated
Using Advanced Slide Show Options (cont.)
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11Microsoft Office 2007-Illustrated
Using Advanced Slide Show Options (cont.)
• Hiding a slide during a slide show• Hidden slides are not deleted from the
presentation• Right-click a slide thumbnail in Normal
view or Slide Sorter view, then click Hide Slide
• A gray box appears over slide number
Hide slide icon
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12Microsoft Office 2007-Illustrated
Using Advanced Slide Show Options (cont.)• Using Presenter View
• Special view that allows you to run a presentation in two monitors
• One monitor that you see on your computer
• Second monitor your audience sees
• Designed for easy navigation for the presenter
• Computer must have multiple monitor support
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13Microsoft Office 2007-Illustrated
Creating a Custom Show
• Create a custom show for different audiences• Choose which slides to show in a
custom slide show• A custom show is not saved as a
different file
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14Microsoft Office 2007-Illustrated
Creating a Custom Show (cont.)
Slides in the custom show
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15Microsoft Office 2007-Illustrated
Creating a Custom Show (cont.)
Custom show
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16Microsoft Office 2007-Illustrated
Creating a Custom Show (cont.)
• Using action buttons to hyperlink to a custom slide show• Use an action button to switch from the
“parent” show to the custom show• Draw an action button from the Shapes
gallery• Set the hyperlink in the Action Settings
dialog box
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17Microsoft Office 2007-Illustrated
Preparing a Presentation for Distribution
• Prepare a presentation for others• Set security password• Make sure the presentation is
backwards compatible• Some features (SmartArt) are not
compatible in earlier versions of PowerPoint
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18Microsoft Office 2007-Illustrated
Preparing a Presentation for Distribution (cont.)
Compatibility Checker
Encrypted password
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19Microsoft Office 2007-Illustrated
Preparing a Presentation for Distribution (cont.)
• Creating a strong password• Strongest password is a random
complex string of characters• Basic password rules
• Make password long; 8 or more characters• Use both uppercase and lowercase letters• Use words or phrases you remember• Keep passwords secret• Regularly change passwords
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20Microsoft Office 2007-Illustrated
Saving a Presentation for the Web
• Use PowerPoint to create a presentation for viewing on the Web• Save as an HTML file• Create a single file, which includes all
supporting files• Create a presentation as a Web page,
which creates a separate folder with all supporting files
• Publish to a Web server
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21Microsoft Office 2007-Illustrated
Publishing a Presentation for the Web (cont.)
Publish as Web Page dialog box
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22Microsoft Office 2007-Illustrated
Publishing a Presentation for the Web (cont.)
Slide titles appears as titles
Browser menu and toolbars
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23Microsoft Office 2007-Illustrated
Packaging a Presentation
• Use the Package for CD feature to transport everything you need to view a presentation on another computer• Compresses and packages all
necessary files• Use the PowerPoint Viewer if the
computer does not have PowerPoint installed
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24Microsoft Office 2007-Illustrated
Packaging a Presentation (cont.)
Runs Compatibility Checker
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25Microsoft Office 2007-Illustrated
Packaging a Presentation (cont.)
• Using the Microsoft PowerPoint Viewer• A program used to show a presentation
on a computer that doesn’t have PowerPoint installed
• Free program distributed by Microsoft• Open the PowerPoint Viewer, locate the
presentation you want to see, then run a slide show
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26Microsoft Office 2007-Illustrated
Creating a photo album
• A PowerPoint photo album is a specially designed presentation• Set up with specific formats• To create a photo album, click Insert on
the menu bar, point to Picture, then click New Photo Album
• Customize the layout of the photo album by adding title text to slides and applying frames
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27Microsoft Office 2007-Illustrated
Creating a photo album, (cont.)Picture in photo album
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28Microsoft Office 2007-Illustrated
Creating a photo album, (cont.)