metro vancouver regional district board of … · 5/26/2017 · that the board write a letter to...

METRO VANCOUVER REGIONAL DISTRICT BOARD OF DIRECTORS

Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Board of Directors held at 9:07 a.m. on Friday, May 26, 2017 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia.

MEMBERS PRESENT: Vancouver, Vice Chair, Director Raymond Louie Anmore, Director John McEwen Belcarra, Director Ralph Drew Bowen Island, Director Maureen Nicholson Burnaby, Director Derek Corrigan Burnaby, Director Sav Dhaliwal Burnaby, Director Colleen Jordan Coquitlam, Director Craig Hodge Coquitlam, Director Richard Stewart Delta, Director Lois Jackson Electoral Area A, Director Maria Harris Langley City, Director Rudy Storteboom Langley Township, Director Charlie Fox Langley Township, Director Bob Long Lions Bay, Director Karl Buhr New Westminster, Director Jonathan Cote North Vancouver City, Director Darrell Mussatto North Vancouver District, Director Richard Walton

MEMBERS ABSENT: Port Coquitlam, Chair, Director Greg Moore Maple Ridge, Director Nicole Read

STAFF PRESENT: Carol Mason, Chief Administrative Officer

Pitt Meadows, Director John Becker Port Moody, Director Mike Clay Richmond, Director Malcolm Brodie Richmond, Director Harold Steves Surrey, Director Tom Gill Surrey, Director Bruce Hayne Surrey, Director Linda Hepner Surrey, Director Barbara Steele Surrey, Director Judy Villeneuve Vancouver, Alternate Director Elizabeth Ball for

Gregor Robertson Vancouver, Director Heather Deal Vancouver, Director Geoff Meggs Vancouver, Director Andrea Reimer Vancouver, Director Tim Stevenson West Vancouver, Director Michael Smith White Rock, Director Wayne Baldwin

Tsawwassen, Director Bryce Williams Vancouver, Director Kerry Jang

Janis Knaupp, Assistant to Regional Committees, Board and Information Services Chris Plagnol, Corporate Officer

A. ADOPTION OF THE AGENDA

1. May 26, 2017 Regular Meeting Agenda

It was MOVED and SECONDED That the MVRD Board adopt the agenda for its regular meeting scheduled for May 26, 2017 as circulated.

CARRIED

Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Board of Directors held on Friday, May 26, 2017 of8

B. ADOPTION OF THE MINUTES

1. April 28, 2017 Regular Meeting Minutes

It was MOVED and SECONDED That the MVRD Board adopt the minutes for its regular meeting held April 28, 2017 as circulated.

C. DELEGATIONS No items presented.

D. INVITED PRESENTATIONS No items presented.

E. CONSENT AGENDA

It was MOVED and SECONDED

CARRIED

That the MVRD Board adopt the recommendations contained in the following items presented in the May 26, 2017 MVRD Board Consent Agenda: 1.1 Review of the MVRD Board's Potable Water Policy for Electoral Area A 2.1 2017 Update on Regional District Sustainability Innovation Fund Projects 2.2 Update on Metro Vancouver's Grow Green Website and the "Growing Green in

Metro Vancouver" Forum 2.3 Smart Drive Challenge Results and Next Steps 2.4 City of Richmond: Building Energy Benchmarking Policy 3.1 Quarterly Report on Reconciliation Activities 4.1 2017 Love Food Hate Waste Campaign Update 5.1 MVRD Board Strategic Planning Workshop Update 5.2 2016 Statement of Financial Information 6.1 Metro Vancouver External Agency Activities Status Report May 2017 6.2 Delegations Received at Committee May 2017 6.3 2017 Agriculture Awareness Grant Recommendations

CARRIED

The items and recommendations referred to above are as follows:

1.1 Review of the MVRD Board's Potable Water Policy for Electoral Area A Report dated April 15, 12017 from Marcin Pachcinski, Electoral Area and Environment Division Manager, Parks, Planning and Environmentproviding the MVRD Board with the opportunity to consider a review of the current Potable Water Policy for Electoral Area A, last amended in 1999.

Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Board of Directors held on Friday, May 26, 2017 of 8

Recommendation: That the MVRD Board direct staff to review the Board's Potable Water Policy for Electoral Area A and bring forward recommendations for consideration to the Electoral Area Committee and MVRD Board.

Adopted on Consent

2.1 2017 Update on Regional District Sustainability Innovation Fund Projects Report dated April 24, 2017 from Roger Quan, Air Quality and Climate Change Director, Parks, Planning and Environment, providing an update on seven projects funded under the Regional District Sustainability Innovation Funds.

Recommendation: That the MVRD Board receive for information the report dated April 24, 2017, titled "2017 Update on Regional District Sustainability Innovation Fund Projects".

Adopted on Consent

2.2 Update on Metro Vancouver's Grow Green Website and the "Growing Green in Metro Vancouver'' Forum Report dated April 10, 2017 from Marcin Pachcinski, Electoral Area, Planning Analytics, and Environment Division Manager, and Josephine Clark, Regional Planner, Parks, Planning and Environment, providing a description of updates to Metro Vancouver's Grow Green website (www.growgreenguide.ca), and providing a summary of the "Growing Green in Metro Vancouver" Forum held in collaboration with UBC Botanical Garden on March 4, 2017.

Recommendation: That the MVRD Board receive for information the report dated April 10, 2017, titled "Update on Metro Vancouver's Grow Green Website and the "Growing Green in Metro Vancouver" Forum."

Adopted on Consent

2.3 Smart Drive Challenge Results and Next Steps Report dated April 18, 2017 from Eve Hou, Air Quality Planner, and Conor Reynolds, Senior Project Engineer, Parks, Planning and Environment, informing of the results of the Smart Drive Challenge, a Sustainability Innovation Fund project initiated in 2015, and outlining a path forward.

Recommendation: That the MVRD Board receive for information the report titled "Smart Drive Challenge Results and Next Steps", dated April 18, 2017.

Adopted on Consent

2.4 City of Richmond: Building Energy Benchmarking Policy Report dated May 4, 2017 from the Climate Action Committee, together with correspondence dated April 11, 2017, seeking MVRD Board endorsement of part 1


of the City of Richmond's resolution regarding the development of policy on building energy benchmarking, data being available to local governments, and requesting that the Board write a letter to the Lower Mainland Local Government Association and the Union of BC Municipalities communicating the Board's endorsement.

Recommendation: That the MVRD Board: a) endorse the following City of Richmond resolution, as presented in the

correspondence dated April 11, 2017, titled "Building Energy Benchmarking Policy": "that the province be requested to develop a requirement that buildings above a certain size threshold benchmark their energy performance and report this information to the province annually, and that the resulting data be available to local governments to inform their climate policy and programs"; and

b) write a letter to the Lower Mainland Local Government Association and the Union of BC Municipalities, communicating the Board's endorsement.

Adopted on Consent

3.1 Quarterly Report on Reconciliation Activities Report dated May 10, 2017 from Marino Piombini, Supervisor, Aboriginal Relations, Legal and Legislative Services, providing a quarterly report on reconciliation activities.

Recommendation: That the MVRD Board receive for information the report, dated May 10, 2017, titled "Quarterly Report on Reconciliation Activities."

Adopted on Consent

4.1 2017 Love Food Hate Waste Campaign Update Report dated May 10, 2017 from Larina Lopez, Division Manager, Corporate Communications, External Relations, providing an update on the Love Food Hate Waste Campaign; a behaviour change campaign to reduce household food waste.

Recommendation: That the MVRD Board receive for information the report dated May 10, 2017, titled "2017 Love Food Hate Waste Campaign Update."

Adopted on Consent

5.1 MVRD Board Strategic Planning Workshop Update Report dated May 8, 2017 from Carol Mason, Commissioner/Chief Administrative Officer, and Phil Trotzuk, Chief Financial Officer/General Manager, Financial Services, reporting back to the MVRD Board on the information and feedback received by staff at the Board Strategic Planning Workshop on February 24-25, 2017, and articulating next steps.


Recommendation: That the MVRD Board receive for information the report dated May 8, 2017, titled "MVRD Board Strategic Planning Workshop Update".

Adopted on Consent

5.2 2016 Statement of Financial Information Report dated April 28, 2017 from Phil Trotzuk, Chief Financial Officer/General Manager, Financial Services, seeking MVRD Board approval of the 2016 Statement of Financial Information (SOFI) as part of the reporting requirements of the Financial Information Act.

On-table replacement Schedule 5, page 1 of 19 and page 18 of 19 both titled "Schedule of Payments to Suppliers for Goods and Services for the year ended December 31, 2016", were distributed to members and are retained with the May 26, 2017 MVRD Board agenda.

Recommendation: That the MVRD Board approve the Statement of Financial Information for the year ended December 31, 2016.

Adopted on Consent

6.1 Metro Vancouver External Agency Activities Status Report May 2017 Report dated May 12, 2017 from Chris Plagnol, Corporate Officer, Board and Information Services, Legal and Legislative Services, updating the Board on the recent activities of external agencies to which representatives have been appointed.

Recommendation: That the MVRD Board receive for information the following reports from Metro Vancouver representatives to external organizations: a) Metro Vancouver Agricultural Advisory Committee, dated May 1, 2017; b) Municipal Finance Authority of BC, dated April 20, 2017; c) Experience the Fraser Project Update, dated May 2, 2017; d) Delta Heritage Airpark Management Committee Status Report, dated

May 5, 2017; e) Pacific Parklands Foundation Update for the Period November 1, 2016 to

April 30, 2017, dated May 5, 2017. f) Fraser Basin Council 2016 Activities and 2017 Work Plan Summary

January 31, 2017, dated May 12, 2017; and g) Sasamat Volunteer Fire Department (SVFD) - May 2017 Report, dated

May 12, 2017. as contained in the report dated May 12, 2017, titled "Metro Vancouver External Agency Activities Status Report May 2017".

Adopted on Consent


6.2 Delegations Received at Committee May 2017 Report dated May 4, 2017 from Kelly Hardy, Office Supervisor, Board and Information Services, Legal and Legislative Services, informing the MVRD Board of delegation activities at Committee in accordance with Board direction.

Recommendation: That the MVRD Board receive for information the report, dated May 4, 2017, titled "Delegations Received at Committee May 2017" containing submissions received from the following delegates: a) Dave Schick, Manager, Policy, Government and Public Affairs, Chevron

Burnaby Refinery. Adopted on Consent

6.3 2017 Agriculture Awareness Grant Recommendations Report dated April 10, 2017 from Heather McNell, Regional Planning and Electoral Area Services Acting Director, and Theresa Duynstee, Regional Planner, Parks, Planning, and Environment, seeking MVRD Board approval to allocate $40,000 in grants for agriculture awareness activities in 2017, as recommended by the Agricultural Advisory Committee.

Recommendation: That the MVRD Board approve the allocation of the 2017 Agriculture Awareness Grants to the following thirteen non-profit organizations as described in the report dated April 10, 2017, titled "2017 Agriculture Awareness Grant Recommendations": 1. BC Agriculture in the Classroom Foundation, for the "Take a Bite of BC"

project in the amount of $6,000; 2. BC Association of Farmers' Markets, for "Farmer and Farmers' Market

Appreciation Campaign" project in the amount of $4,000; 3. BC Chicken Growers Association, for the "Poultry in Motion Educational Mini

Barn" project in the amount of $1,000; 4. Centre for Sustainable Food Systems at the UBC Farm, for the "Development

of Online Food Systems Research Briefs and Webinars" project in the amount of $2,000;

5. Delta Farmland & Wildlife Trust, for the "Day at the Farm" event in the amount of $3,000;

6. Earthwise Society, for the "Tomato Festival" event in the amount of $2,500; 7. Farm Folk City Folk, for "Young Agrarians Land Matching Pilot" project in the

amount of $5,000; 8. Grandview Woodland Food Connections, for the Wild Minds" project in the

amount of $2,000; 9. Haney Farmers Market Society, for the "The Market Goes to the Farm"

project in the amount of $500; 10. Kwantlen Polytechnic University (KPU) Foundation, for "Richmond Farm

School Urban Farming and Incubator Plot" project in the amount of $3,000;


11. Langley Environmental Partners Society, for the "Langley Eats Local" project

in the amount of $4,000; 12. North Shore Neighbourhood House, for "Growing Food - Growing

Community" project in the amount of $4,000; 13. Richmond Food Security Society, for "Celebrating the Source of our Food"

event in the amount of $3,000.

F. ITEMS REMOVED FROM THE CONSENT AGENDA No items presented.

G. REPORTS NOT INCLUDED IN CONSENT AGENDA No items presented.

H. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN No items presented.

I. OTHER BUSINESS No items presented.

J. BUSINESS ARISING FROM DELEGATIONS No items presented.

K. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED

Adopted on Consent

That the MVRD Board close its regular meeting scheduled for May 26, 2017 pursuant to the Community Charter provisions, Section 90 (1) (g) as follows: "90 (1) A part of a board meeting may be closed to the public if the subject matter

being considered relates to or is one or more of the following: (g) litigation or potential litigation affecting the regional district."

L. RISE AND REPORT (Items Released from Closed Meeting)

No items presented.

CARRIED


M. ADJOURNMENT /CONCLUSION

It was MOVED and SECONDED That the MVRD Board adjourn its regular meeting of May 26, 2017.

Chris Plagno

21719682 FINAL

CARRIED (Time: 9:09 a.m.)


metro vancouver regional district board of … · 5/26/2017 · that the board write a letter to...

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