Project HISPRA (Historical Pragensia)

Supported by the European Economic Area (EEA) and Norwegian Financial Mechanisms

Metropolitan Libraries Section ConferencePragueJune 1-6, 2008

Rare and historical prints in the MLP

MLP owns a collection of about 20.000 items of rare and historical documents

Items are not in a good physical condition

Reasons:

low quality paper from the 19th century

environmental influences

damage caused by use

One of the books, that need to be repaired before digitization

Digitalization in the MLP

the four rare documents from the MPL book stock were digitalized thanks to the foundation of the Ministry of Culture of the Czech Republic

digitalization was provided by the National Library and private sector

too slow and expensive

the MLP was contacted to propose the project within the European Economic Area (EEA) and Norwegian Financial Mechanisms Programme in its priority area – conservation of European culturalheritage

The map of Prague from 1938 and its e-copy on the DVD

Project HISPRA

Goals the establishment of a digitalization workplace the digitizing of the documents from MLP’s collection

The elaboration of the project included budget planning precise time schedule list of documents selected for the digitalization PR

The project was approvedin autumn 2006

MLP received € 403.552 = 80% of the eligible costs

Financing from the Norwegian Funds

3 particular „activities“ (budget headings) Project Management Support of Sub-projects Services

Costs are presented quarterly in the Project Interim Report Transfers of finance between the budget headings are allowed

(up to 15% of each item) Project HISPRA was approved in Euros

Budget Project HISPRA

Project Management: € 065,500 Support of Sub-projects: € 227,800 Support: € 211,140 Total costs: € 504,440

Project Staffing1 head of the Digitization Department10 employees (2 full-time and 8 part-time) for the digitalization processHired staff: preparation of material for digitalization, IT support, economy of the project, administration

A workstation with a Minolta scanner in the Digitization Department of MLP

Document digitalization process document scanning images editing and indexing OCR export to the XML format creating of the administrative metadata importing of the data to digital library

IT equipment HW: 8 PCs, 2 scanners (Minolta, A3,

full color scale, Zeutschel, A2. grey scale) 2 servers, 1 data storage SW: Sirius – editing, OCR, XML,

Kramerius – digital library

One operator is able to process 15 pages per hour The face-up scanner Minolta PS5000

Tasks and objectives of the section

350,000 digitalized pages Online digital library First results shall be available in October 2008

Project publicity

Information poster Leaflets CDs or DVDs International conference

in 2010

Director of the MLP and Norwegian Ambassador to the Czech Republic

Thank you for your attention

Contact: Eva Merinska, merinske@mlp.cz

A view into the digitization workplace of the MLP