miami-dade county public schoolsattendanceservices.dadeschools.net/pdfs18/ier_wkshp_18-19.pdf ·...
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MIAMI-DADE COUNTY PUBLIC SCHOOLS
Federal and State Compliance Office
Initial Entry Registration Workshop For
2018-2019 School Year
Yolanda BusquetCoordinator of Student Transfers
Federal and State Compliance Office
Foreign Records/Student Visas
Registration Workshop
The Foreign Records and Student Visas Departments assist with immediateinterpretation of foreign documents for recommended placements into our school system.
Foreign Records Grade Placement
➢ Foreign school records are used for recommended grade placementand verification of credits earned.
➢ Foreign school records are interpreted for new placement and toevaluate transcripts.
➢ Original records are required to grant credits. Submit a fullycompleted Foreign Records HEAT Cover Sheet (FM 6957) with thestudent’s records in PDF format.
➢ In the instances that student foreign records are not available at the time of registration, you may utilize the Temporary Student Placement Form (FM-6008). The student will be placed according to the Student Progression Plan guidelines.
Foreign School Records
➢If a Middle or Senior High school student registers after the firstgrading period has ended, the Foreign Records Department willmatch equivalent grades to the student’s current schedule.
➢Senior High School foreign grades will be converted into the M-DCPS grading scale. Preference is given first to seniors then tojuniors, and sophomore students.
➢Call the Foreign Records Department if a Grade Point Average is needed right away!
http://attendanceservices.dadeschools.net/frsvd.asp
Foreign School Records
When submitting a HEAT ticket to the Foreign Records Department
Submit HEAT Ticket to the Foreign Records Department
Assigned HEAT ticket number is NOT to be shared with parents.
Foreign Student Placement
HEAT Cover Sheet FM- 6957
Grades KG – 12, please complete the HEAT cover sheet (FM–6957) when requesting a grade placement, TRACE, or a change in CAS value for an out-of-state or out-of-county Algebra 1 EOC Exam.
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Fill in all required
parameters
Form 6008 Temporary Placement
CASE #1 ELEMENTARY SCHOOL
Jessica and her parents arrived from Venezuela on January 16th and
went to register at Sunshine Elementary School. The registrar
requested the school transcripts from her parents. The records state
that Jessica was currently enrolled in Kinder II in her country.
Should you register this student?
a) Yes, the student should be registered in Kindergarten.
b) No, the student should not be registered at all.
c) The student should be directed to a Pre-K Program or to return
when Spring Registration opens in April.
d) Verify the grade placement with the Foreign Records
Department.
CASE # 2 MIDDLE SCHOOL
Henry and his parents presented themselves at Island Middle School
on March 5th, 2017. The parents provided transcripts indicating that
Henry had completed his 6o año in December 2016 in Brazil.
What grade should Henry be registered in for the remaining months of the
school year?
a) Register in 6th grade and promote in May with the matching of grades.
b) Register in 7th grade and retain in May with no matching of grades.
c) Register in 7th grade and promote in May with no matching of grades.
d) Submit a HEAT Ticket to verify the grade placement with the Foreign
Records Department.
CASE # 3 SENIOR HIGH SCHOOL
On January 12th, 2018, while registering at Southern Senior High
School, Maria provided transcripts indicating completion of her 10th
year (Decimo Año) during December 2017 from Ecuador.
What grade level should Maria be registered in for the rest of the
2017-2018 school year?
a) Register in 11th grade with annual courses.
b) Register in 11th grade with semester courses.
c) Register in 10th grade.
d) Verify the grade placement with the Foreign Records
Department.
The only office with
United States
Homeland Security
clearance personnel to
provide or sign the
Form I-20 for students
with an F-1/ M-1
Student Visa. Direct
students to contact our
office.
Student Visas F-1 or M-1
Immigration Issues
Student immigration
flyers should be
posted or distributed
to guide parents for
school related
immigration issues.
➢Immigration documents must NOT be photocopied nor sent to thecourthouse.
➢ Use FM-6670 when documentation of student information issubmitted in the form of the following:
o Passport
o Parolee Card
o Certificate of Arrival (in United States)
o Immigration information
➢ FM-6670 needs to be sign by parent and school official and filedin student’s cumulative folder.
Foreign Student Immigration Documents
Adults with ORIGINAL foreign high school
diplomas/certificates who would like to:
➢ Attend Miami-Dade County Public Schools Vocational
Schools/Technical Colleges.
➢ Attend other educational institutions that request our
evaluations.
➢ Be employed at a public or private institution that
requests the verification of the employee’s foreign high
school diploma.
Adult Document Evaluation Services
Important Reminders
➢ Please submit a HEAT Ticket with student’s transcripts/records along
with the required completed Form 6957 in PDF format, to the Foreign
Records Department to provide you with recommended placement.
➢ Please remember to submit one HEAT Ticket per student.
Furthermore, please DO NOT fax any documents for recommended
placement.
➢ IMPORTANT: Under no circumstances, are you not to register a
student that you have not received a recommended placement from
the Foreign Records Department! Please use Form 6008 for temporary
placement.
Important Reminders
➢ Foreign school records/transcripts may not be available at the time of
student registration. You will need to complete the Temporary Student
Placement (FM-6008) and register the student according to the
stipulated Student Progression Plan age/grade level guidelines.
➢ Parents should not be provided with HEAT Tickets numbers to call us!
➢ Parents should not be sent to our office unless indicated by our
department. They will not be seen without an appointment!
➢ Please share this PowerPoint Presentation with all staff members that
assist you with registration.
Guardianship
Guardianship
Guardianship
20
We are an educational institution.
We educate ALL children
We are not family court.We do not get involved in
deciding guardianship.
Lawson E. Thomas Courthouse Center175 NW 1st Ave, Suite 2441
Miami, FL 33128(305) 349-7800
21
Activity
Go to
www.menti.com
and use the code 52 35 87
22
Family Court Self Help ProgramGuardianship Document
Notarized document or Power of Attorney Guardianship paperwork must be kept with the courthouse receipt in the student’s cum for parents living outside of Miami-Dade, Broward, Palm Beach or Monroe.
23
School Board Policy
24
Emergency Student Data Form FM-2733
25
Student Data Sheet (cont.)
Who can add/remove information from the Emergency Student Data Form?
“The Emergency Student Data Form governs early release/ withdraw of the student. The person who signs/verifies this
form is responsible for providing truthful and accurate information. If the student’s parents are divorced or
separated, the enrolling parent is responsible for providing information that is consistent with the most recent court
order governing such matters as divorce, separation or custody”.
School Board Policy 5230-Late Arrival and Early Dismissal
26
Parent/Guardian ScreenOnly Parents or Legal Guardian’s names should be on PF8
27
F RESTRICTED
M Add RESTRICTED next to the parent’s
G name only when legal documents are
presented and in the cum folder.
Florida Statutes 837.06
• Florida Statute 837.06 provides that whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his official duty shall be guilty of a misdemeanor of the second degree. Florida Statute 92.525 provides that whoever knowingly makes a false verified declaration is guilty of the crime of perjury, a felony of the third degree.
• FM-7444 - Statement of Bonafied Residence
• FM-4686 - Address Verification Agreement
28
Comprehensive Health ServicesImmunizations Requirements for 2018-2019
KG and 7th Grade Students
The Florida Department of Health in Miami-Dade County and M-DCPS
adheres to the Centers for Disease Control’s immunization schedule.
• Effective for the 2018-2019 school year
• ALL KG students must have the 2nd MMR vaccine
• ALL 7th grade students are required to have the Tdap booster
• ALL 10th grade students are required to have 2 Varicella vaccines
• Students displaced by Hurricane Harvey, Irma or Maria
• Families were granted a 30-day exemption for producing the required health records
• As of 1/19/2018 ALL students displaced by the hurricanes MUST have the proper health records including Florida Certificate of Immunization-DH 680
29
Free Immunization
• Parents/guardians of students in need of immunizations may call 786-845-0550 to access the Florida Department of Health in Miami-Dade County’s Special Immunization Program’s appointment line. ( Monday-Friday from 8:00am-3:30pm).
• Parents/guardians who need assistance in finding immunization resources may call The Children’s Trust helpline at 211.
30
Comprehensive Health ServicesContact
Ms. Brenda Wilder
Director of Comprehensive Health Services
(305) 805-4600
31
Military Family Coding
• Identify military children on Parent Information Screen (PF8) with “Y”.
- Title VIII and Impact Aid Federal Grant $$$
- Need Rank and Branch information
• Southern Command works with M-DCPS on:
- Transfers
- Extracurricular activities
- Family and transition support (IEP)
32
Military Liaison
Ms. Ileana Gonzalez-PosadaSchool Liaison Office
U. S. Army Child, Youth & School Services
(305) 437-2633
33
DCF Students
34
Dependency Student Enrollment Procedures
• A Student under DCF supervision MUST be enrolled regardless of missing information.
• Emergency Student Data Form MUST be completed only by names listed on form.
35
Dependency Student Enrollment Procedures Cont.
• Completed and signed Educational Review Form. (presented to receiving school’s registrar by guardian or case manager)
• Withdrawal code “W13” entered by JJSO
• Receiving school’s registrar submits a HEAT Ticket to the Federal and State Compliance Office in order to enroll the student.
• Receiving and Sending School Principals receive confirmation email.
36
Dependency Student Out of County/State/Private School Transfers
• JJSO withdraws and sends email to Principal.
• JJSO submits request to the Federal and State Compliance Office (FASCO).
• FASCO enters appropriate withdrawal code.
37
Dependency Student New This Year
• DCF Flagged students lists are available to Administrators and Student Services through portal reports.
• Students are being identified with the “Y” code at the time DCF petitions the court.
38
Dependency Student QUESTIONS
School Operations
Juvenile Justice Support Office
Ms. Vanessa Anderson,
Community Liaison Specialist
305- 679-2800
39
Project UP-STARTFM-7378
• Any student who has been displaced has 30 days to turn in immunization and birth records.
• Students should be immediately enrolled.
• Form should be included in Registration Packet.
• Immediate free lunch.
40
Project UP-STARTFM-7378
• If additional services are needed (ie. Transportation, uniforms, etc), need to submit additional forms (FM-7404 and FM-7405)
41
Project UP-START/DCF Student Report
42
• Go to Employee Portal
• Click on Reports on the very top
• Scroll down to Miscellaneous
• Click on Project UP-START Student Report
• Select School
• View Report
Project UP-START Student Report
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Project UP-START Contact
44
MAIN: (305) 995-7318
FAX: (305) 995-7337
http://studentservices.dadeschools.net/PROJECTUPSTART/
NEW Incoming Students
• Verify if students were previously enrolled in M-DCPS by doing last name scan on PF-2 to verify.
o Date of Birth
o Parent’s Name
o Place of Birth
o Immunization Dates
• Duplicate ID numbers will affect your FTE in 2018-2019 $$$$$.
45
What’s Your Name?
• Consider the spacing between both last names on the birth certificate to determine last name(s) at registration.
• Do NOT add hyphen if there is no hyphen.
• Do NOT add mother’s maiden name as middle name. 46
Yolie Del CarmenYolie Del Carmen
Pre-K Registration Procedures
• Lottery Date: February 23, 2018
• All VPK Programs (Fee-Supported, Title I, Pre-K SPED Inclusion and Head Start) must collect COEs for all four year olds.
• The Certificate of Eligibility (COE) is not required for participation in the lottery.
• Parents selected through the VPK lottery must submit original signed COE in order to complete registration.
Briefing ID# 22478
47
How to get Certificate of Eligibility (COE)
• Parents must obtain the COE by going online at www.vpkhelp.org. For further information call ELC at (305) 646-7220.
• COE number may contain 6 to 15 digits and letters.
• When entering the COE number into DSIS, enter it EXACTLY as it appears in Box#2 on the COE document. (ie. VPK762123-2018)
• Pay close attention to the letter “O” and the number zero “0”.
48
VPK Certificate of Eligibility
49
• Enter COE number on
PF 20 as it appears in
box #2 (letters and
numbers)
VPK Certificate of Eligibility
50
Procedures for Obtaining the COE
51
• If any student does not have a valid COE, enter MLC123for the COE number until the COE is obtained.
• If the parent has not been able to obtain the COE after they have applied, email Mr. Mike Conte at [email protected].
• Registered students without a COE number or incorrect Pre-K Program Code in DSIS will result in a loss of revenue to the District.
• For Program Codes Chart – email Chloe Morales at [email protected].
Early Childhood Programs
52
Earlychildhood.dadeschools.net
(305) 995-7632
Kindergarten and 1st Grade Entry
• F.S. 1003.21- A child must be 5 years old on or before September 1st.
• Birthday after September 1st :
➢ Born in FL- KG from private school: KG promotion from the private school, evaluation by your KG teacher, and then FM-6626 Promotion from Kindergarten to First Grade; send HEAT Ticket with birth certificate, Kg promotion and FM-6626 (signed by Region Superintendent) to your data specialist at FASCO for the movement in DSIS.
53
Kindergarten and 1st Grade Entry
Require Region Center Authorization for Promotion Form-Kindergarten to First Grade FM- 6626
• Birthday after September 1st :
➢ Born in another State: Follow that state’s entrance requirement; send HEAT Ticket, birth certificate, supporting school records and FM-6626 to your data specialist at FASCO.
➢ Born in a Foreign Country: (If unsure about grade placement, send HEAT Ticket with foreign school records for proper grade placement recommendation to Foreign Records). Follow the same steps as Born in another State.
Page 9 of the Student Progression Plan (SPP) 2017-2018-Promotion of students that have satisfactorily completed Kindergarten outside of M-DCPS to Grade 1
54
DEUSS Date
• Date Entered a USA School (DEUSS Date)
• Indicate the FIRST time the student stepped foot in a school in the United States.
• It does not matter if it is a public or private school.
• HEAT Tickets to FASCO are not required to request DEUSS when the field is blank. School-sites have access to the PF19 screen.
• HEAT Tickets to FASCO continue to be necessary to make DEUSS corrections.
55
Home Language Survey
• The HLS date is the date the parent signed and completed the form at the time of the initial registration.
• The DEUSS date is the first day the student attended school in the U.S.
• These dates do not need to match, and in many cases will not match.
56
Home Language Survey Cont.
57
“J” Screen InformationStudents Coming From Pre-K
Some incoming Kindergarten students are tested in Pre-K at the end of the school year in May.
o The following information is entered in May:➢ Assessment Date: _____________
➢ Aural/Oral/CELLA scores: _____________
➢ LEP (Y/N): _____________
➢ ESOL Level: ____________
o The following information is entered in August:➢ Entry Date: ____________
➢ Basis of Entry: __A ____
58
“J” Screen InformationStudents Coming From Pre-K Cont.
59
Department of Bilingual Education and World Languages
60
Rosa Ugalde
Executive Director, Title III Administrator
(305) 995-4196
Fax: (305) 523- 0525
Out of Area Transfers
• Transfers for the 2018-2019 School year will begin on Monday, April 16th, 2018.
• Controlled Open Enrollment (COE)- applies ONLY to those schools on the list (FM-7646).
• COE window - April 16th, 2018 through May 31st, 2018.
• Parent Choice Transfer-applies ONLY to those schools not on the list during the COE window (FM-3281).
• After the COE window, Parent Choice Transfers can continue to be processed.
61
Parent Choice Student Transfers
• Transfers will not be processed during State-mandated testing or FTE weeks.
• Complete FM-3281-Parent Choice Student Transfer Form at Home School.
• Please contact the assigned Region servicing the home school for their transfer procedures.
• Transfers may not be delayed if principal is not in the building. A designee must sign the transfer. Do not ask parent to return to the school for a signature.
• If student is a SPED student, form should be faxed to the home school’s assigned SPED Office for processing.
62
W22 Withdrawal Codes(Whereabouts Unknown)
• In cases of consecutive student non-attendance of 15 days or more, document the Student Case Management System in DSIS with Home Visits (H2) attempts and any additional documented evidence of attempts to reach the parent.
• If home is vacant or family has moved, submit a copy of the Request Withdrawal of Student W-22 Form (FM-7633) signed by Principal to FASCO via HEAT Ticket.
• FASCO will review and withdraw the student utilizing the W22-Whereabouts Unknown, if appropriate.
63
Withdrawal of Students (cont.)Information on PF-15 Screen needs to be completed with correct information before entering the withdrawal code.
64
W02 Withdrawal Codes
• Principals are required to review on a daily basis W02 Withdrawals.
• When the registering parent request a withdrawal from your school (with proper documentation), parent must sign withdrawal form printed from PF15 Screen and the student is withdrawn immediately.
• When a student withdraws to the receiving school, the student will show-up in the receiving school’s attendance roster the next day.
65
W02 Withdrawal Codes (cont.)
• If student was in attendance on that day, withdraw the next day.
• Do not wait until the receiving school calls to withdraw the student.
• It is the responsibility of both the sending and receiving school to make sure student is registered in school.
• Students under the age of 18, that are not registered in school will be reported to the Department of Education.
66
Withdrawal of Students
• Proper documentation is required for withdrawals and transfers. Check the Emergency Student Data Form.
• ONLY the parent who enrolls the student may withdraw or transfer the student.
• When students are withdrawn from school, please indicate the appropriate withdrawal code; document the whereabouts of students on the PF15 screen in DSIS.
• Use form FM-7281 when transferring students from traditional School to a Charter School.
• Appropriate documentation/documents must be maintained in the student’s cum supporting the withdrawal.
67
Withdrawal for Seniors
68
• As of November 9th, positive withdrawals for Seniors require a HEAT Ticket to FASCO (ie. W3A, W3B, and W04)
• Use Withdrawal Correction Form (FM-6837)
• Principal signature is required
• Copy of withdrawal screen PF-15 signed by parent/guardian
• PF-15 must have the information of the school they are withdrawing to
• Transcript request
• Acceptance letter from Private School
9th – 12th Verify Cohort for All Incoming Students
• Counselors and registrars must work together making sure the Cohort is correct upon registration.
• Verify the Cohort on the Miscellaneous Information Screen (PF20) or on the G.P.A. Screen.
• Reports that need to be reviewed by schools on CNTL-D to track seniors or codes affecting graduation rates:
- T0593J10 – Graduation Cohort
- T0593J15 – Withdrawal Codes for Cohort
69
Cohort Changes
• Cohort will NOT change regardless of graduating early.
• ESOL student Cohort changes impact graduation requirements.
• For Cohort changes send email to:
DO NOT SEND HEAT TICKET
• Include the reason for your request, student’s name, ID#, cohort changes from cohort XX to cohort YY.
70
Online Requirement and Waivers
71
See Weekly Briefing #17261 Online Waivers and Weekly Briefing #18966 ESE Waivers
Graduation Type Codes• #- 24 Credit Hold - will convert to W22 if student doesn’t
make up missing course(s) by following school year
• 9- WD1-For ESE Student deferring their Standard Diploma
• S -W07- Special Diploma-No longer valid after Cohort 13
• X (will then convert to Q)-WFT-Standard Diploma with Alternative Assessment (Pert for Algebra EOC. Reflects “W” on GPA Screen)
• X-W8A- Certificate of Completion (No FSA/No EOC)
• 3-WXL-18 Credit Standard Diploma
• 8- WRW-Standard Diploma with FSA/EOC waived
72
Graduation Code Override FormFM -6948
• WXL- 18 credit Standard Diploma- need to submit High School Acceleration Options Contract (FM-6911).
• It is the responsibility of the Counselor to verify proper graduation code.
• Graduation date – 15th of every month
• Make sure to check for the following before sending HEAT Ticket:
• Algebra I EOC or PERT score of 97+
• GPA Screen
• Student History
• All testing requirements have been met
• IF ESE student, attach ESE waivers
• Both Counselor and Principal’s signature are required
73
Online Courses
• If course is taken through:
• FL Virtual ##########FV
• Charter Virtual ##########CV
74
Final Rank/GPA
• Briefing ID# 22315
• The official Rank in Class –GPA MUST be requested by all senior high schools after the end of the first semester (January 19, 2018) and before 4:00 p.m. on Friday, February 9, 2018.
• Imperative that any corrections and all FLVS, Adult Ed., Dual Enrollment courses have been TRACE’d prior to February 9, 2018.
75
No Show Report/ DNEs
• Through Control-D after the first week of school.
• Due date to correct DNEs will be in October 2018.
• Update withdrawal screen (PF-15)
• Check off M-DCPS Staff Verified on PF-15
• Submit HEAT Ticket to FASCO with No Show report attached
• SENIORS only (Cohort 15)-Attach Transcript request
and/or acceptance letter
76
Attendance
• Attendance corrections must be done in a timely manner.
• The attendance upload will be processed at the following times:
Elementary Schools: 10:00 a.m.
K-8 Centers: 11:00 a.m.
Middle Schools: 11:00 a.m.
Senior High Schools: 12:00 p.m.
• If more than 3 pages of corrections are needed, make an appointment by e-mail with Ana Leon or Lisa Ocasio at FASCO.
77
Attendance Corrections
• If corrections are needed, submit Attendance Correction FM-5556.
• Scan FM-5556 signed by Principal and attach to HEAT Ticket.
Deadline to submit attendance corrections after the last day of the FTE survey week:
For Survey 3---- by February 28, 2018
Requesting corrections after FTE deadline requires form Attendance Correction Form (FM-5556)to be signed by Region Superintendent.
78
Attendance Tracking Report
• Briefing ID# 22335
• FTE Attendance Eligibility Window – January 26th
through February 9th, 2018.
• Print report for the 11 days of the FTE Eligibility Window.
• Report should be blank, confirming attendance reporting by all teachers.
79
Truancy Program Ages 6 to 17
• Schools should submit their Truancy Packets for students with 15 unexcused absences within a 90 calendar day.
• FM-6951- Truancy Intervention Program-Parent Letter
• FM-6007-Truancy Intervention Program Referral
• FM-6006- Consent for Mutual Exchange
80
Data Changes
• For name and date of birth changes, submit the old and new birth certificates, court documents, etc, to FASCO via HEAT Ticket along with the Change of Data Form (FM-0735) with the parent/guardian signature.
• Further documentation may be required by the FASCO Data Specialist.
81
FL Home Education
• Student needs to be withdrawn with a W24 before enrolling.
• Parent must submit a Notice of Intent (FM-4705) via e-mail to: [email protected] with the required documents.
• Student may register for up to 2 courses in any traditional school (FTE).
• Student may return to a traditional school from Home Education at any time up to the first day of the 2nd semester of the senior year.
82
FL Home Education (cont.)
• Students entering M-DCPS from the FL Home Education Program shall be placed at the appropriate sequential course level.
Ms. Fawne Ryan
(305) 883-5310
Please DO NOT send Student’s cum to Home Education
83
FL Home Education (cont.)
• Do not withdraw students with a W3A code to Full Time Virtual unless parent presents an acceptance letter from FL Virtual.
84
Cumulative Folders
• May be sent to the warehouse for storage after 2 years of being inactive.
Mr. Marlon ValerianoRecords & Form Management
(305) [email protected]
• Please remove copies of Social Security Cards • Do not file Immigration papers in Cums
85
Procedures for Retention and Transfer of Cumulative Folders
• Refer to Briefing #19154
• List of Student Records to be filed
• List of Student Records Not to be filed
• Folders should not be forwarded to another school until a request has been received.
• If a reply from the sending school has not been received within 10 school days from the time requested, a call to the school registrar should be initiated.
• If there is no response from the sending school, a school site administrator should be asked to communicate with the sending school’s administrator.
86
Procedures for the Retention and Transfer of Cumulative Folders Cont.
• Only when all efforts have been made to determine location of cumulative folder, can a duplicate record be created. New folder should be labeled DUPLICATE.
• If at a later date the original folder is located, records should be merged into the original folder.
• Record of Access Card (FM-0298) must be maintained by the school indicating all parties having requested or obtaining access to folder.
87
Registration Induction Academy
• For New Registrars
• Tentative – February 20th and 21st
• Tentative Location – ITS
• Ambassadors
88
Who to Contact at FASCOJennifer Andreu – Administrative Director
Ms. Lianne Batlle-Baez Ms. Yolanda (Yolie) Busquet Ms. Karen Graham-Sewing
Student Funding Specialist Coordinator of Student Transfers Student Funding Specialist__________________________________________________________________________________________________
FTE Support Team
Ms. Dulce [email protected]
Elizabeth [email protected]
Ms. Tessie Mackey [email protected]
Ms. Wanda [email protected]
Ms. Rosa [email protected]
Ms. Lili Quesada [email protected]
Foreign Records Team
Ms. Maria Elena [email protected]
Mr. Michael Perez [email protected]
Mr. Orlando [email protected]
89
Data Input Team
Ms. Angela [email protected]
Ms. Ana R. [email protected]
Ms. Celestine Johnson [email protected]
Ms. Lisa [email protected]
Ms. Clara O’ReillyCO’[email protected]
Home Education Program
Ms. Fawne [email protected]
Student AttendanceMs. Ana Leon
(305) 883-5323(
EXCEPTIONAL STUDENT EDUCATION
REGISTRATION PROCEDURES WORKSHOPS FOR THE
2018=2019 SCHOOL YEAR
Shannon Gottardi, Executive Director
Mary A. Paz, Executive Director
ESE TOPICS
• FTE SURVEY
• ESE ERROR REPORTS
• GRADUATION CODES &
ASSESSMENT INFORMATION
• ESE RESOURCES
• CUMMALATIVE FOLDERS
ESE ERROR REPORTS
2017 – 2018 FTE SURVEY DATES
FTE Survey 3▪ January 27
✓ First Day of FTE Attendance Eligibility
▪ February 6 – February 10
✓ Survey Week
▪ February 10
✓ Last Update – ITS Processes Final FTE Reports
▪ February 13 – February 22
✓ DECO Corrections
ESE SERVICES - ISIS PF17
ERROR CODE 19 for SWD
▪ No contact hours on PF4 and no “Y” on PF17
✓ Student will receive basic funding
▪ Review student’s schedule and IEP
✓ Student is receiving consultation/collaboration in the
general education setting but service is not
documented on the IEP
▪ Conduct an IEP meeting to document services
▪ The “Y” will now roll over to PF17
✓ Student is receiving special education in an ESE class
▪ Elementary - Revise ESAP program number
▪ Secondary - Hard-code course(s) 200
ERROR CODE 19 for GIFTED
▪ Student with no course hours – fund to basic unless
consultative
✓ Student is not receiving courses in a gifted class
➢ Verify parent waived services in the EP
➢ Verify “N” (not placed) status in ISIS PF17
➢ Conduct an EP meeting to document waived
services
✓ Student is receiving course(s) in a gifted class
➢ Conduct an EP meeting to add services
➢ Schedule student for classes in ISIS PF1
✓ Gifted students will maintain a primary exceptionality (L)
in DSIS regardless of placement status
FTE SURVEY 3DECO ESE RECORD
FTE SURVEYDECO ESE RECORD
PF 15 – REVISE OR UPDATE A RECORD
PF 16 – ADD A RECORD
GRADUATION TYPE
CODES & ASSESSMENT
INFORMATION
GRADUATION TYPE CODES
EOC & ONLINE COURSE WAVIER
FLORIDA STANDARD ASSESSMENT (FSA) WAVIER
ESE REPORTS
FSA WAIVERS
FLORIDA STANDARD ALTERNATE ASSESSMENT
CUMMALATIVE FOLDERS3518
ESE REPORTS &
RESOURCES
CTRL-D REPORTS
• Need access to WRPT
• Pros/Cons to this type of report.
PRODUCT - T0510P72-01
EMPLOYEE PORTAL RESOURCES
FILE DOWNLOAD MANAGER (FDM)
• Excellent resource for ESE
chairpersons and program
specialists for generating custom
reports of students with disabilities
• REQUIRES AAAA-RACF
authorization
• WFDM (WEB FILE DWNLD
MGR)
• If principal needs access to WFDM
submit Heat Ticket.
• Can then provide access to
others.
FDM – ESE FIELDS
• Consent Date
• Consult/Collab Flag
• Dismissal Date
• Eligibility Date
• ESE Exceptionality
• Eval Date
• Eval IQ
• FEFP Program
• IDEA ED Environ
• IEP Date
• Speech Eval Ref Date
• Speech Current Eval
• Medical Eval Ref Date
• Medical Current Eval
• CST Conference Date
• Psych Eval Date
• Placement Date
• Program Exceptionality
• Time % Non-Disabled Peers
Domain Rating no longer a valid field.
