mercury product data exchange project - the exchange network
TRANSCRIPT
Check Title on EN Site
Andy Bray
Northeast Waste
Management Officials’
Association (NEWMOA)
April 20th?, 2010
Mercury Product Data
Exchange Project
Andy Bray
Project Manager Northeast Waste
Management Officials’
Association (NEWMOA)
Exchange Network
National Meeting
April 27, 2011
Overview
• Starting with the end in mind - what does
success look like?
• What is the Interstate Mercury Education
and Reduction Clearinghouse (IMERC)?
• Background on mercury-added product
notification reporting requirements
• Outline of Exchange Network-funded
project to:
o Move notification to e-filing
o Make data available through Node 2
What Does Success Look Like?
• Public user interface modernized,
increasing utility of data
• Online reporting launched end of June,
early July 2011
• >95% electronic reporting for 2010
• New data flow established and available to
states/EPA
• Reporting entities, States, and IMERC Staff
save time/resources3
What is IMERC?
• Constituted under the Northeast Waste
Management Officials' Association
(NEWMOA)
• Formed in 2001
• Provides assistance to states with
mercury education & reduction laws
• Acts as a single point of contact for
regulated community and public
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Current IMERC Member States
5
What are the Product Notification Reporting Requirements?
• What is required?
– mercury content of products
– total mercury used in a single year
• Who does it apply to?
– manufactures, distributors, or importers of
products with intentionally added mercury
• Why is it important?
– informs policy makers, consumers, recyclers,
institutional purchasers, supply chain, etc.
– informs decisions about further action including
phase-outs and product bans 6
Novel Elements of Requirements and the Review Process
• Reporting on products, not
emissions/releases or monitoring/testing
• A single submission & approval through
IMERC provides a streamlined process for
companies to comply with multiple
states’ requirements
• Shared burden of filing review process
means states’ workload significantly
reduced 7
Novel Elements (continued)
• Associations can file for membership
• Reporting on a single neurotoxin over
a broad range of products
• The universe of products covered by
these requirements is enormous
• Toxics in products reporting may be
novel now, but not for much longer!
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Exchange Network Funded Project
Grant to MassDEP, NEWMOA/IMERC as
Subawardee
• Develop e-filing system
• Establish a Network Node
• Create a Mercury Products Data Flow
• Make the data available through the EN
Browser
• Expand/modernize online data
publishing features 9
Goals of the Project
• Eliminate inefficiencies and potential
errors from paper submission
• Streamline work flow of states’ reviews
• Vastly decrease data publishing lag time
• Improve business rules and processes
• Allow real-time transfer of data set to
EPA, states, or others
o e.g., EPA’s Database on Mercury-Containing
Products and Alternatives:
www.epa.gov/mercury/database.htm 10
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GovOnline System Components
• User Account Management: user
account establishment, forgotten
password, and user login
• e-Filing: create a new application,
edit existing application, and renewal
(triennial or updated filing)
• Review: administrative review
(NEWMOA), technical review (IMERC),
and approval (NEWMOA/IMERC)12
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Select Type of
Notification
Enter Reporting
Company Info
Manufacturer?
Enter Info for One
Manufacturer
Yes
No
Enter Prod Info
Select Correct
Notification Form
Product Category and
Sub-category
Component Description
and Location
Report Mercury in Each
Component
Report Units in MG or
PPM
Report Range or Exact
Amount
Submit Report
Create / Revise
Reports
E-Filing Business Process Work Flow
Log in
View/Print Report
in PDF Label certification Optional on
dynamic form
Log Into GovOnline
Set Permanent
Password
User Account Establishment
Enter Email Address
E-Filing
System Emails out
Temp Password
Self-Registration
Existing User?
Configure Security
Question(s)
Submit
System Emails out
Credential
(User ID & Temp
Password)
Log Into GovOnline
Configure Security
Question(s)
Set Permanent
Password
No Yes
System Emails out
Temp Password
Log Into GovOnline
Set Permanent
Password
Forgot Password
User has Email
Address?
Yes
NoNEWMOA
Contacts
User
System Emails User
a Security change
confirmation
System Emails User
a Security change
confirmation
No response in
30 days: System
sends 2nd
No response in
60 days: Phone
contact
Configure Security
Question(s) if not
done already
Start
Start
End
End
Number of Components
in One Unit of Larger
Product
Purpose of Mercury in
Product of Component
Reporting for Multiple
Manufactures?
Enter Info for Multiple
Manufacturer
YesNo
Association?
User CertifyUpload Manufacturers’
Certification Form
No Yes
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Administrative Review
by NEWMOA
Technical Review by
IMERC
Decision by IMERC
Submit /
Certify Report
Administrative
Comments
Technical
Comments
Reporting Company
Form Deficient?
Make
Corrections
YesSend comment
email to NEWMOA
and applicant
No
Issue Completion /
Approval Letter
System eNotifiies
NEWMOA
NEWMOA / IMERC
Approval
Comments
Review Business Process Work Flow
Decision
Require revision
Ask for clarification
Pass
Administrative
Review Assign package to
IMERC member
Send out 3rd
comment letter in
paper
Need
exemptionSend out email
Manually activate the
notification again
Track exemption state,
reporter, exempt status
System sends 2nd
Comment email to
NEWMOA and
applicant
Apply for
Exemption
Clarify by
Response in 30
days?
Response in 60
days?
Yes
No
Make Corrections
and Submit/Certify
Report
No
Yes
Start
End
Demonstration
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Early Successes of Project
• Data migrated from legacy system
• e-Filing Beta System to State and
reporting entity Beta Testers, 4/29
• Challenges of integrating new public
browse/search with NEWMOA/IMERC
website overcome
• On schedule for e-Filing launch early
July
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Next Steps
• Beta testing underway, to be
completed mid-May
• System launch anticipated by early July
• Node and flow established Summer
2011
• Project completed, 9/30/2011
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More Information
For more information on IMERC, visit:
www.newmoa.org/prevention/mercury/imerc
Contact: Andy Bray
(617) 367-8558 ext. 306
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