meeting - smithfield, rhode island upon a report regarding the whipple field lights complaint....

SMITHFIELD TOWN COUNCIL

MEETING

SMITHFIELD TOWN HALL

TOWN COUNCIL CHAMBERS

64 FARNUM PIKE

TUESDAY, APRIL 4,2017

6:30 P.M.

6:30 - 7:00 p.m. Citizens Collation

(Coffee and Refreshments)

CLOSED SESSION

Motion to convene in closed session pursuant to R.I. General Laws Sec. 42-46-5(a)(l),Personnel, to interview Robert Buonaccorsi for possible appointment to a Town Board orCommission; and R.I. General Laws Sec. 42-45-5(a)(4) investigation, to consider, discuss, andact upon a report regarding the Whipple Field Lights Complaint.

AGENDA

I. Regular meeting called to order at 7:00 p.m.

II. Prayer

III. Salute to the Flag

IV. Emergency evacuation and health notification

V. Presentation:

■ Anna McCabe "Styrofoam Tray Project" Recycling Award

VI. Minutes:

A. Move that the minutes of the March 11, 2017 Town Council Town Hall

Forum meeting be approved, as recorded.

B. Move that the minutes of the March 16, 2017 Town Council (Sitting as the

Smithfield Water Supply Board) and Greenville Water District Work

Session be approved, as recorded.

C. Move that the minutes of the March 21, 2017 Town Council meeting be

approved, as recorded.

D. Move that the minutes of the March 21, 2017 Town Council meeting

closed session be approved, as recorded, and sealed.

VII. Consider, discuss and act upon the following possible appointments:

1. Smithfield Zoning Board of Review with a term expiring May 2022:

■ S. James Busam (reappointment)

2. Smithfield Planning Board with a term expiring May 2020:

■ John Yoakum (reappointment)

3. Smithfield Economic Development Commission with a term expiring

March 2019:

■ Lynda Lisker

VIII. Public Hearings:

A. Conduct a Public Hearing to consider adoption of Smithfield Code of

Ordinances Section 325-11. Conveyance to Alexander Tavakalian.

B. Consider scheduling a Public Hearing on April 18, 2017, to consider Code

of Ordinance Amendments to Chapter 46 Historic Preservation

Commission, Section 46-8 Powers and Duties, and Section 46-10 Fire

Department participation in demolition or fire training exercises.

IX. Licenses and Permits:

A. Consider approving the annual renewal of twenty-two (22) Holiday Sales

Licenses as listed, as applied, subject to compliance with all State

regulations and local ordinances:

1. AE Outfitters Retail Co. d/b/a "American Eagle Outfitters #670", 371Putnam Pike

2. Ann Taylor Retail, Inc. d/b/a "Loft #734", 371 Putnam Pike3. Cello Partnership d/b/a "Verizon Wireless #161132", 371 Putnam Pike4. Garnet Partners II, LLC dOj/a "The Little Gym of Smithfield", 445

Putnam Pike

5. Hill Top Gardens, LLC d^/a "Hill Top Gardens", 363 Putnam Pike6. Home Depot USA, Inc. d/b/a "The Home Depot #4282", 371 Putnam

Pike

7. Kohl's Department Stores, Inc. d/b/a "Kohl's Department Store #547",371 Putnam Pike

8. Laurito's Liquor, Inc. d/b/a "Damon's Wine & Spirits", 637B PutnamPike

9. MDB-T LLC, d/b/a "Colonial Toyota", 550 George WashingtonHighway

10. Michaels Stores, Inc. d/b/a "Michaels Arts & Crafts #2703", 371Putnam Pike

11. New Cingular Wireless PCS, LLC d^/a "AT & T Mobility B167",371 Putnam Pike, Unit 193

12. PNP Greenville, LLC d/b/a "Pick 'n Pay Food Mart/Smoke Shop",619 Putnam Pike

13. Pleasant View Market Place, LLC d/b/a "DB Mart", 200 PleasantView Avenue

14. Pleasant View Nails, Inc. d/b/a "Pleasant View Nails, Unit #5", 115Pleasant View Avenue

15. Princes & Sons Pizza, Inc. d^/a "Depetrillo's Pizza & Bakery, 105Pleasant View Avenue

16. Rhode Island CVS Pharmacy, LLC d/b/a "CVS Pharmacy #330", 445Putnam Pike

17. Riptide Fitness, LLC d^/a "Planet Fitness", 445 Putnam Pike18. Target Corporation d/b/a "Target Store T-1404", 371 Putnam Pike19. The TJX Companies, Inc. d/b/a "TJ Maxx #190", 445 Putnam Pike20. The Sherwin Williams Company d/b/a "The Sherwin Williams

Company", 400 Putnam Pike21. Tire Pros of Rhode Island, Inc. d^/a "Tire Pros of RI", 390 George

Washington Highway22. Warren A. Hill d/b/a "Hill Orchards", 25 Sanderson Road

B. Consider approving three (3) One-Day Beer/Wine Licenses for the

Smithfield Senior Center, as follows:

• Spring Fling that will be held on Thursday, April 27, 2017• Veterans Dinner that will be held on Thursday, May 25, 2017• Summer Celebration that will be held on Wednesday, June 21,2017

All parties will take place at the Smithfield Senior Center, One William J.Hawkins, Jr. Trail, from 12:00 p.m. to 3:00 p.m., with the exception of theVeterans Dinner which will be from 6:00 p.m. to 9:00 p.m., as listed, asapplied, subject to compliance with all State regulations and local ordinances.

C. Consider approving the annual renewal of one (1) Massage Therapy

License, as applied, subject to compliance with all State regulations and

local ordinances:

1. Kristen A. Paradise working at "Ultimate Sports Massage, LLC", 300George Washington Highway

D. Consider approving one (1) new Peddlers' License, as applied, subject to

compliance with all State regulations and local ordinances:

1. Nicholas DiCenzo d/b/a "12 Volt Freakshow", to sell only shirts andlight up eyewear from a mobile truck with RI Reg. number DD-352, 1Kane Road.

E. Consider approving a new Massage Establishment License for Oasis Spa,

Inc. d^/a "Oasis Spa", 9 Cedar Swamp Road, #9, as applied, subject to

compliance with all State regulations and local ordinances.

F. Consider scheduling a Show-Cause Hearing on Tuesday April 18,2017, to

consider the possible suspension, revocation, or other sanction regarding

Holiday Licenses on the following listed establishments due to non-

renewal or non-compliance with the conditions of renewal:

1. Amrah H. Siddiqui d^/a "Shop N Go", 105C Pleasant View Avenue,Unit #9

2. Charming Charlie, LLC d/b/a "Charming Charlie", 371 Putnam Pike3. Game Stop, Inc. d/b/a "Game Stop Store #4848", 371 Putnam Pike,

Unit #190

4. lLoveKickboxing.com Smithfield, LLC d/b/a lLoveKickBoxing.com",400 Putnam Pike

5. No Risk, LLC d/b/a "No Risk Crossfit", 300 George WashingtonHighway

X. Old Business: none

XI. New Business:

A. Consider authorizing a Request for Proposals on behalf of the School

Department for a RIDE Stage 11 School Architectural, Engineering, and

Planning Services Project.

B. Consider, discuss, and act upon authorizing a Request for Proposals on

behalf of the School Department for Insurance Specifications for Group

Life Insurance.

C. Consider, discuss and act upon authorizing a bid award through a Rhode

Island State Bid list on behalf of the Police Department for two police

cruisers for an amount not to exceed $56,902.

D. Consider, discuss, and act upon a bid award on behalf of the Engineering

Department for construction services for the Mountaindale Road Bridge.

E. Consider, discuss, and act upon authorizing an amendment #1 with A1

Engineers for tasks 4 and 5 in the 2/2/2015 contract for bid and

construction phase services for the Mountaindale Road Bridge.

F. Consider, discuss, and act upon a bid award on behalf of the Parks and

Recreation Department for a Field Fertilization Program.

G. Consider, discuss, and act upon a Memorandum of Agreement regarding

minimum staffing between the Town of Smithfield and the Smithfield Fire

Fighters, Local 2050.

H. Consider, discuss, and act upon scheduling a "Town Hall Forum" Work

Session to discuss matters of mutual interest with Town of Smithfield

business owners.

I. Consider, discuss, and act upon scheduling a "Town Hall Forum" with

Boards and Commissions and the Town Council.

J. Consider, discuss, and act upon a grant submission for Main Street RI

Streetscape Improvement Fund.

XII. Public Comment

XIII. Announce any closed session votes required to be disclosed pursuant to RI

General Laws, Sec. 42-46-4.

XIV. Adjournment.

AGENDA POSTED: FRIDAY. MARCH 31.2017

The public is welcome to any meeting of the Town Council or its sub-committees. Ifcommunication assistance (readers/interpreters/captions) or any other accommodation toensure equal participation is needed, please contact the Smithfield Town Manager's officeat 401-233-1010 at least forty-eight (48) hours prior to the meeting.

TOWN OF SMITHFIELD

NOTICE OF PUBLIC HEARING

Town Council to consider Adoption of an Ordinance

Public Hearing Date: Tuesday, April 4, 2017Time: 7:00 p.m.

Place: Smithfield Town Hall, 64 Farnum Pike, 2"^ Floor

Cnnvpyfince to Alexander OrHinannfiChapter 325-11.

In accordance with Home Rule Charter 2.12 (5), the Town Council authorizes the conveyance toAlexander Tavakalian of a certain parcel of land containing 3,280 square feet of land, more or less,which is shown as Parcel "B" on an Administrative Subdivision Plan entitled ADMINISTRATIVE

SUBDIVISION FOR THE TOWN OF SMITHFIELD, PLAT 22, LOT 1 AND JOSEPH CASALI, AP 22LOT C ON STILLWATER ROAD in the Smithfield, RI, revision 12/28/16 and recorded as Document No.2017-0001 in the Smithfield Land Evidence Records. The Conservation Commission has determined

that the subject parcel is surplus and a liability risk.

The public is welcome to any meeting of the Town Council or its sub-committees. If communicationassistance (readers/interpreters/captions) or any other accommodation to ensure equal participation isneeded, please contact the Smithfield Town Manager's office at 401-233-1010 at least forty-eight (48)hours prior to the meeting.

To view the full text of the proposed ordinance, please visit the office of the SmithfieldTown Clerk during normal business hours (8:30 a.m. to 4:30 p.m.) or visit the Town's Web Siteat: www.smithfieldri.com.

By order of the Town Council:Carol A. Aquilante, CMCTown Clerk

Not part of ad:Advertisement to run in the Valley Breeze-Observer on March 23rd and March 30^^^.Rhonda: Please provide a draft Town Clerk Carol A. Aquilante, 233-1000, ext. 111.Thank you.

Copies to: Town ManagerTown Council

Town Solicitor

IT Manager for Town Website (full text attachment to follow)

ORDINANCE

THE TOWN OF SMITHFIELD HEREBY ORDAINS:

CHAPTER 325

SALE AND LEASE OF TOWN PROPERTY

§32S-11. Conveyance to Alexander Tavakalian.

A. In accordance with Home Rule Charter §2.12(5), the Town Council hereby authorizes theconveyance to ALEXANDER TAVAKALIAN of a certain parcel of land containing 3,280±square feet of land, more or less, which is shown as Parcel "B" on an Administrative SubdivisionPlan entitled ADMINISTRATIVE SUBDIVISION FOR THE TOWN OF SMITHFIELD, PLAT

22 LOT 1 AND JOSEPH CASALI, AP 22 LOT 2C ON STILLWATER ROAD in Smithfield,RI, revision 3 dated 12/28/16 and recorded as Document No. 2017-0001 in the Smithfield LandEvidence Records. This conveyance is to be made at the request of the Smithfield ConservationCommission which has determined that the subject parcel is surplus and a potential liability riskto the Town.

B. The Town Council President is authorized to sign on behalf of the Town all documentsnecessary to complete the conveyance of said parcel.

C. This Ordinance will take effect thirty (30) days after passage.

ORDINANCE INTRODUCED

BY TOWN COUNCIL MEMBER

MAXINE CAVANAGH

ORDINANCE APPROVED AS TO FORM:

Edmund L. Alves, Jr.

Town Solicitor

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SHEET 1 OF 1

Memorandum

DATE: March 29, 2017

TO: Smithfield Town Council

FROM: Carol Banville, License Coordinator

SUBJECT: Annual renewals of Holiday Sales Licenses for the April 4^'' Town CouncilMeeting.

BACKGROUND:

Holiday Licenses are due for renewal the first week in April. The businesses listed below havefiled their application for renewal.

TOWN REVENUE:

The cost to renew the Holiday Sales License is $50.00 per year.

APPROVAL STATUS:

Applications are complete for approval by the Town Council.

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve the annual renewal of the twenty-two (22)Holiday Sales Licenses, as listed, as applied, subject to compliance with all State regulations andloeal ordinances.

1. AE Outfitters Retail Co. d/b/a "American Eagle Outfitters #670", 371 Putnam Pike2. Ann Taylor Retail, Inc. d/b/a "Loft #734", 371 Putnam Pike3. Cello Partnership d/b/a "Verizon Wireless #161132", 371 Putnam Pike

4. Garnet Partners II, LLC d/b/a "The Little Gym of Smithfield", 445 Putnam Pike

5. Hill Top Gardens, LLC d/b/a "Hill Top Gardens", 363 Putnam Pike6. Home Depot USA, Inc. d/b/a "The Home Depot #4282", 371 Putnam Pike7. Kohl's Department Stores, Inc. d/b/a "Kohl's Department Store #547", 371 Putnam Pike8. Laiirito's Liquor, Inc. d/b/a "Damon's Wine & Spirits", 637B Putnam Pike9. MDB-T LLC, d/b/a "Colonial Toyota", 550 George Washington Highway10. Michaels Stores, Inc. d/b/a "Michaels Arts & Crafts #2703", 371 Putnam Pike11. New Cingular Wireless PCS, LLC d/b/a "AT &T Mobility 8167", 371 Putnam Pike, Unit 193

12. PNP Greenville, LLC d/b/a "Pick' n Pay Food Mart/Smoke Shop", 619 Putnam Pike13. Pleasant View Market Place, LLC d/b/a "DB Mart", 200 Pleasant View Avenue14. Pleasant View Nails, Inc. d/b/a "Pleasant View Nails, Unit #5", 115 Pleasant View Avenue15. Princes & Sons Pizza, Inc. d/b/a "Depetrillo's Pizza & Bakery", 105 Pleasant View Avenue16. Rhode Island CVS Pharmacy, LLC d/b/a "CVS Pharmacy #330", 445 Putnam Pike17. Riptide Fitness, LLC d/b/a "Planet Fitness", 445 Putnam Pike18. Target Corporation d/b/a "Target Store T-1404", 371 Putnam Pike19. The TJX Companies, Inc. d/b/a "TJ Maxx #190", 445 Putnam Pike20. The Sherwin Williams Company d/b/a "The Sherwin Williams Company", 400 Putnam Pike21. Tire Pros of Rhode Island, Inc. d/b/a "Tire Pros of RI", 390 George Washington Highway22. Warren A. Hill d/b/a "Hill Orchards", 25 Sanderson Road

Memorandum




SUBJECT: Three (3) One-Day Beer/Wine Licenses for the Smithfield Senior Center for the

April 4^'^ Town Council Meeting

BACKGROUND:

The Smithfield Senior Center has applied for a three (3) One-Day Beer/Wine Licenses.

TOWN REVENUE:

The fee for a Beer & Wine License is $15.00 per day. Under State Law this fee cannot be

waived.

SUPPORTING DOCUMENTS:

Copy of License Application

BCI-No Record

Letter of Explanation

Copy of TIP cards

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve three (3) One-Day Beer/Wine Licenses as

follows:

• Spring Fling that will be held on Thursday, April 27, 2017

• Veterans Dinner that will be held on Thursday, May 25, 2017

• Summer Celebration that will be held on Wednesday, June 21, 2017

All parties will take place at the Smithfield Senior Center, One William J. Hawkins, Jr. Trail,from 12:00 p.m. to 3:00 p.m., with the exception of the Veterans Dinner which will be from 6:00p.m. to 9:00 p.m., as listed, as applied, subject to compliance with all State regulations and localordinances.

Memorandum



FROM: Carol Banville - License Coordinator

SUBJECT: Annual Renewal of one (1) Massage Therapy License for the April 4^*^ TownCouncil Meeting.

BACKGROUND:

Massage Therapy Licenses are now due for renewal. The business listed below has filed their

application for renewal. This Massage Therapy renewal is for the 2016-2017 time period. Ms.

Paradise submitted the required payment and paperwork; however, it was inadvertently not

placed on a Town Council agenda for approval. Ms. Paradise has been sent the necessary

renewal paperwork for 2017-2018 and will be placed on a future agenda.

TOWN REVENUE:

The cost to renew the Massage Therapy License is $75.00 per year.

APPROVAL STATUS:

All paperwork is complete for Town Council approval

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve the annual renewal of the following one (1)

Massage Therapy License, as applied, subject to compliance with all State regulations and local

ordinances;

1. BCristen A. Paradise, working at "Ultimate Sports Massage, LLC", 300 George

Washington Highway

Memorandum


Smithfield Town Council


SUBJECT: New Peddlers' License for Nicholas DiCenzo d/b/a "12 Volt Freakshow" for the

April 4'^' Town Council Meeting

BACKGROUND:

Nicholas DiCenzo d/b/a "12 Volt Freakshow", 1 Kane Road has applied for a new Peddlers'

License to operate a mobile truck to sell shirts and light up eyewear. As required, a background

check has been conducted on the owner of the business. Unless separate permission is granted all

sales are prohibited on school property.

TOWN REVENUE:

The cost of a new Peddlers' License is $ 100.00 per year.


Copy of license application

Copy of BCl - No record

Copy of driver's license

Copy of truck registration

Copy of Permit to Make Sales at Retail

Proof of taxpayer status

Memorandum


Smithfield Town Council


SUBJECT: New Massage Establishment License for the April 4"^ Town Council Meeting.

BACKGROUND:

Oasis Spa, Inc. d/b/a "Oasis Spa", has applied for a new Massage Establishment License for theirbusiness located at 9 Cedar Swamp Road, #9. The owner of the establishment, Ying Shi Li, willnot be engaged in the practice of massage at this time; therefore, she is not required to possess adiploma or certificate of graduation.

TOWN REVENUE:

The cost of a Massage Establishment License is $100.00.


Copy of applicationCopy of BCI check - no recordCopy of three (3) letters of recommendationsCopy of driver's licenseCopy of photoCopy of fingerprints

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve a new Massage Establishment License, asapplied, subject to compliance with all State regulations and local ordinances:

1. Oasis Spa, Inc. d/b/a "Oasis Spa", 9 Cedar Swamp Road, #9

Memorandum




SUBJECT: Schedule A Show-Cause Hearing for the April 4^^ Town Council Meeting.

Consider scheduling a Show-Cause Hearing on April 18, 2017 to consider the possible

suspension, revocation, or other sanction regarding the listed Holiday Licenses due to non-

compliance of renewal:

1. Amrah H. Siddiqui d/b/a "Shop N Go", 105C Pleasant View Avenue, Unit #9"

(Failure to pay Tangible Taxes current).

2. Charming Charlie, LLC d/b/a "Charming Charlie", 371 Putnam Pike (Failure to

provide a Permit to Make Sales at Retail).

3. Game Stop, Inc. d^/a "Game Stop Store #4848", 371 Putnam Pike (Failure to

provide a Permit to Make Sales at Retail).

4. ILoveKickboxing.com Smithfield, LLC d/b/a 'TLoveKickBoxing.com", 400

Putnam Pike (Failure to pay Tangible Taxes current).

5. No Risk, LLC d/b/a "No Risk Crossfit", 300 George Washington Highway

(Failure to pay Tangible Taxes current).

March 29, 2017


FROM: Randy R. Rossi

SUBJECT: Request for Proposals - Architectural, Engineering & Planning ServicesAssociated with RIDE Stage II Application - Smithfield School Department

On behalf of the School Department we are requesting authorization to advertise for aRequest for Proposals for an Architectural, Engineering & Planning Services Associatedwith RIDE Stage II Application - Smithfield School Department. This study andapplication process is a requirement as part of the RI Department of Education's reviewprocedure for all new projects requesting housing aid reimbursement.

The School Committee has previously authorized this project for the solicitation ofproposals.

Following the public opening of proposals an evaluation committee of school and townofficials will be reviewing the proposals to forward a recommendation to the TownCouncil for award consideration.

Moved:

That the Smithfield Town Council hereby authorizes the advertisement of a

Request for Proposals on behalf of the School Department for an Architectural,

Engineering & Planning Services Associated with RIDE Stage II Application -

Smithfield School Department, pending review of the RFP by the Town Solicitor and RI

Department of Education.

Smithfield Public Schools

49 Farnum Pike

Esmond, R1 02917

Insurance Specifications

for Group Life Insurance

Effective Dates

July 1, 2017-June 30, 2020

Smithfieid Public Schools Life Insurance Specifications

CONDITIONS FOR BIDDING

1. Bids shall be delivered in a sealed envelope clearly marked "LIFE INSURANCE BID" to Randy Rossi, FinanceDirector, Town of Smithfieid, 64 Famum Pike, Esmond, R! 02917 on or before 10:00 am on Wednesday, April26, 2017. Proposals received after this hour shall not be considered unless postmarked 48 hours or more prior tothis hour. Bids will be opened at 10:00 am on Wednesday, April 26,2017 at 64 Famum Pike, Esmond, RL

2. All bids must be typewritten or written in ink. Any change or strikeout must be initialed by the person signing thebid.

3. Prices shall be listed for each article and for the number specified, and each price so listed shall be the price to theschool department.

4. Bidders must guarantee that the services can be provided to the Smithfieid School Department within the timespecified in the bid form.

5. Bidders will furnish sufficient descriptive literature with their bids to show that the services offered meetapplicable specifications. Services which do not, in the opinion of the School Committee, meet the specifiedrequirements will not be accepted.

6. The School Committee and Town Council of Smithfieid, reserve the right to reject any and all bids, also to acceptany bid in total or in part, but not necessarily the lowest bid, if it is deemed to be in the best interest of the Townto do so.

7. The awarding authority is School Committee and the Town Council for the Town of Smithfieid.

8. The Smithfieid School Department is exempt from sales tax.

9. Offer must be valid for sixty (60) days.

10. Certifications, if required, shall be made part of the bid package.

11. Any deviation from these specifications must be noted with the bid. The bidder shall provide a written basis forwhy the deviation should be accepted.

12. Each proposal shall contain an outline of the services provided by the agency and company representatives.Bidders should include the following information:

a) A brief general statement describing your agency and its ability to provide the indicated services,including the total number of staff, support and profession employees.

b) Background information regarding the specific individuals who will be responsible for servicing thisaccount from your agency.

c) List at least 3 references of other clients you service that are non-profit organizations, include the nameand telephone number of a person to contact.

13. All questions regarding bid specifications shall be directed in writing five (5) days prior to the opening of bids,submitted to the Town Finance Director.

Page 1

SMITHFIELD POLICE DEPARTMENT

INTER-DEPARTMENTAL MEMO

DATE: Wednesday, March 29, 2017

TO; Town Manager Dennis Finlay

FROM: Chief Richard P. St.Sauveur, Jr.

SUBJECT: Vehicle Purchases

Town Manager Finlay:

The purpose of this correspondence is to inform you and the Smithfield Town Councilthat the Police Department will be requesting authorization at the April 4''', 2017, Town CouncilMeeting for the purchase of two (2) police vehicles from Tasca Automotive Group through theRhode Island State Bid (7551351). The vehicles to be purchased are 2017 Ford PoliceInterceptor (AWD) SUVs. The Rliode Island State Bid price for these vehicles is $28,451 each.

Please note that there is another purchasing option available. These same two (2)vehicles could be purchasedfrom MHO Municipal Vehicles through the MA State Bid (VEH98),which is $48.40 more, per vehicle, than the Rhode Island State Bid.

In the interest of safety and the reduction of continued maintenance costs, the two (2)vehicles listed below will be removed from our rotation of vehicles and auctioned on

govdeals.com, once the two (2) new police vehicles are ready for service.

2009 Crown Victoria 124,906 miles2008 Crown Victoria 132.605 miles

MOTION

Moved, that the Smithfield Town Council authorize the police department to purchase two (2)police vehicles in the total amount of $56,902 from Tasca Automotive Group through the RhodeIsland State Bid with funds available through the Police Equipment Fund and Asset ForfeitureAccount.

Respectfully,

Richard P. St.Sauveur, Jr.

Chief of Police

Town of Smithfield

MEMO

March 27, 2017

TO:

DEPT:

FROM:

DEPT:

Honorable Town Council

Kevin Cleary, RE, LSIT, Town EngiriegiRandy Rossi, Finance Director,Charles Walsh, Acting Public Works Director

SUBJECT: Mountaindale Road Bridge #113601 - Construction Authorization

Honorable Council,

The Finance Director has successfully advertised the project specification package &plans for the reconstruction of the Mountaindale Road Bridge. Attached please find thebid tabulation for your review.

The enclosed bid proposal fronn Manafort Brothers Inc., who is the apparent low bidderand based upon the Selection Committee's review of their qualifications to completework of this complexity; are being recommended for construction contract services.

The capital improvement funds budgeted for the project are in excess of $685,000. Tocomplete the project funding the balance of necessary funds has been requested in theupcoming fiscal budget for FY18.

The Selection Committee respectfully requests the Town Council's authorizationenabling the Town Manager to enter into a contract with Manafort Brothers, Inc. for atotal contract value of $898,102 including the indeterminate quantities for constructionservices related to the replacement of the Mountaindale Road bridge.

Moved: The Smithfield Town Council hereby authorizes a Contract for ConstructionServices related to the replacement of the Mountaindale Road Bridge to ManafortBrothers, Inc. for a Contract amount not to exceed $898,102, including indeterminatequantities.

Attachment: 03/17/2017 Construction Bid Tabulation

Manafort Brothers, Inc. Bid Proposal

Cc: Dennis Finiay, Town ManagerEdmund Aives, Esq., Town SolicitorRandy Rossi, Finance DirectorPeter Calcagni, Manafort Brothers, Inc.

Town of Smithfield

MEMO

March 23, 2017

TO: Honorable Town Council

DEPT:

FROM: Kevin Cleary, RE, LSIT, To>yn,^ngineerDEPT: Engineer

SUBJECT: Mountaindale Road Bridge #113601 -yP'rofessional ServicesContract Amendment #1 Request for Authorization

Honorable Council,

In December, 2014 the Council authorized the Town Manager to engage contract withAl Engineers to design planned replacement for the Mountaindale Road Bridge andassist the Town with permitting. The plans were completed in May of 2016 and permitwas sought after through RIDEM in June, which finally received permit in December.

To fulfill the bid phase and construction phase services for completion of the bridgeproject, the Town Engineer respectfully requests authorization from the Council toamend the contract with Al Engineers for the balance of the necessary phases tocomplete the replacement of the bridge, scheduled for the coming construction season.

Al Engineer's fee for tasks 4 & 5, as requested is $65,500. The funds are available inthe Capital Improvements budget sufficient for the requested services.

At this time I respectfully request the Town Council to authorize contract amendment #1with Al Engineers, Inc. in the amount of $65,500.

MOVED: The Smithfield Town Council hereby authorizes amendment it1 with A!Engineers for tasks 4 and 5 in the 02/02/2015 contract, which includes bid andconstruction phase services of the Mountaindale Road Bridge, as identified not toexceed $65,500.

Attachment: Al Engineering Contract Amendment #1, original contract Included

Cc: Dennis Finlay, Town ManagerRandy Rossi, Finance DirectorCharles Walsh, Acting Public Works DirectorAjitGokhale, RE, Al Engineers

March 27, 2017


FROM: Robert G. Caine

SUBJECT: Bid Award for Field Fertilizer Program

The bid for Field Fertilizer Program was authorized by the Town Council at the February 21st meeting.The detailed specifications were advertised and the deadline for proposal submissions was 10:00 AM onFriday, March 10,2017 at which time five proposals were received.

A review was conducted of the submitted proposal for appropriateness in meeting the criteria set forth inthe specifications.

Company Information & Years in Business = 20 PointsRequired Documents stated in RFP = 25 PointsBusiness Location in Town = 10 Points

Pricing = 45 Points

The proposals were reviewed by the following:

Robert 0. Caine - Director Parks and Recreation & School Grounds

Using the above criteria Allen Seed of 693 County Trail of Exeter, Rhode Island is the recommendedvender for The Field Fertilizer Program.

MOTION:

Moved that the Smithfield Town Council hereby awards the contract for Field Fertilizer to AllenSeed in the amount $13,755.00 to be funded by the recreation budget.