memo

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Department of Education Region III – Central Luzon

DIVISION OF CITY schools

GAPAN CITY

TELEFAX No. (044) 486-7910 / (044) 486-6524

January 10, 2013

DIVISION MEMORANDUM

No. 03, s. 2013

CLARIFICATORY GUIDELINES ON THE SYSTEM OF RANKING

OF DEPED PERSONNEL

TO : Education and District Supervisors

Heads of Public Elementary and

Secondary Schools

Teaching and Non-Teaching Personnel

1. To facilitate the review and evaluation of pertinent documents for the ranking of DepED

personnel and to ensure uniformity in the interpretation and strict observance of the merit

and fitness principle in the selection and promotion of candidates for teaching, related

teaching and non-teaching positions (Inclosure No. 1), master teachers (Inclosure No. 2),

and school heads (Inclosure No. 3), this Memorandum is hereby issued for the

information, guidance and compliance of all concerned.

2. All school administrators shall be furnished a copy of this Memorandum. It is desired that

its contents be discussed extensively in school/district meetings, for the guidance of all

concerned specifically in the preparation of required supporting documents for ranking

and evaluation.

3. It is desired that all members of the school/district/division selection board shall meet and

discuss these guidelines thoroughly for immediate implementation.

4. This Memorandum takes effect immediately. Any other issuances which run counter with

this Memorandum are hereby rescinded.

ESTRELITA S. CUNANAN, Ed. D.

OIC – Schools Division Superintendent

REFERENCES

DepED Order No. 66, s. 2007



MEC Order No. 10, s. 1979

DECS Order No. 54, s. 1993




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Inclosure No. 1 to Division Memorandum No. 03 s., 2013

GUIDELINES ON THE APPOINTMENT AND PROMOTION OF OTHER

TEACHING, RELATED TEACHING AND NON-TEACHING POSITIONS

I. BASIC POLICIES

1. Selection of employees for promotion/appointment in the DepED shall be anchored on

the principles of merit, competence, fitness and equality. It shall be open to all who are

qualified, regardless of gender, civil status, disability, religion, ethnicity or political

affiliation.

2. When a position in the first and second level becomes vacant, the most qualified

applicant who possesses appropriate civil service eligibility shall be considered for the

position.

3. Vacant positions marked for filling up shall be published in accordance with RA 7041

(Publication law). The published vacant positions shall be posted in at least three (3)

conspicuous places for at least fifteen (15) calendar days. Other appropriate modes of

publication shall be considered.

Vacant positions shall be filled up after fifteen (15) calendar days from publication.

The publication of a particular vacant position shall be valid until filled up but not to

extend beyond six (6) months reckoned from the date the vacant position was published.

Vacant positions which are not filled up within six (6) months should be republished.

4. A Personnel Selection Board (PSB) organized for first and second level positions shall be

guided by the principles of fairness and impartiality in the assessment of candidates for

appointment:

The composition of the Personnel Selection Board (based on DepED Order No. 66, s.

2007) shall be as follows:

Non-Teaching Group

Chairperson – Assistant Schools Division Superintendent

Members – Administrative Officer

Human Resource Management Officer

Chief/Head where vacancy exists

Elected Representative of first level employees

Teaching Group

In the Schools Division:

Chairperson – Assistant Schools Division Superintendent

Members – Head of the school where the vacancy exists

Administrative Officer V

Administrative Officer II (HRMO I)

President of the Division DepED Employees’ Union/Non-Teaching

Association/Faculty Association, as the case may be

In the School:

Central elementary schools and non-central elementary schools:

Chairperson – Principal/School Head

Members – Four (4) members from among the Grade Level Chairpersons

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Elementary schools with no school head:

The SDS shall identify the committee of five (5) to take care of the entire group of

schools of this type. Contiguous or proximate schools shall be clustered to complete the

group of five.

Secondary schools with existing department heads:

Teaching Positions


Members – Department Head where vacancy exists

Department Head

Administrative Officer

President of Teachers’ Association

For secondary schools with no existing department heads, the school head shall designate

the members of the committee from among the faculty on the basis of qualification and

demonstrated creditable competence.

Non-Teaching Positions


Members – Two (2) Department Heads

Administrative Officer

President of Employees’ Union/President of Non-Teaching Association

5. Generally, the guidelines stipulated in DepED Order No. 66, s. 2007 shall be used for the

evaluation/rating of applicants’ pertinent papers.

6. Following the provisions all issuances relative to ranking and evaluation of DepED

personnel, the following guidelines prevail:

6.1 There will be NO substitute for education and experience as stipulated in the

Qualification Standards Manual (QSM).

6.2 An open ranking is NOT a part of the standard operating procedure. It must be

requested in writing by ALL the applicants. All applicants must be present during

the said open ranking. Non-appearance in said open ranking is deemed as waiver for

said privilege.

6.3 All qualified applicants shall be included in the ranking process. A separate rank list

shall be prepared for applicants coming from different level/category. Guided by the

QSM and other policies, the HRMO shall determine whether an applicant is qualified

or not and formally inform disqualified applicants before the ranking starts.

6.4 For Open Positions such as Education Supervisor I, the QSM shall be followed. A

separate rank list will also be prepared for the different level(s)/category(ies) of

applicants.

6.5 Evaluation of potentials and personal & physical characteristics of the applicants

shall be done, individually, by the members of the PSB, using the DepED Order No.

66, s. 2007.

6.6 Personal Interview is not a must especially in the rating of physical characteristics

and potentials but it can be used to facilitate rating. Interview with the superiors,

subordinates and other co-workers can also be done to be able to determine the

potentials, personal and physical capabilities of the applicants for promotion.

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6.7 To qualify for promotion/appointment, the total rating shall be at least 40 points for

Level I positions and 50 points for Level II positions. (DECS Order 64, s. 1995).

6.8 A lone candidate shall not be subjected to ranking but may be recommended for

promotion provided said candidate shall meet all the requirements of the position

being filled.

6.9 A Rank List is valid only for one year.

7. Computation of Points

The Personnel Selection Board / Committee (PSB/C) shall evaluate the candidates for

promotion using the table as indicated for specific positions and assign points for the sub-

items under a particular criterion. Such point assignments indicated in _______ shall be

uniformly applied and implemented for all promotions in Division offices.

TEACHING AND RELATED TEACHING GROUP

CRITERIA POINTS

Performance 35

Experience 5

Outstanding Accomplishments 20

(Meritorious Accomplishments)

Education 25

Training 5

Psycho-social attributes 5

Potential 5

TOTAL 100

NON-TEACHING GROUP

CRITERIA Level 1 Level 2

Performance 35 30

Experience 5 10

Outstanding Accomplishments 5 20


Education 10 15

Training 10 10

Potential 15 5

Psycho-social attributes 20 10

TOTAL 100 100

8. Specific Number of Point/s Assigned to Each Criterion

CRITERIA

TEACHING AND

RELATED

TEACHING

NON-TEACHING

LEVEL 1 LEVEL 2

A. Performance Rating 35 35 30

Performance rating for the last 3 rating periods

should be at least Very Satisfactory

Average of the

numerical ratings

multiplied by 35%

Average of the

numerical

ratings

multiplied by

35%

Average of the

numerical

ratings

multiplied by

30%

B. Experience 5 5 10

Experience must be relevant to the duties and

functions of the position to be filled.

Every year given a

point but not to

exceed five (5)

points

Every year

given a point

but not to

exceed five (5)

points

Every year

given a point but

not to exceed ten

(10) points

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C. Outstanding Accomplishments


20 5 20

a. Outstanding Employee Award

b. Innovations

c. Research & Development Projects

d. Publication/Authorship

e. Consultant/Resource Speaker in

Trainings/Seminars

4

4

4

4

4

1

1

1

1

1

4

4

4

4

4

D. Education 25 10 15

Complete Academic Requirements for

Master’s Degree

Master’s Degree

Complete Academic Requirements for

Doctoral Degree

Doctoral Degree

10

15

20

25

6

7

9

10

7

10

13

15

Training 5 10 10

Participant in a specialized training, e.g.

Scholarship Programs, Short Courses,

Study Grants

One point for every

month of attendance

but not to exceed

five (5) points

One point for

every month of

attendance but

not to exceed

ten (10) points

One point for

every month of

attendance but

not to exceed ten

(10) points

Participant in three (3) or more training

activities in each level conducted for at

least three (3) days not credited during

the last promotions:

District Level

Division Level

Regional Level

Participant in one (1) training

conducted for at least three (3) days not

credited during the last promotions:

National Level

International Level

Chair/Co-chair in a technical/planning

committee

District Level

Division Level

Regional Level

National Level

International Level

1

2

3

4

5

1

2

3

4

5

2

4

6

8

10

2

4

6

8

10

2

4

6

8

10

2

4

6

8

10

E. Potential 5 20 10

1. Communication Skills

2. Ability to Present Ideas

3. Alertness

4. Judgment

5. Leadership Ability

1

1

1

1

1

4

4

4

4

4

2

2

2

2

2

F. Psycho-social attributes 5 15 5

a. Human Relations

b. Decisiveness

c. Stress Tolerance

2

2

1

6

5

4

2

2

1

TOTAL 100 100 100

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II. DETERMINANTS/FACTORS TO BE CONSIDERED IN EVALUATING CANDIDATES & WEIGHING SYSTEM

A. Performance Rating

The performance rating shall be based on the total numerical rating in the last three (3)

performance rating periods (DepED Order No. 66, s. 2007) of the employee/candidate

immediately preceding the ranking being made. In the case of employees who are on

authorized leave of absence, observation tour, scholarship grants and/or study grant, their

latest performance rating before such leave/scholarship shall be used.

The performance rating period of teaching and related teaching group is per school year

and semestral for non-teaching group.

B. Experience

Experience must be relevant to the duties and functions of the position to be filled.

(This consists of the performance of duties/functions of the next higher position over a

period expressed in years with every year given a point but not to exceed five points

equivalent to 5 years (DECS Order No. 83, s. 1998). Assignment of points is based on the

effectivity of the last appointment/designation of the candidate. Teacher-in-charge (TIC) can

be used as a requirement to qualify for promotion to Head Teacher or Principal I but not as

relevant experience).

C. Outstanding Accomplishments

a. Outstanding Employee Award

Awardee in the school

Nomination in the division/awardee in the district ......................1

Nomination in the region/awardee in the division .......................2

Nomination in the Department/awardee in the region .................3

National awardee .........................................................................4

b. Innovations

Innovative work plan properly documented, approved by immediate chief and

attested by the head of agency.

Conceptualized

Started the implementation ..........................................................1

Fully implemented in the school ..................................................2

Adopted in the district ..................................................................3

Adopted in the division ................................................................4

c. Research and Development Projects

Action research conducted in the school level .............................2

Action research conducted in the district level ............................3

Action research conducted in the division level ..........................4

d. Publication/Authorship

Articles published in a journal/newspaper/magazine of regional/national circulation

(Includes Authorship on Professional and Scientific Papers, Articles published

in regional or national circulations, scientific journals, publications &

magazines. Published abstracts of theses or dissertations not included. One

point shall be given each article but not to exceed 4 points. If there is more

than one author, the points shall be divided equally among the authors.)

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e. Consultancy, Resource Speakership in

Seminars/Workshops/Symposia/Fora, etc. ………….4 pts.

o Division Level .................................................................1 point

o Regional ...........................................................................2 points

o National ............................................................................3 points

o International .....................................................................4 points

(One involvement may suffice the awarding of the corresponding point/s)

D. Education and Training

Education refers to the level above the minimum requirement of the Position as

prescribed in the Qualification Standard Manual of DepED or Civil Service as the case

may be. Original Transcript of Records must be presented to any member for attestation.

Certification from the school can also be submitted (original signed).

a. Education

Complete Academic Requirements for Master’s Degree

Master’s Degree

Complete Academic Requirements for Doctoral Degree

Doctoral Degree

b. Training

Participant in a specialized training e.g. Scholarship Programs, Short Courses,

Study Grants

Participant in three (3) or more training activities in each level conducted for

at least three (3) days not credited during the last promotions:

District Level

Division Level

Regional Level

Participant in one (1) training conducted for at least three (3) days not credited

during the last promotions:

National Level

International Level

Chair/Co-chair in a technical/planning committee

District Level

Division Level

Regional Level

National Level

International Level

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E. Potential

This refers to the capacity and ability of a candidate to assume the duties of the

position to be filled up and those of higher level.

The Personnel Selection Board/Committee (PSB/C) shall determine the potentials

of the candidate based on each of the following components:


Speaks and writes effectively in Filipino and English.

2. Ability to present ideas

Presents well-organized and precise ideas with marked command of the language

used.

3. Alertness

Manifests presence of mind and awareness of the environment.

4. Judgment

Demonstrates sound judgment.


Influences others to do the tasks for him.

Total Rating………………………………….Total points divided by 5 =_________

In rating, the candidates on the components of Potential, the rater must

follow/observe the following levels of competence, and indicate the rating on the space

provided for at the end of each question:

Level Point Score Excellent - a standard of performance which cannot

be improved by any circumstances or

conditions 5

Good - a standard of performance above the

average and meets all the normal

requirements of the position 4

Average - a standard of performance that meets the

normal requirements of the position 3

Fair - a standard of performance that meets the

normal requirements of the higher position 2

Poor - a standard of performance regarded as very

limited and wanting in quality and needs

improvements 1

Be sure to record the rating of a candidate for each of the factors. Do not omit any

item. After rating the candidate, add the points earned and divide by 5 (number of items).

In no case should the total score exceed the perfect score of 5 points in Potential.

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F. Psychosocial Attributes and Personality Traits

This factor includes human relations, stress tolerance and decisiveness, which

would indicate the capability of the candidate to be assets to the entire service system and

utilize his/her talents and expertise to the maximum.

a. Human Relations

1. Adjusts to the variety of personalities, ranks and informal groups present

in the organization

2. Internalizes work changes with ease and vigor

3. Accepts constructive criticisms objectively whether from his subordinates,

peers or superiors.

4. Observes proper decorum in relating with superiors and peers

5. Takes the initiative to organize work groups, adopt procedures and

standards in his own level

b. Decisiveness

1. Thinks logically and acts accordingly.

2. Considers alternatives an recommends solutions when faced with problem

situations.

3. Gives convincing recommendations and suggestions.

4. Acts quickly and makes the best decision possible.

5. Exercises flexibility.

c. Stress Tolerance

1. Exercises high degree of tolerance for tension resulting from increasing

volume of work, organizational change, environmental conflicts, etc.

2. Uses coping mechanisms to handle creatively tensions resulting from

one’s work.

3. Controls negative manifestations of emotions.

4. Performs satisfactorily his duties and functions in a tension-laden

situation.

5. Channels negative emotions to positive and constructive endeavors.

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GAPAN CITY

TELEFAX No. (044) 486-7910 / (044) 486-6524

EVALUATION FORM III

PSYCHO-SOCIAL ATTRIBUTES AND PERSONALITY TRAITS

NAME OF CANDIDATE HUMAN RELATION

(2) DECISIVENESS

(2) STRESS TOLERANCE

(1)

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GAPAN CITY

TELEFAX No. (044) 486-7910 / (044) 486-6524

EVALUATION FORM II

DETERMINANTS / FACTORS OF PERFORMANCE

CANDIDATE

PERFOR-

MANCE

(30 PTS.)

OUTSTAN-

DING

ACCOM-

PLISH-

MENT

(15 PTS.)

RELEVAN

T EXPE-

RIENCE &

SPECIAL-

IZED

TRAINING

(10 PTS.)

EDUCA-

TION

(20 PTS.)

TRAINING

(15 PTS.)

PHYSICAL

CHARAC-

TERISTICS

&

PERSONA

L-ITY

TRAITS

(5 PTS)

POTENT-

IALS

(5 PTS.)

TOTAL

POINTS RANK

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GAPAN CITY

TELEFAX No. (044) 486-7910 / (044) 486-6524

EVALUATION FORM I

NAME OF CANDIDATE

Voice and

Speech

(0.50)

Appearance

(0.50)

Alertness

(1.00)

Ability to

Present

Ideas

(1)

Judgment

(1)

Emotional

Stability

(0.5)

Self-

Confidence

(0.5)

Total

(5)

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IMPLEMENTING RULES AND REGULATIONS FOR THE SYSTEM OF

CAREER PROGRESSION FOR PUBLIC SCHOOL TEACHERS BASED

ON MEC ORDER NO. 10, s. 1979 AND OTHER ISSUANCES I. BASIC POLICIES

1. Master Teachers are instructional leaders in their respective schools/districts. They are expected

to assist other teachers in the school or district toward improving their teaching competencies.

They take leadership in the preparation of instructional and other materials used in the

classroom. Master Teachers may also be required to serve as demonstration teachers or

teacher-consultants in other schools in the districts.

2. The number of Master Teacher positions for the elementary shall be allotted using the following

formula (MEC Order No. 1, s. 1985)

Master Teacher I – 0.066 x number of teachers

Master Teacher II – 0.033 x number of teachers

(Any fraction resulting from the computation shall be rounded off as one additional

Master Teacher)

3. For secondary level, an allotment of at least one (1) Master Teacher position per subject area

with at least 5-7 teachers shall be the basis for creating the Master Teacher position as per DECS

Order No. 70, s. 1988.

4. Positions for Master Teacher shall be allotted by division proportionally on the basis of the

number of teachers. The number of positions for the division shall be likewise be distributed

proportionally among the district/schools (based on the Inclosure of MEC Order No. 10, s. 1979)

5. Only those who are actually teaching shall be considered for Master Teacher position. This

includes teachers who besides providing special service have regular teaching loads. No

substitution for the qualifications required shall be allowed.

6. To fill up existing vacancies for Master Teacher positions, all qualified candidates shall be ranked

based on above-mentioned criteria. This rank list is valid for one (1) year.

7. After the implementation of the salary standardization of school principals, shifting from Master

Teacher positions to School Principal is no longer allowed. Master Teachers who wish to become

school administrators shall follow the requirements Qualification Standards Manual and submit

themselves for ranking to said position.

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II. MINIMUM REQUIREMENTS (Based on MEC Order No. 10, s. 1979)

Teachers who wish to apply for a Master Teacher position should pass a screening process

conducted by a Selection Committee organized by the Schools Division Superintendent. Each

candidate should possess the following criteria required for each position.

A. MASTER TEACHER I

1. Permanent Teacher for at least 3 years (based on QSM, DECS Order No. 40, s. 1997).

2. Bachelor’s Degree for Teachers or equivalent as provided on Magna Carta for Teachers.

3. Very Satisfactory performance rating for at least two (2) years.

4. At least three (3) years teaching experience.

5. At least 50 points in leadership and potentials or has been a demonstration teacher on

the district for elementary level and school for the secondary level plus 15 points in

leadership and potential.

6. Must be computer literate (use of software, (e.g. Word, Excel, etc.))

B. MASTER TEACHER II

1. Master Teacher I for at least one year (based on QSM, 1997).

2. Very Satisfactory performance rating as Master Teacher I for one year.

3. Bachelor’s degree of teachers or equivalent provided in Magna Carta for Teachers, plus

completion of academic requirement for MA.

4. At least 50 points in leadership, potential and achievement or demonstration teacher in

the division level plus 20 points in leadership and potential provided the activities or

accomplishments listed the purpose had not been credited or used in earlier

promotions.

5. Must know how to prepare instructional materials using the computer (e.g. PowerPoint

presentations).

NOTE: A candidate must possess all the qualifications indicated to be considered for

the Master Teacher position. No additional points shall be given to qualifications

beyond the minimum requirements. Such qualifications may also be considered in case

of tie in the LPA points. The applicant shall also be required to have actual teaching

demonstration before appointment.

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III. CREDIT POINTS FOR LEADERSHIP, POTENTIAL AND ACCOMPLISHMENTS

I. Introduced any of the following which has been adopted

by the school/district ------------------------20 Points (for any one of items A.1 to A.4)

A.1 Prepared Curriculum or Instructional Materials duly approved by the Schools Division

Superintendent

Documents Required

A.1.1 Outputs (Materials Prepared) ................................ 10 points

A.1.2 Certification from superiors that

such outputs were actually used

in school/district ..................................................... 3 points

A.1.3 Certification from co-teachers/peers ...................... 3 points

A.1.4 Other proofs of use such as

borrower’s cards, lesson plans,

pictures, records, etc. ............................................ 4 points

A.2 Notarized proof of ownership/introduction of the teaching techniques or strategies

which has been adopted and which may be any of the following:

Documents Required

A.2.1 Demonstration Lesson Plan on the

use of that particular strategy ................................ 6 points

A.2.2 With Action Pictures .............................................. 7 points

A.2.3 With Training Matrix .............................................. 4 points

A.2.4 Certification from the Program

Coordinator/Immediate Supervisor ....................... 3 points

A.3 Simplification of work as in reporting system, records keeping, etc. or procedures that

resulted in cost reduction.

Documents Required

A.3.1 Write-up of the Project Proposal

duly approved by the SDS ....................................... 6 points

A.3.2 Sample of Forms devised

for the purpose ...................................................... 4 points

A.3.3 Proofs of use showing affectivity /

Effectiveness in cost reduction

such as pictures, testimonies, etc. ......................... 7 points

A.3.4 Certification from immediate superior .................. 3 points

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A.4 A worthwhile Income Generating Report for learners and given recognition from higher

officials in the division.

Documents Required

A.4.1 Copy of the Project Proposal

duly approved by the SDS

before project was started ..................................... 5 points

A.4.2 Progress/Status/Accomplishment

Report on the Project ............................................ 5 points

A.4.3 Financial Statement on Income

Derived from the Project (notarized) .................... 5 points

A.4.4 Testimonies from the beneficiaries

that such project really eased their

financial burden ..................................................... 5 points

II. Served as Subject Coordinator of not less than 5 teachers or Grade/Year Chairman of not

less than 5 sections for at least one year, or adviser of school publication of any special

school organization like dramatic club, assignment, science club, etc., and discharge such

assignment satisfactorily for at least 2 years provided such assignments or services are in

addition to, and not considered part of the regular teacher loads ………. 12 pts. (max.)

Documents Required

B.1 Designation as Subject Coordinator

or Grade Chairman ....................................................... 3 points

B.2 Action Plan/Calendar of Activities ................................... 3 points

B.3 Accomplishment Report .................................................. 3 points

B.4 Pictures of Performance .................................................. 3 points

III. Served as Chairman of a Special Committee (DepED Programs not included) such as

curriculum study committee to prepare instructional materials, committee to prepare

general school program and discharged the work effectively………. 12 pts. (max.)

Documents Required

C.1 Designation as Chairman of Special Work

Committee or copy of List of Work

Committee .................................................................... 3 points

C.2 Actual duties and responsibilities

performed ..................................................................... 3 points

C.3 Copy of picture of Accomplishments is

in that particular committee ......................................... 3 points

C.4 Certificate of Commendation .......................................... 3 points

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IV. Initiated or headed as educational research activity duly approved by education

authorities, either for improvement or construction, for community development or

teacher welfare ……………………………………………..12 points. (max.)

Documents Required

D.1 Project proposal duly approved by

higher authorities SDS .................................................. 3 points

D.2 Proof of implementation/designation

as project implementer ................................................. 3 points

D.3 Result of research activity ............................................... 3 points

D.4 Utilization of results of the study .................................... 3 points

NOTE: For participation as member of such activity each criterion is given maximum of 2

points except # 1 which is equal to 1 point only…………….…. 7 points.

V. Coordinator of community project or activity or a program of another agency or

coordinator of a rural service improvement activity in a community such as feeding,

nutrition, agro-industrial fair, sports fest, centennial celebration, city fiesta, academic

quiz, cultural shows, etc., for at least 2 years……………………………………………………..12 points

Documents Required

E.1 Proof of original designation as

coordinator ................................................................... 3 points

E.2 Copy of Program/Action Plan ........................................... 3 points

E.3 Extent/Progress of Implementation ................................. 3 points

E.4 No. of People Involved ..................................................... 3 points

VI. Organized/Managed as In-service activity or other similar activities at least on the school

level ……………………………………………………………………………………12 pts. (max.)

Documents Required

F.1 Training Design/Program duly approved

by the immediate superior ............................................. 3 points

F.2 Memorandum allowing the activity ................................. 3 points

F.3 Narrative/Accomplishment Report

with list of participants .................................................... 3 points

F.4 Certification of actual enrolment

School Level – Principal

District Level – PSDS

Division Level - SDS .......................................................... 3 points

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VII. Credited with meritorious achievement such as

(One involvement will suffice the awarding of points) 10 points

G.1 Trainor or coach of contestants who received prizes, commendations, or any form of

recognition provided they must be first place.

National Winner ................................................. 10 points

Regional Winner ................................................. 5 points

Division Winner .................................................. 3 points

District Winner ................................................... 1 point

G.2 Athletic coach of athletes or teams who won first prizes as:

National Winner ................................................. 10 points

Regional Winner ................................................. 5 points

Division Winner .................................................. 3 points

District Winner ................................................... 1 point

G.3 Coordinator of Boy Scout or Girl Scout Activities (based on DECS Order No. 99, s. 1999)

BOY SCOUTS

Service Award for Unit Leaders (Max. – 1.5 points)

Bronze ....................................................................... 0.25 points

Silver ......................................................................... 0.50 points

Gold .......................................................................... 0.75 points

Merit Award for Unit Leaders (Max. – 1.75 points)

Bronze ....................................................................... 0.25 points

Silver ......................................................................... 0.50 points

Gold .......................................................................... 0.75 points

USA Awards (Max. – 2.00 points)

Bronze ....................................................................... 0.25 points

Silver ......................................................................... 0.50 points

Gold .......................................................................... 1.00 points

Tamaraw Award (Max. – 2.00 points)

Bronze ....................................................................... 0.50 points

Silver ......................................................................... 0.75 points

Gold .......................................................................... 1.00 points

Special Awards such as Plaques/ Certificates of Recognition given by the BSP Awards

Committee to particular individuals at the council, regional and national levels shall

be credited as follows:

Council ...................................................................... 0.50 points

Regional .................................................................... 0.75 points

National .................................................................... 1.25 points

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GIRL SCOUTS

Camp Management Scheme or Trainer’s Scheme

AP Training Pool Member ......................................... 1.50 points

GSP Training Pool Member ....................................... 1.25 points

Camper’s License or Trainer’s Diploma ..................... 1.00 points

Camper’s Permit or Trainer’s Credentials ................. 0.75 points

Star Holiday Permit/Quarter

Master Certificate or

Specialist Trainer’s Certificate .......................... 0.50 points

Campcraft Certificate ................................................ 0.25 points

Outstanding Accomplishments

Outstanding Troop Leader ........................................ 1.50 points

Asia Pacific Leader Qualification ............................... 1.25 points

National Awards (Max. 2 points)

Troop Leaders/Committee Members/Other Adults

Gold .................................................................... 1.25 points

Silver ................................................................... 0.75 points

Bronze ................................................................ 0.50 points

Jade/Ruby and Other Gems

(Awarded beyond the Gold) ............................... 0.25 points

Special Awards or Plaques of Recognition given by the Council, National, and Regional

Awards Committee shall be awarded as follows:

National .................................................................... 1.25 points

Regional .................................................................... 0.75 points

Council ...................................................................... 0.50 points

VIII. Authorship 10 points (Max.)

(10 points for a book and 1 point for every article written provided they are scientific and

professional articles and the circulation is at least region-wide. School organs not included.)

Sole Authorship ........................................................ 10 points

Co-authorship ........................................................... 5 points

Article ....................................................................... 1 point each

TOTAL POINTS ........................................................... 100 points

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CLARIFICATORY GUIDELINES ON SELECTION, PROMOTION AND

DESIGNATION OF SCHOOL HEADS

I. LEADERSHIP FRAMEWORK

There shall be a school head for all public elementary and secondary schools or a cluster

thereof, pursuant to Section 6.1, Rule VI of the Implementing Rules and Regulations of

Republic Act No. 9155 (Governance of Basic Education Act of 2001). A school head is a

person responsible for the administrative and instructional supervision of the school or

cluster of schools. As such, a school head is expected to possess the following leadership

dimensions:

1. Educational Leadership is the ability to craft and pursue a shared school vision and

mission, as well as develop and implement curriculum policies, programs and

projects.

2. People Leadership is the ability to work and develop effective relationships with

stakeholders and exert a positive influence upon people.

3. Strategic Leadership is the ability to explore complex issues from a global

perspective, manage an educational enterprise and maximize the use of resources.

II. BASIC POLICIES

In addition to those stated in the Merit Selection Plan (MSP), the following basic policies

shall be adopted.

1. Applicants to Principal I position must pass a qualifying test. He/She must have an

experience of at least five (5) years in the aggregate (changed as per DepED Memo s.

2009 dated Mar. 13) as Head Teacher, Teacher-In-Charge, Master Teacher and

Teacher III.

1.1 The test shall evaluate the applicants in terms of the three (3) leadership

dimensions to measure executive and managerial competence. It may consist of

paper and pencil, simulation and other modes.

1.2 The test shall be developed by the National Educator’s Academy of the

Philippines (NEAP) in coordination with the National Education Testing and

Research Center (NETRC).

1.3 The Regional Office shall simultaneously administer the test once a year in

designated venues.

2. The appointment of a school principal shall be non-station specific.

3. Any vacancy for Principal position shall be open to all qualified candidate from

within and outside the division where the vacancies exist.

4. The Schools Division Superintendent shall designate Teachers-In-Charge in schools

without Principal items.

To become a Teacher-In-Charge, one must have at least three (3) years teaching

experience and undergo a screening process to be conducted by the Division Office.

5. Assignment of Head Teachers shall be one per subject area with the core subject

areas, namely: English, Math, Science, Filipino and Aralin Panlipunan.

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III. COMPUTATION OF POINTS

Specific points are assigned for each criterion in the ranking of Teacher/Principal

positions, as follows:

Criteria Maximum No. of Points

Performance Rating 30

Experience 10

Outstanding Accomplishments 30

Education and Training 20

Potential 5

Psychosocial Attributes and

Personality Traits 5

__________

TOTAL 100

A. Performance Rating (30 points)

The performance rating of the appointee for the last three (3) rating periods prior

to screening should be at least Very Satisfactory. The numerical ratings shall be given

points as follows:

Numerical Rating Points

9.4 – 10 30

8.7 – 9.3 25

8.0 – 8.6 20

7.3 – 7.9 15

6.6 – 7.2 10

B. Experience (10 points)

Experience must be relevant to the duties and functions of the position filled, with

every year given a point but not to exceed ten (10) points. Every month of service in

excess of one year shall be given corresponding point.

Example: 1 yr. & 5 mos. 1 5/12 = 1.4 points

5 yrs. & 11 mos. 5 11/12 = 5.9 points

C. Outstanding Accomplishments (30 points)

a. Outstanding Employee Award (5 points)

Awardee in the school

Nomination in the division/awardee in the district

Nomination in the region/awardee in the division

Nomination in the Department/awardee in the region

National awardee

b. Innovations (5 points)

Innovative work plan properly documented, approved by immediate chief

and attested by authorized regional/division official:

1. Conceptualized ...............................................1 pt.

2. Started the implementation ............................2 pts.

3. Fully implemented in the school ....................3 pts.

4. Adopted in the district ....................................4 pts.

5. Adopted in the division ..................................5 pts.

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c. Research and Development Projects (10 points)

Action research conducted in the school level .....6 pts.

Action research conducted in the district level ....8 pts.

Action research conducted in the division level ..10 pts.

d. Publication/Authorship (5 points)

Articles published in a journal/newspaper/magazine

of wide circulation

(per article but not to exceed 4 pts.) ...................2 pts.

Co-authorship of a book

(shall be divided by the number of authors) ......4 pts.

Sole authorship of a book ....................................5 pts.

e. Consultant/Resource Speaker in Trainings/Seminars/

Workshops/Symposia (5 points)

District level ...................................................1 pt.

Division level .................................................2 pts.

Regional level ................................................3 pts.

National level .................................................4 pts.

International level ..........................................5 pts.

D. Education and Training (20 points)

a. Education (10 points)

Complete Academic Requirements for Master’s Degree ..................6 pts.

Master’s Degree .................................................................................7 pts.

Complete Academic Requirements for Doctoral Degree ..................9 pts.

Doctoral Degree .................................................................................10 pts.

b. Training (10 points)

Participant in a specialized training

e.g. Scholarship Programs, Short Courses, Study Grants shall be given

one (1) point for every month of attendance but not to exceed ten (10) points.

Participant in three (3) or more training activities in each level conducted

for at least three (3) days not credited during the last promotions:

District Level .............................................................2 pts.

Division Level ............................................................4 pts.

Regional Level ...........................................................6 pts.

National Level ............................................................8 pts.

International Level .....................................................10 pts.

Chair/Co-chair in a technical/planning committee

District Level .............................................................2 pts.

Division Level ............................................................4 pts.

Regional Level ...........................................................6 pts.

National Level ............................................................8 pts.

International Level .....................................................10 pts.

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E. Potential (5 points)

This refers to the capacity and ability of a candidate to assume the duties of the

position to be filled up and those of higher level.

The Personnel Selection Board/Committee (PSB/C) shall determine the potentials

of the candidate based on each of the following components:


Speaks and writes effectively in Filipino and English .................1 pt.

2. Ability to Present Ideas

Presents well-organized and precise ideas with

marked command of the language used. ................................1 pt.

3. Alertness

Manifests presence of mind and awareness of the environment..1 pt.

4. Judgment

Demonstrates sound judgment. ....................................................1 pt.


Influences others to do the tasks for him .....................................1 pt.

F. Psychosocial Attributes and Personality Traits (5 points)

This factor includes human relations, stress tolerance and decisiveness, which

would indicate the capability of the candidate to be assets to the entire service system

and utilize his/her talents and expertise to the maximum.

a. Human Relations (2 pts.)

1. Adjusts to the variety of personalities, ranks and

informal groups present in the organization ..........................0.4 pt.

2. Internalizes work changes with ease and vigor............................0.4 pt.

3. Accepts constructive criticisms objectively whether

from his subordinates, peers or superiors ..............................0.4 pt.

4. Observes proper decorum in relating with

superiors and peers .................................................................0.4 pt.

5. Takes the initiative to organize work groups, adopt

procedures and standards in his own level .............................0.4 pt.

b. Decisiveness (2 pts.)

1. Thinks logically and acts accordingly..........................................0.4 pt.

2. Considers alternatives and recommends

solutions when faced with problem situations .......................0.4 pt.

3. Gives convincing recommendations and suggestions..................0.4 pt.

4. Acts quickly and makes the best decision possible .....................0.4 pt.

5. Exercises flexibility .....................................................................0.4 pt.

c. Stress Tolerance (1 pt.)

1. Exercises high degree of tolerance for tension

resulting from increasing volume of work,

organizational change, environmental conflicts, etc. .............0.2 pt.

2. Uses coping mechanisms to handle creatively

tensions resulting from one’s work. .......................................0.2 pt.

3. Controls negative manifestations of emotions. ............................0.2 pt.

4. Performs satisfactorily his duties and functions

in a tension-laden situation ....................................................0.2 pt.

5. Channels negative emotions to positive and

constructive endeavors. ..........................................................0.2 pt.

memo

Documents

observes proper

controls negative

informal groups

numerical

outstanding

communication

channels negative

alertness