MICROSOFT ACTIVE DIRECTORY & EXCHANGE CAMPUS MIGRATION OVERVIEW (2016)

Microsoft Active Directory Microsoft Exchange

A database that keeps track of all the user accounts and passwords in your organization. It allows you to store your user accounts and

passwords in one protected location, improving your organization's security.

Is a calendaring and mail server developed by Microsoft that

runs exclusively on the Microsoft Windows Server

product line.

Novell NetwareMS AD

Novell GroupWise MS Exchange

WHY ARE WE MIGRATING?

AD

More vendors write for

MS Ability to implement

MS Exchange

Ability to have

roaming profiles

Ability to implement Sharepoint

Better Support

End-point to end-point

solution

Novell is more rigid

and inflexible

END USER BENEFITS

AD & Exchange

Off campus access to

shares

Off campus access to

home directory

Direct Access: Secured off

campus access to network

Email will be more mobile-

friendly

Email archive via web client

Self Service Password

Reset

More flexibility in

System Management

More end point security

WHO DOES THIS PROJECT AFFECT?

Active Directory

& Exchange

Staff

Faculty

TIMELINE

Winter 2015 Project Initiated

March 2016 Project Kickoff

April 2016

May 2016

Computing Information Services

Consultants

CONTINUED TENTATIVE TIMELINE

May

Pilot 50 users migration to AD

June

Continue users/ workstation migration to AD

SeptemberJuly

Finalize AD migration: Cutover

End user training for Exchange continues

End user training for Exchange cutover MS Outlook client

End user training for Exchange web client

Dependency on item 1: Continue with migration for other users

Build out and configure Exchange environment

ACTIVE DIRECTORY

ACTIVE DIRECTORY : WHAT TO EXPECT

DURING MIGRATION

Step 1: Computer must be joined to the AD domain

Step 2: Local user profile must be joined to the AD

Technical Support staff will visit each user to join computer to the AD domain

User ID and password will remain the same

User will continue to login using Novell client until the cutover

NOTE: User must be present to successfully migrate local user profile to AD

ACTIVE DIRECTORY: WHAT TO EXPECT

CUTOVER Once all users/workstations are joined to AD domain, Novell client will disappear

Users will login to the network via the Windows login only Users ID and password will remain the same

All H:\drive and S:\drive letters will remain the same

ACTIVE DIRECTORY : WHAT SHOULD I DO TO PREPARE?

Cleanup desktop and any local files to minimize size of your local profile

Save all files on your H:\drive

Try to rename any network file names that are too long : MS has a limitation of 255 characters

MICROSOFT EXCHANGE

EXCHANGE : WHAT TO EXPECT

Current email ad dress will r emain the same: User@citytech.cuny.edu

Microsoft Outlook desktop client and Exchange w eb client will be used to access ne w email At Cutover, email will onl y be accessible via the w eb client until the Outlook desktop client is configur ed

Tentative September

mailto:User@citytech.cuny.edu

No cur rent Groupwise messages, calendar items, address books or contacts will be migrated o ver into the Exchange mailbox

Groupwise will be up f or 1 year: June 2017

Old Groupwise email will be accessible via https://email1.old.citytech.cuny.edu

Users will ha ve ability to f orward messages fr om Groupwise to Exchange

Groupwise Archive will also be accessible via Gr oupwise desktop client

EXCHANGE: WHAT TO EXPECT

http:https://email1.old.citytech.cuny.edu

EXCHANGE: KEEPING MY GROUPWISE EMAIL

Forward Groupwise messages that y ou want keep to Exchange

Users can expor t personal ad dress books and contacts and impor t into Exchange

Possible solution to cr eate PST files f or archives and liv e mailbox messages which can be impor ted/ read fr om Exchange client

Researching thir d par ty tools to man ually migrate some messages

QUESTIONS & ANSWERS

Prepared by Rita Uddin

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