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MEETING OF THE BOARD OF TRUSTEES SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT

WEDNESDAY, NOVEMBER 12, 2003

MINUTES The Board of Trustees of the Shasta-Tehama-Trinity Joint Community College District met in regu-lar session on Wednesday, November 12, 2003, in the Board Room of the Shasta College Admini-stration Building. 1. CALL TO ORDER The meeting was called to order by Mrs. Rayola Pratt,

Board President, at 7:01 p.m. 2. ROLL CALL Roll Call indicated the following:

Trustees Present Mrs. Cheri A. Beck Mrs. Judi D. Beck Mrs. Patricia A. Hunn Mr. Harold J. Lucas Mr. Martin B. Myers Mr. Kendall S. Pierson Mrs. Rayola B. Pratt Mr. Anthony Ballard

3. FLAG SALUTE Mr. Ballard led the flag salute for those attending the

Board meeting. 4. APPROVAL OF THE

MINUTES OF THE REGULAR BOARD MEETING HELD OCTO-BER 8, 2003 AND THE SPECIAL BOARD MEET-ING HELD OCTOBER 8, 2003

It was moved by Mrs. Judi Beck, seconded by Mrs. Cheri Beck, and carried TO APPROVE THE MINUTES OF THE REGULAR BOARD MEETING HELD OCTOBER 8, 2003 AND THE SPECIAL BOARD MEETING HELD OCTOBER 8, 2003.

5. INTRODUCTION OF

SPECIAL GUESTS Mr. Ely, Interim Vice President of Administrative Ser-

vices, introduced Nancy Funk, Shasta College’s new Comptroller.

MEETING OF THE BOARD OF TRUSTEES - 2 - NOVEMBER 12, 2003 6. CALL FOR REQUESTS

FROM THE AUDIENCE TO SPEAK TO ANY ITEM ON THE AGENDA

Mr. John Gritton requested permission to speak to the site selection for the I-5 Technology Center. Mr. Kevin Bryce requested permission to speak to Agenda Items 10.1 and 12.3.

7.1

TEHAMA COUNTY CATTLEMEN’S ASSOCIATION

Fred Hamilton, President, Tehama County Cattlemen’s Association, stated that they, as an industry, strongly sup-port the placing of the Technology Center in Tehama Cen-ter but the Association is in strict opposition to removing any lands under the Williamson Act. Matt Pritchard said he did not want to repeat what Mr. Hamilton just said. The Tehama County Cattlemen’s As-sociation’s position is clear. They strongly support educa-tion and education in Tehama County. He posted two questions to the Board. First, he said it was his understand-ing that there are other sites that have been considered and are available. He asked what other site the Board might consider is feasible. Second, he asked if the site selection meetings are open to the public, are they posted, and how would he find out when they are held. Mr. Lucas said it would take an action of the Board to come up with another site. The Board had not found an-other site that is so well suited. The site selection commit-tee was disbanded. Mrs. Patricia Hunn said the committee meetings were advertised and it met for a year. Mr. Lucas said they reviewed properties and ranked them. The Board decided they wanted to approach this piece of property and now they are listening to what everyone has to say. Mr. Lucas told a brief historical story about Tehama County. He stated that the Ohm property is a good site and good place on which to support the Board. Mrs. Pratt noted a number of dates that the Board re-viewed extensive information on sites in Tehama County. The site that still came to the top was the Ohm property and the Board has done an extensive study on the matter. Mr. Pritchard said he did not question any of the research that they did or their decision-making process or the site

MEETING OF THE BOARD OF TRUSTEES - 3 - NOVEMBER 12, 2003 7.1

TEHAMA COUNTY CATTLEMEN’S ASSOCIATION (Continued)

selection committee. However, if the site selection com-mittee should meet again, he would like to attend. Mrs. Cheri Beck said she appreciates Mr. Lucas’ history and his passion. She said she was the lone holdout on the Board in this matter. She thought there was a better alter-native, which would cost the District less, which was the property closer to Corning on the east side of the freeway. She notes that she was also sympathetic to the Cattlemen’s Association’s thoughts on the Williamson Act. Joyce Bundy, immediate past president of the Tehama County Cattlewomen’s Association, stated that she was at the meeting in support of the Cattlemen and the issue of not wanting the property to come out of the Williamson Act. She said the Cattlewomen hosted then President Treadway at one of their meetings and he gave a wonder-ful presentation before the bond was on the ballot. At no time were any sites recommended. They do not want land in Tehama County being taken out of the Williamson Act and paved over and developed. John Gritton said he farms about 1,000 acres immediately to the east of the Ohm land. He said building on the Ohm property would be a perfect union between agriculture and the education sector. Although it would take land out of Williamson Act, Mr. Gritton said he thinks it is a chance to put in an Ag school where residents don’t have to leave the county and move away for a college degree. It will of-fer an opportunity to get an affordable education in Te-hama County. The Ohm’s plan to give the college 30 acres that are wetlands and are environmentally protected. There is a 60-year-old grove of olive trees there. Ap-proximately 98% of our olive oil is imported and this is a big industry for the future. Other future possibilities are rice production and artificial insemination in donor cows with high technology that produces healthier meat. This small portion of land is highly suited to this. Mr. Gritton said he thinks the college would make a big mistake in stepping back and not building on the Ohm property. The site selection committee meetings have been held for the last year and a half and they were advertised in the paper.

MEETING OF THE BOARD OF TRUSTEES - 4 - NOVEMBER 12, 2003 7.1 TEHAMA COUNTY

CATTLEMEN’S ASSOCIATION (Continued)

Bill Moule was on the committee and said they were not looking for the cheapest site, they were looking for the best site. The Board should be commended for their dili-gence in pushing this forward and for their long-term planning and futuristic view and they should stay the course. If they want to look at the perfect blend of a col-lege and an Ag school, look at CSU-Chico. Pat Hunn, Board Member, said one thing she keeps hear-ing repeated is that it is going to be an Ag school. It is not intended to be an Ag school – it is intended to be a tech-nology college. Mr. Myers said the Board chose that site so they could cultivate it into a full-fledged campus, not just a center and not just a technology center but also a Tehama County College. Mr. Myers said he believes the Ohms are also willing to exchange non-Williamson Act land for the land offered for sale that is in the Williamson Act. Pat Hunn said she is from Corning. The Number 2 site was Corning but the Board said it had to be centrally lo-cated. The Ohm site covers Red Bluff, Corning, and Los Molinos – that is the main reason this site got her vote. The Board is here for the entire Tehama County commu-nity. Rayola Pratt stated that the Board wants to reflect the views of the community, as they will expand that campus. The Board’s efforts include listening to what community members have to say. Mrs. Pratt said the Board is pleased that each visitor came to this meeting and made their views known.

8.1

FACULTY ASSOCIATION REPORT

Joan Bosworth, Faculty Association President, said she appreciates the efforts of the groups that have spoken. Ms. Bosworth commended Bill Peck, the Shasta College cus-todian who sounded the alarm on the fire in the 800 build-ing. They cannot say enough nice things about Bill Peck reporting the fire, Greg Wacker calling it in, and the physical plant staff working diligently to get everyone back in their offices.

MEETING OF THE BOARD OF TRUSTEES - 5 - NOVEMBER 12, 2003 8.2 ACADEMIC SENATE

REPORT Cathy Anderson, Academic Senate President, said they are

still working on prerequisites. Prerequisites will be en-forced by summer 2004.

8.3

CLASSIFIED EMPLOY-EES’ ASSOCIATION

Sue Brix, CSEA Chapter President, said they would be voting on the 2004-05 calendar on Friday. She introduced Linda Sains, Admissions & Records Technician II, who resigned for purposes of retirement effective December 6, 2003. Ms. Sains has worked at Shasta College in Admis-sions and Records since August 1992. Cassandra Ryan, Director of Admissions and Records, asked to speak to Linda Sains’ retirement. She read the following statement regarding Ms. Sains:

It is my pleasure to be here tonight in recognition of the 11 years of service that Linda Sains has provided to the District. Linda began her employment in Au-gust of 1992 as our Student Services Assistant in the Admissions Office. Linda came to us with extensive experience in the banking field, which made her a natural in providing outstanding customer service to our students and staff. In 1999 she was promoted into her current position of Admissions and Records Technician II. Throughout her tenure with us, Linda has been an exceptional employee. Her organizational and planning skills are outstanding. Her main areas of responsibility have included records evaluation, ath-letic eligibility, working with our students with chal-lenging academic issues, and assisting our interna-tional students in making the transition from their home countries to our Redding campus. Because of her superior work, Linda was recognized as our Classified Employee of the Month in February 1996, as well as receiving numerous perfect attendance awards throughout her 11 years in our department. Fortunately for her and sadly for us, Linda has made the decision to retired this December to join her hus-band Jim in traveling and pursuing their joint inter-


CLASSIFIED EMPLOY-EES’ ASSOCIATION (Continued)

est in photography and spoiling their two grand-daughters. I think it goes without saying we will miss Linda’s many contributions to our office team and we send with her our best wishes as she embarks on this adventure life has to offer her. There is no doubt in my mind that, as with everything else she has done, she will find great success in retirement as well.

Mrs. Pratt said the Board sends their best wishes and thanked Ms. Sains for her many years of service. Mrs. Pratt led everyone in a round of applause.

8.4 ASSOCIATED STUDENTS Anthony Ballard, ASB President, said they have been

busy. The Blood Center of the Pacific collected over 30 units of blood. The Shasta Blood Center also collected over 30 units. The ASB held a Red Ribbon Day for substance abuse awareness. There were 28 participants and 28 prize winners in the ASB’s Halloween costume contest. On November 5, the ASB held the Shared Governance luncheon and the topic was “Change, in Terms of Measure A Bond Projects”. The ASB has a canned food drive for the Rescue Mission going on now and the deadline might be extended. They are also sponsoring a turkey drawing, which is a fundraiser for the ASB. The ASB will again have a Giving Tree for students in the EOPS and CARE programs. Gifts will be distributed on December 15. They will begin taking Secret Santa appli-cations on Monday, November 17. “Tis the Season” is scheduled for December 12.


HUMAN RESOURCES – CEO SEARCH UPDATE

Pat Demo, Human Resources Officer, said the CEO Search Committee had their second meeting last Friday. The interview format was developed. Interviews are scheduled for December 3 and 4 in order to meet the time-line for the Board’s interview on December 17. Joan Bosworth said she is co-chair of the committee. They had a great meeting on Friday. The only concern of faculty and staff at the onset was to have faculty or staff go along to on-site visits to check out the applicants and go with the Board. She expressed concern about the timeline of the Board interviewing finalists and then not doing site visits until sometime in January. There was a lengthy discussion on the timeline. It was agreed that there would be more discussion in the near fu-ture about when the Board will conduct the interviews. Carl Ehmann reported that they had a total of 43 applica-tions, with about 25 that he will recommend the committee concentrate on. All applications will be available to the committee. He expressed appreciation to Cindy Hoover, Kazumi Oyama-Nigro and Pat Demo for their assistance. On the 17th of November, the committee will talk about whom they will interview on December 4 and 5. The pool of candidates is very good.

8.6 8.6

SUPERINTENDENT/ PRESIDENT’S REPORT SUPERINTENDENT/

Dr. Tom Harris, Interim Superintendent/President, con-gratulated Cheri Beck and Judi Beck for winning the election and welcomed them to another four years of due diligence and dedication to the office of Governing Board Member for the district. Dr. Harris expressed appreciation to Custodian Bill Peck, who sounded the alarm for the fire in the 800 Building. Five fire units responded. Squirrels storing acorns in the heating and cooling unit caused the fire. President Harris commended the Academic Senate, un-der the leadership of Cathy Anderson, on their work to-ward compliance on prerequisites, which will go into ef-fect by summer 2004. The Shasta College Foundation sponsors Breakfasts with

MEETING OF THE BOARD OF TRUSTEES - 8 - NOVEMBER 12, 2003

PRESIDENT’S REPORT (Continued)

the President and Dr. Harris said he would be in Tehama County on the 20th of November. He thanked Mrs. Hunn for clarifying earlier in this meeting that the college, in-deed, has not yet identified specified programs to be of-fered at the new site. We know it will be a center and, as Martin Myers said, eventually a campus of this district. Mr. Lucas noted that they talked about Ag programs be-ing offered there when Doug Treadway was still here. Burney and Weaverville sites are still being examined. Dr. Harris said they would be visiting Burney on Friday. Also they have received a call from a person who owns a building in Weaverville, which might be a possible site. Thanks to students for sponsoring the Shared Govern-ance Luncheon and special thanks to Martin Myers and Harold Lucas for attending. Cheri Beck would have been there but she was representing the district at the EDC luncheon.

8.7 8.7

BOARD MEMBER REPORTS BOARD MEMBER

Mrs. Judi Beck said Grace Robinson, wife of former Board Member Rolland Robinson, passed away on Sun-day from cancer. Rolland is doing pretty well and would probably appreciate cards and notes. Memorial services will be Friday morning in Anderson – the details are in the Record Searchlight today. Mr. Robinson designated the Shasta College Foundation for donations in memory of Mrs. Robinson. Cheri Beck stated that she attended the EDC luncheon, gave a welcome in behalf of the Board, and attended the EDC workshop the following morning on improving the economic status of the community. Even though our employment rate is up from 1985, there are fewer higher paying jobs. Retail and minimum wage jobs are up. The median income is down so there were suggestions on how to improve our median income status. Mrs. Cheri Beck said she has been lobbying Assemblyman LaMalfa again on our budget issues. She spoke with the chairman of the Republican party in California and lobbied him to inform the Governor that we are not getting our Prop 98


REPORTS (Continued) BOARD MEMBER

money. Martin Myers asked for an update on the Vice President searches. Pat Demo said both Vice President position application periods close on January 9, although they are open until filled. Both committees have met, the stu-dents have been trained, and the schedule is moving for-ward. Mr. Lucas asked who is on the committees. Ms. Demo said the committee structure is three administra-tors, two faculty, two classified, and two students. Mr. Lucas said he thought Board Policy said there should be, or may be, two board members on the committee. The Board ought to know that. Regarding committee membership, Cassandra Ryan stated the committee for the selection of the Vice Presi-dent of Administrative Services includes Sharon Lowry as Chair, and members Ross Tomlin, Carolyn Borg, Doug Milhous, Cassandra Ryan, Lynda Little, Tim He-isler, and two students. Pat Demo said the committee for the selection of the Vice President for Academic Affairs includes Jan Dinkel as Chair, and members Brian Spillane, Frank Nigro, Liz Waterbury, Malinda Christenson, Kris Jones, and two students. Mr. Lucas said he believes the Board should be kept in-formed on what is happening in the Vice President searches and who is appointed to these committees. The Board would probably be happy with the people named. Mr. Myers asked about the process of meeting with the final three or four Vice President candidates. Pat Demo said she met with Dr. Harris about this and it was deter-mined that the final interview team would be the Super-intendent/President and two Board Members identified by the Board. Mrs. Pratt asked if that is policy or proce-dure. Ms. Demo said it is procedure. Tom Harris said the idea of moving the original date was


REPORTS (Continued)

so the new CEO could be involved in that search and that is still the main aim. Mrs. Judi Beck asked what kind of delay there would be in the Vice President searches if the new CEO doesn’t arrive until July 1. Dr. Harris said once the Board names the new CEO, he or she can participate in those final interviews. Pat Demo said the timeline for Vice President interviews is February and the deadline for applying is January. Dr. Harris said he wanted to make one more clarification – the individual is not prohibited from serving as an in-terim. It is the desire that an institution not have an in-terim for more than a year. If the Board chooses a can-didate and he/she declines the invitation, the college is not forced to hire someone they don’t want. The college can hire another interim and continue to search.

9.1 INFORMATIVE REPORT Gary Lewis, Interim Vice President of Academic Affairs,

introduced Jan Dinkel, Dean of the Center for Human Development. Faculty members Perry Gee and Susan Westler highlighted the ADN program Pat Hunn complimented that faculty for a wonderful re-port. She stated that they are doing a great job. Mrs. Pratt said the report was interesting and over-powering. Jan Dinkel noted that Chuck Ely’s daughter graduated from the college’s program. Gary Lewis’ mother and wife also graduated from the Shasta College program.

10-11

CONSENT AGENDA

Tom Harris recommended the Consent Agenda, except for Item 10.1 which Kevin Bryce requested permission to speak to. Dr. Harris said Mr. Bryce came into his of-fice this evening and said he wanted to make comments about another one of our staff members. Dr. Harris said he told Mr. Bryce that we would want to do that in Closed Session and also warned Mr. Bryce that he was liable for his comments.

MEETING OF THE BOARD OF TRUSTEES - 11 - NOVEMBER 12, 2003 10-11 CONSENT AGENDA

(Continued) It was moved by Mr. Pierson and seconded by Mr. Lu-cas, TO APPROVE THE CONSENT AGENDA, WITHOUT ITEM 10.1. Mr. Bryce stated that he had decided to withdraw his re-quest to speak on Item 10.1 and that he will go through the normal grievance process. Mr. Pierson amended his motion, with Mrs. Cheri Beck seconding, TO APPROVE THE CONSENT AGENDA, INCLUDING ITEM 10.1. The motion carried.

12.1 CONSIDERATION OF

SETTING THE GOVERN-ING BOARD’S ANNUAL ORGANIZATION MEET-ING DATE AND TIME

Dr. Harris recommended approval. It was moved by Mr. Myers, seconded by Mr. Lucas, and carried TO SET THE ANNUAL ORGANIZATION MEETING OF THE BOARD OF TRUSTEES OF THE SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT AT 7 P.M., THURSDAY, DE-CEMBER 11, 2003, IN THE SHASTA COLLEGE BOARD ROOM IN THE ADMINISTRATION BUILD-ING ON THE SHASTA COLLEGE CAMPUS IN REDDING, CALIFORNIA.


CALLING THE ANNUAL MEETING OF THE TRUS-TEES OF THE CHARITA-BLE TRUST UNDER THE IVY B. HORR REVOCA-BLE TRUST

Dr. Tom Harris recommended approval. It was moved by Mrs. Hunn, seconded by Mr. Myers, and carried TO SET THE ANNUAL MEETING OF THE TRUSTEES OF THE IVY B. HORR CHARI-TABLE TRUST, FOR 6:15 P.M., THURSDAY, DE-CEMBER 11, 2003, IN THE SHASTA COLLEGE BOARD ROOM, IN THE ADMINISTRATION BUILDING, ON THE SHASTA COLLEGE CAMPUS, IN REDDING, CALIFORNIA.

12.3 12.3

APPOINTMENT OF NEW MEMBER OF CITIZENS OVERSIGHT COMMIT-TEE FOR THE GENERAL OBLIGATION BOND – MEASURE A APPOINTMENT OF NEW

Dr. Harris stated that Walter Hawkins, who has been the student representative on the Citizens Bond Oversight Committee, graduated in May. By law, he could only stay on the committee for six months after that. Anthony Ballard has been nominated for membership on the committee. It was moved by Mr. Lucas and seconded by Mr. Pierson


MEMBER OF CITIZENS OVERSIGHT COMMIT-TEE FOR THE GENERAL OBLIGATION BOND – MEASURE A (Continued)

TO APPROVE THE NOMINATION OF ANTHONY BALLARD, ASB PRESIDENT AND STUDENT TRUSTEE, AS THE NEW STUDENT MEMBER TO THE CITIZENS OVERSIGHT COMMITTEE.

Rayola Pratt recognized Kevin Bryce, who requested permission to speak to this item. She reminded him that Board Policy gives him only up to five minutes to speak. Mr. Kevin Bryce went on record as being opposed to Vice President Garland’s nomination of Anthony Ballard for this position. Mr. Bryce cited a variety of reasons of why he personally felt the nomination should not be ap-proved. Mr. Myers called for the question. The motion carried.


GRANT APPLICATIONS TO THE NORTH/FAR NORTH REGIONAL CONSORTIUM MINI GRANTS

Gary Lewis recommended approval. It was moved by Mr. Pierson, seconded by Mrs. Cheri Beck, and carried TO APPROVE THE GRANT APPLCIATIONS, AS SUBMITTED.

12.5 CONSIDERATION OF A

CONTINUATION GRANT AWARD THROUGH THE U.S. DEPARTMENT OF EDUCATION

Gary Lewis recommended approval. It was moved by Mrs. Judi Beck, seconded by Mrs. Cheri Beck, and carried TO APPROVE CONTINUA-TION OF THE GRANT AWARD FOR THE “CCAMPIS” (CHILDCARE ACCESS MEANS PAR-ENTS IN SCHOOL) PROGRAM.

12.6 CONSIDERATION OF A

CONTINUATION GRANT AWARD THROUGH THE U.S. DEPARTMENT OF EDUCATION

It was moved by Mrs. Cheri Beck, seconded by Mrs. Hunn, and carried TO APPROVE CONTINUATION OF THE FIPSE GRANT.

12.7 FIRST READING OF Dr. Tom Harris stated that the proposed policies were a


PROPOSED BOARD POL-ICY REVISIONS

result of discussions with staff and the cabinet. Martin Myers said he was asked by Cathy Anderson to pull Policy 7210, so it can be reviewed by the Academic Senate. It was moved by Mr. Myers, seconded by Mr. Lucas, and carried TO PULL BOARD POLICY 7210 FROM THE FIRST READING. Mrs. Cheri Beck stated that under contingency funds in Board Policy 6250, she would like to see it specified as the “District’s” general fund.


MEMORANDUM OF UN-DERSTANDING WITH OREGON INSTITUTE OF TECHNOLOGY FOR UNIVERSITY CENTER PROGRAM

Gary Lewis recommended approval. It was moved by Mr. Lucas and seconded by Mr. Pier-son, TO APPROVE THE MEMORANDUM OF UN-DERSTANDING WITH THE OREGON INSTITUTE OF TECHNOLOGY FOR CERTAIN UNIVERSITY CENTER PROGRAMS. Mr. Pierson asked if this is the first actual MOU for the University Center. Mr. Lewis said the college has an MOU with CSU Chico for the MBA program. These agreements are going in the right direction. From the standpoint of radiologic, Shasta College does not offer the AA program. This is designed for people already in the field. The MBA pro-gram is going to be offered via ITV between Chico and Redding. The advantage is we can get these things going without facilities - we are strapped for facilities right now. Mr. Lewis said a group of staff met with CSU Chico staff this week and have another meeting with Southern Oregon University on Monday. They will dis-cuss academic programs and tour the renovated Cascade Theater. Mr. Pierson said it is good to get these in writ-ing so we can progress toward more programs. The motion carried.

13.1 ELIMINATION OF CON- Pat Demo recommended approval.


FIDENTIAL CLASSIFIED POSITION AND LAYOFF OF EMPLOYEE OCCUPY-ING SAID POSI-TION/VOLUNTARY DE-MOTION IN LIEU OF LAYOFF

It was moved by Mr. Lucas and seconded by Mrs. Judi Beck, with regrets and thanks, TO APPROVE THE ELIMINATION OF THE EXECUTIVE ASSISTANT TO THE PRESIDENT POSITION, ADOPTION OF THE RESOLUTION, AND ACCEPTANCE THE IN-CUMBENT’S REQUEST FOR VOLUNTARY DE-MOTION TO ADMINISTRATIVE ASSISTANT, SINR, IN LIEU OF LAYOFF IN ACCORDANCE WITH APPLICABLE RE-EMPLOYMENT RIGHTS. Mrs. Cheri Beck asked how the layoff could be effective on December 15 and the transfer take place on Novem-ber 17. Pat Demo said in accordance with the law they would have to give 30 days notice. The employee has requested that that period be waived so she can make the transfer. The motion carried.

14.1 14.1

STANDING REPORT – PROJECT UPDATE STANDING REPORT –

Mr. Chuck Ely said the Student Center Annex is on schedule and there is a tentative completion date in July for Phase 1. The Health Science Center design will begin on Sep-tember 22. Mr. Ely said they are talking with the City of Redding staff, to work a partnership to use one contractor for demolition of the Rite Aid building and the roof for that end of the mall. Locations of the library annex, ECE building, and Uni-versity Center are still being discussed. Mr. Ely has been in touch with the Chancellor’s Office and they will probably not approve a move of the library annex. They authorized one move and are not anxious to request an-other move. Mr. Ely said he was told the college would probably lose the $7 million if such a change is re-quested. Meetings with the user groups of the University Center


PROJECT UPDATE (Continued) STANDING REPORT –

continue. There is a deep desire to not locate it at the front, south entrance. The architect and project manager have put together a cost analysis on moving it and will be presenting it to the user group. Mrs. Pratt asked if there is a problem moving the site locations of projects under the bond measure. Mr. Ely said no. When the University Center and Library Annex were planned to-gether most of the water/fire connection was put into the cost of the library, which transferred the cost away from the University Center. The estimate will be available by tomorrow. It must meet fire pressure codes. With input from the user groups, the plan is to expand the original drawing. The architect has had to do additional work. The ECE building is about 95% through the design stage and they expect to submit it to DSA this month. They have been working with local users to build around the current childcare center. The intent is for the old ECE building to eventually go away. For the Trinity Center, Mr. Ely said they are still in the process of trying to identify a site for the building. The I-5 Technology Center site purchase has moved forward with letters to the State Department of Conser-vation and Board of Supervisors. These two entities re-sponded with requests for further clarifications. We are in the process of answering those questions and expect to send those two letters in this week. The Board will get a copy. Regarding the Burney project, Mr. Ely said he, Tom Harris, and Wayne Nadon would journey to Burney to-morrow to look at sites. They are working up figures to project costs at the high school facilities. On the Theater remodel, talks with the user groups have not yet started. A great deal of the money will be for seat modifications. The science lab remodel is moving forward, with meet-


PROJECT UPDATE (Continued) STANDING REPORT –

ings with the architects. On the University Center, by the end of the month, they should have a schedule for this project. They will pro-ject the savings of going from two buildings to one building. Mr. Lucas asked if it is possible to transfer money from one project to another. Mr. Ely said yes, it can go to another project. Dr. Harris said operationally we will be keeping our promises. Mr. Lucas said that should be watched carefully. Rayola Pratt asked if the costs will include the water system. Mr. Ely replied yes. He noted that the two buildings planned overtaxed the $6.5 million for the project too much. Gary Lewis said the way the University Center was designed, it didn’t include science labs. One of the first programs they are talking about with CSU-Chico is science. The question was whether to build a separate science lab in the new building or buildup our present science labs. Mrs. Pratt asked if this is downgrading the University Center. Gary Lewis said no, the intent is to offer quality classes. Mr. Lucas asked if there is enough space for upgrading. Mr. Lewis said we have to accommodate for the univer-sity programs. Mr. Lucas said, then, we need to project additions instead of upgrades and, if there is enough money, we can upgrade also. Mr. Lewis said if there are savings because we are eliminating one building the plan is to use those savings toward science upgrades - it is fairly complex. Mr. Pierson said the input from everyone is good and it warrants the big picture and we have to look at 5-10 years out. Mr. Lucas said the administration needs to listen fairly closely to faculty and staff. Joan Bosworth stated that the Faculty Associated invited Gary Lewis and Dan Scollon to meet with them. Rayola Pratt asked how the public will be informed about the changes. Gary Lewis noted that the first drawing of the University Center was a single building. Early on, it is what we promoted and it was in the paper. Mr. Myers said the public will see they are getting what they were promised by having the product available.


PROJECT UPDATE (Continued)

The Board needs to see the options. The Board cannot make a sound decision until Chuck Ely and everyone goes to the table, the administration brings their sugges-tions, and the Board gets some solid information. Dr. Harris said the college can get a press release out when we have some firm information. Mr. Pierson said, with the input from staff, everyone will understand the benefit of making sure the new fa-cilities will work for everyone. There is benefit and in-centive to the term “Let’s Deliver.” Mrs. Cheri Beck agreed, saying everyone will have a feeling of owner-ship.

14.2 REPORT OF INCOME,

EXPENDITURES AND INVESTMENTS

Mr. Chuck Ely asked if there were any questions. There were none. Mr. Ely noted that no action was required.

14.3 ACKNOWLEDGEMENT

OF RECEIPT OF QUAR-TERLY FINANCIAL RE-PORT

Mr. Chuck Ely recommended approval. It was moved by Mr. Lucas, seconded by Mr. Pierson, and carried TO ACKNOWLEDGE RECEIPT OF THE FINANCIAL STATUS REPORT IN COMPLIANCE WITH EDUCATION CODE 84040.3.


AUTHORIZATION TO SIGN WARRANTS

It was moved by Mrs. Cheri Beck, seconded by Mrs. Judi Beck, and carried TO AUTHORIZE NANCY L. FUNK, DISTRICT COMPTROLLER, AS AN OFFI-CIAL SIGNATORY FOR THE APPROVAL OF WARRANTS AND FUND TRANSFERS OF THE SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT.


AMENDMENT OF CON-TRACT FOR CalWORKs COUNSELOR

W.G. Garland recommended approval. It was moved by Mrs. Hunn, seconded by Mrs. Cheri Beck, and carried TO APPROVE THE AMENDMENT OF CONTRACT FOR CALWORKS COUNSELOR, WITH SHASTA COUNTY CALWORKS.

14.6 CONSIDERATION OF Mr. Gary Lewis recommended approval.


ACCEPTANCE OF DONATIONS

It was moved by Mr. Pierson, seconded by Mrs. Judi Beck, and carried TO ACCEPT THE DONATIONS AS OFFERED WITH THE APPROPRIATE LETTERS OF APPRECIATION.

15.1 BOARD MEMBER CON-

FERENCE AND TRAVEL It was moved by Mr. Pierson, seconded by Mrs. Cheri

Beck, and carried TO APPROVE THE BOARD MEM-BER CONFERENCES AND TRAVEL, AS SUBMIT-TED.

16.1 FUTURE BOARD MEET-

ING DATES Mrs. Pratt announced the future Board Meeting dates as:

November 26, 2003 (If Necessary)

December 11, 2003 (Thursday instead of Wednesday)

• 6:15-7:00 p.m. Annual Organization Meeting of the Board of the Ivy B. Horr Revocable Trust

• 7:00 p.m. Annual Organization Meeting of the Board of Trustees of the Shasta-Tehama-Trinity Joint Community College District

There will be no second regular meeting in De-cember.

January 14, 2004

17.

COMMENTS FROM IN-DIVIDUAL MEMBERS OF THE BOARD

Mr. Myers told Student Trustee and ASB President An-thony Ballard that he was sympathetic to the public comments made that were negative toward Mr. Ballard. The students have spoken by voting for Mr. Ballard. Unlike other ASB Presidents, he had to prove himself by winning two elections. Mr. Myers said he has never seen anyone who had to prove himself or herself twice. This office is not about awards on the wall or feeding an ego. He reassured Mr. Ballard that he would be alright. Rayola Pratt instructed the Administration to give Mr. Ballard the information about the League workshop in January, if he desires to attend.

18. COMMENTS FROM THE Gary Lewis, Interim Vice President of Academic Affairs,


AUDIENCE stated that he the attended play on campus called, “The Laramie Project.” It was very well done. Robert Sof-fian, the Theater Arts Department, and students should be commended. Mr. Garland seconded Mr. Myers’ comments to Mr. Bal-lard. He added that student services held their Celebra-tion of Nations and it was well received by the commu-nity. Dr. Harris attended also. Dr. Harris said it was a very good event.

19. DATE OF THE NEXT

REGULAR BOARD MEETING

Mrs. Pratt announced the date of the next Board Meeting as Thursday, December 11, 2003, at 7:00 p.m.

20. & 21.

ADJOURN TO CLOSED SESSION / CLOSED SESSION – TO HEAR A CHARGE OR COMPLAINT AGAINST AN IDENTIFIED EM-PLOYEE

Mr. Lucas excused himself from the Closed Session, due to illness. He left at 9:38 p.m. It was moved by Mrs. Hunn, seconded by Mrs. Cheri Beck, and carried TO ADJOURN TO CLOSED SES-SION. The Board adjourned to Closed Session at 9:39 p.m.

22. RECONVENE TO OPEN

SESSION The meeting reconvened at 9:49 p.m. Mrs. Pratt an-

nounced that there was no report. 23. ADJOURN

Mrs. Pratt, Board President, adjourned the Board Meet-ing at 9:50 p.m. Respectfully submitted, Susan Vanderwerf Recorder

meeting of the capital outlay subcommittee of trustees/board minutes... · sains has worked at...

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