mhp callback system scheduling and reporting results for overtime shifts
TRANSCRIPT
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MHPCallback SystemSCHEDULING AND REPORTING RESULTS FOR OVERTIME SHIFTS
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Special Thanks
Collaborative project between MHP
MOHS
MSU
UA
Harding
Captain Donald McCain
Dana Steil
Tonya Neaves
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History of Callback
Troopers work overtime and usually the funding for the overtime is coming from a grant Need a method keep up with the list of grants that provide overtime
Need a way to manage what troopers can work overtime
Need a way to ensure troopers fill out the proper forms
Need a way to ensure all troopers are paid for their work
Need a way to monitor the activity during the overtime
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Primary Goal
Provide a system to schedule and account for highway patrol overtime shifts that are grant funded.
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MHP Overtime Lingo Callback - general term referring to a grant funded overtime shift
Detail - a specific 8 or 12 hour shift tied to a grant, troopers, and target. May be referred to as a callback.
Detail Report – form completed by each trooper to report the results of a Detail.
Detail Package – all Detail and Summary reports for a given Detail
District/Troop & Region
Supervisors Detail Supervisor – responsible for a single detail (may or may not have
special rank)
District Supervisor – all details must be approved by a District Supervisor
Callback Administrator – final approver of Detail Packages & Reporting
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Detail Phases Grant Management - title, year, target, grant#, mileage rate
Scheduling Select date, time, duration, location, target/grant, supervisor, participants
Data Collection Trooper
Auto populating citation data from eCite
Manual entry of other data
Post Detail Report – completed by Detail Supervisor
Reporting Detail Package Reports
Grant reports
Payroll reports
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Callback Tree
1 To Many Grants Each Grant can have one to many Details
Each Details has to have a supervisor, but can have one to many troopers
Each trooper must fill out his/her information for the detail
Each trooper’s information must be approved by the detail supervisor
Each Detail that is finished must be approved by the callback administrator
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Grant Management
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Detail Management
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Detail Management(When & Who)
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Detail Management (Where)
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Detail Management (Post Detail)
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Detail Approval Process
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Detail Report Submission
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Detail Report Submission
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Reports
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ReportCoverPage
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DetailReport
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GrantReports
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MonthlyTroopViolationsReport
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MonthReportingForm Summary
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PayrollSummaryReport
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Thank you!