memo. no 1770/hug dated: 18/08/2014 - '+domain...

Government of West Bengal Office of the Executive Engineer Hooghly Division, P.H.E. Dte.,

PHE Annex Bldg., Hooghly Station Road, Hooghly Memo. No 1770/HUG Dated: 18/08/2014

NOTICE INVITING e-TENDER NO.WBPHE/EE/ 07 /HUG / 2014-15

On behalf of the Governor of West Bengal, e-Tender is invited by the Executive Engineer Hooghly Division P.H.E. Dte in WBF 2911 from reputed, financially sound and experienced Agencies for the work(s) stated below:-

Sl. No

Name of Works Amount put to Tender

(Rs)

Eligibility to participate in Tender

Earnest money

Rs.

1. Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Guptipara, Somra, Bakulia, Natuncharkrishnabati, Natagarh W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chinsurah Sub-Division P.H.E.Dte.

6,95,000.00

Contractors having experience in similar nature of work and

other criteria as mentioned below.

13,900.00

2 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Kamarpara, Itagarh, Champarui, Shibrai W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chinsurah Sub-Division P.H.E.Dte.

5, 90,000.00



11,800.00

3 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Sripur-Balagarh, Bhabanipurchar, Ektarpur, Dumurdaha W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chinsurah Sub-Division P.H.E.Dte.

6,95,000.00



13,900.00

4 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Belun, Boinchi, Jamgram, Ayma-nababpur, Mandaran W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chinsurah Sub-Division P.H.E.Dte.

6,75,000.00



13,500.00

5 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Panduah W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chinsurah Sub-Division P.H.E.Dte.

4,99,000.00


other criteria as mentioned below

9,980.00

6 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Polba, Dharampur, Patna-Bhairabpur, Naldanga, Mahespur W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chinsurah Sub-Division P.H.E.Dte.

9,10,000.00



18,200.00

7 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Chakbansberia, Raghunathpur, Madhusudanpur, Amodghata W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chinsurah Sub-Division P.H.E.Dte.

4,75,000.00



9,500.00

8 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Harit, Paunan, Puinan, Dwarbasini W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chinsurah Sub-Division P.H.E.Dte.

3,85,000.00



7,700.00

9 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Sibaichandi, Bhanderhati, Bahadurpur, Bagnan W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chinsurah Sub-Division P.H.E.Dte.

5,75,000.00



11,500.00

10 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Gurap, Cheragram, Dhaniakhali, Srikrishnapur W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chinsurah Sub-Division P.H.E.Dte.

4,90,000.00



9,800.00

11 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Mollarber, Begampur, Kharsarai, Purbatajpur W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Serampore Sub-Division P.H.E.Dte.

4,90,000.00



9,800.00

12 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Rajbalhat, Jangipara, Chandiatala, Janai W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Srrampore Sub-Division P.H.E.Dte.

3,96,000.00



7,920.00

13 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Seakhala, Furfua, Masat, Aniya W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Serampore Sub-Division P.H.E.Dte.

4,90,000.00



9,800.00

14 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Sripatipur-illipur, Enayetpur, Haripal, Dwipa, Olipur, Bandipur W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chandannagar Sub-Division P.H.E.Dte.

5,10,000.00



10,200.00

15 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Paschim-Gopinathpur, Purba-Ramnagar, Ram-Narayanpur, Solepur-Duttapur, Champadanga W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chandannagar Sub-Division P.H.E.Dte.

4,70,000.00



9,400.00

16 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Bora-Kamalpur, Gopalnagar, Beraberi, Kamarkundu W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Chandannagar Sub-Division P.H.E.Dte.

4,50,000.00



9,000.00

17 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Boradangal, Kaknan, Ghoradaha, Ghoshpur W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Arambagh Sub-Division P.H.E.Dte.

4,95,000.00



9,900.00

18 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Patul, Khanakul, Krishnanagar, Atghora, Rajhato, Gobindapur W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Arambagh Sub-Division P.H.E.Dte.

9,10,000.00



18,200.00

19 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Badanganj, Kamarpukur, Anur W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Arambagh Sub-Division P.H.E.Dte.

4,70,000.00



9,400.00

20 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Bhadur, Mandra, Malaypur W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Arambagh Sub-Division P.H.E.Dte.

2,55,000.00



5,100.00

21 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Saidpur, Srirampur, Shyampur, Dihibatpur, Soaluk W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Arambagh Sub-Division P.H.E.Dte.

5,60,000.00



11,200.00

22 Maintenance of Laying Distribution System including Street Stand post, Rising main & other essential components of Goghat, Lakshmipur, Anandapur W/S Scheme for the period of 01/09/2014 to 31/08/2015 under Arambagh Sub-Division P.H.E.Dte.

4,50,000.00



9000.00

• In event of e-filing intending agencies may download the tender document from the website (https://

wbtenders.gov.in)

• During online submission, the tender document will be submitted concurrently duly digitally signed in the Website https://wbtenders.gov.in at the date & time stated in the time schedule.

• The documents submitted by the Bidders should be attested by any Gr-A officer or to be Self Attested.

• MOU / JOINT VENTURE / CONSORTIUM ARE NOT ALLOWED TO PARTICIPATE.

https://wbtenders.gov.in/

A. Eligibility criteria to participate in the tender:

i) The applicant must have no adverse report, on any account, against their organization for any work during last 05 (five) years or working at present. This clause will lead for rejection of application, even after fulfilment of eligibility criteria.

However the tender inviting authority reserves the right to relax the eligibility criteria if felt necessary for the interest of fair competition.

ii) In case of Proprietorship and Partnership Firms and Company the Tax Audited Report is to be furnished along with balance sheet and profit and loss account and all schedules forming the part of Balance Sheet and Profit & Loss Account in favour of applicant. No other name along with applicant name, in such enclosure will be entertained. [Non Statutory Documents].

iii) In case of Partnership Firms / Company the certified copy of Partnership Deed is to be furnished as enclosures.

i) Constitution or legal status :- a. Place of registration. b. Principal place of business. c. Power of attorney of signatory of tender.

B. Important Dates times: Sl. No. Particulars Date & Time

i. Date of uploading of NIT Tender Documents (online) 18/08/2014

ii. Document download / sell start date (online) 19/08/2014 at 12.30 P.M.

iii. Both Technical and financial bid submission starting date (online) 22/08/2014 at 12.30 P.M.

iv. Both Technical and financial bid submission closing date (online) 25/08/2014 upto 4.00 P.M.

v. Date of opening of Technical Proposals (online) 27/08/2014 at 4.30 P.M.

vi. Last Date of submission (Offline) of attested photocopies of technical documents and Earnest Money (Draft)

28/08/2014 upto 2.00 P.M.

vii. Date of uploading of list of technically qualified bidders (online) 28/08/2014 after 4.00 P.M.

viii. Date of opening of financial bid (online) 29/08/2014 after 1.30 P.M.

C. Name and address of the Tender inviting authority:

a. Executive Engineer, Hooghly Division, P. H. E. Dte., Rabindranagar, Hooghly, PIN – 712103

D. Constructional Labour Welfare Cess @1 (one) % of cost of construction will be deducted from every progressive bill. Vat, Royalty & all other Statutory levy/ Cess will have to be borne by the contractor & the rate quoted by them should be inclusive of all the taxes & cess etc.

E. Earnest Money: Earnest Money as per the given amount for a particular group as stated in this NIeT to be submitted (offline) in the form of Bank Draft / Banker's Cheque / Pay Order on any nationalized bank in favour of the "Executive Engineer, Hooghly Division, PHE. Dte." payable at Chinsurah. No other form of "Earnest Money" will be accepted.

F. No Tender will be entertained if the Earnest Money is not deposited within stipulated time as per

instruction given in this NIeT.

G. General Terms & Conditions:-

1. Tenderers are required to prove their competence for permission to purchase Tender Document and shall therefore furnish their standing and goodwill through certificate & documentary evidence with the formal application to the undersigned within stipulated date & time. The undersigned reserves the right to give permission to the applicant/s deserving eligibility otherwise.

2. Valid original certificates and Photocopies of all of the followings are to be submitted along with

the application:

i. VAT registration, with latest VAT Return.

ii. P.A.N.

iii. Valid Professional Tax

iv. Audited statement of annual turnover certified by a registered chartered accountant for last three consecutive years. (Copy of certificate duly attested by Public Notary to be enclosed) & Fixed Security Deposit Document for Enlisted Contractors of P. H. E. Dte.

3. Contractor should give declaration of banned/unlisted tender, history of arbitration/litigation if any in his application.

4. Short listing of permitted tenderers will be made strictly on the basis of scrutiny & evaluation of the particulars as to be furnished by the applicants. Decision of the Tender Inviting Authority in this regard shall be final & binding.

5. Department will not be liable to pay any compensation for rejection of any application

6. Invitation of application for issue of tender does not constitute any guarantee for issue of Tender paper to the applicant even to the enlisted contractor of appropriate class.

7. No conditional/ incomplete tender will be accepted under any circumstances.

8. The Tender Inviting Authority reserves the right to cancel the N.I.e.T. due to unavoidable circumstances and no claim in this respect will be entertained.

9. During scrutiny, if it comes to the notice of the tender inviting authority that the credential or any other papers submitted are found incorrect / manufactured/fabricated, that bidder will not be allowed to participate in the tender and that application will be outrightly rejected without any prejudice.

10. The tender inviting authority reserves the right to accept or reject any Bid and to cancel the tendering process without assigning any reason whatsoever to the Bidder.

11. Any adverse measure on any account against the agency, who is working at present or worked during last five years, as on the date of bid, under any Govt. dept. and / or recovery outstanding debarred / black listed in any Govt. dept. will lead to rejection of its application for issuance of tender document, even after fulfillment of other eligible criteria, A declaration to that effect will have to be submitted in the form of affidavit in non-judicial stamp paper duly notarised.

12. The relevant legible photocopies of document in support of claiming to have the desired qualified

criteria as stated above duly attested / authenticated by 1st class Magistrate / Notary Public

should be submitted along with the application (Both on-line and off-line).

13. QUOTING RATE BY THE TENDERER:-

The Tenderer shall quote his lump sum offer both in figure and words in the WBF 2911 and fill in appropriate spaces properly and sign each page and at each location indicated. The filled in & duly signed form together with a separate sheet showing stage wise percentage breakup of the lump sum offer along with any addendum / corrigendum issued by the Deptt. duly signed by tenderer. If the stage wise percentage break up of the Lump Sum offer of each Elevated Reservoir of relevant group is considered disproportionate with the actual stage wise physical progress by the Deptt., the stage wise percentage break up given by the accepting authority of the Department shall be binding on the tender.

14. Earnest Money will be refunded to the unsuccessful tenderers after the opening of Tender as per Govt. norms.

15. The Contractors are bound by the terms and conditions of W.B.F 2911 along with the specification, Notice for calling Tenders with General terms and Conditions, Special Terms & Conditions, Schedule of works, Drawings etc. which forms part and parcel of the contract deeds.

16. Conditional Tender will not be accepted and shall be deemed as ‘informal.’

17. If any Tenderer withdraw Tender before its acceptance or refuse to work within a reasonable time without assigning any satisfactory explanation for such withdrawal, penal action will be taken as per Govt. norms.

18. Tender Documents are not transferable.

19. Tenders, which do not fulfill the conditions specified in these Tender Documents or are incomplete in any respect, will be liable to rejection.

20. The Earnest Money Deposit will be forfeited if the tenderer with-draws or amends / impairs or derogates the Tender in any respect within the period of validity of the Tender.

21. The acceptance of the Tender will rest with the accepting authority who does not bind himself to accept the lowest or any Tender and reserves the right to reject in part or in full of all Tenders received or to split up the work in different sub-groups without assigning any reason thereof

22. Before submission of any Tender, Tenderers are to visit the sites and satisfy themselves about the local conditions and also other matters that may be raised in relation to the work. Any Tenderer who submitted Tender should be presumed to have done so. Tenderers may see and understand the nature and feature of site and make them acquainted with local conditions and constraints and quote rate accordingly. The Tenderer shall also be presumed to have carefully examined Drawings, General Conditions, Technical Specifications, IS Specifications, Clauses and Sub-Clauses of WB Form 2911, BOQ, General Terms and Conditions, Special Terms and Conditions etc. and to have fully acquainted with all details of site location, work front, communications, underground utility services, materials, labours, water supply position, electricity and any other general information pertaining to and needed for the work to be completed within stipulated period.

23. The Contractor whose Tender is accepted shall have to make the formal agreement in W.B.F 2911 in

duplicate/ quadruplicate/ quintriplicate as the case may be within 07 (seven) days from the issue of an intimation to that effect by this office on payment of usual charges which is non-refundable under any circumstances and submit the same duly signed by him / them to this office. If the Contractor fails to perform the formalities within the specified period, Tender will liable to be cancelled and the Earnest Money will be forfeited.

24. The Contractor will remain liable for West Bengal Contract Labour (Regulation & Abolition) Rules in force and necessary amendments.

25. The Tender Inviting Authority reserves the right to deny or accept or reject any or all the applications and to even to annul the tendering process at any point of time without assigning any reasons whatsoever and without making any payment for any claim in this regard.

26. There is no provision of any escalation in cost of materials, labour, carriage or others in the

Contract whatsoever.

H. Special Note :

i) The total value of similar nature of works physically completed or ongoing will only be

considered in evaluating the eligibility criteria.

ii) Estimated cost or estimated cost put to tender excluding tender stipulation (percentage above / below) of similar nature of works will not be considered for determination of eligibility criteria.

iii) Bidder has to produce duly attested supporting documents/certificates from the employer /

client with whom they have worked, audited balance sheet duly certified by the chartered Accountant and valid payment certificate issued by Govt. Organization / PSU/ Semi Government Organization along with the application (Both on-line and off-line).

iv) Certificates from the private individual and organization for whom such work are executed shall

not be accepted.

v) The eligible period mentioned above shall be reckoned upto the date of opening of Tender as originally advertised. The extended date of opening of the tender, if any, shall not be taken into account for the purpose of counting eligibility period.

vi) Tender applications received without the specified certificates and documents shall be rejected.

vii) Employer / Client's certificates shall be accepted by the Tender inviting authority when the same are signed by an official of the rank not below the rank of Executive Engineer or equivalent in respect of a Govt. / Semi Govt. organization or a PSU and only when they are supported by adequate proof of payments received by the contractor for the work done by them.

viii) If any information / document furnished by the applicant is found incorrect even at a later stage, he shall be liable to be debarred from tendering / taking up work in any Department under Govt. of West Bengal including imposition of other legal measure(s) as per law

ix) For further detailed information, the intending applicant shall have to contact the office of the Tender Inviting Authority on any working day during office hours.

x) The rates quoted in the Tender shall remain valid for acceptance within 06 (six) months from the date of opening of the Tender.

xi) The Contractor will remain liable for following with West Bengal Contract Labour (Regulation & Abolition) Rules in force & necessary. Certificates from appropriate authority to be submitted within 7 (Seven) days from the date of the work order.

xii) Payment for the work will be made subject to availability of Fund & L.O.C and delay in payment due to some unforeseen reason can not be ruled out. No interest / claim will be paid for delayed payment.

xiii) Before issuance of the work order, the tender inviting authority may verify the credential & other documents (in original) of the lowest tenderer if found necessary. After verification, if it is found that such documents submitted by the lowest tenderer is either manufactured or false in that case, work order will not be issued in favour of the tenderer under any circumstances. In such case 2nd lowest bidder may be invited for the work.

xiv) The Tender Inviting Authority reserves the right to relax the minimum qualification criteria for the work if necessary. The Tender Inviting & Accepting Authority through an 'Evaluation Committee' will determine the eligibility of each bidder, considering the following criteria:

Financial Capacity Technical Capability comprising of personnel & equipment capability Experience

Executive Engineer Hooghly Division, PHE Dte. Memo No 1770/1/HUG Dated 18/08/2014 1 Copy forwarded for information & necessary action to :-

1. The Principal Secretary, I & CA Department , Govt. of West Bengal , Writers' Building , Kolkata-700001 - with a request for uploading this notice on G-2C Portal for wide circulation and to please confirm the undersigned about the up loading.

Executive Engineer Hooghly Division, PHE Dte.

Memo No 1770/2/HUG Dated 18/08/2014 Copy forwarded for information & necessary action to :-

1. The Director of Information ( Information Division),Govt. of West Bengal ,Department of Information & Public Relation, Writers Building, Kol:-1, with a request to publish this Notice in "ABRIDGED" form in daily leading 2 Nos. Bengali & 1 No. English News paper for wide circulation.

Executive Engineer Hooghly Division PHE Dte. / Memo No 1770/3/HUG Dated 18/08/2014 2009 Copy forwarded for information & necessary action to:-

1. The Sabhadhipati, Hooghly Zilla Parishad.

2. The Engineer-in-Chief & Designated Secretary, PHE Dept.

3. The Chief Engineer, Western Zone / Head Quarters / Planning & WQM, PHE Dte.

4. The Superintending Engineer, Central Circle, P.H.E. Dte.

5. The District Magistrate, Hooghly.

6. The Assistant Engineer, Serampore / RWS Hooghly/ Arambag / Chinsurah / Chandannagar Sub-

Division, P.H.Engineering Dte.

7. The District Information Officer & Cultural affairs Officer.

8. The Divisional Accounts Officer (Gr-I), Hooghly Division, PHE Dte.

Executive Engineer Hooghly Division PHE Dte.

INSTRUCTION TO TENDERERS

1. General guidance for e-Tendering Instructions / Guidelines for Bidders for electronic submission of the tenders online have been annexed for assisting the Contractors to participate in e-Tendering.

2. Registration of Contractor Any Contractor willing to take part in the process of e-Tendering will have to be enrolled & registered with the Government e-Procurement system, through logging on to http://wbtenders.gov.in. The contractor is to click on the link for e-Tendering site as given on the web portal.

3. Digital Signature certificate (DSC) Each contractor is required to obtain a Class-II or Class-III Digital Signature Certificate (DSC) for submission of tenders, from the approved service provider of the National Information's Centre (NIC) on payment of requisite amount details of which are available at the Web Site stated in Clause 2. DSC is given as a USB e-Token.

4. The contractor can search & download NIT & Tender Documents electronically from computer once he logs on to the website mentioned in Clause 2 using the Digital Signature Certificate. This is the only mode of collection of Tender Document.

5. Submission of Tenders. General process of submission, Tenders are to be submitted online through the website stated in Cl.2 in two folders as per tender schedule, i.e Technical Proposal & Financial Proposal before the prescribed date & time using the Digital Signature Certificate (DSC). The documents are to be uploaded (virus scanned copy) duly Digitally Signed wherever necessary. The documents will get encrypted (transformed into non-readable formats).

(A) TECHNICAL PROPOSAL

The Technical proposal to be submitted in the following two covers (Folders):

(A-1). Statutory Cover Containing:

Following Scanned Documents are to be uploaded virus scanned and digitally signed by the Bidders:- (a) N.I.T. (b) Specification of Work (c) W.B.F. 2911 (d) Technical File1 - All filled up Formats as per N.I.T. and Tender Documents. (e) Earnest Money Deposit (Scan copy of Draft). (f) Drawings

[Note: At the time of submission of technical bid (online) for EMD only bidders, eligible for exemption of EMD have to select exempted: yes and then upload the undertaking / exemption G.O.]

(A-2). Non-Statutory Cover Containing:

Following Scanned Documents are to be uploaded virus scanned and digitally signed by the Bidder:- (a) West Bengal VAT Registration / PAN / P. Tax Clearance Certificate etc. (b) Income Tax Acknowledgement Receipt for last assessment year as per last audited Financial year. (c) Affidavit (Declaration by the Bidder) (d) Trade License, Labour License Certificate etc. (e) Registration Certificate under Company Act. (if any). (f) Registered Deed of Partnership Firm / Article of Association & Memorandum. (g) Power of Attorney (For Partnership Firm / Private Limited Company, if any). (h) Audited Balance Sheet & Profit & Loss A/c for last three Financial Year. (i) Experience Certificate for completion of similar nature of work. (j) Scanned copy of Original Credential Certificates.

Intending Tenderers should upload Non-Statutory documents as per following folders in My Document:

Sl. No. Category Name Sub Category Description

Details Remarks

A CERTIFICATES CERTIFICATES 1. West Bengal VAT Registration / PAN / P. Tax Clearance Certificate

2. Income Tax Acknowledgement Receipt

http://wbtenders.gov.in/

B COMPANY DETAILS

COMPANY DETAILS 1 COMPANY

DETAILS 2

1. Proprietorship Firm (Trade License)

2. Partnership Firm (Partnership Deed, Trade License).

3. Ltd. Company (Incorporation Certificate , Trade License)

4. Power of Attorney 5. Society (Society Registration

copy, Trade License)

C CREDENTIAL CREDENTIAL 1 CREDENTIAL 2

1. Similar Nature of Work Done & Completion Certificate

D DECLARATION DECLARATION

FILE 1 DECLARATION FILE 2

DECLARATION FILE 3

1. Corrigendum and Addendum (if any). 2. Additional Document If Any

E EQUIPMENT MACHINERIES 1 MACHINERIES 2 MACHINERIES 3

LABORTARY

1. List of Machineries and Equipments

F FINANCIAL INFO WORK IN HAND

PAYMENT CERTIFICATE 1

PAYMENT CERTIFICATE 2

1. Payment Certificate only (Not TDS Certificate)

2012-2013 P/L AND BALANCE SHEET 1. Profit & Loss & balance Sheet (With Annexure and 3CD Form in case of Tax Audit)

2011-2012 P/L AND BALANCE SHEET 1. Profit & Loss & balance Sheet (With

Annexure and 3CD Form in case of Tax Audit)

2010-2011 P/L AND BALANCE SHEET 1. Profit & Loss & balance Sheet (With Annexure and 3CD Form in case of Tax Audit)

G MANPOWER TECHNICAL

PERSONNEL 1. List of Technical Staffs alongwith Structure & Organization.

TECHNICAL PERSONNEL

ON CONTRACT

Note:- Failure of submission of any of the above mentioned documents (as stated in A1 & A2) will render the tender liable to summarily

rejected for both statutory & non statutory cover.

All Corrigendum & Addendum Notices, if any, have to be digitally signed & uploaded by the Bidder in the Declaration Folder of My Documents.

(B) FINANCIAL PROPOSAL: i) The financial proposal should contain the following documents in one cover (folder) : (a) Bill of Quantities (BOQ) in which the bidder is to quote the rate online through computer in the

space marked for quoting rate in the BOQ. Only downloaded copies of the above Documents are to be uploaded virus scanned & Digitally Signed by the bidder.

The percentage rate will have to be quoted only in the BOQ under the financial bid. In case of quoting any rate in WBF 2911 (ii) or any other documents, the tender is liable to be summarily rejected.

6. Opening & evaluation of tender:-

6.1. Opening of Technical proposal:- i) Technical proposals will be opened by the Executive Engineer, Hooghly Division, PHE Dte. along with Directorate or his

authorized representative electronically from the web site using their Digital Signature Certificate. ii) Intending Bidders may remain present if they so desire at the time of opening. iii) Cover (folder) statutory documents & non-statutory documents should be open first. If there is any

deficiency in the statutory & non-statutory documents in the tender as per requirement of N.I.T. will be summarily rejected.

iv) Decrypted (transformed in to readable formats) documents of the statutory and non statutory cover will be downloaded for evaluation.

6.2. Uploading of summary list of technically qualified Bidders: i) Pursuant to scrutiny & decision of the Tender inviting authority the summary list of eligible

Bidders will be uploaded in the web portals. ii) While evaluation the tender inviting authority may summon the Bidders & seek clarification / information or

additional documents or original hard copy of any of the documents already submitted & if these are not produced within the stipulated time frame, their proposals will be liable for rejection.

6.3. Financial proposal i) Financial proposals of the Bidders declared technically eligible by the Tender inviting authority

will be opened electronically from the web portal stated in Clause 2 on the prescribed date, by the Executive Engineer, Hooghly Division, PHE Dte.

ii) The encrypted copies will be decrypted and the rates will be read out to the bidders remaining present at that time.


CONDITIONS & REQUIREMENTS FOR TENDERING

1. The right is reserved by the officer inviting the tender to revise or amend the tender documents prior to the date notified for submission of the tender or also to extend the time mentioned in relevant clause of the NIT. Such revisions, amendments or extension as the case may be shall be communicated to all concerned in the form of addendum or corrigendum as may be considered necessary and those will form as part of the agreement.

2. Tender inviting authority reserves the right to include or alter or modify any of the items or ingredients of the set of the tender documents before acceptance.

3. The Tenderers would be at liberty to point out any ambiguities, contradictions, omissions etc. seeking clarifications thereof or interpretation of any of the Clause(s), conditions etc. of the tender documents before the Tender Inviting Authority in writing within a period of 3 (three) days from the date of publication of tender documents and beyond such period no representation in that behalf will be entertained by the Tender Inviting Authority.

Written clarification or amendments etc. as may be issued by the tender inviting authority in pursuance to the representation made by the Bidders under clause 13(i) above shall be final and binding on the Bidders and shall form part of the tender documents. Tender Inviting Authority, however, reserves its right to have pre bid conference with the Bidders.

4. Intending Bidders are required to inspect the site of work with particular reference to location, site condition and infrastructural facilities. They are to make a careful study with regard to accessibility, availability of materials and its sources, labour (skilled and unskilled) and all relevant factors as might affect their rates and prices. Bidder who submits a tender will be deemed to have inspected the site and made proper study of all relevant factors. Clause 13 hereof will be applicable mutatis mutandis.

5. The Tenderer is required to carefully study all the tender documents and prepare his tender to comply with all the provisions thereof. Submission of a Tender shall be taken as evidence and confirmation that the Bidder has acknowledged all the provisions of the Tender Documents and has fully acquainted himself with site conditions and all factors which may influence the preparation of his Tender. Negligence of the Bidder to observe instructions in the matter of preparation of his Tender shall be attributable to him and shall not be a ground for securing relief from any error as may be found or discrepancies as may be contained in his Tender and would not give him any liberty to withdraw his Tender after the same being opened.

6. All expenses incurred for site inspection and all activities in the preparation and submission of the Tender shall be borne by the Bidder, for which no claim shall be entertained.

7. Extra claim or any concession on the ground of insufficient data or information and absence of knowledge of conditions prevailing at the site or situation arising during the execution of the work shall not be entertained.

8. No alteration shall be allowed in the Tender Documents sold to the Bidder.

9. Tenders which have been considered valid on the result of general examination at the time of opening, shall be subject to subsequent detailed scrutiny. Notwithstanding the general examination carried out earlier, the tender receiving authority reserves the right of rejection of any tender, which may be found to be defective during the detailed scrutiny.

10. Tender will be accepted on behalf of the Governor of West Bengal by the Superintending Engineer, Central Circle, P.H. Engg. Dte who does not bind himself to accept the lowest tender and reserves himself the right to reject any or all of the tenders received without assigning any reason thereof.

11. Tenderers have to strictly comply with the conditions, specifications etc. laid down in the tender documents and no unilateral variation in any form is permissible.

12. The successful Tenderer will be notified in writing of the acceptance of his Tender. The Contractor and shall have to forthwith take steps to execute documents forming the formal Contract and to take steps for fulfillment of all his obligations under the contract.

13. The Contractor, whose tender is accepted, shall, within 7 (seven) days from the date of receiving the acceptance letter from Superintending Engineer, Central Circle, P.H.E. Directorate, obtain additional five sets of contract documents from the Office of the Executive Engineer, Hooghly Division, PHE Directorate on payment of usual charges, and upon signing submit the same to the said Executive Engineer for execution of the formal contract. If the Bidder fails to perform the formalities as mentioned above within the said specified period, the acceptance of tender is liable to be cancelled and earnest money deposited shall stand forfeited without any further intimation to the successful bidder.

14. The Contractors before submitting the tender documents shall have to ensure that "Declaration by the Contractor" in the proforma set out in the tender documents is to be filed separately with the tender documents in the form of Affidavit to be affirmed by the same person signing the tender documents.

15. The Contract shall be governed by and construed in accordance with the governing law of India and also the laws in force in the State of West Bengal and no suit or other proceeding relating to the Contract shall be filed or taken by the Contractor in any Court of Law except in the High Court of Kolkata which shall have exclusive jurisdiction to hear and determine all actions and proceedings in connection with and arising out of the contract, and the Contractor shall submit to the jurisdiction of the aforesaid Court of Law for the purpose of any such action and proceedings.

16. No arbitration of the work will be admissible as per Govt. rule 19 part IV of the special P.W.D. Rules 1987. Clause 25 of W.B. Form / 2911 (ii) may be treated as deleted for the instant work(s) for which the tender is invited.

17. Neither the tender inviting authority nor the participating Bidders will be entitled to take undue advantage(s) in any form whatsoever owing to any typographical mistake / omission if found subsequently. The same may immediately be brought to limelight for ratification.


Form-I

PRE-QUALIFICATION APPLICATION To The Executive Engineer , Hooghly Division, P. H. Engineering Dte. Sub.: Tender for _________________________________________________________

Ref.: N.I.e.T. No.

Dear Sir,

Having examined the Statutory, Non Statutory & NIT documents, I / we hereby submit all the necessary information and relevant documents for evaluation. The application is made by me / us on behalf of ______________________________________________ in the capacity __________________________________________________________________ duly authorized to submit the offer. The necessary evidence admissible by law in respect of authority assigned to us on behalf of the group we are interested in bidding for the work(s) given in enclosure to this letter. We understand that:

a) Tender Inviting & Accepting Authority / Engineer-in-Charge can amend the scope & value of the contract bid under this project.

b) Tender Inviting & Accepting Authority / Engineer-in-Charge reserve the right to reject any application without assigning any reason.

Enclo.: e-Filling

1. Statutory Documents. 2. Non Statutory Documents.

Signature of applicant including title and capacity in which application is made.

Date:

Form-II

FINANCIAL STATEMENT

1. Name of Applicant:

2. Annual Turnover of Last Three years:

Year-I I Year-II I Year-III

Financial Year 2010-2011 2011-2012 2012-2013 Turnover (Rs. in

Lakh)

N. B . : Su bmi t au t he n t ic doc um ent i n sup por t o f A nn ual Tur n ov e r .

Form-III

ORGANISATION STRUCTURE 1. Name of Applicant :

(indicate whether Proprietary firm / Partnership / Limited Company / Corporation / Other)

2. Office Address :

3. Telephone No. :

4. Fax No. :

5. E-mail address :

6. Name and Address of Banker :

7. Details of Technical Staff available :

FORM-IV

WORK EXPERIENCE DETAIL

1. Name of Applicant:

2.List of similar type of work completed / ongoing:

Name of Employer

Name, location and nature of work Reference of Work Order (Memo. No. and Date)

Contract Value Date of Start of Work

Present Status (If completed, please mention date of completion)

Note: Copy of Work Order or Completion Certificate to be attached

DECLARATION BY THE BIDDER (Affidavit to be affirmed on a Non Judicial Stamp Paper of Rs. 10/- (Rupees Ten ) only and to be enclosed with the Tender Documents which is also required to be mentioned in the forwarding letter of the Bidder.)

I, ...................................................................... Son of .............................................................................. aged about ................................ years by

occupation ...................................................... do hereby solemnly affirm and declare as follows :-

1. That I am the ________________________________ (designation ) of ___________________________ (Name of Bidder) and I

am duly authorized and competent to affirm this affidavit on behalf of the said Bidder.

2. That my/our authorized and competent personnel including myself have inspected all the sites of work covered under N.I.eT. No.

____________ (circulated under Memo. No. ____________ , Dated ______________ of the Executive Engineer,

Hooghly Division, PHE Directorate, Government of West Bengal) and have made ourselves fully acquainted with the site conditions

and local conditions in or around the site of work. We have also carefully gone through the Notice Inviting Tender and Tender

Documents. Tender of the above named Bidder is offered upon due consideration of all factors and if the same is accepted, I, on

behalf of the aforesaid Bidder, being duly authorized, promise to abide by all the covenants, conditions, and stipulations of the

contract document and to carry out, construction based on departmental design & drawing, supply, erection, commissioning including

leak proof test to the entire satisfaction of the Engineer-in-charge of the work and abide by his instruction as may be given by him

time to time to that effect. I also undertake to abide by the provisions of law including the provisions of Contract Labour

(Regulation & Abolition) Ac t, 1970, Apprentice Act, 1961, West Bengal sales Tax Act, Income Tax Act as would be applicable to the

Bidder upon entering into formal contract with the Government of West Bengal.

3. That I declare that no relevant information as required to be furnished by the Bidder has been suppressed in the Tender Documents.

4. That I declare that for execution of different types of works for Successful completion & commissioning of the work, as per

scope of Tender Document, I/we will not claim any extra payment for any type of work in any manner whatsoever in the event of

becoming successful Bidder.

5. It is understood and agreed that cost whatsoever is incurred / involved for participation in this Tender would not be compensated

/ borne by PHED and therefore, in consideration of submitting its qualifications as a prospective Contractor for review, I fully agree

to waive any claim against PHED that might arise with respect to its decision of a prospective Contractor's qualification. The decision

of PHED is final, binding and not subjected to appeal / review of any kind.

6. That I declare that Public Health Engineering Directorate / Department, Govt of West Bengal shall not be held responsible for

making payment against any anticipated profit and / or compensation for any losses, whatsoever for the works as stated in this

Tender Document and we shall not claim any payment for such purposes in the event of becoming successful Bidder.

7. That the statements made in paragraph no. 1 to 6 are true to the best of my knowledge and belief.

Solemnly affirmed by the

Said ____________________________________ Deponent

Before me

(1st Class Judicial Magistrate / Notary Public)