merrillville community school corporation technology handbook
TRANSCRIPT
© 2006 M.C.S.C TECHNOLOGY TRAINING
Merrillville Community School Corporation
Technology Handbook
Table of Contents
Welcome!............................................................................................................................ 2
Merrillville Community School Corporation.................................................................... 3
Acceptable Use Policy for Technology.............................................................................. 3 Appendix 1 - “The Merrillville Community School Corporation Acceptable Use Policy for Students”.............................................................................................................................. 4
APPENDIX I – Acceptable Use Policy for Students ........................................................ 4 COMPUTER LAB RULES & GUIDELINES ..................................................................... 10 Appendix 2 - “The Merrillville Community School Corporation Acceptable Use Policy for Staff” .................................................................................................................................. 11
Your Network Login......................................................................................................... 18
Your Outlook .................................................................................................................... 20 Sending an Email Message From Outlook............................................................................ 20 Accessing the Substitute Calendar ........................................................................................ 21 Accessing Your Email From Home ....................................................................................... 23
Entering Attendance With The Teacher Web Module ................................................... 25
Accessing Student Information ....................................................................................... 27
Viewing and Comparing Class Test Data ....................................................................... 28
Entering Grades in The Pinncle Grade Book................................................................. 32 Entering Assignments ............................................................................................................. 32 New and Withdrawn Students ............................................................................................... 34 Updating the Roster ................................................................................................................ 34
Safari Video Guide........................................................................................................... 36
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Welcome
Welcome!
Welcome to the Merrillville Community School Corporation! We hope that you will find your tenure here a long and rewarding one. We at Information Technology Services (ITS) are very proud of the technology services available to our staff and students. The Merrillville Community School Corporation is one of the most technologically advanced corporations in the state, and we are continually striving to upgrade and improve our services to you and your students. We encourage you to take full advantage of the technology that is available to you. We also encourage you to take advantage of our training opportunities and to attend the many professional development conferences and sessions held around the state. Please feel free to share your ideas and experiences with us. It is the primary goal of ITS to be of service to our staff and students. In addition to encouraging you to become familiar with the educational and organizational programs available to you, please let us know if you have questions and problems. Our staff strives to address all questions and problems in a swift and efficient manner. If you experience a technology problem or have a technology question, please dial the Hotline number at 7676. If you have a software question or problem, please feel free to call the Director of Technology Instruction at 5385 or his assistant at 7150. Once again, welcome and have a great year! Kelly Murphy Ray Hamilton Director of ITS Director of Technology Instruction
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Merrillville Community School Corporation Acceptable Use Policy for Technology
1) Together with its appendices this document forms the complete “Acceptable Use Policy” governing the use of technology for the Merrillville Community School Corporation, its students, employees and guests.
a) Appendix 1 - “The Merrillville Community School Corporation
Acceptable Use Policy for Students” b) Appendix 2 - “The Merrillville Community School Corporation
Acceptable Use Policy for Staff” 2) Appendix 1 of this policy shall be applicable to all students of the
Merrillville Community School Corporation. 3) Appendix 2 of this policy shall be applicable to all employee or non-
student users of computer and communications related technology in the Merrillville Community School Corporation.
4) A copy of Appendix 1 of this policy will be made available to all parents, students and teachers.
5) Students will be made aware of the existence of and how to obtain a copy of this document prior to use of any technology covered by this Acceptable Use Policy.
6) A copy of Appendix 1 shall be posted in all Merrillville Community School Corporation computer labs.
7) A copy of Appendix 2 of this policy will be provided to employees by attachment to or inclusion in all employee handbooks or shall otherwise be made available.
8) Faculty and Staff shall be made aware of the existence of, and how to obtain a copy of, this document prior to use of any technology covered by this Acceptable Use Policy.
9) The Merrillville Community School Corporation Director of Technology may, without prior notification, modify this AUP and its appendixes, as may be deemed appropriate. Upon making a change to this AUP, the Director of Technology will publish via the World Wide Web, “Notice of Change” along with the modified AUP for review by parents, students, employees, and the public on the World Wide Web.
10) This policy, in its entirety, shall be published on the World Wide Web and be made available for review by all students, faculty, staff, and the general public.
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Appendix 1 - “The Merrillville Community School Corporation Acceptable Use Policy for Students”
APPENDIX I – Acceptable Use Policy for Students
1) The intended use of technology in the Merrillville Community School Corporation is to a) enhance the educational experience of students by direct interaction with technology, and to b) indirectly enhance the educational experience of students by allowing faculty and staff to access and process important information in a more timely and efficient fashion.
2) As with all aspects of life, the use of technology comes with not only benefits, but also responsibilities. The purpose of this document is to define the responsibilities of students pertaining to technology used in the school corporation and to define the consequences when those responsibilities are not met. This document shall be deemed relevant where any aspect of a situation involves technology, as defined in this document and impacts or has bearing on the school corporation; or any member of its faculty, staff or student body while engaged in any school related activity.
3) For the purposes of this document, the following terms are used and
defined as follows: a) “MCSC” shall mean and refer to the Merrillville Community School
Corporation. b) “Computer Related Technology” shall mean all computer related
technology or equipment including but not limited to portable, mobile or stationary computers, computer peripherals (items directly connected to or designed to be connected to a computer), computer related electronics, printers, network related or network connected equipment, all MCSC networks, and/or communications equipment that utilizes any MCSC network resource, that is owned, leased, borrowed, or operated by or otherwise being used by the Merrillville Community School Corporation. Further, the term “Computer Related Technology” shall also encompass and include all data or voice communications networks, all database systems, servers, backup systems, or any other equipment related to the operation and maintenance of a computer or voice network, and that is owned by, leased by, borrowed by, operated by or otherwise being used by the MCSC. Further, as used in this document, the term “Computer Related Technology” shall also encompass and include all information or data or computer generated product owned, operated, created, collected, controlled, or used by the MCSC. In general this term includes all aspects of technology that are used by, in, or under the auspices of the MCSC. It does not mean or include privately owned technology used off campus.
c) “Habitual violators” is a status defined as a) having multiple violations of any provision of this policy in any combination, AND b) having displayed, to the degree that any reasonable person would interpret as
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having been displayed, a deliberate disregard of or malice towards the provisions of this policy AND, that c) the MCSC administrators have no reason to believe said student has any true intent to appropriately modify said inappropriate behavior.
d) “Computer probation” shall be defined as; a status a student is placed on in which the student’s ability to access computer related technology has been limited or restricted. A student placed on computer probation will be permitted to use computer related technology only after having acquired the direct permission of the student’s teacher, and while being directly supervised by said teacher. The student may, at the discretion of the student’s teacher, be required to use traditional non-computer based research and preparation techniques to complete any assigned class work or project. Unless otherwise indicated, computer probation will last the duration of the academic semester but not less than 30 days. If in order to bring the duration to a full 30-day period, the probation may be extended into the following academic school year or semester.
e) A student shall be considered to be in violation of this policy when after due consideration, the facilities principal having been presented the evidence, would conclude that said student has violated this policy.
f) “Unauthorized” shall mean that a student has not gained the permission of the student’s teacher, principal or appropriate authority as otherwise specifically defined in this document.
4) Access to computer related technology is a privilege and not a right. 5) Unless otherwise indicated by a student’s parents or by virtue of a
student’s inability or unwillingness to follow established guidelines and rules and/or the provisions of this document, all students of the MCSC will have access privileges to various authorized and established technologies.
6) The following unacceptable uses of computer related technology are divided into two categories for which the consequences of violation by a student are different and dependent upon the seriousness of the violation. In all cases the following activities and uses are prohibited:
Section I.
a) The deliberate use of computer related technology for any purpose that violates any federal, state, local law, regulation, or ordinance.
b) The use of computer related technology with the intent to damage, harm, or make unusable any services, information, data, data storage system, or computer resource.
c) The use of computer related technology with the intent to “hack”, “break into” or gain unauthorized access to any computer system, network, network resource, database, or data storage system regardless of who owns said system and regardless of the intent of said “break in” or “hacking.”
d) To attempt to bypass or defeat any security device or system related to
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computer related technology.
e) The use of computer related technology in a manner that any reasonable person would define as having had the intent to defame, cause harm, denigrate, demean, threaten, harass, threaten, or otherwise intimidate, any person, persons, corporation, business, government, organization, group, or entity. Students are directed that if they are found to have violated any part of the MCSC “Civility Policy” (policy 8.95 as amended), AND utilized any form of computer related technology in the process they will be in violation of both this policy, and the Civility Policy and subject to the provisions of both policies.
f) The deliberate physical destruction of, or damage to, any computer related technology.
g) To use or cause another to use, any computer related technology for any purpose, which is inconsistent with or in non-compliance of applicable copyright laws.
h) Deliberate, flagrant or constant violation of any provisions of this policy or violation of any provision of this document while on computer probation.
i) To falsely report any emergency using any computer related technology.
j) The use of any privately owned technology, whether on or off of MCSC property, for the purpose remotely accessing or otherwise utilizing any Computer Related Technology in a manner that would be a violation of any part of this policy.
Violation of any of the rules listed in Section I will result in the immediate removal of computer privileges for the remainder of the academic year and the placement of the student on permanent “computer probation” as defined in paragraph 3 section D. The student’s parents or legal guardian will be notified of the violation and the consequences therein. Additional consequences may be applied as the facility principal or other appropriate authority shall so designate. Further, because a violation of many of the above rules may have also resulted in the commission of a crime, the student may be reported to appropriate authorities for prosecution.
Section II.
a) The deliberate use of computer related technology for any purpose that violates any individual school or MCSC rule or regulation.
b) The use of any computer related technology outside of or off school property for any purpose that would be considered to be a violation of a school rule or regulation if it had been committed on school property.
c) The deliberate use of computer related technology for any purpose contrary to the specific instructions of teachers, faculty or staff of the MCSC.
d) To access or use computer related technology in a manner not having
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the express permission and supervision of a teacher, faculty or staff member of the MCSC.
e) The use of computer related technology for the sole purpose of entertainment.
f) The use of computer related technology contrary to any and all posted rules or guidelines.
g) The unauthorized use of computer related technology for commercial purposes not specifically authorized by the school board or the superintendent.
h) The use of computer related technology and/or the use of MCSC-provided Internet access to transmit, upload, download, view or distribute pornography.
i) The use of computer related technology and/or the use of MCSC-provided Internet access to transmit, upload, download, view, or distribute any material that is not directly and specifically related to assigned and authorized educational purposes. For of example, but not limited to, the downloading of audio, video and image files are prohibited unless specifically authorized for use in a related class.
j) The use of computer related technology for the purpose of plagiarism. k) To share or allow others to make use of the student’s passwords or
other access control mechanisms or security appliances. l) To share or allow access to computer related technology for or by any
other person without the express authorization to do so. m) The unauthorized use of computer related technology to access any
email system not provided by the MCSC. n) The unauthorized use of any “Instant Messaging” or similar services. o) To misappropriate, or otherwise misuse or waste consumable supplies. p) To misappropriate or otherwise misuse or waste any computer related
technology resources. q) To knowingly allow, promote, or otherwise assist, or cause any other
person or persons to violate any provision of this policy. r) To fail to report to the appropriate authority any person or persons
known to the student to be in violation of any provision of this policy. s) The use of any computer related technology such that said use
interferes with normal and regular operation of any school function or activity or service.
t) The use of any computer related technology for the purposes of gambling.
u) The wired or wireless connection of any non-MCSC owned technology to any computer related technology without the express authorization of the MCSC Director of Technology or officially designated representative.
v) The use or installation of any non-MCSC owned software on any computer related technology.
w) Except during an emergency, the use of any communications device, such as but not limited to cellular telephones, by a student during class, is prohibited. (Cell phones must be turned off in class). (An emergency is defined as a situation that represents a threat to the life, safety or well
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being of a person). (This paragraph shall not supersede or negate any other school policy or rule that may be in place governing cell phone use by students).
x) Except during an emergency, the use of any MCSC provided classroom telephone by a student is prohibited. (An emergency is defined as a situation that represents a threat to the life, safety or well being of a person).
Violation of any of the rules listed in Section II will result in following consequences:
i. First violation: Assignment of detention. Additional consequences may be applied, as the facility principal or other authority shall so designate dependent upon the seriousness of the violation.
ii. Second violation: Assignment of detention and removal of student’s privileges to access and use computer related technology for a minimum of one week and placement of the student on “computer probation.” Notification of the student’s parents or legal guardian of the violation and the consequences therein. Additional consequences may be prescribed if the facility principal or other authority shall so designate dependent upon the seriousness of the violation.
iii. Third violation: Removal of student’s privileges to access and use computer related technology for the remainder of the semester. Notification of the student’s parents or legal guardian of the violation and the consequences therein. Additional consequences may be applied, as the facility principal or other authority shall so designate dependent upon the seriousness of the violation.
iv. Further violations: Removal of student’s privileges to use or access computer related technology for the remainder of the academic year and an administrative hearing with appropriate administrators who may take other action as they deem necessary. Notification of the student’s parents or legal guardian of said violation and the consequences therein.
v. The privileges to use or have access to computer related technology by those students deemed to be “habitual violators” will be permanently suspended.
7) Any student who has lost their computer privileges shall be required to use
traditional non-computer based research and preparation techniques for any assigned class work or project. (In other words pen paper and printed research material will be used.) No part of this policy prohibits a student from using computer resources not belonging to the corporation while off of school property. As such, if the teacher should so authorize it, the student may use out of school, non-corporation owned equipment offsite to complete their or her assignments during the period that the student’s computer privileges have been revoked. This provision does, however, preclude both the local and remote use of any corporation owned or
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provided computer related technology by a student whose privileges have been revoked. Specifically, but not exclusively, students will not be permitted to provide their own computer equipment while in school as a means to circumvent the intent of this section.
8) Students and their parents, in so much as the law allows, may be held financially responsible for all associated costs to repair or return to service any computer related technology damaged by a student while in violation of any provision of this document. Such costs shall include but be not limited to, labor (being either MCSC provided or being provided by a non-MCSC contracted source), material, consulting, engineering, and/or shipping costs.
9) Parents and students shall have the right of appeal and the right to have a hearing with the appropriate administrators, as assigned by the superintendent or designee, upon being found to be in violation of a provision of this policy. This right must be exercised within a reasonable time period.
10) Parents, students, guests, and all others using computer related technology are herein notified that the MCSC shall retain the right to review or otherwise use, at will and without further notice, any materials, data, or information, stored on, or being transmitted via, any MCSC computer, storage device, information media, or network, included in, or used as a part of any voice or data system(s) owned, operated, or leased by the MCSC.
11) Parents, students, and all others using any email, voicemail, telephone network, or computer system or network provided by the MCSC are herein notified that these systems are subject to the provisions of this AUP and further that no guarantee of privacy is implied or granted.
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COMPUTER LAB RULES & GUIDELINES
1) Students will review and be familiar with the “Acceptable Use Policy for Students” as published on the World Wide Web at http://www.mvsc.k12.in.us/deptfolders/its/AUP_students.pdf
2) While in the lab, students will maintain a quite, professional working environment. 3) If the school employee or teacher in charge has assigned seating arrangements, students
will quickly and quietly seat themselves accordingly when entering the lab. 4) Students will open and use only that software for which they have received permission
to use by the school employee or teacher in charge for this lab session. Additionally they will follow all instructions of the school employee or teacher in charge.
5) Students will not talk amongst themselves unless the school employee or teacher in charge has specifically authorized them to do so.
6) Students will not damage any computer or lab equipment and will immediately report any damage found when the student began using the computer workstation to the school employee or teacher in charge.
7) Students will not tamper with printer settings, nor shall they load paper into paper trays unless specifically authorized by the school employee or teacher in charge.
8) Students are not authorized, and will not attempt, to “fix” or “repair” any corporation owned hardware or software that may be or appear to be malfunctioning.
9) When printing, students will not make more than one printed copy of any material unless specifically authorized to do so by the school employee or teacher in charge.
10) Students will not access personal email accounts when using a lab without the direct permission of the school employee or teacher in charge.
11) Students will not download music files or video files, nor view music or video files online unless A) They have been specifically authorized to do so by the school employee or teacher in charge, and B) doing so is specifically related to the official educational purpose of the visit to the lab. Students are not permitted to use lab equipment for the purpose of entertaining themselves.
12) Students will not deliberately download pornographic or other inappropriate material from the Internet and will not visit web sites that present such materials.
13) Students will not turn on or off any computer or equipment in the lab unless specifically directed to do so by the school employee or teacher in charge.
14) Students will abide by all copyright laws. When in doubt a student must ask the school employee or teacher in charge for guidance.
15) Students will use all lab equipment in a manner consistent with equipment’s designed use and purpose.
16) Students will immediately report to the school employee or teacher in charge any violation of any lab guideline or rule, or any violation of the “Acceptable Use Policy for Students” that they observe or are aware of.
17) Students will not waste consumable items such as paper, ink, toner, diskettes, etc. 18) Students will exercise caution when opening and closing CD-ROM drives so as to not
damage them. 19) Gum, food, and drinks are not permitted in any computer lab. 20) Students will be under the direct supervision of a school employee or teacher in
charge at all times while in the lab. Students will not attempt to use any equipment in a computer lab when not supervised by a school employee or teacher in charge.
21) Students will not remove any hardware, software, or data from the lab nor shall they disconnect any hardware without the specific authorization of the school employee or teacher in charge.
22) Students will not connect any personally or privately owned electronic equipment or hardware to any computer device or network.
23) If a mobile lab is being used students will, when finished with the computer equipment, properly return the laptop to the appropriate place and manner as per the instructions of the school employee or teacher in charge.
24) Students will not vandalize, write on, or otherwise mark on any corporation owned computer or equipment.
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25) Students will handle all hardware with the appropriate care and within safekeeping standards.
26) Student will follow all instructions of the school employee or teacher in charge at all times.
27) Students will not install any software on any computer device. ACCESS TO SCHOOL COMPUTERS AND OTHER TECHNOLOGY IS A
PRIVILEGE, NOT A RIGHT! STUDENTS THAT VIOLATE THESE RULES MAY HAVE THEIR PRIVILEGES REVOKED AND MAY HAVE OTHER DISCIPLINARY ACTION TAKEN AGAINST THEM
Appendix 2 - “The Merrillville Community School Corporation Acceptable Use Policy for Staff”
1) The intended use of technology in the Merrillville Community School
Corporation is to either a) enhance the educational experience of students by direct interaction with technology, or b) indirectly enhance the educational experience of students by virtue of the ability of faculty and staff to access and process important information in a more timely and efficient fashion.
2) The purpose of this document is to broadly define for faculty and staff those activities that are, and those that are not, permitted on Merrillville Community School Corporation computers and networks. This document shall be deemed relevant where any aspect of a situation involves technology, as defined in this document and impacts or has bearing on the school corporation; or any member of its faculty, staff or student body while engaged in any school related activity.
3) For the purposes of this document, the following terms are used and defined as follows:
a. “MCSC” is defined as the Merrillville Community School Corporation.
b. “Educational”, for the purposes of this document, is defined as being directly related to accepted standards and processes of teaching students.
c. “Official Purpose”, for the purposes of this document, is defined as any purpose or activity that is i) directly related to the educational process or, ii) a component or sub-component of a staff member’s officially assigned duties and responsibilities, or iii) assigned by the staff member’s direct supervisor, or iv) required to properly or efficiently perform a staff member’s official duties, or, v) required to protect a student, staff member, or the corporation.
d. “Computer Related Technology” shall mean all computer related technology or equipment including but not limited to portable, mobile or stationary computers, computer peripherals (items directly connected to or designed to be connected to a computer), computer related electronics, printers, network related or network
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connected equipment, all MCSC networks, and/or communications equipment that utilizes any MCSC network resource, that is owned, leased, borrowed, or operated by or otherwise being used by the Merrillville Community School Corporation. Further, the term “Computer Related Technology” shall also encompass and include all data or voice communications networks, all database systems, servers, backup systems, or any other equipment related to the operation and maintenance of a computer or voice network, and that is owned by, leased by, borrowed by, operated by or otherwise being used by the MCSC. Further, as used in this document, the term “Computer Related Technology” shall also encompass and include all information or data or computer generated product owned, operated, created, collected, controlled, or used by the MCSC. In general this term includes all aspects of technology that are used by, in, or under the auspices of the MCSC. It does not mean or include privately owned technology used off campus.
e. “Private Computer Technology”, shall mean any computer or computer related equipment that is able to be, and intended to be, accessed by students or used for instructional purposes on a regular or semi regular bases but not owned or leased by the MCSC, while being used on MCSC property, or under the auspices of the MCSC.
f. “Technology” shall mean any Computer Related Technology or Private Computer Technology.
g. “Faculty” or “Staff”, for the purposes of this document, shall imply any employee of the MCSC. The terms shall also include any non-employee or person acting as a teacher, teacher substitute, or other individual having an official capacity when authorized to do so by the corporation.
4) Any use of Technology that directly supports the educational process is
authorized, provided said activity does not violate any other section of this policy.
5) Any use of Computer Related Technology that directly supports the administrative process of the corporation is authorized, provided said activity does not violate any other section of this policy.
6) The following are unacceptable uses of Computer Related Technology and as such these activities are prohibited:
a. The deliberate use Computer Related Technology for any purpose that violates any federal, state, or local law, regulation, or ordinance.
b. The use of Technology with the intent to damage, harm, or make unusable any services, information, data, data storage system, or computer resource.
c. The use of Computer Related Technology with the intent to “hack”, “break into” or gain unauthorized access to any computer system, network, network resource, database, or data storage system regardless of who owns said system and regardless of the intent of said “break in” or “hacking.”
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d. To attempt to bypass or defeat any security device or system connected to or associated with any Computer Related Technology including but not limited to the unauthorized possession or use or another persons password or security device.
e. To share or allow others to make use of the employee’s passwords or other access control mechanisms or security appliances, except that a teacher may, when required, provide access to a substitute teacher, but shall upon return change the password such that the substitute teacher shall no longer have access to the network.
f. The use of Computer Related Technology to defame, cause harm, denigrate, or demean any person, persons, corporation, business, government, organization, or entity.
g. The deliberate physical destruction of or damage to any Computer Related Technology.
h. To falsely report any emergency using any Computer Related Technology.
i. The deliberate use of Computer Related Technology for any purpose that violates any individual school or MCSC rule or regulation or professional guideline.
j. The use of any Computer Related Technology outside of, or off school property for any purpose that would be considered to be a violation of a school rule or regulation or this policy if it had been committed on school property.
k. The use of Computer Related Technology for the sole purpose of entertainment.
l. The unauthorized use of computer related technology for commercial purposes. (Authorization for commercial use can only come from the Superintendent.)
m. The use of Computer Related Technology and/or the use of MCSC-provided Internet access to transmit, upload, download, view or distribute pornography.
n. The use of Computer Related Technology and/or the use of MCSC-provided Internet access to transmit, upload, download, view, or distribute any material that is not directly and specifically related to educational or official purposes. For example, but not limited to, the downloading of audio, video and image files is prohibited unless specifically for use by a teacher in an educational process or any other official purpose.
o. The use of Computer Related Technology and/or the use of MCSC-provided Internet access to transmit, upload, download, view, reproduce, duplicate or distribute any material without the express authorization of the owner or copyright holder except as provided by recognized “fair use” standards.
p. To share or allow access to computer related technology for or by any other non-staff, non-faculty, or non-student without the express authorization of the Director of Technology to do so. Students are not authorized to access those computers designated as staff computers except under the direct and immediate supervision of the
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faculty or staff member and then only for a specific educationally related task that requires the use of said staff computer.
q. The use of MCSC provided email systems in a manner that does not support educational or official purposes.
r. To misappropriate or otherwise misuse or waste consumable supplies (ink, paper, toner, etc.)
s. To misappropriate or otherwise misuse or waste any computer related technology resources.
t. To knowingly allow, promote, otherwise assist, or cause any other person or persons to violate any provision of this policy or other MCSC policy.
u. The use of any Computer Related Technology such that said use interferes with the normal and regular operation of any school function or activity or service.
v. The use of any computer related technology for the purposes of gambling.
w. The wired or wireless connection of any non-MCSC owned technology to any computer related technology without the express authorization of the MCSC Director of Technology or his/her officially designated representative.
x. The use or installation of any non-MCSC owned software on any computer related technology.
7) Faculty and staff members directly charged with providing supervision of
students while using Technology must:
a. Provide, at all times, direct and immediate supervision of all students in their charge while said students are using or have access to Computer Related Technology.
b. Be familiar with the “Acceptable Use Policy for Students.” c. Take effective and appropriate measures to insure that students in
their charge are in compliance with all requirements and provisions of the “Acceptable Use Policy for Students.”
d. Not give permission to, or provide assistance to, any student using Computer Related Technology in a manner that violates any part of the “Acceptable Use Policy for Students.”
e. Not give permission to, or provide assistance to, any student using Computer Related Technology in a manner that causes harm or adversely affects network operations or performance.
f. Report to the Director of Technology any inappropriate use of Computer Related Technology by students.
8) All faculty and staff members will, while using computer related
technology: a. Make appropriate and reasonable actions to protect computer
related technology in their control. b. Report in a timely manner to the Director of Technology or his/her
official representative any damage to, failures of, loss or theft of,
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problems or deficiencies with any computer related technology in their charge.
c. Report in a timely manner to the Director of Technology or his/her official representative any violation of any MCSC “Acceptable Use Policy.”
d. Be familiar and comply with all applicable laws, regulations, and guidelines governing confidential information as they apply to the MCSC.
e. Be familiar and comply with all MCSC policies governing the release, use and control of confidential information.
f. Take all steps necessary to insure that electronically stored information in their control is not released to those not authorized to access said data or information.
g. Faculty and staff members granted remote access to MCSC computer related technology must adhere to all technical and procedural guidelines provided to them by the Director of Technology or his/her official representative.
9) Except where otherwise authorized in writing by the MCSC Director of
Technology, all faculty and staff members will, while on MCSC property, or while operating under the auspices of the MCSC, adhere to the following guidelines regarding the use of any privately owned computer equipment.
a. Privately owned computer devices will not be connected to any MCSC network, either directly or otherwise, wired or wirelessly, without the express written authorization of the MCSC Director of Technology.
i. Full and sole administrative control and access of any device authorized for connection to any MCSC network will be given by the owner to the MCSC Director of Technology and technical staff of the MCSC. Authorization to connect to any MCSC network will be denied by the MCSC Director of Technology if this administrative control and access is not granted. Administrative access and control must be granted prior to the use of said privately owned computer or computer device.
ii. The MCSC Director of Technology or designated technical staff may, at their sole discretion, disconnect any device found to be, or believed to be causing interference or harm to any MCSC network or service with or without prior notice.
iii. Reconnection to the network will be at the discretion of the MCSC Director of Technology after having discussed the matter with all parties and may require modification to operating parameters prior to re-connection.
b. The MCSC Director of Technology and technical staff of the MCSC reserve the right to review information stored on privately owned computer equipment when being used within the corporation for purposes defined under the provisions of the section defining
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“Private Computer Technology” section of this AUP. Refusal to grant said co-administrative rights and access requires the immediate and permanent removal of said device or equipment from MCSC property. Co-administrative access and control must be granted prior to the use of said privately owned computer or computer device. Notification directed via email or other timely means must be given to the MCSC Director of Technology prior to using “Private Computer Technology”.
c. MCSC faculty or staff will immediately cease operation of “Private Computer Technology” at the request of the MCSC Director of Technology or his/her designated staff.
i. The MCSC Director of Technology or designated technical staff may, at their sole discretion, disconnect or power down or otherwise disable any device found to be, or believed to be causing interference or harm to any MCSC network or service with or without prior notice.
ii. Authorization for future operation will be at the discretion of the MCSC Director of Technology after having discussed the matter with all parties and may require modification to operating parameters prior to use.
d. MCSC will not be held responsible for the regular maintenance of any privately owned computer device being used on behalf of the MCSC.
e. MCSC will not be held responsible for any damage to any privately owned computer equipment or device being used on behalf of the MCSC.
f. MCSC employees will adhere to the principles and specifications otherwise outlined in this AUP while using privately owned computer devices while on MCSC property.
g. Because of the potential to cause harm to other MCSC networks, private wired or wireless networks or network devices not managed by the MCSC Director of Technology and designated staff will not be operated from, on, or in any MCSC property.
10) Any person(s), group(s) or organization(s) not an employee or student of
the MCSC that is or will be authorized to use computer related technology shall:
a. Be provided a copy of this “Acceptable Use Policy for Staff” as a prerequisite to gaining authorization to use computer related technology.
b. In writing, apply for authorization to use computer related technology prior to its use. Applications must state the exact nature, duration, and justification for said request, and that applicant has read and agrees to abide by the terms of this AUP. Applications must be submitted to the Director or Technology in advance.
c. Be required to sign an agreement that states the applicant, or person in charge of any said group or organization, has read and agrees to comply with the all requirements and provisions of this “Acceptable
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Use Policy for Staff.” d. Insure familiarity and compliance with all provisions of this
“Acceptable Use Policy for Staff” and “Acceptable Use Policy for Students” by all persons in attendance of or otherwise participating in the use of computer related technology.
e. Agree to and be financially responsible for any damage that occurs
while applicant is using computer related technology.
11) Employees, and all others using computer related technology are herein notified that the MCSC shall retain the right to review or otherwise use, at will and without further notice, any materials, data, or information, stored on, or being transmitted via, any MCSC computer, storage device, information media, or network, included in, or used as a part of any voice or data system(s) owned, operated, or leased by the MCSC.
12) Employees and all others using any email, voicemail, telephone network, computer system, or network provided by the MCSC are herein notified that these systems are subject to the provisions of this AUP and further that no guarantee of privacy is implied or granted.
13) The use of MCSC provided long distance calling codes for personal or other non-school related purposes is prohibited.
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Your Network Login
When you start your machine, the following appears on your screen
Hold down the Ctrl + Alt and touch the Delete key. The following logon screen will appear Type your username and Password (same as your username). Hit Enter or click OK. You should be prompted to change your password. Remember to pick a password that you will remember. Avoid using something that
someone else could easily figure out. If you are not prompted to change your password, follow these instructions to do so: Once you have successfully logged in, hold down the Ctrl and Alt keys and touch the Delete key. When you do this you will see the following screen.
Once you have this screen, click on Change Password. You will then get the next screen.
Type your old password (for new staff this would be your username)
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Then type your new password here Type your new password again here
When finished, click OK
This screen will return. Click cancel to return to your desktop.
We strongly recommend that you log off and then log back in with the new password to verify the
password has been successfully changed. Please do not forget your password. You will be unable to log into your computer if you forget your password. Please contact the Hotline (7676) if this has happened so that your password can be reset. Because ITS has no way of viewing or knowing your password, when you call the Hotline in regards to a forgotten password, your password will be reset to the default password (the same as your username). In the event that a technician has worked on your PC and needs to reset your password, your password will be set back to your username. If this has been done, the technician will notify you with a voice mail. If you have tried your password and it does not work, please try the default password: there may have been an ITS staff member working on your computer. If your password has been changed to the default, it is recommended that you follow the previous instructions to reset your private password as soon as possible to avoid unauthorized access. If you have any problems with the password change procedure, please contact the Hotline at 7676.
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Your Outlook Sending an Email Message From Outlook
Microsoft Outlook is the default mail program for the Corporation. Outlook allows you to send messages to multiple addresses, create contact lists, and attach files. Emailing files between work and home is an efficient and safe method of transferring data. The Outlook icon is found on your desktop.
You may also type in the complete Corporation. Email address(es), as well as for those outside the Corporation.
Type your message in the message area. When you are finished, click Send
Click NEW (or CTRL + N)
To access the Address Book, click on the To button or on the Address Book icon.
Type the last name, or part of the last name until the name is highlighted or scroll down to find the person(s) you wish. Click To and OK or just hit Enter twice. The name appears in the To box.
In the Subject Line, say what the letter is about
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Accessing the Substitute Calendar
To access the substitute calendar, click on the Folder List icon
Then click on the plus sign by Public Folders. Two other folders will open below Public Folders. Click the plus sign next to All Public
Folders.
Click on Substitute Calendar to see how many subs have been assigned on a specific day.
Check Outlook Tips on our web page for instructions on sending attachments, setting up contact lists, etc. http://www.mvsc.k12.in.us/training
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The number of substitutes needed for each day will be indicated under the date. If a day is closed, that will also be indicated under the date.
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Accessing Your Email From Home
Yes, it is possible! To access your school Email at home, open your Internet browser (Internet Explorer or Netscape) In the address bar type: http://gateway.mvsc.k12.in.us/exchange (Note: if you have previously created a shortcut in your Favorites, you will have to remove the logon.asp extension to open the file) The following window will open:
Before typing your username type mcsc/ then your username. For example: mcsc/jsmith Then type your network logon password.
The Outlook screen looks like this.
You have basically all of the same features and accessibility you would have at your school machine, including calendars and folders. (You will not have personal folders since these are saved locally)
To compose a new message, click on New.
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You’ll notice that this screen has also changed
To send a letter to someone in the Corporation, simply type their last name in the To box. Click on the Check Names icon to pick the correct person.
Note: if there is only one person in the Corporation with that last name, it will automatically go into the box – it works that way with regular Outlook, as well.
To send an attachment, click on the Attachments tab.
Click Browse to select the file you wish to attach. Then click Attach. Click Close.
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Entering Attendance With The Teacher Web Module
Click on the Web Teacher Module icon. The following will open: Enter your AS/400 username and password (new staff and those who have been re-enabled, will use their username as their password. You will be prompted to change it the first time and must do so.
When you have entered your username and password, hit Enter or click Logon. When the following page opens, click on the period for which you are entering attendance.
All students are considered present by default. If a student is absent or tardy, simpl click in the appropriate button.
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When you have completed your attendance, click Ok. You will be returned to the Daily Attendance page. You have not yet
sent your attendance. To send, click on Submit and agree to send. When your attendance has been sent, Submit for that period will disappear.
Depending on your school, you may enter attendance every period or only once a day. If your password is disabled, call 7676.
All students are considered to be present. Click Absent if students are not present
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Accessing Student Information To obtain specific student information such as home telephone number, parents’ name, address, and possible medical information, click on the student’s name in the roster view.
If emergency information is available for this student, an Emergency Information link will below Bus 2.
Viewing Test History
To view individual student’s test history, click test Scores . If the Teacher Web Module icon is not showing If the web module icon is not showing, open Internet Explorer. In the address bar type http://corpapps3/rdsteachermod2. Note: do not type www. This is not accessible from home.
When the main page opens, click on Favorites and add the page to your favorites.
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Viewing and Comparing Class Test Data
Select the class you wish to view by clicking on Test Scores
Click on Compare Scores Page.
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Under Test Form 2, select the latest NWEA test
Under Test Form 1, select the latest ISTEP test
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Click Go
You will see this screen.
We will check Reading, Language and Math Totals for ISTEP. Read, Math, and Language RITS for NWEA We will also include NCLB statistics and a list of those students who have not taken the test(s).
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Blue area – ISTEP Scores. White – NWEA
Click Compare.
You may also highlight all the data, go to Edit-Copy. Open a blank Excel worksheet, go to Edit – Paste. You will need to clean the document up a bit by changing colors, readjusting cell sizes, and deleting unneeded columns; however you may now manipulate the data in any form you wish.
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Entering Grades in The Pinncle Grade Book
Open the Pinnacle Grade Book by clicking on the Pinnacle icon on your desktop
Your username is the last four numbers of your employee number. The first time you log in you will not enter a password. Click OK. You then will be required to create a password. Passwords must be at least six characters and contain at least one number. If your password is ever disabled, call 7676. It will be set back to pinnacle1 and will have to be changed again. After entering your user information, you will see a list of your classes.
Click on the class you wish to open, click Open. Note: Your student roster has been entered through the AS/400. See directions at the end of this tutorial regarding new students and withdrawn students.
Entering Assignments
To enter an assignment, click on Define – Assignments or Grades (the first choice) The following bok will open.
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Click Add. The next box will open.
Give the assignment a name. If you have more than one category, click on the category. Otherwise it should be set as Assignments by default. If it is not, select it. Note: in order for grade averages to properly display, you must pick a category. Set the value of the assignment. All assignments are defaulted to 100. Do not check extra credit assignment! If you wish to give extra credit, create a separate assignment called extra credit. Generally speaking, you are done. Click Ok or Add if you have more assignments to enter. You will then be returned to the Grades box.
Your new assignment will display in the window. If you wish to make changes or delete and assignment, click Define – Assignments - Edit or Delete. Click OK. Your assignment now appears in the grade book.
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New and Withdrawn Students Updating the Roster
If you have new students or students who have withdrawn, you can update the roster by clicking on Pinnacle on the menu bar and selecting Update Roster.
If the changes have been made on the AS/400, they should be reflected in the update. It is generally a good idea to wait to couple days for the data to be updated on the AS/400. If the student change does not appear in the update, contact the guidance office to be sure that the information was correctly entered. Note: New students are automatically added to the bottom of your roster just as you would with a paper grade book. When you are ready to close the grade book, click the Close icon or click File-Close.
You will be asked if you want to save changes, click Yes
As the program saves, it sends the grade information to the main server. It is always a good idea to enter grades on a regular basis: this not only gives you a good idea of student progress, but also lessens the time you have to spend for progress reports and nine week grades. Problems? Call 7676.
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Safari Video Guide
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