memorandum #2017-88 to: transportation programming ... tps full agenda.pdf · allocation of fy 2024...

Linda T. Johnson, Chair, Thomas G. Shepperd, Jr, Vice-Chair

The Regional Building 723 Woodlake Drive Chesapeake, Virginia 23320 757-420-8300

Robert A. Crum, Jr., Executive Director

July 25, 2017 Memorandum #2017-88 TO: Transportation Programming Subcommittee (TPS) BY: Michael S. Kimbrel, Principal Transportation Engineer RE: Transportation Programming Subcommittee Meeting – July 28, 2017 The next Transportation Programming Subcommittee meeting will be held at 10:30 a.m., Friday, July 28, 2017, in the Regional Building, Board Room A, 723 Woodlake Drive, Chesapeake. MSK TPS Members:

Robert R. Brown, NO Barbara Creel, WATA Timothy C. Cross, YK Garrey Curry, GL Jeff Florin, VPA Sonya Hallums-Ponton, VDOT Paul Holt, JCC Jamie Jackson, HRT Jackie Kassel, NN Robert E. Lewis, SU Carolyn Murphy, WM

Dannan O’Connell, PQ Dawn Odom, VDOT Jamie Oliver, IW Phil Pullen, VB Jitender Ramchandani, DRPT Angela Rico, HA Ellen Roberts, PQ Ivan P. Rucker, FHWA C. Earl Sorey, Jr., CH Eric Stringfield, VDOT Susan Wilson, PO

Agenda Hampton Roads

Transportation Programming Subcommittee July 28, 2017

Call to Order 10:30 a.m. The Regional Building, 723 Woodlake Drive, Chesapeake, Virginia

1. Call to Order

2. Public Comment Period (Limit 3 minutes per individual)

3. Approval of Agenda

4. Minutes

5. Cost Estimate Update for Pedestrian Improvements on Route 1208 (Greate Road) Project (UPC 107414) in Gloucester County

6. 2017 CMAQ/RSTP Project Selection Process

7. Old/New Business

Adjournment

HRTPO Transportation Programming Subcommittee Meeting – July 28, 2017

AGENDA ITEM #1: CALL TO ORDER

The meeting will be called to order by the Chair at approximately 9:30 a.m. AGENDA ITEM #2: PUBLIC COMMENT PERIOD (Limit: 3 minutes per individual)

Members of the public are invited to address the TPS. Each speaker is limited to three minutes.

AGENDA ITEM #3: APPROVAL OF AGENDA Members are provided an opportunity to add or delete items from the agenda. Any item for which a member desires an action from the TPS should be submitted at this time, as opposed to under “Old/New Business”. AGENDA ITEM #4: MINUTES SUBJECT: Minutes of the previous TPS meeting. BACKGROUND: Minutes of the TPS meeting held on July 21, 2017. Attachment 4 RECOMMENDED ACTION: Approve the minutes.

HRTPO Transportation Programming Subcommittee Meeting Summary Minutes | July 21, 2017 | 1

Summary Minutes of the Hampton Roads Transportation Programming Subcommittee (TPS) Meeting

July 21, 2017

The Hampton Roads Transportation Programming Subcommittee (TPS) Meeting was called to order at 9:33 a.m. in the Regional Boardroom, 723 Woodlake Drive, Chesapeake, Virginia, with the following in attendance:

TPS Members Present: Paul Holt (Chair, JC) Steve Froncillo (CH) Angela Rico (HA) Anne Ducey-Ortiz (GL) – via phone Jamie Oliver (IW) Tammy Rosario (JC) Bryan Stilley (NN) Robert E. Lewis (SU)

Phil Pullen (VB) Katie Shannon (VB) Carolyn Murphy (WM) Timothy C. Cross (YK) Ray Amoruso (HRT) Keisha Branch (HRT) Sonya Hallums-Ponton (VDOT) Josh Moore (WATA)

TPS Members Absent: Earl Sorey (CH) Garrey Curry (GL) Randy Martin (FR) Robert Brown (NO) Susan Wilson (PO) Dannan O’Connell (PQ)

Michael Johnson (SH) Jitender Ramchandani (DRPT) Ivan P. Rucker (FHWA) Eric Stringfield (VDOT) Jeffrey A. Florin (VPA)

HRTPO Staff: Mike Kimbrel John Mihaly Kathlene Grauberger

Others Recorded Attending: Karen McPherson (McPherson Consulting) Public Comment Period There were no public comments.

Approval of Agenda Chair Paul Holt asked for additions or deletions to the agenda. Hearing none, Mr. Josh Moore Moved to approve the agenda as written; seconded by Mr. Rob Lewis. The Motion Carried.

Attachment 4


Minutes Chair Holt indicated the TPS Summary Minutes of March 17, 2017 were included in the July TPS Agenda. He asked for corrections or amendments to the minutes. Hearing none, Mr. Tim Cross Moved to approve the minutes as written; seconded by Ms. Carolyn Murphy. The Motion Carried.

Application Cycles for Various Project Selection Processes Mr. Mike Kimbrel, HRTPO Principal Transportation Engineer, stated that on December 7, 2016, the Commonwealth Transportation Board (CTB) approved a resolution that changed the application cycles for certain funding programs/ project selection processes. The following project selection processes will continue to be conducted annually:

• State of Good Repair (SGR) Program • Regional Surface Transportation Program (RSTP) • Congestion Mitigation and Air Quality Improvement Program (CMAQ) • Highway Safety Improvement Program (HSIP)

The following project selection processes will be conducted in even-numbered years:

• High Priority Project Program (SMART SCALE) • District Grants Program (SMART SCALE)

The following project selection processes will be conducted in odd-numbered years:

• Revenue Sharing Program • Transportation Alternatives (TA) Set-Aside

Allocating RSTP Reserve Funds

Mr. Mike Kimbrel, HRTPO Principal Transportation Engineer, reported that as a result of excess RSTP funding on a completed project being returned to the HRTPO RSTP Reserve Account, there is currently $674,656 in FY 2012 funds available to allocate to a current RSTP project. He stated that the funds may be allocated to cover a cost overrun or to possibly advance a project or phase that is ready to proceed but waiting for needed funding. Mr. Kimbrel asked members to review current RSTP projects and notify him by August 4, 2017, of any projects that could benefit by allocation of all or part of the available FY 2012 funding. Ms. Jamie Oliver indicated that Isle of Wight will be requesting RSTP funds for an overage of $117,000 on Turner Drive, an existing project.

Attachment 4


Mr. Phil Pullen commented that Virginia Beach planned to request RSTP funds for approximately $500,000 on an existing project. Mr. Josh Moore noted that WATA will request approximately $90,000 in RSTP funds for an update on its Transit Development Plan, an existing project. Mr. Kimbrel asked for these requests and any others in writing by COB Friday, August 4, 2017. 2017 CMAQ/RSTP Project Selection Process Mr. Mike Kimbrel, HRTPO Principal Transportation Engineer, stated that HRTPO staff provided an overview and timeline for the 2017 CMAQ/RSTP Project Selection Process during the TTAC meeting on June 7, 2017, noting that this year’s process will focus on the allocation of FY 2024 funds. Although that presentation provided figures for estimated available funding for FY 2024 of $14,243,448 for CMAQ and $35,645,134 for RSTP, Mr. Kimbrel noted that there are significant “penciled in” allocations of FY 2024 funds associated with previously-approved projects which will limit the amount of funding available for new projects. The following two tables depict the “penciled in” allocations for FY 2024 CMAQ/RSTP funds associated with previously approved projects.

# ID Jurisdiction Project DescriptionYear 1FY - 23

Request

AllocationsFY - 23

Year 2FY - 24

Request

Year 3FY - 25

Request

Year 4FY - 26

Request

Year 5FY - 27

Request

1 T16054 HRT Bus Vehicle Replacement (148) $5,740,392 $5,740,392 $2,977,538 $1,952,899 ########## $9,511,724

2 T17893 Norfolk Bus Shelters and Pedestrian Improvements $220,000 $220,000 $150,000

3 T17890 WATA York County - Southeast - Demonstration Route $471,666 $471,666 $495,174

4 110801 Chesapeake Chesapeake Signal System - Phase 4 $80,000 $80,000 $220,000 $200,000

5 111081Newport News

Citywide Signal System Progression $350,000 $350,000 $450,000 $450,000

6 111086 Suffolk Citywide Signal System Upgrade $150,000 $150,000 $2,500,000

7 111088 Suffolk Downtown Signal System Upgrade $150,000 $150,000 $1,500,000

8 T19468 WATA Expansion of Bus Shelters $117,000 $117,000 $117,000

9 111083 Suffolk Downtown Railroad Warning System $150,000 $150,000 $500,000

10 12966 ChesapeakeBattlefield Blvd/Kempsville Rd/Great Bridge Blvd Intersection Improvements

$550,000 $550,000 $500,000

11 T19506 VPA Expanded Marine Highway Barge Service $543,620 $543,620 $1,000,000 $1,000,000 $1,500,000 $500,000

12 107414Gloucester Cty.

Pedestrian Improvements on Route 1208 (Greate Road) $65,000 $65,000 $100,000 $335,000

13 110802Virginia Beach

Dam Neck Road/Holland Road Intersection Improvements $430,000 $430,000 $1,760,000

14 111089 Suffolk Crittenden Road/Route 17 Intersection Realignment $1,000,000 $372,530 $1,500,000 $3,000,000

15 T19494 WATANew Demonstration Routes – Upper York County/Kent County Connector

$516,164 $372,530 $386,813 $405,578

$14,243,448$14,156,525

$86,923

Previously Approved CMAQ Projects w/ FY-2024 "Penciled-in" Requests

Previously Approved ("Penciled-in")FY-24 Mark

Total Available for Allocation

Attachment 4


Mr. Kimbrel stated that TPS members need to review their applicable CMAQ and RSTP projects to determine whether the “penciled in” requests for FY 2024 funding are still valid or need to be changed and notify him in writing to confirm the continued need or to update the needed amounts for FY 2024. He noted that HRTPO staff advocates for leaving some reserves as the marks may go down and, therefore, funding may need to be adjusted. Mr. Rob Lewis suggested that no new CMAQ/RSTP applications be accepted this year and that the current remaining funds be held in reserve. Mr. Phil Pullen indicated that Virginia Beach will more than likely free up approximately $4 – $5 million on its Elbow Road project; however, he agreed with Mr. Lewis. Mr. Bryan Stilley suggested that TPS members confirm their project figures, inform HRTPO staff, and then determine whether another TPS meeting is needed. Mr. Josh Moore Moved to recommended that no applications be submitted this year for FY 2024 funding for CMAQ/RSTP projects unless HRTPO staff determines, once they receive FY 2024 funding confirmation from the localities and agencies, that there is a significant amount that can be allocated; seconded by Mr. Bryan Stilley. The Motion Carried. The Subcommittee requested another meeting on Friday, July 28, 2017 at 10:30 a.m. to review the figures for FY 2024 available funds after the “penciled in” requests are updated. Mr. Mike Kimbrel stated that HRTPO staff must receive confirmation, in writing, of FY 2024 CMAQ/RSTP “penciled in” requests from the localities and agencies by COB Wednesday, July 26, 2017 in order to have the updated information ready for the July 28th meeting.

# ID Jurisdiction Project DescriptionYear 1FY - 23

Request

AllocationsFY - 23

Year 2FY - 24

Request

Year 3FY - 25

Request

Year 4FY - 26

Request

Year 5FY - 27

Request

1 T14104 HRT TRAFFIX Program $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000

2 T16054 HRT Bus Vehicle Replacement $5,740,392 $2,977,538 $1,952,899 ########## $9,511,724

3 107035 PortsmouthGeorge Washington Highway Corridor Improvements (including Elm Ave. Intersection)

$1,500,000 $1,500,000 $3,900,000

4 15828Virginia Beach

Elbow Road Extended - Phase 2 $11,221,342 $11,221,342 $9,081,732

5 110627Gloucester Cty.

George Washington Memorial Highway (Route 17 )Widening Phase 1 (2040-40)

$2,200,000 $2,200,000 $8,000,000 $33,700,000

6 111237James City Cty.

James City County Master Transportation Plan $500,000 $50,000 $450,000

7 111036 Suffolk Suffolk Bypass/Godwin Blvd-Wilroy Rd-Pruden Blvd IMR $2,000,000 $50,000 $1,950,000

8 T19477 HRT Peninsula Corridor DEIS/Conceptual Engineering $4,000,000 $2,045,144 $5,954,856

$35,645,134$33,314,126$2,331,008

=

Previously Approved RSTP Projects w/ FY-2024 "Penciled-in" Requests

Previously Approved ("Penciled In")FY-24 Mark

Project is previously approved in both CMAQ and RSTP - Year 2 funding request is split evenly between CMAQ & RSTP

Total Available for Allocation

Attachment 4


RSTP Project Evaluation Methodologies Mr. John Mihaly, HRTPO Transportation Analyst II, reported that during the TPS meeting of February 19, 2016, the Subcommittee voted to use the HRTPO Project Prioritization Tool to evaluate highway-type RSTP projects and to continue to use the previous RSTP methodologies to evaluate non-highway RSTP projects, since the Prioritization Tool is not currently capable of evaluating most non-highway type projects. During the TPS meeting of October 28, 2016, HRTPO staff reported that during the evaluation of RSTP projects it was determined that the Prioritization Tool could not be consistently used to evaluate all of the highway-type projects proposals because the Tool does not currently apply the Economic Vitality component for some projects types and, therefore, the scores for such projects cannot be directly compared to the scores for the other projects. Following discussion, the TPS requested that HRTPO staff review the most recent 10 years of project selection and allocations and provide some statistics that may be helpful in making a decision regarding RSTP project evaluation methodologies. During the TPS meeting of March 17, 2017, HRTPO staff presented the findings of a review of the most recent 10 years of project selection and allocations and provided some statistics to assist the TPS in making a decision regarding RSTP project evaluation methodologies. Following discussion, the TPS requested that HRTPO staff compare ranks of the RSTP Highway-Type project evaluated during the 2016 CMAQ/RSTP Project Selection Process to the following:

• Projects ranked using the Prioritization Tool, excluding the Economic Vitality component

• Projects ranked using the scores from the Prioritization Tool divided by the

maximum possible score for each project type

Mr. Mihaly stated the table below depicts each project’s change in ranking after scoring the projects without using the Economic Vitality Score. Highway Projects: Utilizing HRTPO Prioritization Tool (300 points max)

No. Code Applicant Project Score (Max = 300 for HRTPO Prioritization Tool and 100 for RSTP Tool)

Economic Vitality Score

Score less Economic Vitality

Rank less Economic Vitality

1 GL1RS Gloucester Co George Washington Memorial

Highway (Route 17) Widening Phase 1 (2040-40)

140.0 63.0 77.0 3

2 VB2RS Virginia Beach Laskin Road Phase 1 (2040-171) 129.0 32.0 97.0 1 3 CH1RS Chesapeake Mt. Pleasant/Great Bridge Bypass

(2040-33) 122.0 54.0 68.0 5

4 PR1RS Portsmouth Elm Avenue Improvements between Navy Gates 29 and 36 (2040-126)

112.0 38.0 74.0 4

5 VB1RS Virginia Beach Indian River Road Phase VII-B (2040-169)

107.0 20.0 87.0 2

6 SF6RS Suffolk Crittenden Road/Route 17 Intersection Realignment

89.0 25.0 64.0 6

Attachment 4


He stated that the LRTP Subcommittee Working Group is currently working on an update to the Prioritization Tool and one of the improvements under consideration is the potential use of a more complete incorporation of RSTP/CMAQ as an evaluation criterion. He commented that the goal of the Working Group is to complete this process within a six month timeframe. Mr. Kimbrel noted that HRTPO staff recommends that the Economic Vitality component remain in the scoring process. Mr. Phil Pullen Moved to continue the use of the HRTPO Project Prioritization Tool to evaluate highway-type RSTP projects that can be evaluated with the Tool and use the previous RSTP methodology to evaluate highway-type RSTP projects that cannot currently by evaluated with the Tool; seconded by Mr. Josh Moore. The Motion Carried. Old/New Business There was no Old/New business. Adjournment There being no more business before the Hampton Roads Transportation Programming Subcommittee, the meeting was adjourned at 10:20 a.m.

Attachment 4


AGENDA ITEM #5: COST ESTIMATE UPDATE FOR PEDESTRIAN IMPROVEMENTS ON ROUTE 1208 (GREATE ROAD) PROJECT (UPC 107414) IN GLOUCESTER COUNTY

The cost estimate provided in the CMAQ application for this project was $500,000 (original

CMAQ application attached), but when the project scope and cost estimate was refined for a SMART SCALE application, the total cost was changed to $2,120,000 (both cost estimates were provided by VDOT staff). The Gloucester Board of Supervisors approved transferring $1.2 million in past year Secondary System funds to the project. Taking into account the $65,000 FY23 CMAQ allocation the project received in last year’s project selection process, the funding gap is now $855,000 (instead of the total $435,000 penciled-in amount in FY24 and FY25). The County requests TPS recommended approval of the revised cost estimate for the project. Should the TPS recommend approval of the revised cost estimate, the County requests that, under Agenda Item 5, the penciled-in figures for FY24 and FY25 be changed to $855,000 and zero, respectively. Ms. Joyce McGowan, VDOT Saluda Residency Administrator, will be in attendance to answer questions about the project. HRTPO staff reevaluated the project using the revised cost estimate and determined the project still would have scored well enough to receive an FY23 allocation during last year’s project selection process.

Mr. Mike Kimbrel, HRTPO Principal Transportation Engineer, will brief the TPS on this item. Attachment 5 RECOMMENDED ACTION:

TPS to determine whether to recommend approval of the revised cost estimate for the project.

2016 CMAQ | HRTPO Project Selection Application – Bicycle and Pedestrian Projects | 1

2016 CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT PROGRAM (CMAQ) HRTPO PROJECT SELECTION PROCESS

*PLEASE NOTE: ALL BLANKS MUST BE FILLED IN TO ENSURE THE BEST POSSIBLE TOTAL SCORE (EX. IF AN EXPLANATION IS

REQUIRED FOR A “YES”/”NO” RESPONSE, ONE MUST BE SUBMITTED IN ORDER TO RECEIVE A SCORE FOR THAT ITEM). *PLANNING STUDY PROJECTS SHOULD BE SUBMITTED UNDER THE REGIONAL SURFACE TRANSPORTATION PROGRAM.

CANDIDATE PROJECT APPLICATION: BICYCLE AND PEDESTRIAN PROJECTS Locality/Agency: Gloucester County

Project Name: Pedestrian Improvements on Route 1208 (Greate Road)

UPC #: (if available) Date: 8/15/2016

Primary Contact: Stephen Haynes Phone: 540-899-4709 E-Mail: [email protected]

Secondary Contact: Brian D. Lewis, P.E. Phone: 804-693-5480 E-Mail: [email protected]

Project Location: (Please provide a detailed description of the location of the project. If available, please also attach a map to your application.) Pedestrian Improvements on Rte 1208 Greate Road and Greate Road West from Intersection of Rte 17 George Washington Memorial Highway 0.04 miles east to the intersection of Greate West and Great Road, and south along Greate Road 0.6 miles south of Intersection of Rte 1240 Camp Okee Drive and Rte 1208 Greate Road to Gloucester Point Beach and Public Boat Ramp. Provide pedestrian improvements on adjacent side roads (1202 and 1206) to connect to sidewalks being installed along north bound U.S. Route 17 (UPC 100626) and a pedestrian crossing to provide a safe connection from the beach and VIMS to the overflow parking lot on the west side of Greate Road .

Description of Project: (Please provide a brief description of the scope of the project.) Pedestrian Improvements on Rte 1208 Greate Road and adjacent sideroads connecting to sidewalks currently being planned along Route 17 northbound to provide safe, functional pedestrian network that, in conjunction with the existing road network, internally connects the neighborhoods to existing and planned commercial, community and recreational desinations and amenities within the designated Gloucester Point-Hayes Village (Urban) Development Area.

Project Need: (Please provide the need for and benefit to be derived from the project, including the impact on air quality.) The Gloucester Point/Hayes area is a well established community located at the southern tip of Gloucester County just north of the Coleman Bridge. The sub-area plan that was developed for the community stresses the presence of a village environment; however the area currently lacks sidewalks and non-motorized connectivitly. Gloucester Point Beach, fishing pier and boat ramp, Tyndall Park and

Attachment 5


VIMS (Virginia Institute of Marine Sciences) are amenities that residents and visitors regularly frequent. The Post Office and several small restail establishments are also located within close proximity to established neighborhoods and multi-family dwellings. Due to the lack of sidewalks, and the safety they provide, residents tend to use motor vehicles for transportation to these nearby amenities.

The Gloucester Point/Hayes Village Area Development Plan (http://www.gloucesterva.info/Portals/0/planning/documents/Projects/GPH-FinalPlan-Web.pdf) was adopted by the Board of Supervisors in October 2011 after substantial public input. Three of the seven total goals in the plan focus on the creation of a pedestrian-environment that facilitates and encourages alternative modes of transportation such as walking, jogging, and biking. Creating a more pedestrian-friendly atmosphere would encourage and enable nearby residents to take alternative, non-motorized forms of transportation to take advantage of nearby services mentioned above and reduce congestion from local traffic on Route 17 and adjacent secondary roads. This project works toward creating a safe, functional pedestrian network in conjunction with the existing road network, and internally connects nearby neighborhoods.

Creating such a pedestrian network by creating sidewalks along and to Greate Road will accomplish the goals established in the Gloucester Point/Hayes Village Area Development Plan. Furthermore, this project will reduce the number of local motorized vehicle trips in the area and will make a considerable difference in safety for local residents.

Attachment 5


Locality/Agency: Gloucester County CMAQ Project Name: Pedestrian Improvements on Rte 1208 (Greate Road) 2016

Is this a new project? Yes No

Is this project consistent with the HRTPO Long-Range Transportation Plan? Yes No

Has this project been considered for CMAQ funding in the past? Yes No

Estimated Start Date: 7/1/2022 Estimated Completion Date: 3/1/2025

Overall Project Cost: $500000.00

Total CMAQ Funding Request: $500000.00

Please specify the funding request for FY 2023 (Year One) followed by planned requests for ensuing years:

Phase Year One Year Two Year Three Year Four Year Five Total PE $65,000 $ $ $ $ $65,000 RW $ $100,000 $ $ $ $100,000 CN $ $ $335,000 $ $ $335,000

Total $65,000 $100,000 $335,000 $ 0 $ 0 $500,000 The 2016 CMAQ/RSTP Project Selection Process will primarily focus on funding allocations for FY 2023.

Attachment 5


Locality/Agency: Gloucester County CMAQ Project Name: Pedestrian Improvements on Rte 1208 (Greate Road) 2016

Sidewalk Type of facility (shoulder lane, sidewalk, multi-use path, etc.)

Length of facility (miles): 0 Existing 0.63 After Project Demand estimation for proposed facility: 25 Estimated % walking mode share existing 40 Estimated % walking mode share after project

Yes No Is cycling allowed on this facility?

Yes No Are pedestrians allowed on this facility?

List TAZ's near the project: Within 0.00 to 0.25 miles: 1435 Within 0.25 to 0.50 miles: NA Within 0.50 to 1.00 miles: NA

Attachment 5

Attachment 5


AGENDA ITEM #6: 2017 CMAQ/RSTP PROJECT SELECTION PROCESS During the TPS meeting of July 21, 2017, HRTPO staff presented tables showing previously-approved CMAQ and RSTP projects with “penciled-in” funding requests for FY24. The tables showed that if all of the penciled-in requests were funding in FY24, there would be a total of $2.4 million remaining to allocate to new CMAQ and/or RSTP projects. Some TPS members suggested that rather than going to the effort (and possible expense) to prepare applications for new projects, it might be better to put the remaining funds into the CMAQ and RSTP reserve accounts and not accept applications for new projects this year.

The TPS requested that HRTPO staff verify the amounts of the penciled-in FY24 requests still needed to determine whether the amounts available to allocate to new projects may be larger than shown in the tables. The TPS also requested another TPS meeting be held on Friday, July 28, 2017 to update the members on this information so the TPS can decide whether to recommend that no new applications be accepted this year.

Mr. Mike Kimbrel, HRTPO Principal Transportation Engineer, will brief the TPS on

this item.

RECOMMENDED ACTION:

TPS to determine whether to recommend that no new CMAQ/RSTP applications be accepted this year.


AGENDA ITEM #7: OLD/NEW BUSINESS

memorandum #2017-88 to: transportation programming ... tps full agenda.pdf · allocation of fy 2024...

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