meeting of full governing body (covid-19 update)€¦ · meeting on 29th may 2020 12:30 venue:...

GOVERNING BODY OF MONKLEIGH PRIMARY SCHOOL

1 of 3 SIGNED AS TRUE:______________________________________________ DATE:________________________________

Governing bodies’ core functions: 1. Ensuring clarity of vision, ethos and strategic direction; 2. Holding the headteacher to account for the educational performance of the school & its pupils, and the performance management of staff; 3. Overseeing the financial performance of the school and making sure its money is well spent.

MEETING OF FULL GOVERNING BODY (COVID-19 UPDATE) Meeting on 29th May 2020 12:30 Venue: Virtual “Zoom” meeting

MINUTES Date prepared: 29th

May 2020

*DENOTES PRESENT:

Name Gov Type Term of

office exp * Name Gov Type

Term of office exp

*

Mrs C Boundy CB Parent 25/11/23 * Mrs B O’Donoghue BO’D Staff 30/09/20 *

Mr D Butler DB Co-Opted 24/06/23 * Mrs L Paiano (Chair of FGB) LP LA 24/11/19 *

Rev. M Cockfield MC Co-Opted 25/03/23 * Mrs K Reeves KR Head ongoing *

Mr A Donnellan (Vice-chair) AD Parent 25/03/23 * Miss G Rodgers GR Parent 09/05/23 *

Mr J Gifford JG Co-Opted 24/06/23 Mrs M C Stevens MCS Co-Opted 12/05/24 *

Mr J Hogan JH Co-Opted 05/06/21 * MrC P Stevens CPS Co-Opted 12/05/24 *

In Attendance – Di Beer LDB Clerk *

MINUTES ACTION WHEN?

1 Welcome & Apologies – LP welcomed all. (KR in the process of joining virtually when the meeting started). Meeting 20/05/2020 – JG had sent apologies to clerk part way through the meeting – due to unprecedented work commitments due to COVID19 situation. This meeting – JG had sent apologies (assumed work commitment) on morning of meeting. LP reminded FGB that a timescale for giving apologies had been agreed at the housekeeping meeting in September, however in the current COVID19 situation it is accepted that it may not be possible to give the required amount of notice. Both apologies sanctioned. A gov voiced gratitude to JG’s financial expertise regarding the financial aspect of school.

2 Meeting documents – Govs confirmed documents accessed. A gov wished to discuss parts of the Behaviour policy – was asked to defer to relative agenda item later in the meeting.

3 Business Interests – None declared at this point. A gov felt interest may need to be declared later in meeting regarding re-opening of the school

4 Minutes of previous meetings –

21/04/2020 – unanimously approved – to be retrospectively signed as true

13/05/2020 – unanimously approved – to be retrospectively signed as true

20/05/2020 – minute ref 4l “Concerned that governors and school are having to rush

these plans” to be changed to “Some governors were concerned.....” – unanimously

approved, subject to that amendment – to be updated and retrospectively signed as true

12:44 – MC dropped out of meeting – internet issues

5

Matters Arising from Minutes 1. FGB 21/04/2020

a. Pt 2 minute approval – ongoing b. Actions – ongoing c. Wellbeing message to staff – confirmed completed

2. FGB 13/05/2020 a. COVID specific first aid enquiry – confirmed carried out b. Letter and form to parents – confirmed completed c. Email to LA regarding high carry forward – confirmed completed

3. FGB 20/05/2020 a. COVID Risk Assessment & Plan to LA – receipt of confirmation of approval

KR informed FGB that DCC have acknowledged receipt – no approval has been received - just notification that it would be uploaded to the database held at county. A governor stated that they would be happier if approval had been received. KR explained that she has done what she has had to do – the information

All

Face:face




has been submitted – doubtful that there will be anything more than acknowledgement received.

b. KR contact all staff – confirmed a zoom meeting held for all staff c. KR send finalised letter to parents – confirmed carried out. How many children are

returning? KR confirmed 19 children, including 1 with EHCP – support in place with the child’s regular 1:1 being a staff member who will be in school

d. KR prepare letter “we will” or “we wont’..” be opening (following government announcement on 28 May). No further letter has been sent to those who are returning. KR/LDB to send ParentMail confirmation to those families

There are things that the children will need to know before coming into the classroom – how will children / parents be informed of that? Will a list of instructions be read out to them? KR – all the info has gone to parents. The teacher in each bubble will do a daily reminder of expectations etc. Governors who have children in school confirmed that very detailed information has been sent out to parents. Has any update on extending the return to school offer been received. KR confirmed not for primary aged children – some secondary year groups. She reminded the FGB that, with current ruling/guidelines the classrooms at Monkleigh will be full with the number that is returning. Will school be expected to be open in the summer holidays? KR confirmed that the guidance that she has seen to date (unions and DCC) is saying that it is expected that schools will close during the holidays.

KR/LDB

ASAP

6 From the Clerk - nothing to report / discuss at this meeting

12:56 – MC rejoined meeting – internet issues

7 Policies 1. Child Protection Policy appendix – unanimously approved

2. Behaviour Policy (updated)

a. Is it possible to have rules / guidance regarding etiquette for children using “zoom”?

Suggest, with the majority of children continuing home learning, that zoom sessions

are held for the children at home plus those in school. KR explained that due to bubbles

in school having large age ranges it is doubtful that it will work. If not part of the

behaviour policy a “zoom” protocol will be drawn up – FGB was informed that zoom

guidance has already gone out on newsletters. Further discussion was held regarding

possible solutions

KR explained that 3 teachers will be working from home – taking responsibility for home

learning (subject based learning). TAs working from home will be taking on key-worker

roles. Every member of classroom staff not in school will be given an allocated group.

Contact will be different, but greater.

b. Concern about Annex R (notification of reduced timetable) – unable to see what’s

involved. LDB contact Education Welfare Officer regarding Annex R (in respect to the

key-worker children who are not returning full time, and attendance code guidance.

Policy update unanimously approved.

LDB

ASAP

8 From the head (COVID19 update) a) Reopening plan is unchanged

b) All details been sent to parents

c) Teaching staff in school Monday 1st

June (Inset day)

d) Letter to be sent to those continuing to remain at home

e) PPE here or en-route (visors / facemasks)

f) If government announce extending school provision, suggest hand washing stations. KR

informed FGB hand sanitising stations as you enter / exit each bubble

g) Testing – do staff have access? KR informed FGB that the onus is on the individual to get

KR

ASAP




tested if symptoms develop

h) A gov “uncomfortable” – needs reassurance that the trend is going down – it is not. KR

stated that the school should follow guidelines to the letter – there will be staff briefing

every day

(Other items from head) i) KR advised FGB that transition for those coming into Year R & those going up into Year 1 in

Sept 2020 will be difficult. She outlined a plan to locate the new Reception intake in with the

preschool in Sept. Initially this number of staff in the planned Foundation Stage Unit would

be beneficial in helping to settle new children in who would normally be doing transition

visits. LDB has already been working on a financial plan as requested by county.

j) What about year 6 secondary transition? KR confirmed that the Yr6 teacher has been

liaising with secondary transition leaders. LP (as a parent) confirmed that GTS has been in

contact with children moving into year 7 with them.

9 Safeguarding LP has attended a safeguarding for Governors webinar. Proposed pointers for online safety for children – especially whilst working at home. KR to issue reminder – to link in with concerns about zoom etiquette

KR

ASAP

10 Staff Wellbeing Thanks to staff who have “stepped up”, those coming in to school and those who are working from home. KR confirmed that a meeting of all staff has been held, with open discussion about concerns. School cannot provide PPE “24hrs”. All roles within school have been able to be covered by staff who are happy to come in. All staff are happy with the roles they have been given. Staff working from home to submit a weekly return to KR. Children will have regular point of contact.

KR

ASAP

11 Impact from Meeting

Proactive and thinking ahead – planning for children for September onward and thinking

about the needs of the children at that time

Children at home have not been “forgotten” – still a feeling of the Monkleigh Community.

12 Date & Time of next meeting Weds 17

th June 2020 – 10:00am via zoom (subject to change)

There being no further business the meeting closed at 13:25 ACTION PLAN:

Item Details Who When Done?

5.1 Part 2 mins and action points (21/04/20) All Face to face

5.3.d Letter(PMail) of confirmation to parents of those returning KR/LDB ASAP

7.2.b Email EWO for clarification re attendance & Annex R LDB ASAP 29/05/20

8.d Letter to those continuing with home learning KR ASAP

9 Online safety reminder KR ASAP

10 Governor Thanks to all staff KR ASAP

meeting of full governing body (covid-19 update)€¦ · meeting on 29th may 2020 12:30 venue:...

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