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MGL-GOV-0Process: Cor

PUR The procbe a This

SCO This

Name

Rob Vellet

06 Rev 2 rporate Governa

RPOSE

purpose of tcess authoritapplied.

s framework

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this documenies for which

is designed t

e authority toand paramea Governan

priate use of

applies to all

MGL-G

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up Pro

nt is to providh the Monade

to:

o the most apeters. ce model to the sign-off

Monadelpho

Title

Mana

GOV-00

elphous

ocess A

de an Authorelphous Grou

ppropriate fu

ensure reguauthority.

ous Group co

aging Directo

6 Rev 2

s Grou

Author

rity Framewoup defines a

unction/role, y

lar updating

ompanies an

or

2

up

ities

ork to managminimum lim

yet ensure n

of the limits

nd divisions.

Last prin

ge the specifmit of authori

necessary

and auditing

Date

26/04/2

of 22nted 25/06/2013

fic ty

g of

2013

2 3

Grou

MGL-GOV-006Process: Corpo

i) Noteii) Lege1. Statu2. Insu3. Grou4. Trea5. Cont6. Corp7. Cap8. Asse9. Asse10. Lea11. Pur12. Re13. Em14. Re15. HuDEFINREFERAPPENRECORREVIS

p Process Auth

Rev 2 orate Governanc

s ..............end ..........utory Funcrances .....up Structurasury ........tracts .......porate Affaital Expendet Manageet Disposaasing ........rchasing ..cruitment .

mployee Remuneratioman ResoITIONS ...

RENCED DNDICES ...RDS ........ION HISTO

horities

ce

................

................ctions .......................re .............................................

airs ...........diture .......

ement .......al ...............................................................

elations ....n ..............

ources .......................

DOCUMEN................................ORY ........

Tab

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of 22nted 25/06/2013

............ 3

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.......... 21

.......... 21

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.......... 22

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2 3

Grou

MGL-GOV-006Process: Corpo

i) Notes

ii) Legen

Acro

MD

CFO

EGM

Ope

GFC

Sen

Ope

BU M

Proj

p Process Auth

Rev 2 orate Governanc

All limits speand are in $A

No single pe

Board autho

Delegation dindicates onequivalence

nd

onym

O

M

erating GM

C

ior Manager

erations Man

Manager

ect Manager

horities

ce

ecified in thisAUD. Refer t

erson shall b

orisation requ

during absen direct line o across repo

Mean

Mana

Chief

Exec

Gene

Grou

Direcother

ager Divisi

Opera(M&IS

r Proje

s document ato the Monad

e responsible

uires at least

nce will be upf reporting (t

orting lines).

ning

aging Directo

f Financial O

utive Genera

eral Manager

p Financial C

ct report to Gr Managers re

ional Operat

ations, Site ASW)

ect Manager o

are capped bdelphous Gro

e for request

t two current,

p, unless spethere is no im

or

Officer

al Manager (

r (EC, INF, M

Controller

M and who, reporting to th

ions Manage

Area Manage

or Senior Pro

by the individoup Expendi

ting, authoris

, valid Board

ecified. The mplied hierarc

EC, M&IS)

M&IS)

as a Managehem

er (M&IS, EC

er (M&ISE);

oject Manag

ual's expenditure Authorit

sing and mak

members’ s

reference "achy or role

er, generally

C, INF);

Business Ma

er

Last prin

diture authorities on Mono

king a payme

signatures.

and Above"

y has

anager

of 22nted 25/06/2013

ity ocle.

ent.

2 3

MGL-GOV-Process: Co

1. Sta

Ref. No.

1.1

1.2

1.3

2. Ins

Ref. No.

2.1

2.2

2.3

2.4

-006 Rev 2 orporate Governance

atutory Functio

Description o

Authority to appstatutory paymePAYG, GST, PFBT Authority to sigcompany seal (two signatures)Authority to decdividend

urances

Description o

Placement of GInsurance Policworkers comp)Approve paymeGroup InsurancPremiumsAuthorise Non MVehicle Insuran

Authorise MotorInsurance Claim

ons

of Process

prove ents e.g. ayroll Tax,

n under (requires )

GroPrin

clare

f Process Re

Group cies (incl.

MGOve

ent of ce

Motor nce Claims

MGClai

r Vehicle ms

MGClai

BMS ReferenceDocuments

oup Financial Contnciples and Rules

eference Docume

L-GUD-005 Insurerview

L-PRO-048 Insuraims - General

L-PRO-047 Insuraims - Motor Vehic

e A

Statutory BAS

trol MGL-F-22Group PrDocumenFinancial

ents A

rance MGL-F-22Group PrDocumenMGL-F-22Group PrDocumen

ance MGL-F-63Property MGL-F63Marine CForm

ance cles

MGL-F-63MV Theft MGL-F-63MV Accid

Approval Docume

Return, e.g. Tax

212 rocess Authoritiesnt.

Results Summar

Approval Docume

212 rocess Authoritiesnt. 212 rocess Authoritiesnt & Insurance Inv31 Claim Form or

32 argo/Goods in Tra

36 Claim Form or

37 dent (Non-Theft) C

ent Re

Return, CorMan

Approval GFC

y CFO

ent Re

Approval StatMan

Approval voices

StatMan

ansit Claim

InsuAdm

Claim Form

InsuAdm

eview Required By

rporate Tax nager

C

O

eview Required By

tutory Reporting nager or above

tutory Reporting nager

urance ministrator

urance ministrator

Group

L

Authorisa

GFC and abov

Company Sec

Board

Authoris

CFO or above

GFC or above

GM and GFC

Group Assets above

Process Authorities

of 2Last printed 25/06/201

ation Required B

ve

cretary, Director

ation Required B

e

e

or above

Manager and GF

2 13

By

By

FC or

MGL-GOV-Process: Co

3. Gro

Ref. No.

3.1

3.2

3.3

3.4

3.5

3.6


oup Structure

Description of

Authority to signMonadelphous Confidentiality Afor transactions relating to core activities. Authority to creaentity/business change an existentity/business or brand Authority to creaoverseas entity

Authority to undMergers or Acq

Authority to enteAgreement (or oalliance)

Authority to enteHeads of AgreeMOU

f Process R

n a Group

Agreement not business

MGCon

ate a new unit or to ting unit name

ate a new Oveguid

dertake uisitions

er into a JV other

er into a ement or

Reference Docum

L-PRO-464 nfidentiality Agree

erseas expansion deline

ments Ap

ments MGL-F-Authoritand Agr

MGL-F-Authoritand Bus

Busines

BusinesReport

MGL-F-Authoritand BusAgreemMGL-F-Authoritand Bus

pproval Docume

-2212 Group Procties Approval Docreement

-2212 Group Procties Approval Docsiness Case

ss Case

ss Case/ Due Dilig

-2212 Group Procties Approval Docsiness Case/JV

ment -2212 Group Procties Approval Docsiness Case/Agre

ent Revie

cess cument

cess cument

CFO/E

EGM

gence CFO

cess cument

EGM

cess cument ement

EGM

ew Required By

GM

Group

L

Authorisa

GFC and abov

MD and above

Board

MD and above

Requires bothEGM and CFO

Requires bothEGM and CFO

Process Authorities


ation Required B

ve

e

e

of: O

of: O

2 13

By

MGL-GOV-Process: Co

4. Trea

Ref. No.

4.1

4.2

4.3

4.4

4.5

4.6


asury

Description of

Approve changFacilities

Open bank acco(requires two si

Performance Guarantees/Bo

Parent CompanGuarantees (reqsignatures) Change to cheqsignatories

Approval of pettfloat balance

Process Ref

es to Bank

ounts gnatures)

nds

ny quires two

que

ty cash MG PettProc Appdeb

ference Documen

L-PRO-017 Rev 2

ty Cash Card cedure

plies to debit cashbit credit card prod

nts Approv

MGL-F-Group PApprovaMGL-F-Group PApprovaMGL-F-

MGL-F-Group PApprovaMGL-F-Group PApprova

2

and ducts

MGL-F-Reques

val Document

-2212 Process Authoritieal Document -2212 Process Authoritieal Document -222 Security Req

-2212 Process Authoritieal Document -2212 Process Authoritieal Document -1857 Petty Cash st

Review

es Treasuabove

es Treasuabove

quest BusineCommeand Treor abov

es Treasuabove

es Treasuabove

Float BusineComme

w Required By

ury Manager or

ury Manager or

ess Unit, or ercial Manager easury Manager ve

ury Manager or

ury Manager or

ess Unit, Project oercial Manager

Group

L

Authorisation

CFO and abov

GFC and abov

BU, Project MOperations MaOperating GMEGM <$20,00MD <$100,000Board ≥$100,0Company Sec

GFC and abov

r Overhead (Exapproval levelCommercial MOperating GMGFC and abovCFO and abov

Process Authorities


n Required By

ve

ve

Manager ≤$500,00anager ≤ $2,000,0

M's <$5,000,000 0,000 0,000 000,000cretary, Director

ve

pense) Related s apply BU; Proje

Manager <$3000 M and above ≤$500

ve ≤$5000 ve >$5000

2 13

00 000

ect;

00

MGL-GOV-Process: Co

Ref. No.

4.7

4.8

4.9

4.10

4.11


Description of

Modification to sdebtor terms

Signing of (umbGroup Supplier Agreement termconditions

Approve new crpayment terms changes to exis

Grant credit limcustomers

Authorise foreigtransactions

Process Ref

standard MG CusProvProc

brella)

ms and

MG SupProc

reditor (or

sting terms)

MG VarPayProc

its for MGMGAuth

gn currency GroPrin

ference Documen

L-PRO-210 Rev 2

stomer Setup & Cvision cedure

L-PRO-144 Rev 2

pply Agreements cedure

L-PRO-159 Rev 2

iation to Standardyment Terms cedure

L-POL-056 CreditL-PRO-173 Credihorisation

oup Financial Contnciples and Rules

nts Approv

2

redit

MGL-F-Custom Locatedhttp://peequest/

2 Supplie

2

d

Update to Paymthe MonPaymensystem

t & it Limit

MGL-F-Custom Locatedhttp://peequest/

trol MGL-F-Group PApprova

val Document

-172 Request for mer Set Up

d at erwb02/Customer

r Agreement

the “Request Varment Terms” sectionadelphous Standnt Terms TAB in ton Monocle.

-172 Request for mer Set Up

d at erwb02/Customer

-2212 Process Authoritieal Document

Review

SetupR

Busine

CommeManag

riation on on dard he SMS

DivisioManag

SetupR

Busine

es Treasuabove

w Required By

ess Unit Manager

ercial ement Team

nal Commercial er

ess Unit Manager

ury Manager or

Group

L

Authorisation

GM and Treas

CFO and abov

Treasury Man

BU; Project; COperations MaOperating GM≤$1,000,000CFO, EGM ≤$MD ≤$10,000,Board >$10,00CFO and abov

Process Authorities


n Required By

sury Manager

ve

ager and above

Commercial & anager ≤$100,000

M and above

$5,000,000 ,000 00,000ve

2 13

0

MGL-GOV-Process: Co

5. Con

Descri

Approv

Execu

Sign aactiviti

Approv

Review Approv


ntracts

iption of Delegatio

val to bid

ute Contracts

a Confidentiality Aies.

val to submit a bid

w and Approval –

vals are determin

Approval

Qualified Qualifiedcontract vopportunrevenue)

on

Agreement relating

d

liability

ed using the grea

value of Liability

value of Liability value or, for recurities, % expected .

g to core business

ater of the absolut

OM

Cap ($) <$

Cap (% total rring income 12 month

<2

Limit

BU, POperaOpera GM an

s Comm

Opera

te $ limit of liability Table

perations anager $5 million

20%

Project Manager ≤ations Manager ≤ ating GM's and ab

nd above (minimu

mercial Managers

ations Manager an

y or the percentag

e 1.

General Manager $5 - $20 million

20-50%

≤$250,000 $1,000,000 ove >$1,000,000

um level = GM, e

and above

nd above in accord

ge of contract reve

Executive GeManager

>$20 - >$75 m

>50-75%

escalate as dictate

dance with the ru

enue in accordanc

eneral Managin

million >$75 mi

>75%

Group

L

ed by contract req

les set out below.

ce with Table 1

ng Director

llion

Process Authorities


uirements)

2 13

MGL-GOV-Process: Co

A

M


Review and A

Approvals must be

Matrix A: For bid

pproval – bid typ

e determined using

s with all Basic C

pe, revenue, risk

g the matrices A o

Conditions in Pla

k

or B

ace

Matrix

B: For Bids whe

ere not all Basic C

Group

L

Conditions are in

Process Authorities


n place

2 13

MGL-GOV-Process: Co

6. Cor

Ref. No.

6.1

6.2

6.3

6.4

6.5

6.6

6.7

6.8


rporate Affairs

Description o

Approve MedReleases thatsignificant evecompany milemajor projects Approve MediReleases thatfor local or regmedia. Approve standannouncemenforms and appApprove non -ASX announc

Communicatewith FinancialcommunityCommunicatewith Media

Authorise Spo

Authorise Don

s

of Process BMSDoc

dia t cover ents, estones or s

MGCom

ia t are solely gional

MGCom

dard ASX nts (ASX pendices)

- standard cements

e directly

MGCom

e directly MGCom

onsorships

nations

S Reference cuments

L-POL-079 Externmmunication




App

nal MGL-F-Group PApprova

nal MGL-F-Group PApprova

MGL-F-Group PApprovaDocumeASX

nal

nal

Registe

Registe

proval Documen



-2212 Process Authoritieal Document ent to be lodged w

er to be maintained

er to be maintained

t Review RB

es Group CommunicManager

es Group CommunicManager

es GFC

with Investor RManager,CFO, MD

d

d

Required By

cations MD

cations Gene

Com

Relations Boar

InvesCom

Grou

GM ≤CFOGrouGM ≤CFOGrou

Group

L

Authorisa

eral Manager or a

pany Secretary

rd

stor Relations Mamunications Mana

up Communication

≤$1,000 , EGM ≤ $3,000

up Communication≤$1,000 , EGM ≤ $3,000

up Communication

Process Authorities

of Last printed 25/06/201

ation Required By

above

nager, CFO , Groager, MD and Cha

ns Manager, MD,

ns Manager and M

ns Manager and M

22 13

y

oup airman

Chairman

MD > $3,000

MD> $3,000

MGL-GOV-Process: Co

7. Cap

Ref. No. 7.1

7.2

7.3

7.4


pital Expendit

Description o

Purchase of RProperty

Purchase of PEquipment (B

Purchase of PEquipment (M

Decision on mfinancing capiexpenditure

ture

of Process R

Real Estate MGCapAppPurc

Plant and UA)

MGCapAppPurc

Plant and MDA)

MGCapAppPurc

method of ital

MGExpRecApp

Reference Docum

L-PRO-025 Majorpital Expenditure proval and Major Achase and Set up

L-PRO-025 Majorpital Expenditure proval and Major Achase and Set up

L-PRO-025 Majorpital Expenditure proval and Major Achase and Set Up

L-F-1307 Capital penditure commendation anproval Sheet

ments Ap

r

Asset p

MGL-F-(CAPEXCapital RecommSheet

r

Asset p.

MGL-F-(CAPEXMGL-F-Expendand AppMGL-F-Sheet B

r

Asset p

MGL-F-(CAPEXMGL-F-Expendand AppMGL-F-Sheet M

d

MGL-F-Authoris

pproval Docume

-024 Capital ExpeX) Request MGL-FExpenditure mendation and Ap

-024 Capital ExpeX) Request -1307 Capital iture Recommendproval Sheet -1330 Capex CircBUA -024 Capital ExpeX) Request -1307 Capital iture Recommendproval Sheet -1329 Capex CircMDA -2212 Group Procsation Document

ent Revie

enditure F-1307

pproval

Facilitie

enditure

dation

ulation

Divisioand GrManag

enditure

dation

ulation

Group

cess

ew Required By

es Manager

nal P&E Managerroup Assets Fleet er

Assets Manager

Group

L

Authorisa

MD ≤ $2,500,0Board > $2,50

r Refer to GroupChart – Capex

Group Assets only (refer to GChart – Capex

Treasury Man

Process Authorities


ation Required B

000 00,000

p Expenditure Orgx limit

Manager and aboGroup Expenditurex limit)

ager, GFC and ab

22 13

By

g

ove e Org

bove

MGL-GOV-Process: Co

8. Ass Ref No. 8.1

8.2

8.3

8.4


set Manageme

Description of

Authorise majormaintenance anoverhaul of P&E

Authorise majormaintenance anoverhaul of P&E

Effective Life CaApproval

Authorise GrouVehicle Registra

ent

Process Ref

r nd E (MDA)

MG(MDPlan

r nd E (BUA)

MGEquPlan

ase MGEffeDep

p Bulk ations

MG

ference Documen

L-PRO-040 EquipDA) Maintenance nning

L-PRO-128 BUA uipment Maintenanning

L-PRO-153 Assetective Life for preciation

L-PRO-035 Rev 4

nts Approv

pment MGL-F-Expens

nce MGL-F-

t MGL-F-AuthoritMDL-F-Assessm

4 Invoice ProcessDocume

val Document

-715 MDA Overhae Approval

-201 Supply Requ

-659 Effective Lifety Record -660 MDA Effectivment Case Sheet

and MGL-F-2212s Authorities Apprent

Review

aul Group Manag

uisition Divisioand HeManag

e

ve Life

Group Manag

2 Group roval

Group Manag

w Required By

Assets Fleet er

nal P&E Managereavy lift Crane er

Assets Fleet er

Assets Fleet er

Group

L

Authorisation

Group Assets Group Manage≤$100,000 CFO ≤$250,00MD ≤2,000,00Board >$2,000

r Commercial MGM ≤$250,000EGM ≤$500,0Board >$2,000 GFC and abov

Group Assets ≤$50,000 Group Manage≤$300,000

Process Authorities


n Required By

Manager ≤$50,00er – Business Ser

00 00 0,000

Manager ≤$100,000 00MD >$500,0000,000

ve

Fleet Manager

er Business Servi

22 13

00 rvices

00

0

ices

MGL-GOV-Process: Co

9. Ass Ref. No.

9.1

9.2

9.3

9.4


set Disposal

Description of

Authorise disposProperty

Authorise disposBUA’s (per item, based

Authorise disposMDA’s (peritm, based o

Authorise disposequipment (per based on wdv)

Process Ref

sal of

sal of

d on wdv)

MGDispAssUnit

sal of

on wdv)

MGDispAssUnit

sal of IT item,

MGDispAssUnit

ference Documen

L-PRO-026 Assetposal – Major Defsets (MDA) Businet Assets (BUA)



nts Approv

MGL-F-

t fined ess

MGL-F-

t fined ess

MGL-F-

t fined ess

MGL-F-

val Document

-026 Asset Dispos

-026 Asset Dispos

-026 Asset Dispos

-026 Asset Dispos

Review

sal Facilitie

sal Divisioand GrManag

sal Group Manag

sal IT Man

w Required By

es Manager

nal P&E Managerroup Assets Fleet er

Assets Fleet er

nager

Group

L

Authorisation

MD and aboveBoard >$2,000

r Commercial MGMs ≤$50,000CFO, EGM ≤$MD ≤$2,000,0Board >$2,000Group Assets Group Manage≤$50,000 CFO ≤$100,00MD ≤$2,000,0Board >$2,000Group IT ManCommercial MGM, EGM, CFMD ≤$2,000,0Board >$2,000

Process Authorities


n Required By

e ≤$2,000,000 0,000

Manager ≤$5000 0 $100,000 000 0,000 Manager ≤$20,00er - Business Ser

00 000 0,000 ager ≤$5,000

Manager ≤$5000 FO ≤$10,000 000 0,000

22 13

00 rvices

MGL-GOV-Process: Co

10. Le

Ref. No.

10.1

10.2

10.3

10.4

10.5


easing

Description of

Approval of ProLease Agreeme

Approval of FinLease AgreemePurchase)

Entering into EqMaster OperatinAgreements (resignatories) Approval of OpeLease Agreeme

Approval of LeaPayments

f Process Ref

operty ents

ance ents (Hire

MGExpRecApp

quipment ng Lease equires 2

MGExpRecApp

erating ents

MGExpRecApp

ase

ference Documen




nts Approv

GL-F-22Authorit

d

MGL-F-Authorit

d

MGL-F-Authorit

d

MGL-F-Authorit

MGL-F-Authorit

val Document

212 Group Proceties Approval Doc

-2212 Group Procties Approval Doc




Review

ess cument

cess cument

cess cument

cess cument

cess cument

w Required By

Group

L

Authorisation

Commercial Mand above ≤$2yr term GFC and abovmax 3 yr termCFO and abovTreasury Man

CFO and abov

Treasury Man

Treasury Man

Process Authorities


n Required By

Managers, Ops GM2,000 per week, m

ve >$2,000 per we

ve - long term leasager, GFC and ab

ve

ager, GFC and ab

ager, GFC and ab

22 13

Ms max 3

eek,

ses bove

bove

bove

MGL-GOV-Process: Co

11. Pu Ref. No.

11.1

11.2

11.3

11.4

11.5

11.6

11.7

11.8


urchasing

Description of

Work without sisubcontracts

* Purchase ordetransactions

Approve Domesexpenditure

Approve Internatravel expenditu

Purchase of mophones, blackbedevices, rsa tokdata cards Authorise Enterexpenditure

Approval of Proitems

Authorise expenGroup Industry Memberships

Process Ref

gned

er exempt

stic travel MG

ational ure

MG

obile erry

kens and

MGTele

rtainment

omotional

nditure on

ference Documen

L-PRO-140 Trave

L-PRO-140 Trave

L-POL-064 ecommunications

nts Approv

MGL-F-Approva

el Travel B

el Travel B

MGL-F-

MGL-F-Approva

MGL-F-Approva

MGL-F-Approva

val Document

-143 Expenditure al Level

Booking System

Booking System

-201 Supply Requ




Review

uisition

w Required By

Group

L

Authorisation

GM and above

These can be individual’s auChargeable Joand OverheadExpenses. All Managers -GM's and aboreports GM's and aboreports

GM's and abo

Overhead (Exapproval levelGM ≤$2,000CFO, EGM ≤$MD >$5,000 GM and aboveEGM ≤$10,00MD >$10,000GMs ≤$5,000EGM, CFO ≤$MD ≤$50,000Board >$50,00

Process Authorities


n Required By

e with LOI

incurred within anuthority levels for ob Related Expend Job Related

- direct reports onve - own and dire

ve - own and dire

ve

pense) Related s apply ≤ $500

$5,000

e ≤$5,000 0

$10,000

00

22 13

n

nses

nly ect

ect

MGL-GOV-Process: Co

*

12. R

Ref. No.

12.1

12.2


Purchase Order

The follow

These caRelated E

Recruitment

Description o

Approve OperaDivision Supporstaff positions aBusiness and CServices staff p Approve OperaDivision CustomServices staff p

Exemption Item

wing is a list of exp

Accounting Courier - noElectricity AInsurances Legal ExpenDonations/SNewspapers

an be incurred witExpenses.

of Process R

ating rt Services

and Corporate positions

MGProc

ating mer positions

MGProc

s

pense items for wh

Expenses ot transporting finaccounts

nses Sponsorships s

hin an individual’s

Reference Docum

L-PRO-067 Recrucedure

L-PRO-067 Recrucedure

hich a purchase o

l product

s authority levels f

ments Ap

uitment HR Emp

uitment HR Emp

order is not require Petty Ren Rest Statu Tele Vehi Milk

for Chargeable Jo

pproval Docume

ployment Req Sys

ployment Req Sys

ed:

y Cash Reimburset and Rates taurant and Entertutory Charges phone Accounts icle Registrations

ob Related Expen

ent Revie

stem

stem

ements

tainment Expens

ses and Overhea

ew Required By

Group

L

ses

d Job

Authorisa

Executive -> MSenior ManagManager -> GBelow Manage

Executive -> MSenior ManagManager -> GBelow Manage

Process Authorities


ation Required B

MD er -> CFO/EGM M er -> GM

MD er -> EGM M er -> Senior Mana

22 13

By

agers

MGL-GOV-Process: Co

13. Em

Ref. No.

13.1

14. Re Ref. No.

14.1


mployee Relat

Description o

Approve IndustAgreements

emuneration

Description of

Approve new staremuneration witremuneration be

tions

of Process R

trial

f Process R

aff th standard

enefits

Reference Docum

Reference Docum

ments Ap

Registe

ments Ap

Contrac

pproval Docume

er to be maintained

pproval Docume

ct of Employment

ent Revie

d BU Ma

ent Revie

GM HRManagand Be

ew Required By

anager

ew Required By

R & Group er Remuneration

enefits

Group

L

Authorisa

Group Manageand GM

Authorisa

Executive - MDSenior ManagCFO / EGM anBen Senior ManagCFO / EGM anManager > 11and Manager Manager < 11and DivisionalBelow ManageGM and DivisiBelow ManageGM and Divisi

Process Authorities


ation Required B

er, Industrial Rela

ation Required B

D and GM HR er > 110% comp nd Manager Rem

er < 110% comp nd Div HR Manag0% comp ratio - GRem and Ben 0% comp ratio - G HR Manager er > 110% comp ronal HR Manageer < 110% comp ronal HR Advisor

22 13

By

ations

By

ratio - and

ratio - ger GM

GM

ratio - r ratio -

MGL-GOV-Process: Co

Ref. No.

14.2

14.3

14.4

*


Description of

Approve changeexisting staff remwith standard rembenefits

Approve new stachanges to existremuneration witstandard remunebenefits* Authorise discretrewards to emplo

A non-standard b

f Process R

es to muneration muneration

aff or ting staff th non-eration

tionary oyees

benefit is a benefi

Reference Docum

t that is currently

ments Ap

Ad Hoc PromotiForm

Ad Hoc PromotiForm

not provided on a

pproval Docume

Salary Review Fo

ional Salary Revie

Salary Review Fo

ional Salary Revie

a regular and cons

ent Revie

orm

ew

GM HRManagand Be

orm

ew

GM HRManagand Be

GM HRManagand Be

sistent basis within

ew Required By


enefits


enefits


enefits

n the business

Group

L

Authorisa

Executive - MDSenior ManagCFO / EGM anBen Senior ManagCFO / EGM anManager > 11and Manager Manager < 11and DivisionalBelow ManageGM and DivisiBelow ManageGM and DivisiExecutive - MDSenior ManagEGM and Manand Benefits.

Manager ≤$20GM's ≤$2,500CFO, EGM ≤ $MD > $5,000

Process Authorities


ation Required B

D and GM HR er > 110% comp nd Manager Rem

er < 110% comp nd Div HR Manag0% comp ratio - GRem and Ben 0% comp ratio - G HR Manager er > 110% comp ronal HR Manageer < 110% comp ronal HR Advisor D and GM HR er and below - CF

nager Remunerati

00 $5,000

22 13

By

ratio - and

ratio - ger GM

GM

ratio - r ratio -

FO / ion

MGL-GOV-Process: Co

15. Hu

Ref. No.

15.1

15.2

15.3

15.4

15.5


uman Resourc

Description of P

Authorise organisstructure change(structural changreporting relationinvolving roles as

Approve staff nonremuneration chastandard Terms &Conditions. Authorise terminapermanent staff employment conAuthorise early teof fixed term empcontracts

Summary Dismis

Change to Hay L

ces Process Ref

sational es ges to nships s dictated)

MGOrgSalaCha

n-anges with &

ation of

tracts ermination ployment

MGOrgSalaCha

ssal - Staff MGOrgSalaCha

Level

ference Documen

L-PRO-292 anisational Chart aried Employee anges



nts Ap

and Signed

and

and

pproval Docume

Organisational Ch

ent Revie

hart GM HR

GM HR

GM HRManagRelatio

GM HRManagRelatio

GM HRManagand Be

ew Required By

R

R

R & Group er - Industrial

ons

R & Group er - Industrial

ons


enefits

Group

L

Authorisa

Executive - MDSenior ManagDiv HR ManagManager - GMBelow ManageHR Advisor Reporting ManDivisional HR

Executive - MDSenior ManagDiv HR ManagManager - GMBelow ManageDivisional Adv Senior ManagGM HR Manager - GMBelow ManageHR Manager Senior ManagManager and Remuneration

Process Authorities


ation Required B

D and GM HR er - CFO / EGM a

ger M and Div HR Maner - GM and Divis

nager (GM notifiedManager

D and GM HR er - CFO / EGM a

ger M and Div HR Maner - GM and HR

visor

er and above - M

M and GM HR er - GM and Divis

er and above - Gbelow - Manager

n and Benefits

22 13

By

and

nager sional

d) and

and

nager

D and

sional

M HR

MGL-GOV-Process: Co

Ref. No.

15.6


Description of P

New job title withconventional nam

Process Ref

h non-ming

ference Documen

nts Ap

pproval Docume

ent Revie

GM HRManagand Be

ew Required By


enefits

Group

L

Authorisa

Senior Managand GM HR Manager and Remuneration

Process Authorities


ation Required B

er and above – M

below - Manager n and Benefits and

22 13

By

MD

d GM


DEF

Term

Nil

REFERE

Docume

MGL-F-02

MGL-F-14

MGL-F-22

MGL-F-71

MGL-F-22

MGL-GUD

MGL-POL

MGL-POL

MGL-PRO

MGL-PRO

MGL-PRO

MGL-PRO

MGL-PRO

MGL-PRO

MGL-PRO

MGL-PRO

MGL-PRO

APPEND

Appendi

Nil


FINITIONS

ENCED DOC

nt No.

26

43

22

15

212

D-005

L-064

L-079

O-025

O-047

O-048

O-067

O-128

O-140

O-173

O-292

O-464

DICES

ix Reference

ance

Defin

Nil

CUMENTS

Docu

Asset

Expe

Secu

MDA

Group

Insura

Telec

Exter

Major

Insura

Insura

Recru

BUA

Trave

Credi

Organ

Confi

e Appe

Nil

nition

ument Name

t Disposal

nditure Approv

rity Request

Overhaul Exp

p Process Aut

ance Overview

communication

rnal Communic

r Capital Expe

ance Claims -

ance Claims –

uitment Proce

Equipment Ma

el

t Limit Author

nisational Cha

dentiality Agre

endix Name

e

val Level

pense Approva

thorities Appro

w

ns

cation

enditure Appro

- Motor Vehicle

– General

dure

aintenance Pl

risation

art and Salarie

eements

e

al

oval Documen

oval and Major

es

anning

ed Employee C

nt

r Asset Purcha

Changes

Last prin

ase and Set u

of 22nted 25/06/2013

up

2 3


RECOR

Title

See BMS

REVISIO

Revision

0

1

2


RDS

S Referenced

ON HISTORY

n Chan

Issue

Additunde

Com

ance

On-s

d Documents

Y

nges

ed for Use

tion of ‘Parener 4. Treasury

plete Docum

site Retentio

s for record k

nt Company y.

ment Review

on

keeping requ

Guarantees

Off-site

uirements

Date

06/04/20

’ 13/12/20

30/01/20

Retention

Prepa

011 Julie L

011 Kristy

013 Julie L

Last prin

Total Re

ared By

Lepp

Glasgow

Lepp

of 22nted 25/06/2013

etention

2 3