merced community college district board of …...merced community college district board of trustees...

Merced Community College District Board of Trustees meeting

held March 4, 2014

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 5:00 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced.

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Board President Jordan read a statement which included the following complaints and charges against Dean Jim Andersen: Recent audits of the Colleges Ag Department conducted by the District’s auditors have determined that that there were several deficiencies in the Ag Department’s accounting procedures, including: insufficient receipting documentation for cash sales by the Ag Department; insufficient documentation of pricing judgments for sales by the Ag Department; and, lack of documentation and inconsistent procedures over periodic inventory observations to aide in the safeguarding of the Ag Department. Failure of Dean Andersen to comply with Board Policy 6550, Disposal of Property, with regard to at least two pieces of College personal property, a 590 B Case back hoe and the disposal of a set of John Deere rubber tractor tracks. Dean Andersen’s act of leasing District real property to Brooks’ Ranch for pasturing of horses without the requisite Board approval of any written agreement with Brooks’ Ranch. The Ag Department’s practice of not being timely in turning in classes, replacing classes with other unapproved classes and deleting classes in an untimely manner. The Ag Department’s failure to comply with Merced County Code section 7.04.090 regarding lawful livestock fences in the case of the Brooks’ Ranch horses being kept on District property. The Ag Department’s practice of draining irrigating tail water into the creek rather than pumping it into the containment pond.

Kevin Kistler, Marianne Tortorici, Bryan Tassey, Ramon Avila, Jr., Harry Maddox, Jamie Farrao, and Darol Fishman expressed their concerns regarding the Board’s action to discuss Dean Jim Andersen’s employment. Jim Andersen requested the Board to not take action on his employment until his attorney is present.

3. Closed Session Items The Board President referenced the item to be presented during closed session then closed the meeting to the public. The closed session items are listed below.

a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government

Code Section 54957) b. CONFERENCE WITH LABOR NEGOTIATORS

Agency designated representative: Ronald C. Taylor Employee organization: MCFA Chapter 770

c. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: CSEA Chapter 274

d. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent/President

e. CONFERENCE WITH LABOR NEGOTIATOR Agency designated representative: Board of Trustees Unrepresented employee: Superintendent/President

f. LIABILITY CLAIM Claimant: Mary Ann Marchese Agency claimed against: Merced Community College District

g. LIABILITY CLAIM Claimant: Glenn Davis Agency claimed against: Merced Community College District

h. LIABILITY CLAIM Claimant: Yolanda Correa Agency claimed against: Merced Community College District

4. Resume Public Session

The public session reconvened at 6:30 p.m. in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Les McCabe, Gary Arzamendi, Wayne Hicks, Jean Upton, Joe Gutierrez, Janique Johnson Others Present: Ronald C. Taylor, Kevin Kistler, Everett Lovelace, Joanne Schultz, Keith Law (MCFA), Ramon Avila, Jr. (CSEA), Dee Sigismond (Academic Senate), Charlene Reed (Classified Senate), Karyn Dower (Management), Karen Fritz, Annette Haugen, Teena White, Cherie Davis, Susan Walsh, Joe Allison, Stacey Hicks (Recording Secretary) Trustee Gutierrez led the Pledge of Allegiance. There was no action taken in closed session and a second closed session will be required.

5. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business.

Keith Law, Jim Andersen, Ramon Avila, Jr., Rich Randall, and Diana Butts expressed their views regarding a contract on the consent agenda with Hanover Research and the data to be included in a benching study for management.

6. Additions and/or Changes to the Agenda None.

7. Granting of Tenure Dr. Kistler gave a brief explanation on the process of becoming eligible for tenure. He then introduced the deans of each professor who are eligible for tenure and they provided background information on each candidate. MSC (McCabe/Arzamendi) to grant tenure to professors Tina Aker-Porter, Karen Fritz, Carin Heidelbach, and Travis McDonald. The student advisory vote was aye.

A short break was taken so the Board could congratulate the tenured faculty.

8. Presentations a. February Student of the Month

Professor Karen Fritz introduced Professor Annette Haugen.

Professor Haugen introduced Teena White. Teena is a leader in class, takes charge, provides support to her fellow students, and is extremely focused and has persevered through many personal struggles. Ms. White thanked everyone for their support and said she wants to make her family proud.

b. Board Education – 2013 Accountability Reporting for Community Colleges/Student Success Scorecard Cherie Davis provided a review of the 2013 ARCC/Student Success Scorecard data for Merced College. This data highlighted persistence, completion, achievement of 30 units, remedial, and career technical education for the current year as well as five-year data. Trustees stated they could see this as a tool for: outreach to TK through 12 schools to better prepare students for college; testing preparation for incoming students; high school teachers to be made aware of what their students need to be prepared for to be successful in college; opening up pathways for incoming students to explore areas they may have overlooked; and as part of an ambassador program for incoming students. Trustees also said the prepared and unprepared data in CTE could be more complete. Also the data would be useful if separated for Merced and Los Banos.

Jim Andersen said he has asked for additional data to be included in the CTE area so the data is more accurate to include incumbent workers and certificates that are not awarded from the Chancellor’s Office.

c. Board Education – 3 CSN Professional Development Opportunity Dr. Kistler and Dean Michael McCandless provided information on an upcoming regional professional development opportunity being hosted at Merced College.

9. Consideration of Consent Agenda MSC (Hicks/Gutierrez) to approve the consent agenda items as summarized below. The student advisory vote was aye. Item 9b was removed from the consent agenda by Trustee McCabe.

a. Minutes for Meeting held February 4, 2014 c. Warrants, Payroll Registers and Trip Requests as Summarized on

Schedule 14-49 d. Resolutions 14-50 through 14-54, Intrabudget Transfers e. Resolutions 14-55 through 14-59, Use of Unbudgeted Funds f. Personnel Schedule 14-50 g. Blanket Purchase Orders as Summarized on Schedule 14-51 h. Purchase Orders as Summarized on Schedule 14-52 i. Permission to Sell/Donate/Discard District Equipment as Listed on

Schedule 14-53 j. Curriculum Revisions as listed on Schedule 14-54 k. Donation Trustee McCabe had a question on MC2409 which was addressed by Dr. Kistler and Karyn Dower. Trustees had questions on MC2412. These were addressed by Dr. Schultz and Dr. Taylor. Trustees had questions on MC2414. These were addressed by Dr. Schultz. MSC (Upton/Arzamendi) to approve Contracts as summarized on Schedule 14-48. The student advisory vote was aye.

10. To the Board for Discussions and/or Action

a. Midterm Accreditation Report Dr. Walsh provided information on the Midterm Report. This report is a standard report which is to be completed midway through the six year cycle of accreditation. She thanked everyone who contributed to this report and for their hard work on it.

The Board thanked Dr. Walsh for her dedication to this project and everyone who participated in this report’s completion.

MSC (Hicks/Upton) to approve the 2013 Midterm Accreditation Report as presented. The student advisory vote was aye.

b. Uniform Public Construction Cost Accounting Procedures Dr. Schultz said in 2006 the Board adopted a resolution for this item and it is needed once again. She explained the program and the requirements.

MSC (Hicks/Arzamendi) to approve the authority vested to the delegates by statute as listed in Resolution 14-60 and revises the monetary limits in accordance with Public Contract Code 22032. The student advisory vote was aye.

c. Resolution to Honor Women’s History Month Dr. Taylor stated this is a resolution to honor Women’s History Month.

MSC (Arzamendi/Lashbrook) to adopt Resolution 14-61 honoring Women’s History Month in March 2014. The student advisory vote was aye.

d. Employment Agreement with MCFA Chapter 770 Keith Law thanked the District’s team for their collaboration and MCFA is happy to have a contract which will be for three years.

MSC (Upton/McCabe) to approve the tentative agreement with MCFA Chapter 770 as presented and ratified by their membership. The student advisory vote was aye.

e. Celebration of Talent Event Dr. Taylor explained that Trustee Jordan asked for this event to be organized. With the amount of staff time and effort which will be required by this, it needs a formal action by the Board to show their support of devoting resources to the event. MSC (Upton/Hicks) to support the Celebration of Talent Event for Merced College. The student advisory vote was aye.

f. Request to Serve Wine at Merced College Foundation Emeritus Directors Reception Robin Shepard provided the information on the proposed reception. MSC (Hicks/Arzamendi) to approve the serving of wine at the Merced College Foundation’s Emeritus Directors Reception on March 18, 2014,

at 4:30 p.m. Trustee McCabe voted no. The student advisory vote was aye.

g. Request to Serve Wine at Sports Hall of Fame Dinner Robin Shepared provided information on the Sports Hall of Fame Dinner. MSC (Upton/Hicks) to approve the serving of wine at the Sports Hall of Fame Dinner on May 3, 2014. Trustee McCabe voted no. The student advisory vote was aye.

h. Second Reading of Board Policies and Administrative Procedures Dr. Taylor said these came to the Board for a first reading last month and provided a brief review of these proposed changes. Discussion occurred. MSC (Upton/Hicks) to amend AP 4010 to read Veterans Day on November 11. The student advisory vote was aye. MSC (Upton/Arzamendi) to amend the title of BP/AP 4010 to read Academic/Institutional calendar. The student advisory vote was aye. MSC (Hicks/Upton) to approve Board Policy 1200 – District Mission and Board Policy and Administrative Procedure 4010 – Academic/Institutional Calendar. The student advisory vote was aye.

i. Finalization of Board Goals Dr. Taylor stated these goals come from the discussion at the last meeting and are aligned with accreditation standards. Discussion occurred. MSC (Arzamendi/Upton) to amend the goals so item 2b states “support” instead of “ensure”. Trustee McCabe voted no. The student advisory vote was aye. MSC (Upton/Hicks) to adopt the 2014-16 Board of Trustees Goals dated March 4, 2014, as amended. Trustee McCabe voted no. The student advisory vote was aye.

j. Administrative Reorganization Dr. Taylor said this was presented to the Board last month and he has corrected a few items. Discussion occurred.

MS (Upton/Gutierrez) to approve the Administrative Reorganization as proposed in the memorandum to the Board of Trustees from Ron Taylor, Superintendent/President dated January 26, 2014 – corrected Feb. 24, 2014. Trustees McCabe, Lashbrook, Arzamendi, Hicks, and Jordan voted no. The student trustee abstained.

11. To the Board for Information a. Resolution in Support of Community College Baccalaureate Degrees

Dr. Taylor explained this item is for information only. He is interested in having the input from the Academic Senate.

Discussion occurred. The consensus of the Board was they would like to hear more information at the next meeting.

b. District-wide Water Conservation Planning Dr. Schultz provided a presentation on a District-wide water conservation plan which outlined the process utilized to develop the plans and the plans for grounds, other areas, plant science, and the College farm.

Discussion occurred.

c. Quarterly Financial Status Report, 2013-14 Fiscal Year; Quarter Ended December 31, 2013 Joe Allison provided a review of the 311Q for the quarter ended December 31, 2013. This included the activity through the second quarter, changes from the 2013-14 adopted budget, review of 2012-13 second quarter projections, and a summary of bookstore activity through January 31, 2014.

12. Reports a. From Academic Senate

Dee Sigismond provided statistics on the work done by the Curriculum Committee so far this academic year. A resolution of appreciation to a faculty member who recently retired was just passed. Dee thanked Edward Modafferi and Patrick Mitchell for their hard work on the Midterm Accreditation Report. GE learning outcomes are being worked on and a resolution is going through the Senate on these. Two brown bag lunches have been held for faculty to discuss issues.

b. From Faculty Association There was nothing to report.

c. From Classified Senate Charlene Reed provided the Board with a fact sheet on the differences between Classified Senate and CSEA. Board is working on updating their constitution and they hope to bring it to the Board in May.

d. From CSEA Richard Zeunges thanked the Board for their action regarding Veterans Day.

e. From Management Team Karyn Dower said the officers have met with Dr. Taylor for the first time and will continue to meet with him throughout the year. He was asked to address the management team this Thursday on specific issues. The Emerging Leaders Institute training is beginning on March 27. Managers are the pilot group for this new program.

f. From Board Members Trustee Gutierrez congratulated the Student of the Month. He is looking forward to hosting the meeting in Los Banos next month. He congratulated the Lady Blue Devils basketball team on their continued success this season.

Trustee Lashbrook continues to be pleased with the caliber of students graduating from the nursing program. Trustee McCabe expressed concern over the condition of equipment in some classrooms. Trustee Hicks congratulated the faculty who were granted tenure tonight. He thanked Dr. Schultz, Jim Andersen, and Bryan Tassey for their presentation on water conservation. He liked seeing the participation of the staff in tonight’s meeting. Trustee Upton attended the Merced College Foundation workshop this last weekend. She reminded Trustees of the State of the College event scheduled for April 11 and hopes each Trustee will buy a ticket to the event. Trustee Arzamendi congratulated the faculty who were granted tenure. He appreciated all the presentations tonight. The mini-grant winners through MCOE will be announced at the next meeting. Trustee Johnson thanked the students who attended tonight’s meeting. Blue Devil bazaar will be taking place in March. ASMC elections will be taking place soon. She thanked everyone who supported the BSU gospel concert last month. Trustee Jordan had no report.

g. Superintendent’s Report Dr. Taylor echoed the congratulations to tenured faculty and the Student of the Month. He thanked everyone for their hard work on the Midterm Report. He is looking forward to the continued success of the Lady Blue Devils basketball team. He will be meeting with CEOs and ACCJC representatives tomorrow to have discussion on the accreditation process. He provided the Trustees with the finalized College profile brochures. On March 17 from 3:30 p.m. to 7:00 p.m. is a Board workshop. He highlighted a few upcoming statewide workshops/conferences for Trustees. Work is continuing on bringing an informative presentation on Higher One to the Board.

13. Future Discussion Items from Board Members Trustee Upton would like to continue discussion on the Administrative Reorganization. Trustee Jordan asked for a presentation from Academic Senate regarding the resolution on Baccalaureate Degrees. He would also like to discuss the meeting schedule of the Board.

14. Second Closed Session

The Board voted unanimously to approve a settlement for items 3g and 3h. No other action was taken.

15. Adjournment The meeting was adjourned at 11:40 p.m.

Approved

Secretary to the Board of Trustees

Merced Community College District Board of Trustees Workshop

held March 17, 2014

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 3:35 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Gary Arzamendi, Wayne Hicks, Joe Gutierrez, Les McCabe Members Absent: Jean Upton, Janique Johnson Others Present: Ronald C. Taylor, Stacey Hicks (Recording Secretary)

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on the matter listed. No one addressed the Board.

3. Workshop on Board Governance Dr. Taylor introduced Mr. Bill McGinnis, Trustee at Butte-Glenn Community College District. Mr. McGinnis provided some brief information on his background. He led a presentation and discussion on board responsibilities, board practices/behavior, board development/training, board self-evaluation, board ethics, board/CEO delegation, and issues on the horizon for Merced College and the California Community College system. The board was asked to think about how they would like to have the Student Success/Achievement data presented to them and provide an answer to Dr. Taylor at a future meeting. This addresses one of the Board’s goals. Trustee McCabe left the meeting. There were discussions and questions on the items presented. The board was asked to let Dr. Taylor know what the most significant thing they each got out of the workshop and what they would like to discuss further.

4. Closed Session The Board President referenced the item to be presented during closed session then closed the meeting to the public. The closed session items are listed below.

a. LIABILITY CLAIM

Claimant: Mary Ann Marchese Agency claimed against: Merced Community College District

b. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent/President

c. CONFERENCE WITH LABOR NEGOTIATOR

Agency designated representative: Board of Trustees Unrepresented employee: Superintendent/President

5. Adjournment

The Board voted unanimously in closed session to reject the claim in item 4a. No other action was taken. The meeting was adjourned at 7:31 p.m.

Approved

Secretary to the Board of Trustees

Merced College Office of Administrative Services

Contract Summary Report April 1, 2014 Board Meeting

Schedule 14-55

Contract Number

Contract Description

MC2415 K.Kistler

Affiliation Agreement with Wine Country Care Center (2/25/14-5/31/17) for Merced College Nutritional Services Program for student nutritional work experience. No Cost to District.

MC2416 K.Kistler

Affiliation Agreement with Merced Union High School District (2/25/14-5/31/17) for Merced College Nutritional Services Program for student nutritional work experience. No Cost to District.

MC2417 K.Kistler

Affiliation Agreement with Merced City Schools (2/25/14-5/31/17) for Merced College Nutritional Services Program for student nutritional work experience. No Cost to District.

MC2418 K.Kistler

Affiliation Agreement with Avalon Franciscan Healthcare, Avalon San Luis Healthcare and Avalon Hylond Health Care (2/25/14-5/31/17) for Merced College Nutritional Services Program for student nutritional work experience. No Cost to District.

MC2348A K.Kistler (categorical)

Grant Agreement amendment with CCCCO Workforce & Economic Development Division (#13-161) (7/9/13-6/30/14) Deputy Sector Navigator - Retail, Hospitality, Tourism/Learn and Earn Grant extending funding period through December 31, 2014.

MC2419 K.Kistler

Memorandum of Agreement with Bluedoor Publishing LLC. (3/10/14-7/31/16) for publication of custom BIOL-02 Human Biology lab manual that is a very inexpensive choice for students. Publisher already publishes two other lab manuals for District. No cost to District.

MC2420 K.Kistler (categorical)

WpLRC/Contract Education Agreement #CE14-026 with City of Simi Valley (5/20/14-5/22/14) to provide (1) 8-hour workshop for Communication in the Workplace (fee-based/not-for-credit). Income to District $3,610.


WpLRC/Contract Education Agreement #CE14-025 with Merced County Community and Economic Development Department (4/1/14-5/9/14) to provide (6) hour Mission & Vision Facilitated Planning Session (fee-based/not-for-credit). Income to District $960.

MC2422 J.Schultz

Agreement for Food Services with Tacos El Grullense (5/27/14-5/31/15) to provide a food service truck for students at the Los Banos Campus with a 25% discount to students for all food items sold at the campus. No additional revenue to District.


WpLRC/Contract Education Agreement #CE14-027 with Central Valley Opportunity Center (4/11/14-4/30/14) to provide (1) 5-hour workshop Generational Diversity (fee-based/not-for-credit. Income to District $1,547.04.


Planning Grant Agreement #13-328-031 with California Community Colleges Chancellor’s Office (5/5/14-6/30/15) Workforce and Economic Development Division/AB86 Adult Education Consortium Planning Grant. The Merced Regional Adult Education Consortium will develop plans for expanding and improving adult education services by creating linkages between the college and K12 districts serving adults. Income to District $259,693.


Partnership Agreement with Hanover Research (4/2/14-4/1/15) to provide 12 months of research services to the Merced Regional Adult Education Consortium to identify gaps in Adult Education. Cost paid out of Consortium Grant $30,000.

MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 14-56April 1, 2014

A. Warrant RegisterWARRANT #

FUND DATE BEGINNING ENDING AMOUNT

General 2/3/2014 4102645 4102704 90,754.62 General 2/10/2014 4106718 4106779 1,119,011.66 General 2/18/2014 4109450 4109515 55,410.90 General 2/24/2014 4114317 4114380 88,235.16

Board Designated 2/18/2014 4109516 4109516 3,315.20

Categorical 1 2/3/2014 4102705 4102709 5,249.70 Categorical 1 2/10/2014 4106780 4106786 7,832.00 Categorical 1 2/18/2014 4109517 4109526 5,141.40 Categorical 1 2/24/2014 4114381 4114392 3,915.08

Categorical 2 2/3/2014 4102710 4102716 24,251.59 Categorical 2 2/10/2014 4106787 4106795 7,507.10 Categorical 2 2/18/2014 4109527 4109539 33,559.51 Categorical 2 2/24/2014 4114393 4114413 66,518.43

Child Development 2/3/2014 4102717 4102719 980.78 Child Development 2/10/2014 4106796 4106798 551.88 Child Development 2/18/2014 4109540 4109541 5,365.80

MC Farm 2/3/2014 4102720 4102723 663.70 MC Farm 2/10/2014 4106799 4106801 968.01 MC Farm 2/18/2014 4109542 4109544 350.41 MC Farm 2/24/2014 4114414 4114420 2,805.74

Capital Projects 2/3/2014 4102724 4102725 5,703.06 Capital Projects 2/10/2014 4106802 4106805 20,309.46 Capital Projects 2/24/2014 4114421 4114422 36,163.60

Bond Construction SFID1B 2/10/2014 4106806 4106807 3,109.81

ASMC 2/3/2014 4102726 4102726 445.00 ASMC 2/10/2014 4106808 4106808 500.00 ASMC 2/24/2014 4114423 4114423 314.00

1,588,933.60

MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 14-56April 1, 2014

B. Payroll Registers:General 02/10/14 502,259.66Work Study 02/10/14 33,470.08General 02/28/14 2,379,303.33Total: 2,915,033.07

Annual totals

Jul 2013 1,777,324.98Aug 2013 2,675,423.84Sept 2013 2,926,371.11Oct 2013 2,972,841.41Nov 2013 3,012,301.47Dec 2013 2,985,923.59Jan 2014 2,385,634.30Feb 2014 2,915,033.07

Total: 21,650,853.77

C. Trip Requests: 24,913.00General Fund 6,958.00Categorical I Fund 12,370.00Categorical II Fund 153.00Child Development Fund 0.00MC Farm Fund 231.00ASMC FundTotal: 44,625.00

MERCED COMMUNITY COLLEGE DISTRICT 3600 M Street

Merced, CA 95348-2898

Resolution 14-62

REQUEST FOR INTRABUDGET TRANSFER March 24, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the GENERAL FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 1st day of April, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_______NOES________ABSENT_________

Signed________________________ Secretary of the Board

Date__________________________

1000 900 6000 26,995

TOTAL 27,895

2000 4,291 4000 1,768 5000 21,836

TOTAL 27,895


Merced, CA 95348-2898

Resolution 14-63

REQUEST FOR INTRABUDGET TRANSFER March 24, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the CATEGORICAL I FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 1st day of April, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT________ Signed_________________________ Secretary of the Board Date___________________________

1000 34,991 4000 1,445 6000 26,125 7000 1,836

TOTAL 64,397

2000 8,764 3000 9,103 5000 46,530

TOTAL 64,397


Merced, CA 95348-2898

Resolution 14-64

REQUEST FOR INTRABUDGET TRANSFER March 24, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CATEGORICAL II FUND. To: Appropriation Amount From: Appropriation Amount PASSED AND ADOPTED, this 1st day of April, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES________NOES________ABSENT_________ Signed__________________________

Secretary of the Board Date____________________________

4000 10,032 5000 32,809

TOTAL 42,841

1000 902 2000 27,450 3000 1,646 6000 12,843

TOTAL 42,841


Merced, CA 95348-2898

Resolution 14-65

REQUEST FOR INTRABUDGET TRANSFER March 24, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CAPITAL PROJECT FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 1st day of April, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________ Signed__________________________ Secretary of the Board Date____________________________

7000 2,800

TOTAL 2,800

6000 2,800

TOTAL 2,800


Merced, CA 95348-2898

Resolution 14-66

REQUEST FOR INTRABUDGET TRANSFER March 24, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the MC FARM FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 1st day of April, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________ Signed__________________________ Secretary of the Board Date____________________________

4000 185 5000 915

TOTAL 1,100

7000 1,100

TOTAL 1,100


Merced, CA 95348-2898

RESOLUTION 14-67 FOR USE OF UNBUDGETED FUNDS

March 24, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by $8,736 listed below.

a) 8889 Other Student Fees – Office of Instruction 5,936 + b) 8980 Inter Fund - Athletics 2,800 + a) To provide for printing supplies (Kistler) b) To provide for athletic signs (Taylor)


AYES_____NOES______ABSENT_______ Signed___________________

Secretary of the Board Date____________________


Merced, CA 95348-2898

RESOLUTION 14-68 FOR USE OF UNBUDGETED FUNDS March 24, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL I FUND be increased by $138,811 as listed below.

a) 8620 Categorical – Basic Skills 108,232 + b) 8830 Contract Services - MCELI 16,650 + c) 8899 Other Local Revenue – Contract Education 13,929 +

a) To provide for increase in grant award (Kistler) b) To provide for increase in revenue (Kistler/Lovelace) c) To establish contract education agreement (Kistler)


AYES_______NOES________ABSENT_________

Signed_____________________

Secretary of the Board Date_______________________


Merced, CA 95348-2898


March 24, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL II FUND be increased by $2,626 as listed below.

a) 8620 Categorical – BFAP 2,602 – b) 8890 Other Local Revenue - CVHEC 5,228 + a) To provide for reduction in grant award (Lovelace) b) To provide for increase in grant award (Lovelace)

PASSED AND ADOPTED, this 1st day of April, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________

Signed_____________________

Secretary of the Board Date________________________


Merced, CA 95348-2898


March 24, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the ASMC FUND be increased by $400 listed below.

8895 Club Revenue 400 + To augment from club activities (Lovelace)


AYES_____NOES______ABSENT_______ Signed___________________

Secretary of the Board Date____________________

PERSONNEL SCHEDULE 14-57 April 1, 2014

Following are personnel actions which have occurred since the previous meeting of the Board of Trustees: Faculty/Administrative Employment

A. Regular

Employee Assignment Salary Dates Casey, Robert

Head Football Coach/ Kinesiology Professor

$59,485.00

8/7/14

Gardner, Jennifer History/Political Science Professor

$68,740.00 8/7/14

C. Adjunct/Overload Note: Hourly instructional assignments are contingent upon adequate enrollment per class.

Employee Assignment Salary Hire Date R Ahmadi, Ahmad Cpsc 30, Edu 112a 50.74 Spring 14 Ahmadi, Ahmad MS Excel 2010 Workshop 525 stip Spring 14 *

Akers-Porter, Tina

C6 Common Assess. Pilot Project

250 stip

Spring 14

* Albano, Valerie Biol 04a 54.34 Spring 14 * Alcala, Raul Stgv 33a 53.41 Spring 14 * Alvarez, Claire Regn 24, Allh 67 47.99 Spring 14 * Arguelles, Marcus Anth 01 53.45 Spring 14 Azevedo-Cline, Erika Co-op Ed 47.99 Spring 14 * Baker, William Engl 85 49.81 Spring 14 * Bell, Steve Soil 10, Math b 56.20 Spring 14 *

Bell, Steve

CTE Outreach/Ag. Field Day

540 stip

Spring 14

R Blackmore, Cynthia Busn 752, Aom 50b, 52a 47.99 Spring 14 * Bonstein, James Study Central, Comm 01 56.20 Spring 14 *

Boyle, Steven


200 stip

Spring 14

* Bruley, Marie Edu 112b 56.20 Spring 14 Cabezut-Ortiz, Delores Co-op Ed 55.27 Spring 14 Cardoza, David Phed 10c, 10d 49.85 Spring 14 * Casey, Jessica Phed 10c, Athl 03 48.92 Spring 14

Caudle, Nancy

ServSafe Workshops (2)

450 stip 450 stip

Spring 14

* Cazares, Kitty Regn 24, 01, 35 57.13 Spring 14

Employee Assignment Salary Hire Date CNA Director R Chappell, Susan Coord. CA Early Childhood

Mentor Program 1,950 stip Spring 14

* Chappell, Susan Coord. CA Early Childhood Mentor Program

1,950 stip Fall 2013

Chiccone, Michael Smog Update (2 sessions) 2- 800 stip Spring 14 Choi, Stephen Crim 42d 54.34 Spring 14 *

Clark, Julie


125 stip

Spring 14

* Clark, Steve Guid 45, 48 55.27 Spring 14 * Clifford, Jeanie Psyc 01a 54.34 Spring 14 * Coahran, Scott Study Central Workshop 50 stip Spring 14 * Coburn, Cary Biol 02 55.27 Spring 14 * Col-Hamm, Caren Vocn 44, 47c 53.49 Spring 14

Craig, Elaine

Sexual Harassment Workshop

300 stip

Spring 14

* Crombie, Karen Biol 16 56.20 Spring 14 *

Daughdrill, Joshua Tut 106, Study Central, Read 81

52.56 Spring 14

* Davies, Robert Geol 01, 02, Phsc 01, 01l 49.81 Spring 14 Davis, Glenn General Counseling 55.27 Spring 14 * Devine, Nathan Phed 10d, 10f 56.20 Spring 14 * Doiel, Mark Mus 41a 56.20 Spring 14 * Donnelly, Shelley Edu 112c 48.92 Spring 14

Donovan, Timothy


200 stip

Spring 14

* Dunn, Paul Mech 51 49.81 Spring 14 *

Dunn, Paul


600 stip

Spring 14

Dybas, Richard

Assistant Coach Men’s Swim

1000 stip

Spring 14

* Eighmey, Patricia Med 717 49.85 Spring 14 * Enriquez, Michael Hlth 10 53.41 Spring 14 Estrada, Martha General Counseling 49.77 Spring 14 * Estrella, Carl Study Central 56.20 Spring 14 * Farao, Jaime Ansc 30, 18 55.27 Spring 14 * Farao, Jaime CTE Outreach/Ag. Field

Day 920 stip Spring 14

* Fishman, Darol Mech 27, 10, Weld 06 56.20 Spring 14 * Fishman, Darol CTE Outreach/Ag. Field

Day 1200 stip Spring 14

* Flatt, Susan Tut 106, Study Central, Engl 84

56.20 Spring 14

* Flatt, Susan C6 Common Assess. Pilot Project

250 stip Spring 14

Employee Assignment Salary Hire Date Foy, Louis Head M/W Track & Field

Coach 5,070 stip Spring 14

* Fregene, Paul Chem 12b 55.27 Spring 14 * Gargano, Gary Study Central, Psyc 23 55.27 Spring 14 *

Gargova, Svetla Edu 112b, Math 81, c Engr 18, 10

50.74 Spring 14

* Gonzales, Heather Engl 85 54.34 Spring 14 * Gregory, Bobby Crim 01 53.45 Spring 14 * Grise, Rochelle Regn 18, Regn 45 56.20 Spring 14 * Hallman, Max Hnrs 40d 56.20 Spring 14 Hausmann, Gregory Crim 42d 50.74 Spring 14 R Heft, April Cldv 01,02,06,07L 47.95 Spring 14 * Heidelbach, Carin Dram 02l 53.41 Spring 14 * Henningsgaard Vierra, Jill Study Central Workshop 50 stip Spring 14 * Huddleston, Allen Phed 10c, 10d, Athl 03 48.92 Spring 14 * Hundley, Amy Engl 85 55.27 Spring 14 * Huntington, Pamela Read 80, 81, Engl 85 55.27 Spring 14 * Huntington, Pamela Study Central Workshop 50 stip Spring 14 *

Huntington, Pamela


500 stip

Spring 14

* Igo, Megan Biol 18 55.27 Spring 14 Jones, Blandford Crim 42d 46.13 Spring 14 * Jordan, Lana Phys 04a, 04b, 04c 56.20 Spring 14 * Kahlert, Shirley Study Central 56.20 Spring 14 * Kanemoto, Kathleen Cpsc 06 52.52 Spring 14 * Kanemoto, Kathleen MS Office 2013 Wkshp. 525 stip Spring 14 * Kehoe, Julie Edu 112b 47.95 Spring 14 *

Kehoe, Julie

C6 Common Assess.Pilot Project

125 stip

Spring 14

* Keller, Susan Biol 16 54.38 Spring 14 * Kelly, Patrick Athletics Fundraising Coord. 525 stip Spring 14 * Kelly, Patrick Women’s & Men’s

Basketball Stats & Scorebook

120 stip Spring 14

Kettering, Jeff Crim 42d 56.20 Spring 14 * Kimoto, Susan Engl 85 55.27 Spring 14 Kingsley, James Women’s & Men’s

Basketball Shot Clock Operator

120 stip Spring 14

Lacey, Edgar Attitude in Wkpl. Workshop 225 stip Spring 14

Lacey, Edgar Cultural Diversity Customer

Service Workshop 450 stip Spring 14

*

Lankford, Taylor C6 Common Assess. Pilot Project

125 stip Spring 14

Lara, Luis Edu 508 46.13 Spring 14

Employee Assignment Salary Hire Date * Law, Keith Engl 13 53.41 Spring 14 Lawson, Mark Fire 63a, 63b 46.13 Spring 14 * Leonard, Brandon Edu 112b 55.27 Spring 14 * Lewis, Anthony Athl 03; General counseling 50.74 Spring 14 Lindsey, Emily Edu 112a 47.99 Spring 14 * Long, John Read 81 51.63 Spring 14 * Lorenz, Michael Hist 17a 53.41 Spring 14 Martin Ward, Stephanie Study Central Workshop 50 stip Spring 14 Maxwell, Gary Auto 63 47.06 Spring 14 * McBride, Jennifer Tut 106, Engl 83 56.20 Spring 14 * McCall, Scott Phed 13b, Athl 03, Kine 02 52.56 Spring 14 * McDonald, Travis Edu 112b, Math 81 54.34 Spring 14 * McMillan, Wendy Guid 54 55.27 Spring 14 * Meidinger, Mai Math C 56.20 Spring 14 * Meidinger, Stephan Edu 112b 56.20 Spring 14 *

Meidinger, Stephan C6 Common Assess. Pilot Project

250 stip Spring 14

* Mitchell, Patrick Math 80, Edu 112b 51.63 Spring 14 * Modafferi, Edward Biol 20 53.41 Spring 14 * Montoya, John Study Central, Math c, 80 56.20 Spring 14 Mulvaney-Trask, Vickie Cust. Serv

Dispatchers:3&4,2014 Cust. Serv Dispatchers:4&5,2014

400 stip 900 stip

Spring 14 Spring 14

Navares, Desmond Math 10, 15 55.27 Spring 14 * Nelson, Kevin Engl 85 49.77 Spring 14 * Nicoll-Johnson, Mark Engl 84 55.27 Spring 14 * Norris, Suzzette Crim 08 47.06 Spring 14 * Ortiz, Keri Engl 85 49.81 Spring 14 *

Ortiz, Keri

Study Central Workshop (2)

50 stip 50 stip

Spring 14 Spring 14

* Ortiz, Keri Edu. Master Plan. Support 1,400 stip Spring 14 R Patton, Marvin Study Central Workshop 50 stip Spring 14 R Patton, Marvin Cldv 04, 06 47.95 Spring 14 * Pecchenino, Michelle Nutr 44 56.20 Spring 14 * Pedretti, Christopher Phed 10f, Gen. Counseling 56.20 Spring 14 * Perlin, Alana Dart 41a 53.41 Spring 14 Potts, Tracy General Counseling 50.70 Spring 14 * Provencio, Gloria Regn 02, 35, 37, Edu 112c 56.20 Spring 14 Rahn, Jeremy Fire 63a, 63b 47.99 Spring 14 * Reintke, Toni Cpsc 30 51.63 Spring 14 Reid, Elisa Allh 60 49.85 Spring 14 *

Retemeyer, Jim Edu 112b, Tut 106, Math c, 04a, 81, Study Central

52.56 Spring 14

* Retemeyer, Jim C6 Common Assess. Pilot 125 stip Spring 14

Employee Assignment Salary Hire Date Project Rieg, Kristen Edu 112b, Math 81 54.38 Spring 14 * Roduner, Stacey Cldv 09 54.38 Spring 14 * Rose, Katherine Edu 112c 56.20 Spring 14 Ryan, Adair Study Central Workshop 50 stip Spring 14 Samra, Malkiat Allh 51 48.92 Spring 14 * Schindler, Wanda Regn 15, 18 55.27 Spring 14 * Severo, Salvador Phed 10d, Hlth 10 50.74 Spring 14 Shelton, Delray Crim 42d 46.13 Spring 14 * Sigismond, Dee Chem 02a 54.34 Spring 14 * Smith, Dennell Guid 85 53.41 Spring 14 * Sobalvarro, Natalie Span 01 54.34 Spring 14 * Sparks, Rox Ann Vocn 44 52.56 Spring 14 *

Stapleton, Ian Edu 112a,Econ 01b,Actg 51 Study Central

56.20 Spring 14

* Stearns, Janice Regn 45, 47 56.20 Spring 14 * Taber, Jory Engl 85 52.52 Spring 14 *

Tassey, Bryan CTE Outreach/Ag. Field Day

540 stip Spring 14

* Tenn, Brandon Chem 02a 54.34 Spring 14 * Thornburgh, James Drft 04a, Indt 71ar 54.34 Spring 14 Trinidad, Thomas Crim 42d 48.92 Spring 14 * Vangay, Jonas Anth 10 56.20 Spring 14 * Weathers, April Chem 04a 52.56 Spring 14 Wegner, Mikel Co-op Ed 48.92 Spring 14 Werness, George Phil 10 55.27 Spring 14 * White, Anthony Engl 85 54.34 Spring 14 Wilde, William Crim 42d 48.92 Spring 14 * Wilson, Krista Chem 02a 56.20 Spring 14 * Withers, Margaret Read 81, Engl 12 55.27 Spring 14 * Yanagi, Cary Study Central, Cpsc 06 56.20 Spring 14

Zepeda, Eva

Study Central Workshop (3)

50 stip 50 stip 50 stip

Spring 14 Spring 14 Spring 14

I InitialHire R Revised * Full-time faculty e equivalency C. Separations None

D. Miscellaneous

None Classified/Management Employment

A. Regular

None

B. Hourly/Short-term

Employee Assignment Salary Hire Date Allen, Lisa Clerk Typist, Sr. $11.89/hr Extend to 5/16/14 Bauer, Aleta CS Instr Ceramics $333.00 stip 1/16/14-3/6/14 Benavidez, Cynthia Instr Supp Tech II $22.32/hr 5/26/14-5/30/14 Bird, Clark CS Instr Lap Swim $224.00 stip 1/2/14-2/28/14 Duran, Ron CS Instr Aikido $174.00 stip 1/7/14-2/27/14 Dwyer, Kevin CS Instr Lap Swim $367.00 stip 1/2/14-2/28/14 Ernest, Terry CS Instr Badminton $285.00 stip 1/10/14-2/28/14 Garris, Colleen CS Instr Fitness Lab $275.00 stip 1/2/14-2/28/14 Gentry, Seth CS Instr Lap Swim $172.00 stip 1/2/14-2/28/14 Golz, Friedhelm CS Instr Photography $72.00 stip 1/23/14-2/27/14

Gonzalez, Nancy

CS Instr Belly Dance Level II

$295.00 stip

1/22/14-3/12/14

Gonzalez, Nancy

CS Instr Belly Dance PM

$333.00 stip

1/21/14-3/13/14

Greene, Tanner CS Instr Lap Swim $92.00 stip 1/2/14-2/28/14 Imbrogno, Roger CS Instr Fitness Lab $275.00 stip 1/2/14-2/28/14

Jones, Armeda

CS Instr Fitness Boot Camp AM

$486.00 stip

1/6/14-2/28/14

Jones, Armeda

CS Instr Fitness Boot Camp PM

$188.00 stip

1/7/14-2/27/14

Nascimento, Matt

CS Instr Dairy Cattle Judging

$44.00 stip

1/17/14-3/14/14

Rivero, Rachel CS Instr Lap Swim $92.00 stip 1/2/14-2/28/14 Sabbah, Dalia CS Instr Lap Swim $80.00 stip 1/2/14-2/28/14 Strickland, Robert CS Instr Lap Swim $224.00 stip 1/2/14-2/28/14

Valladao, Elaine

CS Instr Beg Vegetable Garden

$270.00 stip

3/1/14-3/8/14

I InitialHire R Revised

C. Separations Employee Assignment Action Dates Khoubiar, Tatiana Transfer Center Assist Resignation 3/18/14

D. Miscellaneous

Employee Assignment Action Dates Her, Yeng HR Contracts Tech Temp Reclass Extend to 5/6/14

Manifest, Richard

Graphics Communication Manager

Temp Reclass

4/1/14-6/30/14

Moran, Jessica

Dir. Special Projects & Grants

Temp Reclass

7/1/14-6/30/15 7/1/15-9/30/15

Orosco, Benicia

Clerk Typist Senior

Temp Reclass

3/18/14-5/15/14

Last Name First Name Work CenterBrown Juwan AthleticsCardenas Ekaterina CalWORKsCayowet Vernette Child Development CenterCeja Hernandez Marya Mini CorpsCortez Clarisa Mini CorpsHopkins Crystal Non-Credit EducationHorta Shonna Child Development CenterJohnson-Hash Justin AgricultureLeyva Christina Child Development CenterMiddleton Travis AthleticsReyes Jess Financial AidSaeteurn Jason MailroomSimon Jazlyn Strength LabSt. John Desirea Co-Op Education

Federal Work StudyApr-14

Last Name First Name Work CenterJacob Roxana Disabled Student ServicesMartinez Marivela TutorialSouza Lianna Tutorial - LBVelasquez Gomez Ana Tutorial - LB

General FundApril 2014 Hires

MERCED COLLEGE Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE

MERCED COMMUNITY COLLEGE DISTRICT AT APRIL 1, 2014, MEETING OF THE BOARD

Schedule 14-58

Item: Blanket Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period. Fund BPO’s Dollar Amount General Fund (110) 15

$18,827.00

Board Designated Fund (121) 0

$0.00

Categorical Fund I (123) 3

$52,800.00

Categorical Fund II (124) 3

$1,100.00

Child Development Fund (330) 0

0.00

Merced College Farm Fund (340) 9

$2,450.00

Capital Projects Fund (410) 1

$2,000.00

Merced Bond Construction Fund (420) 0

$0.00

Los Banos Bond Construction Fund (421) 0

$0.00

Total 31

$77,177.00

Note: All vouchers, including payments for the above Blanket Purchase Orders, are reflected on the Accounts Payable Warrant Report. Blanket Purchase Orders dated February 19, 2014, through March 19, 2014, are reflected above. For this period a total of 31 Blanket Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Blanket Purchase Orders listed above.

BPO_NO PREFERRED_NAME BPO_DATE BPO_TOTAL_AMTB0013545 Lowe's 3/19/2014 0:00 250B0013546 Clay Mix 3/19/2014 0:00 1000B0013547 Office Depot 3/19/2014 0:00 500B0013548 Office Depot 3/19/2014 0:00 130B0013540 Stanislaus Farm Supply 3/18/2014 0:00 150B0013541 Associated Fuel Injection 3/18/2014 0:00 100B0013542 Kellogg's Supply 3/18/2014 0:00 200B0013543 Nasco West 3/18/2014 0:00 350B0013544 Target Bank 3/18/2014 0:00 350B0013539 Office Depot 3/17/2014 0:00 100B0013538 Lowe's 3/11/2014 0:00 150B0013535 Office Depot 3/7/2014 0:00 300B0013536 Farmers Warehouse Co 3/7/2014 0:00 100B0013537 Merced College Bookstore 3/7/2014 0:00 700B0013533 Ace Pipe & Steel 3/4/2014 0:00 400B0013534 Walmart/Merced Campus 3/4/2014 0:00 197B0013529 Lowe's 2/28/2014 0:00 200B0013530 Parker's Hardware 2/28/2014 0:00 200B0013531 Pazin & Myers Inc 2/28/2014 0:00 500B0013532 Dataflow Business Systems, Inc. 2/28/2014 0:00 13200B0013528 Nightengale's Custom Masonry 2/27/2014 0:00 2000B0013526 Frantz Wholesale Nursery, LLC 2/25/2014 0:00 400B0013527 Washington State University 2/25/2014 0:00 52000B0013523 Sullivan Supply Inc West 2/24/2014 0:00 1000B0013524 O' Reilly Auto Parts 2/24/2014 0:00 500B0013525 T B A Auto Parts 2/24/2014 0:00 500B0013522 Office Depot 2/21/2014 0:00 250B0013521 Tire Distribution Systems, Inc. 2/20/2014 0:00 450B0013518 Save Mart Supermarkets 2/19/2014 0:00 300B0013519 Smart & Final Stores LLC 2/19/2014 0:00 500B0013520 HOME DEPOT / GECF 2/19/2014 0:00 200

77177


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT APRIL 1, 2014, MEETING OF THE BOARD

Schedule 14-59

Item: Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period.

Fund Purchase

Orders Dollar Amount General Fund (110) 60

$60,998.65

Board Designated Fund (121) 1

$755.99

Categorical Fund I (123) 13

$7,210.34

Categorical Fund II (124) 17

$33,669.29

Child Development Fund (330) 0

$0.00

Merced College Farm Fund (340) 4

$3,149.42

Capital Projects Fund (410) 2

$3,896.00

Merced Bond Construction Fund (420) 1

$1,035.25

Los Banos Bond Construction Fund (421) 0

$0.00

Total 98

$110,714.94

Note: All vouchers, including payments for the above Purchase Orders, are reflected on the Accounts Payable Warrant Report. Purchase Orders dated February 19, 2014, through March 19, 2014, are reflected above. For this period a total of 98 Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Purchase Orders listed above.

PO_NO PREFERRED_NAME PO_DATE PO_GL_AMTP0036752 Emcor Service 3/19/2014 0:00 1427P0036753 Bass & Sons 3/19/2014 0:00 1110P0036754 Merced College Bookstore 3/19/2014 0:00 216P0036755 Taher, Campus Dining 3/19/2014 0:00 226.8P0036756 Clay Mix 3/19/2014 0:00 748.17P0036757 Merced College Bookstore 3/19/2014 0:00 324P0036758 Rise Vision, Inc. 3/19/2014 0:00 800P0036759 Mitchell 1 3/19/2014 0:00 999P0036760 Josephine Sullivan 3/19/2014 0:00 982.8P0036761 ETS/Institutional Toefl 3/19/2014 0:00 242.6P0036762 Casey Printing 3/19/2014 0:00 2046P0036763 Office Depot 3/19/2014 0:00 1295.97P0036764 Amazon/GE Money Bank 3/19/2014 0:00 59.39P0036765 Mitchell International, Inc. 3/19/2014 0:00 90.72P0036766 Bass & Sons 3/19/2014 0:00 1110P0036750 Valley Iron, Inc 3/18/2014 0:00 1189.54P0036751 Valley Iron, Inc 3/18/2014 0:00 335.93P0036748 Child Care Information Exchange 3/14/2014 0:00 30.92P0036749 Gaylord Bros 3/14/2014 0:00 132.67P0036742 CDW GOVERNMENT INC. 3/13/2014 0:00 1125.1P0036743 Evisions, Inc. 3/13/2014 0:00 1976P0036744 Central California Irrigation District 3/13/2014 0:00 368.3P0036745 Clay Mix 3/13/2014 0:00 64.96P0036746 Powerstride Battery 3/13/2014 0:00 640.87P0036747 Howard Miller Co 3/13/2014 0:00 52.8P0036740 Dataflow Business Systems, Inc. 3/12/2014 0:00 6278.44P0036741 Studica 3/12/2014 0:00 4260.6P0036727 Pocket Nurse Enterprises 3/11/2014 0:00 1350.78P0036728 Shelco Industries 3/11/2014 0:00 1493P0036729 Office Depot 3/11/2014 0:00 755.99P0036730 CDW GOVERNMENT INC. 3/11/2014 0:00 1281.65P0036731 Freestyle Photographic Supply 3/11/2014 0:00 41.53P0036732 Clay Mix 3/11/2014 0:00 490.36P0036733 Amazon/GE Money Bank 3/11/2014 0:00 38.63P0036734 DHP 3/11/2014 0:00 989.61P0036735 Pocket Nurse Enterprises 3/11/2014 0:00 1650.38P0036736 Grey House Publishing 3/11/2014 0:00 831.06P0036737 Valley Iron, Inc 3/11/2014 0:00 87.16P0036738 Gaylord Bros 3/11/2014 0:00 81.18P0036739 Image Sales, Inc. 3/11/2014 0:00 963.4P0036725 Staples Advantage 3/10/2014 0:00 19.9P0036726 CEV Multimedia 3/10/2014 0:00 750P0036724 All State Police Equipment Co 3/7/2014 0:00 440.72P0036721 Netvad 3/5/2014 0:00 313P0036722 Sars Software Products, Inc. 3/5/2014 0:00 4950P0036723 Amazon/GE Money Bank 3/5/2014 0:00 515.62

P0036715 Richard L Escalambre 3/4/2014 0:00 269.46P0036716 Taher, Campus Dining 3/4/2014 0:00 208.44P0036717 Flinn Scientific Inc 3/4/2014 0:00 525.41P0036718 Recreational Equipment Inc. 3/4/2014 0:00 406.03P0036719 Paper Solutions Inc. 3/4/2014 0:00 487.04P0036720 CAMPMOR 3/4/2014 0:00 129.97P0036712 Staples Advantage 3/3/2014 0:00 152.93P0036713 Team Wear Athletic 3/3/2014 0:00 255.99P0036714 Sotelo Construction 3/3/2014 0:00 1520P0036709 CDW GOVERNMENT INC. 2/28/2014 0:00 827.43P0036710 Lowe's 2/28/2014 0:00 1132.25P0036711 Ewing Irrigation Products, Inc 2/28/2014 0:00 1189.78P0036703 Pocket Nurse Enterprises 2/27/2014 0:00 208.8P0036704 Glen Erickson 2/27/2014 0:00 1518P0036705 Valley Iron, Inc 2/27/2014 0:00 706.42P0036706 JZ Imaging & Consulting, Inc. 2/27/2014 0:00 1174.9P0036707 Studica 2/27/2014 0:00 3022.92P0036708 Zetta, Inc. 2/27/2014 0:00 895.5P0036700 Impact Marketing 2/26/2014 0:00 8376.49P0036701 Harry Parks Electric 2/26/2014 0:00 510P0036702 All-Phase Electric Supply 2/26/2014 0:00 2403P0036693 Diablo Silver 2/25/2014 0:00 1174.12P0036694 Pro Media 2/25/2014 0:00 14856.11P0036695 Carolina Biological Supply 2/25/2014 0:00 49.4P0036696 Tempest Technology 2/25/2014 0:00 4746.6P0036697 Amazon/GE Money Bank 2/25/2014 0:00 29.75P0036698 Veterinary Service, Inc 2/25/2014 0:00 273.26P0036699 Veterinary Service, Inc 2/25/2014 0:00 136.63P0036684 McNamara Sports Inc 2/24/2014 0:00 604.78P0036685 Carolina Biological Supply 2/24/2014 0:00 76.16P0036686 CDW GOVERNMENT INC. 2/24/2014 0:00 109.67P0036687 ALLDATA 2/24/2014 0:00 1053P0036688 Impact Marketing 2/24/2014 0:00 455P0036689 Moore Medical, LLC 2/24/2014 0:00 1593.12P0036690 B & H Photo Video 2/24/2014 0:00 193.75P0036691 THYSSENKRUPP ELEVATOR 2/24/2014 0:00 1035.25P0036692 The Sign Guys 2/24/2014 0:00 2795.04P0036677 Certiport 2/20/2014 0:00 1502P0036678 RACO Industries LLC 2/20/2014 0:00 99.24P0036679 Image Sales, Inc. 2/20/2014 0:00 1015.38P0036680 CALIFORNIA BUSINESS MACHINES 2/20/2014 0:00 606P0036681 CALIFORNIA BUSINESS MACHINES 2/20/2014 0:00 606P0036682 Constant Contact, Inc. 2/20/2014 0:00 336P0036683 Loda Enterprises, Inc. 2/20/2014 0:00 658.09P0036669 Forestry Suppliers Inc 2/19/2014 0:00 1506.35P0036670 Nasco West 2/19/2014 0:00 637.2P0036671 Hopkins Medical Products 2/19/2014 0:00 489.99

P0036672 CRM Learning 2/19/2014 0:00 534.6P0036673 CDW GOVERNMENT INC. 2/19/2014 0:00 78.59P0036674 Fisher Science Education 2/19/2014 0:00 97.83P0036675 Taher, Campus Dining 2/19/2014 0:00 773.28P0036676 CSU Fresno Association, Inc. 2/19/2014 0:00 1493.44

110714.94


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE APRIL 1, 2014, MEETING OF THE BOARD

Schedule 14-60 Item: Authorization To Declare Unusable Furniture and Equipment

Surplus Property Presented By: Joanne Schultz For: Information Action X Background Information The District Warehouse is storing miscellaneous equipment, listed below, that has been deemed by varous departments as in unusable condition or no longer useful for District purposes. No usuable items will be recommended to be declared as surplus property until other departments have had an opportunity to review and transfer any needed itsems to their departments. Each of these items listed below are no longer needed by the District and has a total estimated value of less than $2,500.

Quantity Unit Description Department 3 Ea HP Printers Various 1 Ea HP Scanner Social Science 1 Ea IBM Typewriter Social Science 1 Ea Typewriter Table Social Science 1 Ea Printer Stand Social Science 1 Ea GBC Paper Shredder Social Science 1 Ea HP Omnibook 6000 Notebook Social Science 1 Ea Quantex Laptop Social Science 1 Ea Lifecycle Life Fitness Lab 1 Ea Sharp Flat Panel TV Presidents Area 1 Ea Epson Stylus Pro 4800 Printer Art Dept.

The Board of Trustees has the authority under section 81450-81452 of the Education Code to sell, auction, donate, or otherwise dispose of District equipment or materials that are unusable, obsolete, or no longer needed for District use. Recommendation/Requested Action Board approval is requested to declare these items surplus property and authorize disposal of the property in accordance with the Education Code directive.

CURRICULUM REVISIONS FROM March 20, 2014 (Changes effective Summer 2015 unless stated otherwise)

Schedule 14-61

COURSE CHANGES/TITLE 5 CONTENT REVIEW/SLO UPDATES ARCH-01 Introduction to Archaeology TITLE 5 CONTENT REVIEW (CTE) NUTR-20 Principles of Foods NUTR-26ABC Independent Study in Foods and Nutrition PROGRAM CHANGES A.A. Human Services (21500.AA) C.T. Human Services (21500.CT)

MERCED COLLEGE

Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT

AT THE April 1, 2014 MEETING OF THE BOARD Item: Approval of Supplemental Employee Retirement Plan (SERP)—Faculty Presented by: Ron Taylor For Information X For Action Background Information Keenan Financial Services has projected considerable net savings over five years, even if all faculty in the list of enrollees are replaced. This cumulative savings level is due to the salary differential between the retirees and those who would be hired to replace them, and the calculation takes into account the level of retirement that would normally occur without a SERP offering. The administration estimates an actual cumulative five-year savings of just over $1 million. The difference in the two estimates has to do with categorical funding available to support some positions in the list of enrollees to be replaced, and the fact that the administration’s estimate does not back out an amount based on retirements that would likely occur without a SERP offering. In addition, based on the replacement plan, the administration estimates an additional annual savings of approximately $205,000 until such time as deferred positions are replaced. Thus, with some replacements covered by categorical funding and a small number deferred, implementation of this SERP will achieve significant savings. Actual savings will depend partially on the specific salary placements of those hired to replace the retiring faculty. Recommended Action It is recommended that the Board approve the SERP offering for eligible faculty who have duly completed the enrollment process, to be effective in July 2014 (first plan payment in August, 2014). Attachment: None.

MERCED COLLEGE


BOARD AGENDA BACKUP


AT THE April 1, 2014 MEETING OF THE BOARD Item: Approval of Supplemental Employee Retirement Plan (SERP)—Classified

Staff & Management Presented by: Ron Taylor For Information X For Action Background Information Keenan Financial Services has projected total net savings over five years at just over $550,000, if three classified staff positions and one management position are not filled by replacement hires. If all retirees are replaced, Keenan projects a five-year cumulative cost of approximately $293,000. These calculations take into account the level of retirement that would normally occur without a SERP offering. The administration estimates, based on its replacement plan, an actual cumulative five-year savings of just over $1.2 million. The difference in the two estimates has to do with categorical funding available to support at least one position in the list of enrollees to be replaced, and the fact that the administration’s estimate does not back out an amount based on retirements that would likely occur without a SERP offering. Based on either calculation, with an adequate level of non-replacement, implementation will achieve savings. Actual savings will depend partially on the specific salary placements of those hired to replace the retiring faculty. Recommended Action It is recommended that the Board approve the SERP offering for eligible faculty who have duly completed the enrollment process, to be effective in July 2014 (first plan payment in August, 2014). Attachment: None.

MERCED COLLEGE


BOARD AGENDA BACKUP


AT THE APRIL 1, 2014 MEETING OF THE BOARD Item: Administrative Reorganization Redux Presented by: Ron Taylor For Information X For Action Background Information In keeping with BP 2430 (Delegation of Authority to Superintendent/President) and my 2012 employment contract, I am bringing this matter back to you in an adjusted form. Also, in accordance with BP 2310, it is acceptable for the Board to reconsider the matter despite a negative vote at the March 4 meeting, since Robert’s Rules of Order indicate that a member on the prevailing side may request that the matter be reconsidered—and I have received such a request. Recommended Action Approval of the attached list of actions, reassigning administrative duties for several positions, and authorizing reclassification of a few positions, as well as one recruitment to replace an existing vacancy. Attachment: Memorandum on Administrative Reorganization Redux, April 1, 2014.

Memorandum To: Board of Trustees From: Ron Taylor, Superintendent/President Cc: College Community Date: April 1, 2014 Subject: Administrative Reorganization, Redux

In keeping with BP 2430 (Delegation of Authority to Superintendent/President) and my 2012 employment contract, I am bringing this matter back to you in an adjusted form. Also, in accordance with BP 2310, it is acceptable for the Board to reconsider the matter despite a negative vote at the March 4 meeting, since Robert’s Rules of Order indicate that a member on the prevailing side may request that the matter be reconsidered—and I have received such a request.

I am glad for another opportunity to present a recommendation on administrative reorganization, since I believe that the investment of time and energy in this complex set of issues by the Administrative Reorganization Task Force deserves every consideration. No solution is perfect, and no solution will satisfy all parties, but additional consideration will serve to acknowledge the work of the Task Force.

CAVEATS AND CORRECTIONS Consideration of Cost: I acknowledge that there has been confusion on whether the Task Force was asked to consider cost in making their recommendations. I have always seen cost as an important (but not the only) consideration. To some degree, the Task Force did consider cost, and some of their proposals did embody cost savings. Toward the end of their work in Fall 2013, I excused them, if they so chose, from doing a thorough “costing” of their recommendations. While the overall proposal from the task force does not result in savings, the recommendation for implementation does. I did this in consideration of their time, the burden that such a task represented, and the expertise required. It was more important that they reach consensus on a set of recommendations, which they did. Then, it would be my job to “cost out” the recommendations, which I attempted to do in my January 26, 2014 memo. I return to related questions here, in an altered format.

Not related to SERP: Also on the present meeting agenda, you will have recommendations related to the classified/management retirement incentive. This reorganization proposal bears no relationship to those recommendations. At present, we must consider these actions as independent, despite the fact that non-replacement of a manager might result in a different, department-level reorganization.

Not related to Management Benching Study: As the Board knows, we have embarked on a comparative study of management compensation. While the results of this study may, in time, provide insight leading to changes in management compensation, these results are not available for consideration in the present reorganization proposal, so naturally there is no connection between that project and this one.

Supported by Program Review: Several of the actions recommended below are supported by recommendations from department-level program reviews.

SUPERINTENDENT/PRESIDENT’S RECOMMENDATION In February, my recommendation was presented as part of a longer-term plan, much as I had done in February of 2013. Moreover, I was attempting to respond to each of various recommendations included in the Task Force report. Here, I have abandoned that approach for a simpler, but still comprehensive, recommendation. There are two sections to the recommendation, since some parts are non-monetary:

Non-Monetary Items Item Change Effective Date

Vice President of Instruction Change title to include “Assistant Superintendent”; adjust job description to include oversight of Learning Resources, ALO duties, and other updates to duties.

July 2014

Vice President of Student Personnel

Change title from “Personnel” to “Services” and include “Assistant Superintendent”; adjust job description to include oversight of Athletics and other updates to duties.

July 2014

Vice President of Administrative Services

Adjust job duties to include oversight of Information Technology Services.

July 2013

Dean of Los Banos Campus Reports to Superintendent/President; other updates to duties.

July 2014

Director of Institutional Advancement/Exec. Director, Foundation

Reports to Superintendent/President.

July 2013

Director, Learning Resources Center

Reports to Vice President of Instruction; assigned ALO duties (ALO for 2013-14 only).

July 2013

LRC Technical Manager Discuss possible terminology change, from “AV” to…?

2014-15

Athletic Director Reports to Vice President of Student Services; set ongoing contract.

July 2014

Director of Information Technology Services

Reports to Vice President of Administrative Services

July 2013

Impacts on Classified Support Staff Collaborate with CSEA on July 2014

reassignments as needed. Online Education Establish task force to review

and recommend appropriate oversight and support.

January 2014

Cohort/Faculty Lead Assignments Establish task force in collaboration with Academic Senate and educational administrators.

August 2014

Integrated Planning, Program Review and Shared Governance Handbook

Review and revise to ensure technology planning and accountability are addressed, along with changes in memberships in shared-governance committees.

May 2014

Monetary Items

Position Recommended Change Effective Date Current Proposed Net Cost (Savings)

Vice President, Instruction Recruit, hire. July 2014 $(49,583) Vice President, Student Svcs. Recruit, hire. July 2014 $(31,725) Vice President, Tech. & I. R. Eliminate. July 2013 ($151,162) Vice President, Admin. Svcs. Retain. January 2013 $0 Capital Planning & Events Mgr. Promote incumbent into

manager role July 2014 $7,937

Reprographics Supervisor Reclassify incumbent. July 2014 $10,255 Purchasing Director Reclassify to Manager,

recruit, hire. March 2014 ($35,985)

Manager, Maint. & Operations Replace with Director, Risk & Env. Health (recruit & hire); eliminate M&O Manager position.

July 2014 $10,759

Manager, Online Education Systems

No recommendation—pending work of task force.

-- --

Net Cost (Savings) ($239,504)

I recommend implementing the listed changes. All other recommendations of the Task Force are deferred until further notice. While some of the items above are already in process through other actions, it is important to approve the plan—not only to acknowledge the work of the Task Force, but also because some of the adjustments to reporting relationships and job duties are pending, and cannot be resolved without the Board’s approval.

CCCT 2014 BOARD O F F I C I A L B A L L O T

Vote for no more than eight (8) by checking the boxes next to the names.

NOMINATED CANDIDATES List order based on Secretary of State’s February 3, 2014 random drawing.

WRITE-IN CANDIDATES Type each qualified trustee’s name and district on the lines provided below.

Richard Watters, Ohlone CCD *Paul Gomez, Chaffey CCD Adrienne Grey, West Valley-Mission CCD Jeffrey Lease, San Jose-Evergreen CCD Brent Hastey, Yuba CCD Pam Haynes, Los Rios CCD Nathan Miller, Riverside CCD *Jim Moreno, Coast CCD Donna Ziel, Cabrillo CCD Lorrie A. Denson, Victor Valley CCD Stephen P. Blum, Ventura CCD *Laura Casas, Foothill-DeAnza CCD *Stephan Castellanos, San Joaquin Delta CCD *Nancy C. Chadwick, Palomar CCD * Incumbent

Board Secretary and Board President or Board Vice President must sign below:

This ballot reflects the action of the board of trustees cast in accordance with local board policy. Secretary of the Board President or Vice President of the Board

Merced College Office of the President

BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE APRIL 1, 2014 MEETING OF THE BOARD

Item: Request to Award Bid for Proposition 39 Project Los Banos Campus: Virtual Desktop Infrastructure Equipment Presented By: Joanne Schultz For: Information Action X Background Information Proposition 39, the California Clean Energy Jobs Act, passed on November 6, 2012. SB 73 establishes that eleven percent of the funds deposited annually into the Clean Energy Job Creation Fund be allocated to the California Community College Chancellor’s Office to be made available to community college districts for energy efficiency upgrades and clean energy installations. On May 14, 2013, the Board of Trustees was advised about the passage of Proposition 39, the California Clean Energy Jobs Act. Administration worked closely with Merced Irrigation District and Pacific Gas and Electric Representatives to identify potential Proposition 39 projects. Whenever possible, Proposition 39 funding was offset by any allowable utility rebates, which provided additional funding for projects. Merced Community College District applied for and was approved for energy project funding in the amount of $279,143. Merced College received this funding on February 18, 2014. One of the approved projects was for Virtual Desktop Equipment for the Los Banos Campus. As required by Public Contract Code 20651, Administration conducted a competitive bidding for equipment and formal requests for bids were issued and advertised through the Merced Sun Star, Los Banos Enterprise and three separate builders’ exchanges. Below are details of this project:

Project Budget Virtual Desktop Equipment (108 units) - A virtual desktop is an individual user’s interface in a virtualized environment. The virtualized desktop is stored on a remote server rather than local. The benefits of desktop virtualization include:

• Cost savings because resources can be shared and allocated on an as-needed basis. • More efficient use of resources and energy. • Improved data integrity because backup is centralized. • Centralized administration. • Fewer compatibility issues.

$100,600

A public bid opening took place on Friday, March 28, 2014 at 2:00 p.m., which was after the board packet for this meeting was compiled. Therefore, the bid tally sheets will be distributed at the board meeting. The successful bidder of the project will deliver all equipment by Friday, May 30, 2014, as set forth in the Notice to Proceed. Recommended/Requested Action It is recommended the Board of Trustees award the Los Banos Campus Virtual Desktop Infrastructure Project to the lowest responsive and responsible bidder. Attachments Bid Tally Sheets (provided as a separate document at the Board Meeting).


BOARD AGENDA BACKUP



Item: Destruction of Class 3 Records-Disposable Records Presented By: Joanne Schultz and Everett Lovelace _ For: Information______ Action__X___ Background Information As prescribed under the California Code of Regulations (Title 5) Sections 59020 et seq., the attached list of class 3 disposable records are beyond the required retention period and have been determined as having no value to the District’s archives. The student financial aid files from the Los Banos Campus are duplicates of files of the students’ officials being maintained on the Merced Campus. As a result in a change in Student Personnel procedures, duplicate financial aid records are no longer kept at the Los Banos Campus. These records along with the other financial aid files containing confidential information will be shredded by our shredding vendor under purchasing staff supervision. The purchase orders requesting to be destroyed from 2005-06 are part of the District’s annual request to dispose of Class 3 records. Therefore, the Administration is recommending the destruction of these class 3 records in accordance to the above listed regulations. This is an annual housekeeping activity. Recommendation/Requested Action It is recommended that the Board of Trustees approve the destruction of the attached list of Class 3 Disposable Records. Attachment Class 3 Disposable Records list.

DRAWERNUMBER

FISCAL YEAR DESCRIPTION OF CONTENTSNUMBEROF ITEMS

24 2009-10 Student Folders - LOURENCO - MANCEBO 65

25 2009-10 Student Folders - MANCHA - MATTA 67

26 2009-10 Student Folders - MAULEON - MENDOZA 71

27 2009-10 Student Folders - MEINSTER - MONTANEZ 82

28 2009-10 Student Folders - MONTEJANO - MOULTIE 80

29 2009-10 Student Folders - MOUNLASY - NOLAN 82

30 2009-10 Student Folders - NOLTRE - ORTEGA 75

31 2009-10 Student Folders - ORTEGON - PEDREGON 69

32 2009-10 Student Folders - PEDRELLI - PONCE DELEON 73

33 2009-10 Student Folders - POOLE - RAMOS E. 87

34 2009-10 Student Folders - RAMOS F. - ROBINSON L. 84

35 2009-10 Student Folders - ROBINSON M. - ROSAS 79

36 2009-10 Student Folders - ROSE - SAETERN 90

37 2009-10 Student Folders - SAETEURN - SANDOVAL 86

38 2009-10 Student Folders - SANDFORD - SILVA 87

39 2009-10 Student Folders - SILVEIRA - SOUZA 70

40 2009-10 Student Folders - SOUTO -THAO M. 76

41 2009-10 Student Folders - THAO N. - TOWNSEL 81

42 2009-10 Student Folders - TRAPASO - VANG K. 85

43 2009-10 Student Folders - VANG L. - VILLANUEVA 84

44 2009-10 Student Folders - VILLAR - WILLIAMS 75

45 2009-10 Student Folders - WILLIAMSON - XIONG W. 65

46 2009-10 Student Folders - YBARRA - Z 80

DRAWERNUMBER


47 2010-2012 Duplicate Financial Aid Files - Los Banos 118
















63 2005-06 Purchase Order Folders 41

64 2005-06 Purchase Order Folders 63

65 2005-06 Blanket Purchase Order Files A -Z 56

66 2005-06 Office Depot Purchase Orders Files 33

DRAWERNUMBER


1 2009-10 Student Folders - A-AGUNDIS 84

2 2009-10 Student Folders - ALKHAS - ARRIETA 72

3 2009-10 Student Folders - ARROYO - BANCI 76

4 2009-10 Student Folders - BARCO - BLAND 87

5 2009-10 Student Folders - BANTON - BR 70

6 2009-10 Student Folders - BU - CARBAJAL 75

7 2009-10 Student Folders - CARDENAS - CERNA 82

8 2009-10 Student Folders - CERVANTES - COBIAN 65

9 2009-10 Student Folders - COD - COSTALES 68

10 2009-10 Student Folders - COTA - CURTONI 50

11 2009-10 Student Folders - DIAS - EDWARDS 75

12 2009-10 Student Folders - EILIA - FELIX 67

13 2009-10 Student Folders - FERDIN - FREEMAN 74

14 2009-10 Student Folders - FRIETAS GARCIA J. 80

15 2009-10 Student Folders - GARCIA K. - GINES 73

16 2009-10 Student Folders - GIRON - GOULARTE 68

17 2009-10 Student Folders - GOVEA - GRIJALVA 60

18 2009-10 Student Folders - GRIMALDO - GULLEN 63

19 2009-10 Student Folders - GUNN - HW 71

20 2009-10 Student Folders - HYMER - J 65

21 2009-10 Student Folders - L - LAO 80

22 2009-10 Student Folders - LARA - LEOTA 72

23 2009-10 Student Folders - LEPE - LOTULELEI 85


BOARD AGENDA BACKUP


AT THE APRIL 1, 2014, MEETING OF THE BOARD

Item: Ratification of Change Order for Wayfinding Project Bid #012159 Presented By: Joanne Schultz For: Information Action _X Background Information Merced College Wayfinding Project is being delivered with the traditional Contractor delivery approach and change orders are compiled by the contractor and submitted as a single change order to the owner. Change order No. 1 Wayfinding Project Bid #012159 with Turner Signs and Graphics: The Los Banos Campus monument sign was an additive alternate that the District decided to complete and was an unforeseen condition. At the time of the bid date, the District did not know the location of the sign it could not determine the cost for electronical wiring and circuit breaker from Building A to the location of the sign. The additional cost for this work is $1,450. The Business Resource Center monument sign was an additive alternate (No2) in the bid documents. It has been the District’s decision to not to install a sign at this location which created a credit to the bid quote. The credit for the BRC sign is $800. Original Contact Amount: $217,600.00 Change Order No. 1: $1,450.00 Change Order No. 1 (credit): $800.00 Pending Change Orders: $0 Current Contact Amount: $218,250.00 Recommendation/Requested Action It is recommended that the Board ratify the change order No. 1 for the Merced College Wayfinding Project Bid #012159.


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE APRIL 1, 2014 MEETING OF THE BOARD

Item: Revised 2013-2014 and 2014-15 Academic Calendars Presented by: Kevin Kistler For: Information Action X Background Information Upon review of the summer schedule after the MOU between CSEA and the District was presented, it was discovered that an adjustment needed to be made to recognize July 3, 2014 and July 2, 2015 as holidays. The MOU approves a 4 x10 schedule for summer 2014 and states that if the July 4th holiday falls on a Friday or Saturday that it will be observed on Thursday. Therefore, to comply with the MOU, for the next 2 years, the holiday needs to be recognized on a Thursday. Recommendation/Requested Action It is recommended that the Board of Trustees approve the revised 2013-2014 and 2014-2015 Merced College Academic Calendars. Attachments Revised 2013-2014 and 2014-2015 Merced College Academic Calendars

JUNE 2013 wk AUGUST 2013 wk JANUARY 2014 wk JUNE 2014 wkS M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S

1 1 2 3 8 1 2 3 4 1 2 3 4 5 6 72 3 4 5 6 7 8 4 5 6 7 8 9 10 5 6 7 8 9 10 11 8 9 10 11 12 13 14 19 10 11 12 13 14 15 1 11 12 13 14 15 16 17 1 12 13 14 15 16 17 18 1 15 16 17 18 19 20 21 216 17 18 19 20 21 22 2 18 19 20 21 22 23 24 2 19 20 21 22 23 24 25 2 22 23 24 25 26 27 28 323 24 25 26 27 28 29 3 25 26 27 28 29 30 31 3 26 27 28 29 30 31 3 29 30 430 3 3 3 3 3 3 2 3 3 3 3 2 4 3 3 3 0

3 3 3 3 0 0 1 End of 8 week Summer Session10 Start 6 & 8 wk Summer Sessions 8-9 FLEX 1 Holiday, New Year's Day 9 Start Summer 6/8 wks Sessions

12 Start of 18 & first 9 week sessions 9 & 10 FLEXJULY 2013 wk 13 Start of 18 & first 9 wk sessions JULY 2014 wk

S M T W Th F S SEPTEMBER 2013 wk 20 Holiday, MLK Jr. S M T W Th F S1 2 3 4 5 6 4 S M T W Th F S 1 2 3 4 5 4

7 8 9 10 11 12 13 5 1 2 3 4 5 6 7 4 FEBRUARY 2014 wk 6 7 8 9 10 11 12 514 15 16 17 18 19 20 6 8 9 10 11 12 13 14 5 S M T W Th F S 13 14 15 16 17 18 19 621 22 23 24 25 26 27 7 15 16 17 18 19 20 21 6 1 3 20 21 22 23 24 25 26 728 29 30 31 8 22 23 24 25 26 27 28 7 2 3 4 5 6 7 8 4 27 28 29 30 31 8

29 30 8 9 10 11 12 13 14 15 5 2 3 3 2 <-6WK6wk 3 3 3 2 0 0 4 4 4 4 4 4 16 17 18 19 20 21 22 6 4 5 5 4 <-8WK8wk 5 5 5 3 0 0 2 Holiday, Labor Day 23 24 25 26 27 28 7 3 Holiday, Independence Day 4 Holiday, Independence Day 3 Census, 18 wk session 3 4 4 4 3 3 17 Six week session ends18 End of 6 week Summer Session 3 Census, 18 wk session 31 Eight week session ends

1st 1 2 2 2 2 2 14 Holiday, Lincoln2nd 3 3 3 3 2 2 15 No Saturday Classes-College Closed

AUGUST 2013 wk OCTOBER 2013 wk 17 Holiday, President's Day Date DayS M T W Th F S S M T W Th F S 8/8 Th

1 2 3 8 1 2 3 4 5 8 1st 2 2 2 2 2 3 8/9 F4 5 6 7 8 9 10 6 7 8 9 10 11 12 9 2nd 3 2 2 2 2 2 1/9 Th11 12 13 14 15 16 17 13 14 15 16 17 18 19 10 MARCH 2014 wk 1/10 F18 19 20 21 22 23 24 20 21 22 23 24 25 26 11 S M T W Th F S25 26 27 28 29 30 31 27 28 29 30 31 12 1 7

0 0 0 1 0 4 5 5 5 4 4 2 3 4 5 6 7 8 8 18 Week11 End First 9 week session 9 10 11 12 13 14 15 9

1 End 8 wk Summer Session 14 Start Second 9 week session 16 17 18 19 20 21 22 10 Day8 - 9 FLEX 23 24 25 26 27 28 29 11 M 8 16 1612 Start of 18 and NOVEMBER 2013 wk 30 31 12 T 8 18 18

first 9 wk sessions S M T W Th F S 5 4 4 4 4 5 W 8 18 181 2 12 14 End First 9 week session TH 7 17 18

3 4 5 6 7 8 9 13 17 Start Second 9 week session F 0 16 1610 11 12 13 14 15 16 14 S 0 16 15

SUM 13 17 18 19 20 21 22 23 15 APRIL 2014 wk FLEX 0 2 26wk 8wk 24 25 26 27 28 29 30 16 S M T W Th F S Total 31 87 88

M 6 8 3 4 4 3 4 4 1 2 3 4 5 12T 6 8 11 Holiday, Veteran's Day 6 7 8 9 10 11 12 13

W 6 8 28-30 Holiday, Thanksgiving Break 13 14 15 16 17 18 19 14TH 5 6 30 No Saturday Classes-College Closed 20 21 22 23 24 25 26 SUM 14

MW 12 16 27 28 29 30 15 6wk 8wkTTH 11 14 DECEMBER 2013 wk 3 4 4 3 2 2 M 6 8

MTW 18 24 S M T W Th F S 18 Spring Break Day (Good Friday College Closed) T 6 8TWTH 17 22 1 2 3 4 5 6 7 17 21-25 Spring Break wk-No Classes College W 6 8

MTWTH 23 30 8 9 10 11 12 13 14 18 opened, limited services TH 5 715 16 17 18 19 20 21 26 No Saturday classes MW 12 1622 23 24 25 26 27 28 wk TTH 11 1529 30 31 MAY 2014 MTW 18 24

2 2 2 2 1 1 S M T W Th F S 15 TWTH 17 231 2 3 16 MTWTH 23 31

5 End Instruction part of 18 wk classes 4 5 6 7 8 9 10 176-12 Final exams 18 wk session 11 12 13 14 15 16 17 1813 End Second 9 wk session 18 19 20 21 22 23 2414 No Saturday Classes for second 9 weeks 25 26 27 28 29 30 31 First 9 wks Second 9 wks16-20 College opened-no classes limited services 3 3 3 4 4 323-31 College closed, Christmas, winter break 16 End Instructional 18 wk classes Day Day

19-23 Final exams 18 wk session M 8 7 M 8 923 Commencement T 9 9 T 9 924 End Second 9 week session W 9 9 W 9 926 Holiday, Memorial Day TH 9 9 TH 8 9

First Day of Classes for Semester HOLIDAY or no classes, College Closed F 9 8 F 7 8Commencement/last day final exam College Open, limited service-No Classes S 9 8 S 7 7First/Last Day of Short term session Summer SessionFLEX CensusFinal exam week

SUMMER 2013 SESSION FALL 2013 SEMESTER SPRING 2014 SEMESTER SUMMER 2014 SESSION

FLEX

F 13 SP 14 F 13 SP

14

Fall

Spring

SU 13 F 13 SP

14

175

Final Exam week

LEGEND

Fall 13 12/6 (Fri)-12/12 (Th)SP 14 5/19 (Mon)-5/23 (Fri)

JUNE 2014 AUGUST 2014 JANUARY 2015 JUNE 2015S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S

1 2 3 4 5 6 7 1 2 1 2 3 1 2 3 4 5 6

8 9 10 11 12 13 14 3 4 5 6 7 8 9 4 5 6 7 8 9 10 7 8 9 10 11 12 13

15 16 17 18 19 20 21 10 11 12 13 14 15 16 11 12 13 14 15 16 17 14 15 16 17 18 19 20

22 23 24 25 26 27 28 17 18 19 20 21 22 23 18 19 20 21 22 23 24 21 22 23 24 25 26 27

29 30 24 25 26 27 28 29 30 25 26 27 28 29 30 31 28 29 3009 - Start 6 & 8 wk summer sessions 31 01 - Holiday, New Year's Day 08 - Start 6 & 8 wk summer sessions

07 - 08 FLEX 02, 05 - 09 College Open - No Classes

11 - Start of 18 & first 9 wk sessions 08 - 09 FLEX

12 - Start of 18 & first 9 wk sessions19 - Holiday, MLK Jr. Day

JULY 2014 SEPTEMBER 2014 FEBRUARY 2015 JULY 2015S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S

1 2 3 4 5 1 2 3 4 5 6 1 2 3 4 5 6 7 1 2 3 4

6 7 8 9 10 11 12 7 8 9 10 11 12 13 8 9 10 11 12 13 14 5 6 7 8 9 10 11

13 14 15 16 17 18 19 14 15 16 17 18 19 20 15 16 17 18 19 20 21 12 13 14 15 16 17 18

20 21 22 23 24 25 26 21 22 23 24 25 26 27 22 23 24 25 26 27 28 19 20 21 22 23 24 25

27 28 29 30 31 28 29 30 02 - Census, 18 wk session 26 27 28 29 30 3103 - Holiday, Independence Day 01 - Holiday, Labor Day 12 - College Open - No Classes 02 - Holiday, Independence Day

17 - End 6 wk summer session 02 - Census, 18 wk session 13 - Holiday, Lincoln 16 - End 6 wk summer session

31 - End 8 wk summer session 14 - No Saturday Classes-College Closed 30 - End 8 wk summer session

16 - Holiday, President's Day

OCTOBER 2014 MARCH 2015S M T W Th F S S M T W Th F S

1 2 3 4 1 2 3 4 5 6 7

5 6 7 8 9 10 11 8 9 10 11 12 13 14

12 13 14 15 16 17 18 15 16 17 18 19 20 21

19 20 21 22 23 24 25 22 23 24 25 26 27 28

26 27 28 29 30 31 29 30 3110 - End first 9 wk session 13 - End first 9 wk session13 - Start second 9 week session 16 - Start second 9 wk session

NOVEMBER 2014 APRIL 2015S M T W Th F S S M T W Th F S

1 1 2 3 4

2 3 4 5 6 7 8 5 6 7 8 9 10 11

9 10 11 12 13 14 15 12 13 14 15 16 17 18

16 17 18 19 20 21 22 19 20 21 22 23 24 25

23 24 25 26 27 28 29 26 27 28 29 30

30 03 - College Closed - Spring Break Day

11 - Holiday, Veteran's Day 06 - 10 College Open - No Classes - Spring Break

27 - 28 Holiday, Thanksgiving Break 04 & 11 - No Saturday Classes

29 - No Saturday Classes-College Closed

First Day of Classes for Semester DECEMBER 2014 MAY 2015Last Day of Short Term Session S M T W Th F S S M T W Th F S

FLEX 1 2 3 4 5 6 1 2

Final exam week 7 8 9 10 11 12 13 3 4 5 6 7 8 9HOLIDAY or no classes, College Closed 14 15 16 17 18 19 20 10 11 12 13 14 15 16

College Open, No Classes 21 22 23 24 25 26 27 17 18 19 20 21 22 23

Summer Session 28 29 30 31 24 25 26 27 28 29 30

Census 08 - 12 Final exams 18 wk session 3112 - End 2nd 9 wk session 18 - 22 Final exams 18 wk session15 - 19 College Open-No Classes 22 - End 18 wk & second 9 wk session20 - 31 College Closed, Winter break 22 - Commencement

25 - Holiday, Memorial Day

SUMMER 2014 SESSION FALL 2014 SEMESTER SPRING 2015 SEMESTER SUMMER 2015 SESSION

LEGEND


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE April 1, 2014, MEETING OF THE BOARD

Item: First Reading - Board Policy and Administrative Procedures Presented by: Administration X For Information For Action Background Information The policies and administrative procedures have been vetted throughout the various constituents on campus and their feedback has been incorporated. The College Council has reviewed them all and forwards them to the Board for review. Recommendation/Requested Action The Board Policies/Administrative Procedures are presented for first reading. They will be presented for action at the next regular meeting of the Board of Trustees. Attachments BP/AP 3300 – Access to Public Records BP/AP 3560 – Alcoholic Beverages BP/AP 4100 – Graduation Requirements for Degrees and Certificates AP 7220 – Staff Development Program for Librarians and Counselors

Board Policy 2470 3300 References: Government Code Sections 6250 et seq. POLICY ACCESS TO PUBLIC RECORDS It shall be the policy of the Merced Community College District to ensure that the provisions of the California Public Records Act are observed as they relate to the public's right to inspect public records. The District will adopt administrative procedures for the purpose of implementing this policy. The President/Superintendent or his/her designee shall establish procedures for records management, including access by the public, that comply with the requirements of the California Public Records Act. See Administrative Procedure 3300 Adopted 7/17/84 Revised 10/3/95

ADMINISTRATIVE PROCEDURE 2470 3300 References: Government Code Sections 6250 et. Seq. ACCESS TO PUBLIC RECORDS In keeping with this policy, the Merced Community College Board of Trustees does hereby adopt the following procedures regulations: 1. Access: District public records are open to inspection during the normal office

hours of the appropriate office. 2. Exemptions from Disclosure: Those records exempted by Government Code

6254 and 6275 (personnel files, legal claims or pending litigation, medical files, test questions or examination for public employment, etc.), shall not be available for public inspection. other provisions of the California Public Records Act, or other provisions of law shall not be available for public inspection.

3. Provision of Records: Public records shall be provided in accordance with

the requirements and timelines set forth in the California Public Records Act. (Government Code sections 6250 et seq.) The District shall, within ten (10) days from receipt of a request, determine whether the request, in whole or in part seeks copies of disclosable public records in the possession of the District and promptly notify the person making the request determination. Extensions of time shall be made in accordance with the requirements of Government Code section 6253. The District shall justify the withholding of any records as required by Government Code section 6255.

4. Copies and Assistance: Any person may receive a copy of any identifiable public

record not otherwise exempt from disclosure. The person making a request to view or receive a copy of such a record must provide enough information to make the record 'identifiable' as no random viewing of a complete records file is allowable. The District will assist the member of the public to identify records and information that are responsive to the request as required by Government Code 6253.1.

5. Fees: As authorized by the California Public Records Act, the District shall recover

the actual cost of providing the copy direct cost of duplication. At the present time, a charge of $.32 per machine copy shall be made where search and copying by a staff member is necessary. The costs for reproduction of other media (micro-film, computer printouts, etc.) shall be as determined by the manager of the office of record. The Vice President, District Administrative Services, is charged with the responsibility of reviewing the fees established by this policy. These fees

shall be adjusted upward or downward as future trends in costs may require. 6. Electronic Records: (A) Unless otherwise prohibited by law, the District shall provide a copy of

an electronic records in the format requested if the requested format is one that has been used by the agency to create copies for its own use or for provision to other agencies and is available. The requester shall bear the direct cost of duplication.

(B) The District shall make the information available in any electronic format in which it holds the information.

(C) If programming or additional computer services are required to produce the record, the requester shall bear the cost of producing a copy of the electronic record, including the cost to construct the record, and the cost programming and computer services necessary to produce an electronic copy of the record when either of the following applies:

the record is that produced only at otherwise regularly scheduled intervals; or

the request would require data compilation, extraction, or programming to produce the record.

(D) The District shall not be required to reconstruct a record in an electronic format if the agency no longer has the record available in an electronic format.

(E) Information shall not be related in electronic format if the release would jeopardize or compromise the security or integrity of the original record or of any propriety software in which it is maintained. (Government Codes 6253.9.)

Revised 10/3/95 Revised

BOARD POLICY 3560 ALCOHOLIC BEVERAGES Reference: Business and Professions Code Section 25608 34 Code of Federal Regulations Section 668.46(b)

The Superintendent/President is authorized to enact procedures as appropriate and permitted by law regarding serving alcoholic beverages on campus or at fund-raising events held to benefit non-profit corporations. Alcoholic beverages shall not be served on campus except in accordance with these procedures. See Administrative Procedure 3560 Adopted 11/2/04

ADMINISTRATIVE PROCEDURE 3560 - Alcoholic Beverages Reference:

Business and Professions Code Section 24045.4, 24045.6, and 25608 34 Code of Federal Regulations Section 668.46(b)

The possession, sale or the furnishing of alcohol on campus is governed by California state law and these procedures. The possession, sale, consumption or furnishing of alcohol is controlled by the California Department of Alcohol and Beverage Control (ABC). However, the enforcement of alcohol laws on-campus is the primary responsibility of the Merced Community College Police Services. The campus has been designated “Drug free” and only under certain circumstances is the consumption of alcohol permitted. The possession, sale, manufacture or distribution of any controlled substance is illegal under both state and federal laws. Such laws are strictly enforced by the Merced Community College Police Services. Violators are subject to disciplinary action, criminal prosecution, fine and imprisonment. It is unlawful to sell, furnish or provide alcohol to a person under the age of 21. The possession of alcohol by anyone under 21 years of age in a public place or a place open to the public is illegal. It is also a violation of this policy for anyone to consume or possess alcohol in any public or private area of campus without board approval. Organizations or groups violating alcohol or substance policies or laws may be subject to sanctions by the District. Alcoholic beverages on campus are permitted if:

• The alcoholic beverage is for use during a non-college event at a performing arts facility built on District property and leased to a nonprofit public benefit corporation for special events such as festivals, shows, private events, concerts, theatrical productions and other such events.

• The alcoholic beverage is for use during a fundraiser held to benefit the Merced

College Foundation when the organization has obtained a license under the Business and Professions Code to do so provided that no alcoholic beverage can be acquired, possessed or used at a football game or other athletic contest sponsored by the District.

• The alcoholic beverage is for use during a fundraiser held to benefit the Merced

College President’s Circle when the organization has obtained a license under the Business and Professions Code to do so provided that no alcoholic beverage can be acquired, possessed or used at a football game or other athletic contest sponsored by the District acquired, possessed, or used during an event sponsored by the District or an organization for the benefit of the District (such as Merced College President’s Circle).

Under no circumstances regardless of the entity status no alcoholic beverage can be acquired, possessed or used at a football game or other athletic contest sponsored by the District.

Organizer must provide permit from California Department of Alcohol and Beverage Control (ABC) and obtain Board approval in advance of the event where alcohol is served. Adopted 11/2/04 Revised

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BOARD POLICY 4100 Graduation Requirements for Degrees and Certificates

Reference:

Education Code Section 70902(b)(3); Title 5, Sections 55800 55063, et seq.

The District grants the degrees of Associate of Science for Transfer (AS-T), Associate of Arts for Transfer (AA-T), Associate of Arts, and Associate of Science to those students who have completed the subject requirements for graduation and who have maintained a 2.0 average in subjects attempted. Students must also complete the general education, residency, and competency requirements set forth in Title 5 regulations.

Students may be awarded a Certificate of Achievement upon successful completion of courses of study or curriculum for which the District offers a certificate. The District has designed certificate programs to upgrade and develop occupational and vocational proficiency.

The Superintendent/President shall establish procedures to determine degree and certificate requirements and to assure that graduation requirements are published in the District’s catalog and included in other resources that are convenient for students.

See Administrative Procedure 4100

Adopted 5/7/02

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ADMINISTRATIVE PROCEDURE 4100 - Graduation Requirements for Degrees and Certificates Reference:

Title 5, Sections 55800 55063 et seq.; Accreditation Standards 2.1, 4.A and B • For the Associate of Arts (AA) and Associate of Science (AS) Degree:

1. A student must demonstrate competence in reading, in written expression, in mathematics, and in computer and information literacy.

2. The student must satisfactorily complete at least 60 semester units of college work.

3. The work must include the college’s general education/breadth requirements and

at least 18 semester units or 27 quarter units in a major listed in the Community Colleges “Taxonomy of Programs.”

4. Effective for all students admitted to a community college in Fall 2009 and

thereafter, all courses that count towards the associate degree area of emphasis must be “satisfactorily completed” with grades A, B, C, or P (pass). All degree requirements, including general education, must be completed with an overall grade point average of 2.0 or better.

5. The work must include at least 12 semester units of study in residence;

exceptions to the residence requirement can be made by the Board when an injustice or undue hardship would result.

6. The general education requirements must include a minimum of work in the

natural sciences, the social and behavioral sciences, humanities, and language and rationality.

• For the Associate of Arts for Transfer (AA-T) and Associate of Science for

Transfer (AS-T) Degree:

1. The student must satisfactorily complete 60 semester units or 90 quarter units that are eligible for transfer to the California State University.

2. The work must include the appropriate Intersegmental General Education Transfer Curriculum (IGETC) or the California State University General Education – Breadth Requirements.

3. A minimum of 18 semester units or 27 quarter units in a major or area of emphasis, as determined by the community college district.

4. All courses that count towards the major or area of emphasis must be

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“satisfactorily completed” with grades A, B, or C.

5. All degree requirements, including general education, must be completed with an overall grade point average of 2.0 or better.

6. Students are not required to complete any additional local graduation requirements (e.g., PE and Computer and Information Literacy courses).

7. The work must include at least 12 semester units or 18 quarter units of study in residence; exceptions to the residence requirement can be made by the Board when an injustice or undue hardship would result.

• Ethnic studies must be offered.

• For a certificate of achievement, a student must successfully complete a course of

study or curriculum as specified. • A definition of “college work” that provides that courses acceptable toward the

associate degree include those that have been properly approved pursuant to Title 5, Section 55002(a), or, if completed at other than a California community college, would reasonably be expected to meet the standards of that section.

• District policies and procedures regarding general education and degree

requirements are published in the college catalog and are on file with the State Chancellor’s Office.

Revised 10/29/07 Adopted 5/7/02

AP 7220 STAFF DEVELOPMENT PROGRAM

Counselors and Librarians

The day of Convocation, held prior to the start of the Fall Semester, is a mandatory day for regular contracted full-time faculty to engage in division/campus meetings 3 hours for college convocation and 3 hours for Office of Instruction, Area, or Cohort activities. Counselors and Librarians are required to fulfill flex time proportionate to the teaching load in their individual contract as indicated in Title 5 sections 55726a and 55728a (i.e., a counselor contracted to teach one-third (1/3) of a full-teaching load would have one- third (1/3) of a flex requirement, 8 hours) with additional hours, up to a total of twenty four per academic year may be fulfilled through Staff Development. Full-time counselors and librarians who do not teach may fulfill up to (3) additional Staff Development days per academic year at six (6) hours per day, totally (18) Staff Development hours per year. Full-time counselors and librarians who do not wish to participate in Staff Development activities will be required to work. THE S TAFF DEVELOPMENT CONTRACT

At the beginning of each academic year the faculty will be notified by the FLEX Coordinator when the Staff Development forms are ready and where they can be located. Any changes to the process will be reported to faculty at the beginning of the fall semester.

DESIGNATED TIMES FOR STAFF DEVELOPMENT ACTIVITIES

The flex calendar begins on July 1 and ends on June 30. Staff Development can be fulfilled at appropriate times through approved activities. Appropriate times to earn credit for Staff Development activities are times when faculty do not have scheduled responsibilities (i.e., office hours, department, cohort or area meetings, etc.).

AWARD OF STAFF DEVELOPMENT CREDIT

Faculty receive one hour of Staff Development credit for each hour of participation in an approved activity. Faculty who present Staff Development/Flex activities receive three times the Staff Development credit the first time the activity is presented and twice the Staff Development credit for subsequent presentations of the same material. Staff Development credit may be accrued for both the Fall and Spring semesters from July 1 through June 30th. Staff Development hours may not be banked from one academic year to another.

DEADLINE FOR COMPLETING STAFF DEVELOPMENT ACTIVITIES

A completion form identifying completed or proposed Staff Development activities for full-time faculty is due February 1. All Staff Development activities (including proposed activities) for both full-time and adjunct faculty must be completed no later than June 30. All final documentation is due no later than June 30.

STAFF DEVELOPMENT DOCUMENTATION

All Staff Development activities require back-up documentation that provides a description of the activity, the dates and times the activity occurred, and verification of completion of the activity. Documentation may be submitted throughout the year. Appropriate forms of documentation include the following:

• Flex Workshops—Printed name and signature on sign-in roster • Conferences—A brochure or agenda, proof of attendance such as a receipt for

registration fees and an explanation of how it relates to improvement of professional effectiveness

• Enrollment in College Courses—Course description, plus a transcript or official grade report and an explanation of how the course relates to improvement of professional effectiveness

• District, College or Campus Committees—Membership list provided by the committee chair

• Meetings (with the exception of area or cohort meetings for full time faculty as these are professional expectations as stated in Faculty Agreement). Meeting minutes showing attendance or a sign-in sheet provided by the chair

• Research—An explanation of the research problem undertaken, a summary of activities including dates and times, and if applicable an annotated bibliography of all works researched

• Special Projects/Activities with Students—Must occur outside of routine class hours and be documented on a syllabus or student notice and performed on a specific day

• All Other Activities should be fully documented by a log, journal or other document verifying dates, times, and an explanation of the activity, product or outcome information and how it relates to improvement of professional effectiveness

COMPENSATION

Full-time faculty are compensated through their annual salary. Part-time faculty Librarians and Counselors that choose to participate in the Staff Development opportunity will be paid at the median pay rate of the current year's PT faculty salary schedule, up to three hours per semester. Hours earned in excess of Staff Development will not be paid.

PROHIBITION OF DOUBLE PAYMENT

Activities already paid for by other organizations are not acceptable for flex credit. The Flex Committee decides if double payment is an issue.

Examples of Prohibited Double Payment:

a) A faculty member awarded reassigned time for committee service cannot receive additional staff development credit for that service.

b) A faculty member enrolled in a college course for salary schedule advancement cannot receive staff development credit for that activity.

c) A faculty member receiving a stipend for a particular assignment cannot receive staff development credit for that service.

INDIVIDUAL STAFF DEVELOPMENT ACTIVITIES

The FLEX Peer Review Committee will maintain a senate approved list of acceptable activities that can be counted toward Staff Development. Activities from list A will be automatically approved by the FLEX coordinator. Space will be provided on Staff Development contracts so that faculty can be more specific about the dates and times of their activities, but the activities are not subject to the peer review process because they are transparent in their correlation to Staff, Student, and Instructional improvement. Activities from list B will need to be approved by the flex evaluation sub-committee. For activities from list B, instructors will need to be specific about the details of their activities, will need to spell out all acronyms, and should make every effort to attach additional documentation, such as workshop fliers.

List A

• Convocation • Teacher Learning Academy workshops (TLA)/activities • Attending/Presenting Pre-Flex and Flex Workshops • Adjunct orientation • Area meetings and Cohort meetings for adjunct professors only. Full time faculty cannot

receive flex credit for these activities as they are outlined as professional responsibilities in the Faculty Agreement.

• Annual program review • Comprehensive program review • Faculty evaluations beyond contractual obligation • Committee responsibilities, this includes meetings • Department/Discipline meetings (If a cohort is a single discipline then these meetings

would be those beyond the contractually obligated meetings)

• Student club advisors • SLO analysis meetings/designing assessment tool/SLO assessment report • Mentoring new faculty/interns/adjunct faculty • Quarterly safety training (not completed in an area/cohort meeting) • Sexual harassment training

List B (subject to approval from flex evaluation subcommittee)

• Workshops/Seminars/Conferences directly related to instructional improvement or student success

• Continuing education (cannot be taken at a community college for salary advancement) • Institutional research • Student outreach/Presenting Student Success Workshops (unless a stipend has been

received for the presentation) • Writing grants • Other Merced College Academic Senate approved activities

NON-QUALIFYING ACTIVITIES Staff Development activities cannot include tasks that are an ongoing part of the regular responsibilities such as attendance of full-time faculty at regularly scheduled area and cohort meetings, etc. Other activities that do not qualify include union, political and religious activities, except for educational opportunities offered by these that relate directly to professional effectiveness. For example, working for political campaigns, going to church, or being an MCFA representative would not qualify for Staff Development credit but some workshops offered by these groups may qualify. Activities for which the faculty member receives other compensation cannot be used for Staff Development credit.


BOARD AGENDA BACKUP



Item: Proposition 39: California Clean Energy Jobs Act Projects under Bid Threshold Presented By: Joanne Schultz For: Information X Action Background Information Proposition 39, the California Clean Energy Jobs Act, passed on November 6, 2012. SB 73 establishes that eleven percent of the funds deposited annually into the Clean Energy Job Creation Fund be allocated to the California Community College Chancellor’s Office to be made available to community college districts for energy efficiency upgrades and clean energy installations. On May 14, 2013, the Board of Trustees was advised about the passage of Proposition 39, the California Clean Energy Jobs Act. Administration worked closely with Merced Irrigation District and Pacific Gas and Electric representatives to identify potential Proposition 39 projects. Whenever possible, Proposition 39 funding was offset by any allowable utility rebates, which provided additional funding for projects. Merced Community College District applied for and was approved for energy project funding in the amount of $279,143. Merced College received this funding on February 18, 2014. Staff is in the process of identifying projects to utilize the remaining funds of approximately $56,000 out of the first year’s allocation. The District has until June 30, 2014 to complete the projects funded out of the 2013-14. These projects fall below the bid threshold of $175,000, under the California Uniform Public Construction Cost Accounting Act (CUPCCAA). To remain competitive in the contract procurement process, and to comply with the strict Proposition 39 requirements, staff compiled informal bid packets. Bids were advertised through the Merced Sun Star, Los Banos Enterprise and three separate builders’ exchanges. Below are the project details.

Project Budget

Los Banos Campus: Window Film Project $14,167 Los Banos Campus: Domestic Water Heater $11,450 Merced Campus: Variable Frequency Drive Pool Pump Project $33,384

Informal bids were received and evaluated after the board agenda packet for this meeting was prepared. Of the three projects, only one project received responsive and responsible bids and that bid tally is attached for the Boards information. Because we did not receive responsive and/or responsible bids for the Domestic Water Heater and the Pool Pump Projects, staff proceeded with the required Request for Quotes (RFQ) procurement process and obtained three quotes for each project. Quote tallies were compiled and evaluated after the board agenda packet for this meeting was prepared. Therefore, the Board will receive copies of the quote tallies the evening of the Board Meeting.

Recommended/Requested Action This item is presented as an information item since the amounts for each project are below the bid threshold of $175,000, per CUPCCAA. Attachments

• Bid Tally Sheet for Los Banos Campus Window Film Project • Quote Tally Sheets for Domestic Water Heater and Variable Frequency Drive Pool

Pump (provided as separate documents at the Board Meeting)

Merced Community College DistrictLos Banos Window TintBid #022714 Tabulation Date: 3-21-14

Time: 1:00 p.m.Project Estimate: $14,167 Bid Award $7,499

Contractor/BusinessContractor License Type:

D-52, Window Covering Responsive Selected Responsive Selected Responsive SelectedNo No Yes No Yes Yes

PricingBase Bid 14,777$ 10,554$ 7,499

-$ -$ -$ 7,499$

Proposition 39 Energy Project

Window's Innovations Rico's Pristine Window SolutionsBidder A Bidder B Bidder C


BOARD AGENDA BACKUP



Item: Proposition 39: California Clean Energy Jobs Act Los Banos Lighting Project Presented By: Joanne Schultz For: Information X Action Background Information The Los Banos Lighting Project is a Proposition 39, California Clean Energy Jobs Act Project, under the same regulations and requirements as the Los Banos Window Film, Los Banos Water Heater, and the Merced College Pool Pump projects. Staff worked closely with Pacific Gas and Electric (PG&E) representatives to apply for energy utility rates. The project cost is net of the allowable utility rebate. The purpose of submitting this item under separate cover is that the informal bid was not received until March 28, 2014, at which time the bid(s) will be reviewed and evaluated to determine if they are responsive (meet the bidding requirements) and responsible (within budget). If the District does not receive bids that are both responsive and responsible then the District will need to issue a Request for Quotes (RFQ) under the authority of the California Uniform Public Construction Cost Accounting Act (CUPCCAA). The urgency to bid, implement, and fund this project is to comply with the strict Proposition 39 requirements, which has a deadline of June 30, 2014, to report all expenditures for 2013-14 projects. If the informal bid is received and evaluated as being both responsive and responsible, then a copy of the bid tally will be presented the evening of the Board Meeting. Otherwise, the results of the Request for Quotes (RFQ) will be presented at the next meeting of the Board of Trustees. Recommended/Requested Action This item is presented as an information item since the amounts for this project is below the bid threshold of $175,000, per CUPCCAA. Attachments Bid Tally Sheet (provided as separate document at the Board Meeting).


BOARD AGENDA BACKUP


AT THE APRIL 1, 2014 MEETING OF THE BOARD

Item: Merced College Bookstore Update Presented By: Joanne Schultz, VP of Administrative Services For: Information X__ Action _ __ Background Information This is a follow up to the December 2013 presentation. The Bookstore staff has been working diligently over the fall semester to create opportunities, expand offerings and provide low cost options for students. While the deficit has not been rectified the progress is trending very well. The presentation will consist of:

• 5 year historical data with the estimated 13-14 outcomes • Updated Projected outcome for 2013-14 • Strategies that will impact the projected outcome • Next steps

Recommendation/Requested Action This is presented for informational purposes

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