24 August 2015 Manila Philippines

Meeting Report

Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal

Selection Committee

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WORLD HEALTH ORGANIZATION

REGIONAL OFFICE FOR THE WESTERN PACIFIC

RS/2015/GE/40(PHL) English only

MEETING REPORT

MEETING OF THE WESTERN PACIFIC REGION INDEX MEDICUS (WPRIM)

REGIONAL JOURNAL SELECTION COMMITTEE

Convened by:

WORLD HEALTH ORGANIZATION

REGIONAL OFFICE FOR THE WESTERN PACIFIC

Manila, Philippines

24 August 2015

Not for sale

Printed and distributed by:

World Health Organization

Regional Office for the Western Pacific

Manila, Philippines

May 2016

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NOTE

The views expressed in this report are those of the participants of the Meeting of the Western Pacific

Region Index Medicus (WPRIM) Regional Journal Selection Committee and do not necessarily

reflect the policies of the conveners.

This report has been prepared by the World Health Organization Regional Office for the Western

Pacific for Member States in the Region and for those who participated in the Meeting of the Western

Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee in Manila,

Philippines on 24 August 2015.

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CONTENTS

SUMMARY ........................................................................................................................................................... 5

1. INTRODUCTION .............................................................................................................................................. 6 1.1 Meeting organization .................................................................................................................................... 6 1.2 Meeting objectives ........................................................................................................................................ 6

2. PROCEEDINGS ................................................................................................................................................. 6 2.1 Opening session ............................................................................................................................................ 6 2.2 Summary of the 2014 WPRIM and APAME meeting .................................................................................. 7 2.3 WPRIM report .............................................................................................................................................. 7

2.3.1 Activities and database ........................................................................................................................... 7 2.3.2 Development of a compliance network .................................................................................................. 8 2.3.3 2015 Regional Journal Selection Committee (RJSC) report .................................................................. 8

2.4 Committee reports ......................................................................................................................................... 8

2.5 COHRED Fairness Index Consultation ........................................................................................................ 9

2.6. Declaration on the availability and use of health research information

in and for low- middle-income countries in the Asia-Pacific region .................................................................. 9

3. CONCLUSIONS AND RECOMMENDATIONS ............................................................................................. 9

3.1 Conclusions .................................................................................................................................................. 9 3.2 Recommendations....................................................................................................................................... 10

3.2.1 Recommendations for Member States .................................................................................................. 10 3.2.2 Recommendations for WHO ................................................................................................................ 10

ANNEXES

Annex 1. Meeting programme

Annex 2. List of participants

Annex 3. Minutes of the 2014 APAME and WPRIM meeting

Annex 4. WPRIM 2014 report

Annex 5. Report of WPRIM Regional Journal Selection Committee

Annex 6. Report of the APAME Committee on Ethics and Editorial Policy

Annex 7. Report of the APAMED Central Committee

Annex 8. Manila declaration the availability and use of health research information in and for low-

middle income countries in the Asia-Pacific region

Keywords

Databases, Bibliographic / Information systems / Journalism, Medical /

Access to information / Research

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ABBREVIATIONS

APAME Asia Pacific Association of Medical Journal Editors

COHRED Council on Health Research for Development

EMAME Eastern Mediterranean Association of Medical Editors

GHL Global Health Library

GIM Global Index Medicus

IMSEAR Index Medicus of the South-East Asia Region

MAMJE Mongolia Association of Medical Journal Editors

NJSC National Journal Selection Committee

KAMJE Korean Association of Medical Journal Editors

PAMJE Philippine Association of Medical Journal Editors

RJSC Regional Journal Selection Committee

WPRIM Western Pacific Region Index Medicus

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SUMMARY

In 2007, the primary goal of the Global Index Medicus (GIM) was to establish an online database

containing a bibliographic index of medical and health journals published by WHO Member States.

Since then, each regional office has developed its own regional index medicus. The Western Pacific

Region Index Medicus (WPRIM) is a bibliographic index of medical and health journals published by

the Member States of the Western Pacific Region. WPRIM allows free, public access to research and

publications that may not be available through other popular medical indexes.

The WPRIM database was developed by WHO in collaboration with the Institute of Medical

Information, Chinese Academy of Medical Sciences (IMICAMS), a WHO collaborating centre based

in Beijing, China, and continues to be maintained by this WHO collaborating centre. Since the

database was launched in 2010, 521 596 articles from 547 journals have been registered and indexed.

WPRIM is also continuously updating its contribution to GIM.

In 2007, the WPRIM Regional Journal Selection Committee (RJSC) was created to oversee the peer

review of journals for inclusion in the database. The committee consists of journal editors from across

the Region who review the journal titles proposed by their national journal selection committees. In

2010, an online tool was created to help committee members review the journals before their

inclusion in the database; however, it was determined that face-to-face meetings were still essential.

The WHO Western Pacific Regional Office Library financially supported the organization of WPRIM

RJSC meetings from 2007 to 2011.

From 2012 to 2016, WPRIM RJSC meetings have been held in conjunction with the annual Asia

Pacific Association of Medical Journal Editors (APAME) meeting and convention. WPRIM and

APAME have been sharing the common goal of supporting and raising the level of journal publishing

and access to information in the Region.

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1. INTRODUCTION

1.1 Meeting organization

A Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection

Committee was held for the first time at the WHO Regional Office for the Western Pacific in Manila,

the Philippines on 24 August 2015. The meeting was attended by delegates from 18 countries,

including 13 from the Western Pacific Region and five from the South-East Asia Region. The meeting

preceded the 2015 Asia Pacific Association of Medical Journal Editors (APAME) meeting and

convention that was held from August 25 to 26.

WPRIM was launched by WHO and its Member States in 2006. Its goal is to develop and sustain an

online index (database) of medical and health journals published in the Western Pacific Region.

WPRIM allows free, public access to research and publications that may not be available through

other popular medical indexes. The Regional Journal Selection Committee (RJSC) is composed of

editors and librarians from WPRIM member countries who meet annually to select and approve

journals for indexing and inclusion in the database.

1.2 Meeting objectives

The objectives of the meeting were:

(1) to select and approve new journals for indexing and inclusion in the WPRIM database;

(2) to share lessons learnt and plan activities for 2016; and

(3) to support and sustain programmes related to the improvement of scientific

and medical journal publications in the Western Pacific Region.

2. PROCEEDINGS

2.1 Opening session

Dr Corinne Capuano, on behalf of Dr Shin Young-soo, WHO Regional Director for the Western

Pacific Region, welcomed delegates and representatives from the South-East Asia and Western

Pacific regions. She briefly reviewed the histories of WPRIM and APAME and stated the importance

of working together to improve the quality of medical journals in the two regions and to increase

accessibility to health information.

Ms Marie Villemin Partow thanked the WPRIM National Journal Selection Committee (NJSC) chairs

for their leadership and support. She also welcomed the participation of editors from the South-East

Asia Region and stated that they would have a separate meeting to discuss the Index Medicus for the

South-East Asia Region (IMSEAR), which would be led by Mr Charles Raby. She introduced the

meeting chairperson, Professor Dr Jose Florencio Lapena; co-chairperson, Dr Wilfred Peh; and

rapporteurs, Ms Allison Alley and Prof Kyi Kyi Thinn. The motion to adopt the agenda was called by

Professor Dr Jose Florencio Lapena.

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2.2 Summary of the 2014 WPRIM and APAME meeting

Dr Wilfred Peh acknowledged and thanked Professor Burmaajav Badrakh and the Mongolia

Association of Medical Journal Editors (MAMJE) for hosting the 2014 joint meeting of WPRIM and

APAME in Ulaanbaatar, Mongolia. The minutes of the 2014 meeting were presented for comments

and approval. The following changes were suggested:

1) correct the meeting title from “Asia Pacific Association of Medical Journals” to “Asia Pacific

Association of Medical Journal Editors”;

2) update the participants list to include Professor Aminul Haque Khan, Professor Anwar

Hossain, Dr Oh Hoon Kwon and to correct the spelling of Professor Se Jeong Oh.

The corrected minutes of the meeting are available in Annex 3.

2.3 WPRIM report

2.3.1 Activities and database

Ms Alma Prosperoso, Librarian, and Ms Marie Villemin Partow, Technical Officer, Publications,

WHO Regional Office for the Western Pacific, reported on the status of WPRIM and the WPRIM

database. Mr Fang An of IMICAMS presented technical updates on data contribution and protocols

by countries to the WPRIM database, including:

1) changes to the composition of WPRIM NJSC members and contact persons by country;

2) the data collection protocol followed by IMICAMS for each country, specifically for web

crawling and uploading extracted data;

3) an explanation to Korean delegates that data are collected every three months from the

KAMJE system via web crawling and a promise to inform KAMJE about future crawling;

4) statistics on data contribution to WPRIM by country, number of website visits, and data

contribution by WPRIM to the Global Index Medicus (GIM) module of the Global Health

Library (GHL).

2.3.2 Development of compliance framework

Professor Dr Jeong Wook Seo presented on the development of a compliance framework based on the

following: journal selection criteria; application process; review, selection and post-selection

processes; and periodic evaluation of metadata. The presentation was followed by a discussion.

Ms Marie Villemin Partow stated that the Western Pacific Regional Office Library trusts the peer-

review process of the editors because librarians are not involved in assessing the content of the

articles. She also mentioned that it is important not only to welcome new journals for WPRIM

inclusion, but also to help them improve their quality while also assuring the quality of WPRIM. The

Library will continue to work with WHO country offices to help journals accepted in WPRIM but are

t having challenges submitting their data. The next WPRIM training workshop in December 2015 is

proposed to assist and address technical and procedural concerns on data contribution to WPRIM.

Librarians and IT support staff from WPRIM contributing countries shall be invited to contribute their

technical expertise on how to solve issues on data contribution. The WPRIM 2014 report is available

in Annex 4.

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2.3.3 2015 Regional Journal Selection Committee (RJSC) report

Professor Dr Jeong Wook Seo reported that eight members and three observers attended the

discussion of the RJSC which was held as a parallel session in this meeting. The committee approved

22 journals from five countries for inclusion in the WPRIM database: China, twelve (12) journals;

Japan, one (1) journal; Mongolia, three (3) journals; Papua New Guinea, one (1) journal; and the

Republic of Korea, five (5) journals. The detailed RJSC report is available in Annex 5.

The Philippines NJSC proposed to remove the Philippine Journal of Thoracic and Cardiovascular

Surgery from the list of WPRIM indexed journals because it has been inactive for eight years. It was

clarified during the discussion that if a journal is discontinued for indexing in WPRIM, the metadata

previously uploaded in the WPRIM database will be retained, but the journal title will no longer

appear on the official list.

The RJSC proposed to create a publication to celebrate the 10th year anniversary of WPRIM.

2.4 Committee reports

2.4.1 Education Committee

Professor Wilfred Peh reported on the following activities of the committee:

1) Two national medical writing skills workshops were organized in the Philippines in

collaboration with the Philippine Association of Medical Journal Editors (PAMJE),

Philippine Council for Health Research and Development, Pediatric Infectious Disease

Society of the Philippines, and Research Institute for Tropical Medicine.

2) The activities proposed for 2016 include the following: workshops in countries in the

South-East Asia Region (e.g. Nepal and India); and development of online training and

education activities for authors, reviewers and editors.

2.4.2 Ethics and Editorial Policy Committee

Professor Datuk Dr Looi Lai Meng reported on the following activities and recommendations of the

committee:

1) Modifications to the template for ethics and editorial policy were proposed. The first

version, dated 6 August 2014, was submitted during APAME 2014. The proposed revised

template and committee report are available in Annex 6.

2) A survey of APAME journals based on the APAME directory of members was done.

Fifty-four (36%) out of 151 invited journals participated in the survey.

3) Based on the results of the survey, plagiarism of manuscripts (75%) is the number one

ethical issue encountered by APAME journals. Other cited ethical issues are: data

falsification, fraudulent manipulation, duplicate publication, no Institutional Review

Board (IRB) approval, unethical study, unjustified authorship or authorship dispute,

breach of confidentiality, copyright violation and conflict of interest.

4) The survey also revealed that 96–100% of journals have editorial policies on publication

ethics, but it is unclear if these policies are being implemented.

5) The committee recognized that journals might need help with strengthening the ethical

culture of researchers and reviewers, using anti-plagiarism software, and identifying

plagiarism, conflict of interest and copyright violation.

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6) APAME also needs to address the issue of editorial independence and commercial issues

among journal publications.

2.4.3 Library and Information Technology Committee

Dr Chinmay Shah reported that APAME hosted a webinar (online interactive seminar) on the

application of appropriate statistical tests in medical and health research. It proposes to host another

webinar on scientific writing. The participation of Professor Dr Wilfred Peh and Professor Dr Jose

Florencio Lapena as speakers and APAME representatives at the 6th Regional Conference on Medical

Journals in the Eastern Mediterranean Region from 18 to 20 February 2015 in Shiraz, Iran was also

reported.

Dr Oh Hoon Kwon reported that KAMJE and XMLink Korea, in collaboration with the Western

Pacific Regional Office Library, had supported internships for library and information science

students from Sookmyung University Korea who uploaded data to the APAMED Central database.

The Library also reported that it had proposed changes and modifications to the APAMED Central

interface to XMLink. The APAMED Central database is indexed in the WorldWideScience.org portal,

a global science gateway comprised of national and international scientific databases and portals. The

report of the APAMED Central Committee which is a sub-committee under Library and Information

Technology Committee is available in Annex 7.

2.5. COHRED Fairness Index consultation

Professor Dr Jose Florencio Lapena reported on his participation in the Council on Health Research

for Development (COHRED) colloquium hosted at the Welcome Trust in London from 16 to 17 April

2015. APAME and PAMJE were listed as institutional endorsers of the COHRED Fairness Index

consultation.

2.6. Declaration the availability and use of health research information in and for low-middle

income countries in the Asia-Pacific region

The draft Manila declaration on the availability and use of health research information in and for low-

and middle-income countries in the Asia-Pacific region were distributed to the meeting participants

for their review and comments. The finalized declaration will be launched at the 2015 APAME

convention in Manila, Philippines in conjunction with the COHRED Global Forum on Research and

Innovation for Health (Forum 2015). It will also be published in WPRIM and IMSEAR indexed

journals as a special announcement. The declaration is available in Annex 8.

3. CONCLUSIONS AND RECOMMENDATIONS

3.1 Conclusions

1) The RJSC reviewed and approved 22 new journals from five countries for WPRIM indexing:

China, twelve journals; Japan, one journal; Mongolia, three journals, Papua New Guinea, one journal;

and the Republic of Korea, five journals. To date, 597 journals from 13 countries have been approved

for WPRIM indexing.

2) The WPRIM database now has 553 289 bibliographic entries. There was a 19% increase in data

contribution in 2014. WPRIM will continue to contribute to the GHL and GIM database.

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3) IMICAMS, a WHO collaborating centre that maintains the WPRIM database and collects data for

uploading, is now preparing for a system upgrade of the database to further improve and develop

accessibility at regional and global levels.

4) The WPRIM NJSCs, through their authors, editors and librarians, will continue to prepare more

journals for WPRIM indexing by supporting the programmes related to the improvement of scientific

and medical journal publications in the Region.

3.2 Recommendations

3.2.1 Recommendations for Member States

1) Member States should continue to collaborate with editors of national journals to improve the

quality of medical journal publications in the Region through continuing education activities.

2) Member States that have no online journal system, but are interested in having open access

visibility on the web, are encouraged to submit their journals to the Western Pacific Regional Office

Library.

3.2.2 Recommendations for WHO

1) The Library should work closely with the country offices to help WPRIM journals that are having

challenges with data contribution.

2) The Library in collaboration with IMICAMS should continue to provide assistance to member

countries on data contribution and uploading by conducting technical trainings and workshops for

librarians and IT support staff.

MEETING OF THE WESTERN PACIFIC WPR/RDO/IPS(01)2015.2 REGION INDEX MEDICUS (WPRIM) 20 August 2015 REGIONAL JOURNAL SELECTION COMMITTEE

Manila, Philippines ENGLISH ONLY 24 August 2015

PROVISIONAL PROGRAMME

08:00-08:30

Registration (Conference Hall foyer)

08:30-09:30 (1) Opening Session

Welcome Remarks

Opening Remarks

Appointment of Chairpersons, Vice-Chairpersons, Rapporteurs

Dr Corinne Capuano Executive Director, Office of the Regional Director, WHO WPRO Ms Marie Villemin Partow Publications Officer, Information Products Services, WHO WPRO

(2) Adoption of the Agenda

(3) Summary of the previous WPRIM - APAME Meeting

09:30-10:00

Group Photo (WPRO Lawn) Coffee Break (WPRO Library)

10:00-10:30

(4) Status Report

WPRIM / WPRIM Database

Development of a compliance framework for WPRIM database collection

Ms Marie Villemin Partow Ms Alma Prosperoso (WPRO Library) Mr Fang An (IMICAMS)

Prof Jeong Wook Seo, Chair RJSC

10:30-11:30 Group Discussion WPRIM RJSC APAME Committees (Education, Ethics &

Editorial Policy, Library and Information Technology, AdHoc Committee on APAMED Central)

11:30-12:00 (5) WPRIM Regional Journal Selection Committee Recommendations

WPRIM RJSC Chair/Members

12:00-13:00

Lunch (Cafeteria Al Fresco)

13:00-13:30

(6) Status of APAME (Committee Reports)

a) Education Committee

b) Ethics & Editorial Policy Committee c) Library and Information Technology Committee d) AdHoc Committee on APAMED Central

Prof Wilfred Peh Prof Jose Florencio Lapena, Jr. Prof Lai Meng Looi Dr Chinmay Shah Prof Oh Hoon Kwon

13:30-14:00 (7) Report on the EMMJ6 EMAME Conference, Iran (8) Report on COHRED Fairness Index Consultation, London (9) Review and Adoption of the "Manila Declaration on Advancing Access to Health Information and Publication" (10) Conclusion and Recommendations

Prof Wilfred Peh Prof Jose Florencio Lapena, Jr. Prof Jose Florencio Lapena, Jr. Prof Wilfred Peh

14:00-14:30 Coffee Break (Lower Conference Lounge)

14:30-15:15 (11) APAME General Assembly and Business Matters

Certification of Quorum Presentation of List of New Members Next Joint Meeting of APAME / WPRIM /

IMSEAR Adjournment Closing Ceremony

APAME Board of Directors / Members

15:15-15:30

Assembly at WPRO Drop Off Point (Participants who will attend the Forum 2015 Opening Ceremony at PICC)

15:30 Departure for PICC

ANNEX 2. LIST OF TEMPORARY ADVISERS, OBSERVERS AND SECRETARIAT

1. Temporary Advisers

Prof Dr Jose Ma. Avila, Department of Pathology, College of Medicine, University of the Philippines, Manila, Philippines, Tel: 632 - 400 6452, E-mail: joeycavila@yahoo.com.ph

Dr Burmaajav Badrakh, Ministry of Health Olympic Street-2 Sukhbaatar District 210648 Government Building 8, Ulaanbaatar, Mongolia, Tel: 976-11-265916, E-mail: burmaajav5@yahoo.com ; burmaajav@moh.com

Prof Dr Maria Minerva Calimag, President, Philippine Medical Association, Philippine Society of Anesthesiologists, Manila, Philippines, Tel: +63 918 920 1739, E-mail: erviecalimag@gmail.com

Dr Vui Heng Chong, Editor, Brunei International Medical Journal, RIPAS Hospital, Bandar Seri Begawan, Brunei Darussalam, Tel: 673-2242424 E-mail: chongvuih@yahoo.co.uk Mr Fang An, Vice Chief for Computer Network, Institute of Medical Information, Chinese Academy of Medical Sciences, 3 Yabao Road, Chaoyang District, Beijing, 100020 China, Tel: 8610-5232 8780 E-mail: fang.an@imicams.ac.cn Dr Ricardo Guanzon, Vice-President (External), Philippine Association of Medical Journal Editors Region 1 Medical Center, Arellano, Dagupan City , Philippines, Tel: 6375- 632 2409 E-mail: guanzon.ricardo@yahoo.com; ricsguanzon@gmail.com Dr Patricia M. Khu, Secretary, Philippine Association of Medical Journal Editors, Philippine Academy of Opthalmology, Makati Medical Plaza, Makati, Philippines, Tel: 63- 917 470 4962. Email: pmkang@yahoo.com

Mr Masamichi Kitagawa, Chief Librarian, Academic Information Center, The Jikei University School of Medicine 3-25-8 Nishi-Shimbashi, Minato-ku Tokyo 105-8461, Japan, Tel: 813-3433-1111 ext 2121 E-mail kitagawa@jikei.ac.jp Prof Dr Kiyoshi Kitamura, International Research Center for Medical Education, Graduate School of Medicine, University of Tokyo Igakubu Sogo-Chuokan 2F, 7-3-1- Bunkyo-ku Tokyo 113-0033, Japan, Tel: 813-58413480, E-mail: kitamura-tky@umin.ac.jp

Prof Dr Jose Florencio Lapena, Jr., President, Asia Pacific Association of Medical Journal Editors Department of Otolaryngology, Philippine General Hospital Taft Avenue, Manila, Philippines, Tel: +632 554 8467, E-mail: jfflapenajr@post.upm.edu.ph; lapenajf@upm.edu.ph Professor Choon Shil Lee, Department of Library and Information Science, Sookmyung Women's University 100, Cheongpa-ro 47-gil, Yongsan-gu Seoul, Republic of Korea, Tel: 822-7109372, E-mail: cslee@sookmyung.ac.kr Prof Dr Lai-Meng Looi Editor in Chief, Malaysian Journal of Pathology, Department of Pathology, University of Malaya, 50603 Kuala Lumpur, Malaysia, Tel: 603-79492064, E-mail: editor@mjpath.org.my; looilm@ummc.edu.my Dr Cheng Huy Ly, Cambodian Journal of Nursing and Midwifery, #61 Street 350, Boeung Ken Kang 3, Khan Chamkar Morn, Phnom Pehn, Cambodia, Tel: 855-12977933, E-mail: chenghuy.ly@gmail.com

Prof Dr Cecilia Maramba-Lazarte, UP College of Medicine, Taft Avenue, Manila, Philippines, Tel: +632 922 6439, E-mail: ccm.lazarte@gmail.com, ccmaramba@druginfo.ph Dr Oh Hoon Kwon, Online Editor, Korean Circulation Journal Hansol Hospital 445 Songpa Daero, Songpa-gu, Seoul 138-844 Republic of Korea, Tel: 8210-53807903, E-mail: koheart@chol.com Dr Oh Se Jeong, KAMJE, The Catholic University of Korea, 56 Dongsoo-rho, Bupyeong-gu, Incheon 403-720 Republic of Korea, Tel: +82-010-2168-7062, E-mail: ohsj@catholic.ac.kr Prof Dr Wilfred CG Peh, Senior Consultant and Head, Dept of Diagnostic Radiology Khoo Teck Puat Hospital, Singapore Singapore, Tel: 98203717, E-mail: wilfred.peh@gmail.com Prof Dr Filomena San Juan, Vice President (Internal) Philippine Association of Medical Journal Editor, Philippine Obstetrical and Gynecological Society, Rm 305 Manila Doctors Hospital United Nations Avenue, Manila Philippines, Tel: +632 588 0888 loc. 4140, E-mail: sanjuan_nenet@yahoo.com Dr Saw Aik, Department of Orthopaedic Surgery, University of Malaya Medical Center 59100 Kuala Lumpur, Malaysia, Tel: +603-79493141, E-mail: sawaik@hotmail.com Prof Dr Jeong Wook Seo, Executive Vice President, APAME, Director, WHOCC for Health Information and Library Services Seoul National University College of Medicine 103 Daehak-ro, Jongno-gu, Seoul 110-799 Republic of Korea, Tel: 822-7408268, E-mail: jwseo@snu.ac.kr

Dr Chinmay Shah, Editor, National Journal of Integrated Research in Medicine Government Medical College, Bhavnagar A-1 Antarix Opp Pranav Flats, Ghogha Circle Bhavnagar, Gujarat, India 36400, Tel: 09328938008, E-mail: cjshah79@yahoo.co.in Prof Sung-Tae Hong, Editor, Journal of Korean Medical Science, Seoul National University 103 Daehak-ro, Seoul 110-799 Korea, Tel: 822-7408343, E-mail:hst@snu.ac.kr Associate Professor Victor J. Temple, Pacific Journal of Medical Sciences University of Papua New Guinea, Port Moresby, Papua New Guinea, Tel: 675 76858324; 675 72188560, E-mail: templevictor@gmail.com; templevj@upng.ac.pg

Prof Dr Kiichiro Tsutani, Department of Drug Policy and Management (DPM) Graduate School of Pharmaceutical Sciences, The University of Tokyo 7-3-1,Hongo,Bunkyoku, Tokyo 113-0033, Japan, Tel: 813-67037089, E-mail: tsutanik@gmail.com

Ms Rosi Mini Baleiwakolo Tubuitamana, Fiji Journal of Public Health Ministry of Health and Medical Services Fiji Govt Building Suva, Fiji, Tel: 3306177, E-mail: rosimina.tubuitamana@govnet.gov.fj

2. Observers Ms Allison Alley, WHO Collaborating Center for Information and Library Services, JW Lee Center for Global Medicine, College of Medicine, Seoul National University, 103 Daehak-ro, Jongno-gu, Seoul 110-799 Republic of Korea, Tel: 822-740-8065, E-mail: allisonalley@snu.ac.kr; allisonalley20@gmail.com Ms Nicola Foxlee, Manager, Client Services Faculty of Medical and Biomedical Sciences, Manager, Herston Health Sciences Library University of Queensland Library Australia, Tel: 336-55354 E-mail: n.foxlee@library.uq.edu.au Ms Gina Canceran, University Librarian, College of Medicine, University of the Philippines Manila Pedro Gil St, Manila Philippines, Tel: 632-5265851, E-mail: ginacanceran@yahoo.com Dr William Chee Fui Chong, Brunei International Medical Journal, RIPAS Hospital Bandar Seri Begawan Brunei Darussalam, E-mail: wcfchong@gmail.com Dr Armando Crisostomo, Philippine Journal of Surgical Specialties, College of Medicine, University of the Philippines Manila Pedro Gil St, Manila Philippines, E-mail: armandcrs@yahoo.com Ms Violeta Intia, Philippine Council for Health Research and Development Department of Science and Technology Bicutan, Taguig City Philippines, Tel: 632-8377534, E-mail: vgintia@pchrd.dost.gov.ph Dr Amit Joshi, Head of Department Orthopedics Shree Birendra Hospital Chhauni, Kathmandu, Nepal, Tel: 9841-233850, E-mail: dramitjoshi7@gmail.com Dr Rajeev Kumar, Indian Journal of Urology Department of Urology, Ansari Nagar New Delhi, India, 110029, Tel: 9111-26594884, E-mail: rajeev02@gmail.com Prof Ma. Lindie Masalinto, Medical and Health Librarians Association of the Philippines Librarian, University of Perpetual Help Dr Jose G. Tamayo Medical University Library Binan, Laguna, Philippines, Tel: 63-49-5545159, E-mail: ldmasalinto@yahoo.com Mr Md. Sirajul Islam Molla, Journal of Health Population and Nutrition, 68 Shaheed Tajuddin Ahmed Sarani, Mohakhali Dhaka 1212, Bangladesh, Tel: 880-2-88224673, E-mail: sim@icddrb.org Prof Nguyen Vu Quoc Huy, Vice Rector, Hue University of Medicine and Pharmacy 06 Ngo Quyen St. Hue 4700, Viet Nam, Tel: 8454-3822873 Dr Nguyen Thanh Thao, Deputy Head Office of Science Technology and International Relations Hue University of Medicine and Pharmacy 06 Ngo Quyen St. Hue 4700, Viet Nam, Tel: 84 0906449964 , Fax: 84-54 3826269, E-mail: ntthao@hueuni.edu.vn Ms Park Eun-Sun, WHO Collaborating Center for Information and Library Services JW Lee Center for Global Medicine College of Medicine, Seoul National University 103 Daehak-ro, Jongno-gu, Seoul 110-799 Republic of Korea, Tel: 822-740-8065, E-mail: peunsun79@hotmail.com; peunsun@snu.ac.kr 3. Secretariat Dr Ka Yeung Cheng, Technical Officer, WPSAR Journal, WHO Regional Office for the Western Pacific United Nations Avenue 1000 Manila, Philippines, Tel: 632-5289980, Fax: 632-5211036, E-mail: chengk@wpro.who.int

Ms Marie Villemin Partow, Publications Officer, WHO Regional Office for the Western Pacific United Nations Avenue 1000 Manila, Philippines, Tel: 632-5289983 Fax: 632-5211036, E-mail: villeminm@wpro.who.int Ms Alma Mila D. Prosperoso, Assistant, Library, WHO Regional Office for the Western Pacific United Nations Avenue 1000 Manila, Philippines, Tel: 632- 5289038, Fax: 632- 5211036, E-mail: prosperosoa@wpro.who.int Mr Charles Patrick Raby, Librarian Information Management and Dissemination (IMD), WHO Regional Office for South-East Asia Indraprastha Estate, New Delhi 110002, India, Tel: 91-11-23309308, Fax: 91-11-23370197, E-mail: rabyc@searo.who.int

Minutes of the 7th Joint Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee

(RJSC) and the Asia Pacific Association of Medical Journal Editors (APAME)

15 August 2014, Hotel Ulaanbaatar, Mongolia

08:30-10:00

I. Self- Introduction of Participants II. Overview of the meeting

Prof Dr Jose Florencio Lapena gave a brief background about the meeting. The SEARO delegates were welcome as Observers to the WPRIM RJSC meeting. The WPRIM RJSC meeting shall be presided by Dr Jeong Wook Seo (WPRIM RJSC

Chair) There would be subcommittee meeting (3 groups) after the WPRIM RJSC meeting The SEARO delegates were encouraged to be nominated as APAME Committee Co-

Chairs. III. WPRIM Regional Journal Selection Committee ( Prof Dr Jeong Wook Seo)

1. The countries with National Journal Selection Committee (NJSC) briefly explain their journal selection process. Prof Kiichiro Tsutani mentioned additional criteria for Japanese journals referring to clinical trials that must follow the CONSORT rules. The Japanese selection committees also do not accept Medline indexed journals but accept PMC journals as candidate journals for WPRIM.

2. The countries with no candidate journals for the 2014 review are: China, Cambodia, Laos, Papua New Guinea, Singapore and VietNam.

3. 16 titles of candidate journals for review from 6 countries.

Fiji 1 Approved Japan 1 Approved Malaysia 1 Approved Mongolia 2 Suspended Philippines 1 Approved Republic of Korea 10 Approved

4. 14 journal titles were approved (Fiji, Japan, Malaysia, Philippines, Republic of Korea.

5. Mongolia - 2 journals were suspended for review next year because of lack of English

abstracts (agreed by NJSC Mongolia Chair Prof Nymadawa).

6. Philippines 2 journals (Phil Journal of Internal Medicine and Phil Journal of

Psychiatry) previously on probationary status were recommended to reinstatement to active status.

1 journal (Philippine Journal of Anesthesiology) that was previously suspended to return to probationary status in 2015.

Due to non-publication, 2 journals (Phil Journal of Surgical Specialties, Phil Journal of Neurology Association) recommended for continued probationary status.

Journal of the Philippine Medical Association (JPMA) was recommended to be in active status.

7. No objection from RJSC on the decision of NJSC Philippines regarding suspension of

journals that do not adhere to the selection criteria.

8. In the WPRIM Database, the last year that the journal was approved would be put as the indicator in the database to show that journals are either suspended or in probationary status.

10:00-11:30 IV. Committee Meetings Reports (Education, Ethics & Editorial Policy, IT & Library) 1. Education Committee (Ms Merlita Opena)

6 training and education activities on medical writing and train the trainer's workshops were organized by the committee in 2013-14 (4 in the Philippines, 1 in Brunei Darussalam and 1 in Mongolia).

The training workshops were held in coordination with the Philippine Association of

Medical Journal Editors (PAMJE), Ministry of Health Brunei and the Mongolian Association of Medical Journal Editors (MAMJE)

2. Ethics and Editorial Policy Committee (Dr Siva Svaganesh)

The committee reviewed the current status of ethics, editorial guidelines, COI, authorship and the scope of publication ethics

The following recommendations were noted: a. Professor Lai-Meng Looi (Malaysia) was recommended as the Chair of the Committee and Dr Sirajul Islam Molla (Bangladesh) as the Co-Chair. b. To strengthen the collaboration with WAME adopting guidelines; and c. To explore collaboration with FERCAP on the ethics of publication.

3. Information Technology and Library Committee (Prof Dr Jeong Wook Seo)

A WPRIM Steering Committee was organized during the visit of Mr Ian Robert (WHO HQ Librarian) in Manila in August 29, 2013. The committee as a policy making body will ensure that the future activities of WPRIM are aligned regionally vis-à-vis the Global Index Medicus.

The 2nd WPRIM Training Workshop for country contributing focal librarians and IT was organized in Beijing, China in collaboration with IMICAMS from December 16-18, 2013.

13:00-15:00 V. WPRIM and IMSEAR

a. WPRIM (Ms Marie Villemin Partow, Ms Alma Prosperoso and Mr Fang An)

WPRIM updates

There are 12 countries (Brunei Darussalam, Cambodia, China, Japan, Lao PDR, Malaysia, Mongolia, Papua New Guinea, Philippines, Republic of Korea, Singapore, and

Viet Nam) with journals accepted for indexing to WPRIM database. There are no changes in the composition of WPRIM National Journal Selection

Committees (NJSC) from the following countries: China, Japan, Mongolia, Philippines, and Singapore.

There are changes in the NJSC of the following countries: Malaysia, Republic of Korea and Viet Nam.

There are 434,742 WPRIM entries submitted for update and inclusion in the Global Index Medicus.

There is also a 12% increase in the number of data contributed by countries (from 466 776 in 2013 to 521 596 in 2014)

WPRIM database

IMICAMS presented the frequency and different process of data contribution of countries to the WPRIM database. The process of data contribution includes the following: by web crawling, online system uploading and submission of xml files for IMICAMS to upload.

WPRO Library and IMICAMS will continue to collaborate and work together to increase number of data contribution, promote increase usage of the database and to assist the IT and Librarian from WPRIM contributing countries to follow standards and quality data control.

APAMED Central Database WPRO recommended that APAME Central Database should be managed under

APAME so that it can further maximize its purpose to assist countries in the Asia Pacific on having online journal visibility.

There was no objection from the APAME Board and it was suggested to create an AdHoc Committee on APAMED Central.

b. There is no updated report on IMSEAR.

15:30-18:00 VI. APAME a. General Assembly The following were elected as 2014-2016 Board of Directors and Committee Chairs President – Professor Jose Florencio Lapena, Jr (Philippines) Immediate Past President – Professor Kiyoshi Kitamura (Japan) Executive Vice President – Professor Jeong Wook Seo (Republic of Korea) Vice President for Internal Affairs – Professor Kiichiro Tsutani (Japan) Vice President for External Affairs – Professor Dai Tao (China) Secretary-General – Professor Wilfred Peh (Singapore)

Education Committee Chair – Ms Merlita Opena (Philippines) Co-Chair – Dr Rajeev Kumar (India)

Ethics and Editorial Policy Committee Chair – Professor Looi Lai Meng (Malaysia) Co-Chair – Md. Sirajul Islam Molla (Bangladesh)

IT and Library Committee Chair – Dr Chinmay Shah (India) Co-Chair – Mr Fang An (China)

Ad Hoc Committee on APAMED Central Chair – Professor Oh Hoon Kwon (Republic of Korea) Co-Chair – Dr Amit Joshi (Nepal)

b. The 2015 APAME General Assembly shall be held in Manila, Philippines. c. The Philippine Association of Medical Journal Editors (PAMJE) will also organize the 2015 APAME Convention.

Participants List-APAME/WPRIM Meeting

1. Dr Sirajul Islam Molla (Bangladesh)

2. Prof Anwar Hossain (Bangladesh)

3. Prof Aminul Haque Khan (Bangladesh)

4. Dr Ly Cheng Huy (Cambodia)

5. Mr Fang An (China)

6. Ms Tang Xiaoli (China)

7. Ms Rosi Mini Tubuitamana (Fiji)

8. Dr. Syed Mahmood Esam (India)

9. Dr Rajeev Kumar (India)

10. Dr Chinmay Shah (India)

11. Prof Dr Kiichiro Tsutani (Japan)

12. Mr Masamichi Kitagawa (Japan)

13. Prof Dr Kiyoshi Kitamura (Japan)

14. Dr Sing Menorath (Lao PDR)

15. Prof Nymadawa Pagbajab (Mongolia)

16. Prof Burmaajav Badrakh (Mongolia)

17. Prof Munkhbat Batmunkh (Mongolia)

18. Dr Minerva Calimag (Philippines)

19. Ms Merlita Opena (Philippines)

20. Prof Dr Jose Florencio Lapena, Jr. (Philippines)

21. Prof Dr Jeong Wook Seo (Republic of Korea)

22. Prof Young Moon Chae (Republic of Korea)

23. Dr Chang Ok Suh (Republic of Korea)

24. Prof Se Jeong Oh (Republic of Korea)

25. Prof Sung Tae Hong (Republic of Korea)

26. Prof Chang Kok Hahm (Republic of Korea)

27. Dr Oh Hoon Kwon (Republic of Korea)

28. Prof Dr Wilfred Peh (Singapore)

29. Dr. Ajith Don Karawita (Sri Lanka)

30. Dr. Sivasuriya Sivaganesh (Sri Lanka)

31. Dr Nguyen Son Xua (VietNam)

32. Ms Marie Villemin Partow (WHO WPRO)

33. Ms Alma Mila Prosperoso (WHO WPRO)

Meeting of the Western Pacific Region Index Medicus

Regional Journal Selection Committee

August 24, 2015, Manila, Philippines

2014 Status Report

Contents:Contents:

I. WPRIM Activities Updates

II. WPRIM Database

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

Part 1: WPRIM Activities Updates

By Marie Villemin Partow and Alma Prosperoso

WPRIM countries with accepted journalsWPRIM countries with accepted journals

� Brunei Darussalam

� Cambodia

� China

� Fiji

� Japan

� Lao PDR

� Malaysia

� Mongolia

� Papua New Guinea

� Philippines

� Republic of Korea

� Singapore

� Viet Nam

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

WPRIM National Journal Selection Committee(NJSC) 2015WPRIM National Journal Selection Committee(NJSC) 2015

China

Chair: Prof Dai Tao

Vice Chair: Prof Cui Meng

Administrative Vice-Chair: Dr Wang De

Members: Ms Qi Chang, Prof Yuan Haibo, Mr Meng Hongseng,

Prof Chi Hui, Prof Zou Jianhua, Prof Qian Qing,

Prof Su Xuemei, Dr Fu Xijuan, Prof Zhan Youxiang,

Prof Yan Zhi’án, Prof Xie Zhiyun

Japan

Chair: Dr Kiichiro Tsutani

Vice Chair: Dr Masamitsu Negishi

Members: Mr Masamichi Kitagawa, Dr Kiyoshi Kitamura,

Mr Kazunari Misawa

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

WPRIM National Journal Selection Committee (NJSC) 2015WPRIM National Journal Selection Committee (NJSC) 2015

Malaysia (with changes)

Chair: Vacant

Vice Chair: Dr. John T. Arokiasamy

Members: Prof. Lai Meng Looi, Dr Normaznah Yahaya,

Ms Narwani Mahmood

Mongolia

Chair: Prof. Pagbajabyn Nymadawa

Members: Prof Tserenkhuu Lkhagvasuren, Prof. Badrakh Burmaajav,

Prof Sevjid Badamjav, Asst. Prof Batmunkh Munkhbat

Philippines

Chair: Dr Jose Ma C. Avila

Members: Dr Jose Florencio Lapena, Jr. , Dr Filomena S. San Juan,

Dr Linda Varona, Dr Raymond Rosales

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

WPRIM National Journal Selection Committee (NJSC) 2015WPRIM National Journal Selection Committee (NJSC) 2015

Republic of Korea

Chair: Prof Oh Se-Jeong

Members: Kim Na-Young, Yang Hee-Jin, Lee Ryung-Ah

Singapore

Chair: Prof Wilfred Peh

Members: Assoc Prof Eng Kiong Teo, Dr Tan Tze Lee,

Assoc Prof Nian Chih Hwang, Prof Alex Sia

Viet Nam

Chair: Prof Nguyen Cong Khan

Members: Dr Le Van Hoi, Prof Pham Manh Hung, Prof Do Doan Loi

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

Country Name of Focal Persons / Institutions

China Mr Wang Junhui, Mr Fang An (IMICAMS)

Japan Mr Masamichi Kitagawa (JAMJE, JStage)

Lao PDRDr Sing Menorath / Dr Phommachanh Sysavanh(University of Health Sciences Vientiane, Lao)

Malaysia Ms Narwani Mahmood (IMR Malaysia)

MongoliaDr Battur Lkhagvaa, Mrs Batdolgor Tumur(Ministry of Health, Mongolian Academy of Medical Sciences (MAMS)

Papua New Guinea Dr Peter Siba (PNG IMR)

Philippines Ms Violeta Intia (Philippine Council for Health Research and Development)

Korea Prof Oh Se-Jeong (KAMJE)

Viet Nam Dr Le Van Hoi (MOH VietNam)

WPRO Ms Beth Mangali (WHO WPR)

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

As of July 31, 2015, the database contains 553 289 bibliographic entries

from 12 contributing countries + WPRO journal

CountryApproved

JournalsArticles Percent of Full text

Brunei 1 16 68.8 % (11)

Cambodia 1 9 100 %（9）China 265 315 136 27.8 %（87 610）Japan 18 17 762 99.1 %（17 605）Lao PDR 1 8 100 %（8）Malaysia 21 9 127 72.9 % (133 793)

Mongolia 11 325 57. 5%（187）Papua New Guinea 1 1 378 97.1 % (1 338)

Philippines 18 2 361 65.1 % (1 538)

Republic of Korea 206 180 444 70.5% (127 256)

Singapore 5 12 028 94. 7% (11 155)

Viet Nam 12 6 418 0

WPRO 1 107 100 % (71)

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

Unique contribution WPRIM

�97% of journals (549 out of 575) approved for WPRIM

are already indexed and accessible in the database

�37% of WPRIM journals are also indexed in

PubMed/Medline

�63% of the journals published in the member countries

of WHO WPR is only available for access through

WPRIM

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

2014 2015

466 776 553 289

2014 2015

466 776 553 289

�Increase in the number of data entries annually from

contributing countries (from 12% to 19%)

Progress Report:

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

2014 2015

466 776 553 289

2014 2015

521362 552674

� WPRIM consistently updates its contribution to Global Health

Library / Global Index Medicus (GIM) database

�31,312 entries were added since July 2014

Progress Report:

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

� Continued collaboration with IT and Librarians among contributing

countries �Training workshop on WPRIM database once in a biennium for efficiency in data uploads and standardization.� Next training workshop is on the 3rd week of December 2015 at IMICAMS, Beijing China.

� Bring more journals from Pacific Island countries to be indexed in

WPRIM

� Increased visibility of WPRIM among staff in the WHO country

offices / MOH / local librarians by including it as part of the WPRO

library training package.

Next Steps:

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

Part 2: WPRIM Database

By Fang An

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

Updates on how data is collected

Country Articles Means of Collection

Brunei 0

Cambodia 0

China 19278 Crawled from WanFang and PubMed by IMICAMS

Japan 2253 Crawled from J-STAGE FTP Server by IMICAMS

Lao PDR 0

Malaysia 1586 Crawled from PubMed, Online system upload by focal person

Mongolia 148 Online system upload by focal person

Papua New Guinea 27 Crawled from PubMed by IMICAMS

Philippines 14 Crawled from PubMed by IMICAMS

Republic of Korea 8170 Crawled from KoreaMed by IMICAMS

Singapore 410 Crawled from PubMed, Online system upload by focal person

Viet Nam 0

WPRO 38 XML sent via Email, converted by IMICAMS

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

Visitor statistics

Report Range: 07/10/2014 00:00:00 - 07/10/2015 23:59:59

Hits Entire Site (Successful) 7755959

Average per Day 21191

Home Page 132175

Page Views Page Views 6508191

Average per Day 17781

Average per Unique Visitor 121

Document Views 271259

Visits Visits 731885

Average per Day 1999

Average Visit Length 00:32:54

Visitors Unique Visitors 53663

Visitors Who Visited Once 42945

Visitors Who Visited More Than Once 10718

Informal Retreat of WHO Representatives with the Cabinet Members

10−11 August 2015, Phnom Penh, Cambodia

Marie Villemin Partow / Alma Prosperoso

WHO WPRO Libraryprosperosoa@wpro.who.int, villeminm@wpro.who.int

Fang An

IMICAMS, Chinafang.an@imicams.ac.cn

Thank you

Regional Journal Selection Committee of WPRIM

Date: 24 August, 2015

Venue: Meeting room of the office for WPR of WHO

Participants:

Chair (1): Jeong-Wook Seo

Members (7): Fang An (China), Se Jeong Oh (Korea), Jose Ma Avila (Philippines), Burmaajav Badrakh (Mongolia), Kiichiro Tsutani (Japan), Wilfred CG Peh (Singapore), Ka Yeung Cheng (WPRO)

Observers (3): Patricia M Khu, Ricardo Guanzon, Cecilia Maramba-Lazarte

1. Review of new journals proposed and recommended by NJSC or WPRO library

A total of 22 journal titles were submitted from China (12), Korea (5), Mongolia (3), Japan (1), Papua New Guinea (1).

Sample articles were enclosed in 20 among 22 journals and they were all approved.

Two journals without sample copy (Japan, Mongolia) were checked for on-line sites and both are approved.

2. The names of approved journals are as follows:

China (12)

1. Chinese Journal of Cellular and Molecular Immunology 2. Journal of Modern Laboratory Medicine 3. Journal of Leukemia & Lymphoma 4. Journal of Geriatric Cardiology 5. Acta Pharmaceutica Sinica B 6. Tianjin Medical Journal 7. Chinese Journal of Endocrine Surgery 8. Chinese Journal of Interventional Imaging and Therapy 9. Chinese Journal of Medical Imaging Technology 10. Journal of Acupuncture and Tuina Science 11. Shanghai Journal of Acupuncture and Moxibustion 12. Journal of Nasopharyngeal Carcinoma

Korea (5)

1. Journal of Korean Biological Nursing Science 2. Natural Product Sciences 3. Health Policy and Management 4. Korean Journal of Clinical Pharmacy 5. Keimyung Medical Journal

Mongolia (3)

1. Mongolian Pharmacy and Pharmacology 2. Mongolian journal of Neurology 3. Health Laboratory

Japan (1)

1. Japanese Journal of Social Pharmacy

Papua New Guinea (1)

1. Pacific Journal of Medical Sciences (Formerly: Medical Sciences Bulletin)

3. NJSC of Philippines proposed to withdraw the selection on the Philippines Journal of Thoracic and Cardiovascular Surgery because the journal is not publishing any articles during recent 8 years. This issue was discussed and approved but details of action on the database will be decided after RJSC finishes the project on the development of Compliance issue of WPRIM database.

4. The 10th anniversary of WPRIM is in 2016. More than one articles may be prepared to be published. RJSC will take part in writing a paper after discussing with the library of WPRO.

Report of the Ethics  and 

Editorial Policy Committee 2015

By

Professor Datuk Dr L.M. LooiChair, APAME Ethics and Editorial Policy Committee

Distinguished Professor, University of Malaya

Editor‐in‐Chief, Malaysian Journal of Pathology, &

Chairman, Medical Ethics Committee

University Malaya Medical Centre

Joint APAME-WHO-WPRIM meeting, Manila 24 August 2015

Members of the Committee

• Lai‐Meng Looi (Malaysia) Co‐Chair

• Md. Sirajul Islam Molla (Bangladesh) Co‐Chair

• John Arokiasamy (Malaysia)

• Chong Vui Heng (Brunei) 

• Md. Aminul Haque Khan (Bangladesh)

• Dr. Anwar Hossain (Bangladesh)

Participants of discussion on the report on24 August 2015

• Lai‐Meng Looi (Malaysia) Chair

• Chong Vui Heng (Brunei)

• Burmaajav Badrakh (Mongolia)

• Victor Temple (Papua New Guinea)

• Armando Cristostoma (Philippines)

• Allison Alley (WHO)

• Ly Cheng Huy (Cambodia)

RECOMMENDATIONS FOR APAME JOURNALSTEMPLATE FOR ETHICS AND EDITORIAL POLICY

(MINIMUM REQUIREMENTS)• The first version (dated 6 August 2014) was submitted for 

consideration of APAME at APAME 2014.• Modification now proposed (A.6)(see attached template)

CopyrightThe authors shall diligently ensure that copyrighted works (such as figures, photographs and graphs) are not reproduced in their manuscript without written permission from the respective copyright holder(s) who is usually the publisher.

 

  

   

(75.0%)Data falsification 15 (28.8%)Fraudulent manipulation 14 (26.9%)

Duplicate publication 30 (57.7%)No IRB approval 26 (50.0%)Unethical study 9 (17.3%)Unjustified authorship 20 (38.5%)Authorship dispute 17 (32.7%)Breach of confidentiality 5 (9.6%)Copyright violation 9 (17.3%)Conflict of Interest 13 (25.0%)

Misconduct among 

reviewers

Number of Journals

reporting YESn=48

Conflict of interest 9 (18.8%)

Plagiarism 8 (16.7%)Obstructive behavour 8 (16.7%)Abusive language 6 (12.5%)Breach of confidentiality 6 (12.5%)

Lessons from the survey• 96‐100% of Journals have instructions and editorial policies on 

publication ethics– How clear? How strict?

• Ethical culture of researchers and reviewers needs strengthening– Workshops? Role‐modeling? Punitive action?

• Need for technical support– Anti‐plagiarism software improves pick‐up by 15%– Picking up duplicate publication– Picking up image manipulation

• Need for guidance– What constitutes plagiarism?– Is IRB approval necessary– Are author signatures necessary?– How to pick‐up conflict of interest?– How to pick‐up copyright violation?

Second survey

• On “Editorial Independence and Commercial Issues”– 61 invited; 21 (34%) responded

• 47% encountered management decisions that are counter to publication ethics

• 37% experienced undue pressure on publication decision

• 31% feel they may be replaced because of disagreement with publisher /owner

– Should APAME address issue of editorial independence?

BEST WISHES!

RECOMMENDATIONS FOR APAME JOURNALS

TEMPLATE FOR ETHICS AND EDITORIAL POLICY (MINIMUM REQUIREMENTS)

It is encouraged that APAME journals include the following in their Information to Authors section. Modifications

should be made according to the requirements of each Journal and their readiness to adopt these

recommendations.

A. ETHICS

1. Authorship criteria and order

1.1 All authors should have contributed to the study in one or more of these areas: (i) concept and design,

(ii) acquisition of data, (iii) analysis and interpretation of data, (iv) preparation and revision of the

manuscript. When the manuscript is submitted, a statement should be included to show the

contribution of each author.

1.2 The order of authorship shall be the responsibility of the authors and should have been reached by

consensus.

1.3 Any contention over the validity or order of authorship will result in the manuscript being suspended

from consideration by the Journal until the contentions are resolved by all authors.

2. Originality and authenticity of published work

2.1 There shall be a statement that all the authors have read and approved the manuscript and affirm the

originality and authenticity of the research study.

2.2 Manuscripts found to have plagiarised other works or to contain false or fraudulent data will be reported

to the Institution where the work is alleged to be conducted and where the author or authors are

communicating from.

3. Approval by Institutional Review Board/ Ethics Committee

There shall be a statement that the study has been reviewed and approved by the Institutional Review

Board/Ethics Committee/Animal Care Committee where the study was conducted. When the study has been

waived from Institutional Review Board/Ethics Committee/Animal Care Committee review, based on

National/Institutional policy or guidelines, the statement should state this waiver.

4. Conflict of interest

There shall be a statement of declaration regarding conflict of interest by the author(s). If there is no conflict of

interest to declare, this shall be so stated. If there are clear or possible conflicts of interest, these shall be clearly

stated.

5. Confidentiality

The authors should diligently ensure confidentiality of patient information in the submitted manuscript. For

example, patient(s) should not be identifiable in the manuscript, particularly by name, initials or facial

photographs. If identifiable, such as in a unique case report, then proof of permission to publish these shall be

submitted to the Editor, and the permission granted stated in the acknowledgement section of the manuscript.

6. Copyright

The authors shall diligently ensure that copyrighted works (such as figures, photographs and graphs) are not

reproduced in their manuscript without written permission from the respective copyright holder(s), who is usually

the publisher.

B. EDITORIAL POLICIES

1. The Journal shall include a statement to affirm the practice of peer-review of manuscripts received.

Optional: Some journals may wish to outline the process of peer-review adopted e.g. preliminary

technical review, number of peer-reviewers, timelines, resolution of differing opinions, decision making,

etc.

2. The Journal shall include a statement to affirm Editorial independence in its decisions on publication.

3. The Journal shall include a statement to affirm its guidance by an editorial board/advisory committee.

4. The Journal shall include a statement affirming its responsibility to ensure confidentiality of the

manuscript prior to its publication.

5. The Journal shall have published guidelines/Instructions to authors, stating the Journal’s technical

requirements (manuscript preparation) and ethical requirements (authorship, IRB approval, conflict of

interest, etc)

6. Optional: The Journal may state that it subscribes to the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals. International Committee of Medical Journal Editors. Available from: http://www.icmje.org

Proposed: 6 August 2014

Modification proposed: 24 August 2015

ANNEX 7 – Report of the APAMED Central Committee

Chair : Dr Oh Hoon Kwon Co-Chair: Dr Amit Joshi

1. Collaborations A. WHO WPRO Library; Internship Program B. KAMJE/XMLink; Hardware, Software, System management, Funding of 5000-6000 USD per

intern C. Sookmyung Women's University; Human resources

2. Dec, 2014-Feb, 2015 Intern; Ms Yumi Baek

No. Journal name vol./no. Articles 1 Philipp J Ophthalmol v38 n2 8 2 Philipp J Ophthalmol v37 n2 8 3 Philipp J Otolaryngol Head Neck Surg v29 n1 12 4 Philipp J Otolaryngol Head Neck Surg v29 n2 16 5 Philipp J Otolaryngol Head Neck Surg v23 n2 14 6 Philipp J Otolaryngol Head Neck Surg v25 n2 13 7 Philipp J Otolaryngol Head Neck Surg v27 n1 10 8 Philipp J Otolaryngol Head Neck Surg v27 n2 11 9 Mong Med Sci J v169 n3 16 10 Mong Med Sci J v170 n4 18 11 Lao Med J v3 n1 7 12 Philipp J Nurs v83 n2 3 13 Philipp J Nurs v84 n1 7 14 Philipp J Anesthesiol v23n2 6 15 Philipp J Anesthesiol v25n1 5 16 J Asean Fed Endocr Soc v29 n2 15 Total 169

3. Applied Journals A. Journal title: Philippine Journal of Anesthesiology

Country: Philippines Language: English Publisher name: Philippine Society of Anesthesiologists Frequency: twice a year (June and December) Abbreviation: PJA ISSN: 0115-2386

B. Journal title: Philippine Journal of Nursing Country: Philippines Language: English Publisher name: Philippine Nurses Association Inc. Frequency: twice a year (June and December) Average number of articles per issue: 5-8 issues per issue ISSN: 0048-3318 Publication start year: October 1946

C. Journal title: Journal of the ASEAN Federation of Endocrine Societies

Country: Philippines Language: English Publisher name: ASEAN Federation of Endocrine Societies Frequency: Biannual (May and November) Average number of articles per issue: 10-15 articles/issue ISSN: 0857-1074 Publication start year: 1980

D. Journal title: Fiji Journal of Public Health ISSN Print: 2307-7484 The FJPH, is a Fiji based Journal published for Public Health practitioners, public health

researchers, clinicians and all allied health practitioners. Our goal is to provide evidence based information and analysis they need to enable them to make the right choices and decisions concerning their health and health services provided to ensure better health for all.

FJPH is published quarterly FJPH Contact: Ministry of Health, 88 Amy Street, Suva.

4. Journal selection

A. ‘APAMED Central was conceptualized and developed to support countries that do not have the

technical capacity to make their journals available for online access.’

B. The WPRO Library had set a guideline that it will only invite journals indexed in WPRIM for inclusion in APAMED Central.

C. Similar guideline for SEARO Library?

5. APAMED Central indexed in WorldWideScience.org • APAMED Central has been included in WorldWideScience.org, and all the articles are searchable since Oct 19 2014. At the World Wide Science Alliance annual meeting in Tokyo, APAMED Central has been formally ratified to be indexed in WorldWideScience.org. • WorldWideScience.org is a global science gateway comprised of national and international scientific databases and portals. • “Instead of having to go to 100 different sources in ten languages to find global science research information, WorldWideScience.org, powered by Deep Web Technologies and Microsoft Translator, offers the ability to search all of them with a single query.”

6. Statistics

A. Monthly History

Month Unique visitors

Number of visits Pages Hits Bandwidth

Aug 2014 2,509 3,577 8,768 102,718 7.51 GB Sep 2014 2,747 3,899 10,083 133,148 7.79 GB Oct 2014 3,591 5,378 114,208 259,511 10.87 GB Nov 2014 3,493 5,437 142,077 271,454 10.66 GB Dec 2014 3,322 5,099 150,259 264,896 22.67 GB Jan 2015 3,466 5,335 168,010 293,885 14.43 GB Feb 2015 3,356 4,988 120,932 245,104 10.54 GB Mar 2015 4,262 5,890 177,530 326,440 15.71 GB Apr 2015 4,553 6,698 124,710 257,762 10.79 GB May 2015 3,590 5,113 194,006 318,850 11.35 GB Jun 2015 3,098 4,251 79,197 204,386 10.20 GB

Jul 2015 3,050 4,355 55,247 177,273 10.41 GB

B. Countries (July, 2015)

Countries Pages Hits Bandwidth

Unknown unknown 47,738 87,646 3.51 GB

Germany de 1,300 5,149 300.61 MB

China cn 1,192 1,546 73.09 MB

United States us 960 30,058 2.08 GB

Russian Federation ru 692 935 20.27 MB

France fr 685 2,223 76.31 MB

Italy it 469 995 43.40 MB

South Korea kr 397 4,346 194.17 MB

Philippines ph 214 7,090 500.51 MB

Japan jp 188 1,638 103.80 MB

Great Britain gb 151 6,146 357.43 MB

Ukraine ua 139 285 292.80 MB

Australia au 104 3,224 250.69 MB

Spain es 86 482 36.33 MB

Canada ca 73 2,050 194.06 MB

India in 65 2,422 259.78 MB

Singapore sg 55 1,458 104.56 MB

Taiwan tw 54 1,214 72.18 MB

Switzerland ch 53 286 18.02 MB

Brazil br 50 1,000 47.66 MB

Malaysia my 43 1,092 81.03 MB

Israel il 37 439 25.80 MB

Romania ro 36 764 45.74 MB

Saudi Arabia sa 32 354 26.76 MB

Thailand th 29 768 57.38 MB

Vietnam vn 28 490 23.96 MB

Netherlands nl 28 964 51.76 MB

Mexico mx 26 655 45.26 MB

Kuwait kw 25 895 38.83 MB

Turkey tr 22 817 50.16 MB

Indonesia id 22 466 37.55 MB

Hong Kong hk 22 726 40.47 MB

Poland pl 15 388 23.70 MB

Iran ir 13 244 14.15 MB

Brunei Darussalam bn 13 457 14.56 MB

New Zealand nz 11 488 28.30 MB

Belgium be 10 323 26.90 MB

Nepal np 9 150 13.94 MB

Republic of Serbia rs 8 218 9.52 MB

Lithuania lt 8 214 8.65 MB

Czech Republic cz 7 242 18.22 MB

Greece gr 6 280 14.80 MB

Sweden se 6 300 15.90 MB

Norway no 6 199 7.64 MB

Austria at 6 219 17.10 MB

Denmark dk 5 136 13.24 MB

Colombia co 5 178 14.68 MB

Egypt eg 5 171 13.12 MB

Ecuador ec 5 136 17.75 MB

Uganda ug 4 39 3.45 MB

Cayman Islands ky 4 4 64.64 KB

Nigeria ng 4 163 19.27 MB

Finland fi 4 219 18.68 MB

Pakistan pk 4 116 15.11 MB

Slovak Republic sk 4 201 14.09 MB

Macedonia mk 4 94 3.30 MB

Argentina ar 4 180 9.91 MB

South Africa za 3 256 25.57 MB

Portugal pt 3 155 12.41 MB

Jordan jo 3 93 5.13 MB

Sri Lanka lk 3 124 15.06 MB

Lebanon lb 3 110 9.74 MB

Bulgaria bg 3 133 11.48 MB

Ireland ie 3 228 15.41 MB

Chile cl 3 91 7.47 MB

Ivory Coast (Cote D'Ivoire) ci 2 3 953.43 KB

Cyprus cy 2 107 10.12 MB

Palestinian Territories ps 2 96 2.91 MB

Iceland is 2 118 4.24 MB

Hungary hu 2 130 6.81 MB

United Arab Emirates ae 2 152 20.34 MB

Costa Rica cr 2 114 9.95 MB

Mozambique mz 2 31 716.64 KB

Bangladesh bd 1 51 4.13 MB

Honduras hn 1 58 1.27 MB

Rwanda rw 1 31 658.98 KB

Burkina Faso bf 1 26 126.41 KB

Bahrain bh 1 28 2.68 MB

Libya ly 1 56 4.05 MB

Luxembourg lu 1 24 670.37 KB

Venezuela ve 1 68 4.90 MB

Latvia lv 1 49 2.36 MB

Morocco ma 1 46 2.13 MB

Slovenia si 1 26 2.15 MB

Mongolia mn 1 141 35.15 MB

Benin bj 1 26 145.69 KB

Albania al 1 20 596.57 KB

Puerto Rico pr 1 84 5.07 MB

Dominican Republic do 1 39 755.73 KB

European country eu 1 34 4.91 MB

Peru pe 1 73 5.14 MB

Trinidad and Tobago tt 1 43 1.21 MB

Ethiopia et 1 46 15.75 MB

Croatia hr 1 72 6.63 MB

Qatar qa 1 51 5.23 MB

C. Connect to site from (July, 2015)

Origin Pages Percent Hits Percent Direct address / Bookmark / Link in email... 47,830 95.1 % 65,153 69.8 % Links from an Internet Search Engine - Full list - Google 2,257 / 27,078 - Baidu 3 / 5 - Yahoo! 3 / 36 - Ask 2 / 108 - Unknown search engines 1 / 28 - Microsoft Bing 1 / 10 - AOL 1 / 2 - AVG Secure Search 1 / 4 - Yandex 1 / 1 - SoGou 1 / 1

2,271 4.5 % 27,273 29.2 %

Links from an external page (other web sites except search engines) - Full list - http://success-seo.com/try.php 17 17 - http://buttons-for-website.com 14 14 - http://worldwidescience.org/indextext 8 8 - http://www.webstream.biz 7 7 - http://videos-for-your-business.com 6 6 - https://www.facebook.com 5 16 - http://www.domain2008.com/domains/www.apamedcentral.org 5 5 - http://www.wpro.who.int/apame/en/ 4 4 - http://worldwidescience.org/wws/desktop/en/ostiblue/results.html 4 4

- http://view.contextualyield.com/scjs/tb/ctxjs/topBar.php 4 4 - Others 72 693

146 0.2 % 778 0.8 %

Unknown Origin 27 0 % 126 0.1 %

D. Links from WorldWideScience.org (July, 2015)

E. Links from www.wprim.org; None

Links from wprim.whocc.org.cn/local/detail.jsp; Rare

7. Proposed changes on the APAMED Central webpage interface that WPRO recommends for implementation. (Annex; apamed_draft-rev3.pdf)

APAMED Central Interface

1. Landing Page

Delete WHO WPRO Logo and replace with APAME Logo

Delete WPR countries and SEAR countries

Delete APAMED Central and replace with link to Journal Browser

Replace and put countries with drop down list

Replace banner title with the following suggestions:

- "a digital archive and reference linking platform of journals published in

the Asia Pacific Region" or what is decided by the APAME Subcommittee

on APAMED Central.

Delete WHO WPRO and WHO SEARO Logos, retain APAME, Synapse and

WPRIM with links to landing pages

Options: (a.) Review the map (check if all countries under the WHO WPR

and SEARO are included, Pacific Island countries is not in this map)

(b.) Remove the map and replace with another photo?

Replace copyright - should be ©APAME 2015

APAMED Central Interface

2. Journal Browse

Delete WHO WPRO Logo and replace with APAME Logo

Edit: Replace with link to Countries – no distinction between WPR and

SEAR Countries

Delete WHO WPR and WHO SEAR Logos

Replace copyright - should be ©APAME 2015

APAMED Central Interface

3. WPR Countries

Delete WHO WPRO Logo and replace with APAME Logo

Only countries with available contents in APAMED Central should be

listed.

- Delete countries without contents in the list. There should be no

distinction between countries under WHO WPR and SEAR but list all

countries alphabetically in one landing page.

APAMED Central Interface

4. SEAR Countries

Delete WHO WPRO Logo and replace with APAME Logo

Same comments as page 3

APAMED Central Interface

5. Advanced Search

Delete WHO WPRO Logo and replace with APAME Logo

Edit: Replace with link to Countries – no distinction between WPR and

SEAR Countries

Delete WHO WPRO and SEARO Logos

Replace copyright - should be ©APAME 2015

Review search access points if relevant such as this one on the advanced

search page

APAMED Central Interface

6. Overview

Delete WHO WPRO Logo and replace with APAME Logo

Edit: Replace with link to Countries – no distinction between WPR and

SEAR Countries

Delete WHO WPRO and SEARO Logos

Temporarily remove the - About page (Overview and Help). The contents

should be discussed by the APAME Sub-Committee on APAMED Central.

Temporarily remove the Contents. It needs editing and final version

should be approved by the APAME Sub-Committee on APAMED Central.

Replace copyright - should be ©APAME 2015

APAMED Central Interface

7. Help

Same comments as the Overview Page

Temporarily remove Help page until final contents are reviewed and

approved.

APAMED Central Interface

8. Disclaimer

This page can be kept but needs editing. KAMJE disclaimer is being used.

Copyright and disclaimer link should also be redirected to APAME

webpage.

MANILA DECLARATION ON THE AVAILABILITY AND USE OF HEALTH RESEARCH INFORMATION

IN AND FOR LOW- AND MIDDLE-INCOME COUNTRIES IN THE ASIA PACIFIC REGION

We, the participants in the Joint Meeting of the Asia Pacific Association of Medical Journal Editors (APAME), the Index

Medicus of the South East Asia Region (IMSEAR), and the Western Pacific Region Index Medicus (WPRIM) held in

Manila from 24 to 26 August 2015, in conjunction with the COHRED Global Forum on Research and Innovation for Health

held in Manila from 24-27 August 2015, drawing on the Pre-Forum Discussions on HIFA from 20 July to 24 August 2015

"Meeting the information needs of researchers and users of health research in low- and middle-income countries" available

at http://www.hifa2015.org/meeting-the-information-needs-of-researchers-and-users-of-health-research-2/ and the BMJ

Blogs 20 July 2015 "How can we improve the availability and use of health research in developing countries?" available

at http://blogs.bmj.com/bmj/2015/07/20/how-can-we-improve-the-availability-and-use-of-health-research-in-developing-co

untries/ :

CONSIDERING

That the WHO Constitution “enshrines the highest attainable standard of health as a fundamental right of every human

being;” and that “The right to health includes access to timely, acceptable, and affordable healthcare of appropriate quality

in tandem with “the underlying determinants of health,” including “access to health-related education and information;”

That increasing the availability of quality health research information is fundamental to the successful attainment of global

health and progressive realization of the right to health; and that all healthcare stakeholders (individuals, researchers,

providers, professionals, leaders and policymakers) need seamless access to peer-reviewed research and information that are

relevant to their respective contexts, and presented in a language they can understand;

That despite a growing momentum towards free and open access to research literature, and important initiatives, such as

HINARI Access to Research In Health Programme and IRIS Institutional Repository for Information Sharing, that have

helped to improve the availability of research in low- and middle-income countries, there continue to be many challenges,

limitations and exclusions that prevent health research information from becoming freely and openly available to those who

need it;

That the Global Health Library (GHL), Index Medicus of the South East Asia Region (IMSEAR), Western Pacific Region

Index Medicus (WPRIM), and Asia Pacific Association of Medical Journal Editors (APAME) are important collaborative

initiatives that can promote and uphold the availability and use of health research information especially in and for low- and

middle-income countries in the Asia Pacific Region;

CONFIRM

Our commitment to champion and advocate for the increased availability, accessibility and visibility of health research

information from and to low- and middle-income developing countries through our Journals, our respective National

Associations of Medical Editors, and APAME;

Our commitment to make research information freely and openly available in the right language to producers and users of

health research in low- and middle-income countries through IMSEAR, WPRIM, the Asia Pacific Medical Journal Articles

Central Archives (APAMED Central) and other platforms;

Our commitment to improve availability, accessibility and interoperability of the different formats of health information

suitable to different users in their respective contexts including through both conventional and alternative channels of

research dissemination such as new and social media, mobile and disruptive technologies, blogging and microblogging tools

and communities, and communities of practice;

CALL ON

Member States of and governments in the South East Asia and Western Pacific Regions, in collaboration with stakeholders

from the non-government and private sectors to formulate and implement policies and certification schemes such as the

COHRED Fairness Index™ (CFI) that promote free and open availability of health research information for both its

producers and users, especially in low- and middle-income countries;

Stakeholders from the public and private sectors, national and international organizations, universities and academic

societies, and discussion groups such as Healthcare Information for All (HIFA2015) to support IMSEAR, WPRIM, the

GHL, APAMED Central, and develop Integrated Scholarly Information Systems and similar initiatives, in order to ensure

the free, open and global accessibility of health research done in the South East Asia and Western Pacific Regions;

The Eastern Mediterranean Association of Medical Editors (EMAME), the Forum for African Medical Editors (FAME), the

European Association of Science Editors (EASE), the World Association of Medical Editors (WAME), the International

Committee of Medical Journal Editors (ICMJE), the Committee on Publication Ethics (COPE) and other editors’ and

publishers’ associations to support APAME in implementing various activities, guidelines and practices that would improve

the quality, availability and accessibility of scientific writing and publications in the Asia Pacific Region and the world;

Bibliographic, Citation and Full-Text Databases such as PubMed, Global Health Database (CAB Direct), the Directory of

Open Access Journals (DOAJ), EMBASE, SciELO Citation Index, Scopus, and the Web of Science to review their policies

and processes for indexing Journals from low- and middle-income countries, as well as making health research information

freely and openly available to users in these countries who cannot afford to pay for it;

COMMIT

Ourselves and our Journals to publishing innovative and solution-focused research in all healthcare and related fields such

as health promotion, public health, medicine, nursing, dentistry, pharmacy, other health professions, health services and

health systems, particularly health research applicable to low- and middle-income countries;

Ourselves and our publishers to disseminating scientific, healthcare and medical knowledge fairly and impartially by

developing and using Bibliographic Indices, Citation Databases, Full-Text Databases and Open Data Systems including, but

not limited to, such Regional Indexes of the Global Health Library as IMSEAR, WPRIM and APAMED Central;

Our organization, APAME, to building collaborative networks, convening meaningful conferences, and organizing

participative events to educate and empower editors, peer reviewers, authors, librarians and publishers to achieve real

impact, and not just impact factor, as we advance free and open access to health information and publication that improves

global health-related quality of life.

26 August 2015, Manila

Copyright © APAME. www.wpro.who.int/apame

apame@wpro.who.int

This declaration was launched at the 2015 Convention of the Asia Pacific Association of Medical Journal Editors (APAME)

held in Manila from 24 to 26 August 2015. It is concurrently published by Journals linked to APAME and listed in the Index

Medicus of the South East Asia Region (IMSEAR) and the Western Pacific Region Index Medicus (WPRIM).

www.wpro.who.int