meeting minutes - first things first · 2013. 9. 9. · meeting minutes #1. call to order/welcome...

Meeting Minutes

#1. Call to Order/Welcome The Regular Meeting of the First Things First Santa Cruz Regional Partnership Council was held on Monday July 22, 2013 at the Mt. View Elementary School Library, 580 Camino Lito Galindo, Rio Rico, Arizona 85648. Chair William Kirkpatrick welcomed everyone and called the meeting to order at 3:35 p.m. He thanked Mr. Manuel Carrillo, Principal, for the meeting space and Senior Director Erin Lyons, also Shannelle Washington and Violeta Dominguez, both from Norton School of Business, University of Arizona for attending. He asked each member to introduce themselves, identifying their seat. Members Present Chair William Kirkpatrick, Vice-Chair Karen Woodford, Dr. Melisa Lunderville, Danna Gallardo, Veronica Santillo and Lee Vellom. Members Attending Telephonically Anna Lepa Members Absent Renee Travers-Huerta #2. Approval of Minutes Chair Kirkpatrick directed everyone to the draft of the minutes of June 06, 2013 and asked if there was a motion to approve. Member Lunderville so moved, Member Vellom seconded the motion. Motion carried. #3. Call to the Public None #4. Presentation: 2014 Needs & Assets Report Chair Kirkpatrick introduced Violeta Dominguez and Shannelle Washington from the Norton School, University of Arizona. They supplied a handout of their Power Point presentation which provided an overview of their process in compiling the 2014 Report. This is the second time that Norton School will be putting together the Needs & Assets Report for the Santa Cruz Regional Partnership Council. They stated that the Regional Council members are welcome to submit any data to them for use in the report that they may have exclusive access to. This will be a base report; the Regional Council did not fund deeper investigation on any topic. Member Gallardo stated that she found their 2012 Needs & Assets Report both informative and interesting. #5. Presentation: Read On Arizona Overview Director Padilla reviewed the Power Point slides used by Terri Clark, Virginia Piper Trust- Read On Arizona, when she presented to all Regional Directors last month. The program is a statewide, public/private partnership of agencies, philanthropic organizations and community stakeholders committed to creating an effective continuum of services to improve language and literacy outcomes for Arizona’s children from birth through age eight. In May she presented to the Santa Cruz County Superintendent of Schools as well as the local school district superintendents and community members. The program would offer professional development for the areas educators and create a county-wide collaboration. The County Superintendent of Schools is handling the next steps in order for Santa Cruz to become a Read On Arizona area. #6. Discussion & Possible Action: Election of Chair and Vice Chair for Fiscal Year 2014 Chair Kirkpatrick explained that according to Governance Policy, elections for Chair and Vice-Chair are to be held at the first meeting after July first of every year. He added that anyone was eligible to run. Member Lunderville nominated current Chair William Kirkpatrick for Chair for SFY2014; the motion was seconded by Member Santillo. Motion carried unanimously. A motion was made

by Member Lunderville nominating current Vice-Chair Karen Woodford as Vice-Chair for SFY2014, Member Gallardo seconded the nomination. Motion carried unanimously. #7. Santa Cruz Regional Council Governance Policy: First Read The Council was reminded that at their May meeting the opportunity for changes were announced. As the First Reading the policy is not eligible for Regional Council approval but will be brought back at the next meeting for final approval. #8. Discussion & Possible Action: Approval of Fiscal Year 2014 Meeting Dates Chair Kirkpatrick referred to the attachment with proposed meeting dates for Fiscal Year 2014. Member Lunderville moved to accept the calendar as presented with meetings the first Monday of the month at 3:30 p.m. Member Gallardo seconded the motion. Motion carried. #9. Regional Benchmarking Update Regional Director Padilla provided Benchmarking updates; he explained that the Benchmarks will be used to monitor progress on the School Readiness Indicators that the Regional Council has identified as its regional priorities. Benchmarks should be aspirational but obtainable. The final deadline for all Regional Councils to establish their Benchmarks is April 2014. Dr. Amy Kemp, Consultant to First Things First, will be facilitating two upcoming sessions for the Regional Council’s work in setting the regional benchmarks. #10. Regional Director’s Report Director Padilla referred everyone to the Expenditure Report. He reminded everyone that the final report for 2013 expenditures will be available in September. Grantees appear on track for fully utilizing their allocations. Any unused funds will become carry-forward dollars, available for reallocation. He referenced the Systems Building Workgroup held July 15th. There were 16 attendees; Vice-Chair Woodford represented the Regional Council. Discussion about addressing existing opportunities brought up the lack of a true collaboration for those actors in the birth to age five arena. It was requested that First Things First take a lead in creating that group. Member Lunderville offered her assistance because she deals with many of these agencies monthly. He provided a positive example of System Building work as the relationship between the Family Resource Centers and Child & Family Resources (Home Visiting grantee) and the “baby party” that is held at the FRC for families receiving home visitation services. #11. Regional Council and Staff Announcements Member Vellom reminded of his upcoming vacation. Member Lunderville announced the Back to School Blitz for District 35 that will be held on Saturday July 27th. All students of the district are invited and school supplies are given out by area agencies and businesses. Director Padilla told everyone that he had attended the Rio Rico Exchange Club meeting last week and Member Lepa had presented. He also conveyed that he and Administrative Assistant Faubion had attended the District 1 Jump Back to School event on Saturday July 20th, distributing Scholastic Books. #12. General Discussion None #13. Meeting Reminder/Adjourn Chair Kirkpatrick reminded everyone that the next meeting would be held on September 9, 2013 at 3:30 p.m., location to be determined. Member Santillo made a motion to adjourn seconded by Member Lunderville, motion carried, the time was 4:53 p.m. Submitted by Susan Faubion Approved by_____________________________________ Dated this_________day of____________________________, 2013

Allotment Award

Expended

Contract Number Contract Period Total Allotment Awarded YTD ExpenseExpense

Variance

% of Award

ExpendedPending

Paid

(Last 30 Days)

Strategy Subtotal: $20,000 $20,000 $12,883 $7,117 64.4%PSC-MULTI-12-0432-01-Y2 07/01/2012-06/30/2013 $20,000 $12,883 $7,117 64.4%

Strategy Subtotal: $25,000 $25,000 $25,000 ($0) 100.0%PSC-STATE-12-0452-01-Y2 07/01/2012-06/30/2013 $25,000 $25,000 ($0) 100.0%

$45,000 $45,000 $37,883 $7,117 84.2%

Strategy Subtotal: $525,000 $525,000 $514,102 $10,898 97.9% $298,517FTF-RC020-13-0387-01 07/01/2012-06/30/2013 $525,000 $514,102 $10,898 97.9% $298,517

Strategy Subtotal: $300,000 $300,002 $226,195 $73,807 75.4% $8,100 $45,307ISA-MULTI-11-0096-01-Y3 07/01/2012-06/30/2013 $10,800 $10,800 - 100.0% $8,100

FTF-RC020-13-0391-01 07/01/2012-06/30/2013 $289,202 $215,395 $73,807 74.5% $45,307

$825,000 $825,002 $740,298 $84,704 89.7% $8,100 $343,824

Strategy Subtotal: $131,040 $129,822 $126,754 $3,068 97.6% $36,624PSC-MULTI-13-0578-01 07/01/2012-06/30/2013 $6,111 $6,111 - 100.0%

GRA-STATE-13-0525-01 07/01/2012-06/30/2013 $12,232 $11,515 $718 94.1% $2,571

GRA-STATE-13-0509-01 07/01/2012-06/30/2013 $109,080 $106,875 $2,205 98.0% $33,399

GRA-STATE-13-0500-01 07/01/2012-06/30/2013 $2,399 $2,253 $145 93.9% $654

Strategy Subtotal: $74,800 $74,800 $72,471 $2,329 96.9% $8,521FTF-RC020-13-0367-01 07/01/2012-06/30/2013 $74,800 $72,471 $2,329 96.9% $8,521

$205,840 $204,622 $199,225 $5,397 97.4% $45,145

Strategy Subtotal: $40,000 $40,000 $38,893 $1,107 97.2% $621GRA-RC020-13-0530-01 07/01/2012-06/30/2013 $40,000 $38,893 $1,107 97.2% $621

Strategy Subtotal: $0 - - - 0.0%- - - 0.0%

$40,000 $40,000 $38,893 $1,107 97.2% $621

Strategy Subtotal: $72,380 $66,185 $49,310 $16,874 74.5% $47 $79ISA-STATE-12-0410-01-Y2 07/01/2012-06/30/2013 $2,260 $1,258 $1,002 55.7%

FTF-STATE-13-0351-02 07/01/2012-06/30/2013 $343 $296 $47 86.4% $47

FTF-STATE-13-0426-01 10/01/2012-06/30/2013 $659 $471 $188 71.5% $79

FTF-STATE-12-0336-02-Y2 07/01/2012-06/30/2013 $62,922 $47,285 $15,638 75.1%

Strategy Subtotal: $166,817 $166,817 $166,817 - 100.0%FTF-MULTI-11-0302-01-Y3 07/01/2012-06/30/2013 $166,817 $166,817 - 100.0%

$239,197 $233,002 $216,127 $16,874 92.8% $47 $79

Strategy Subtotal: $25,000 $25,000 $25,000 - 100.0%PSC-MULTI-13-0563-01 07/01/2012-06/30/2013 $25,000 $25,000 - 100.0%

Strategy Subtotal: $36,101 $36,101 $36,101 $0 100.0%PSC-STATE-13-0560-01 07/01/2012-06/30/2013 $36,101 $36,101 $0 100.0%

$61,101 $61,101 $61,101 $0 100.0%$1,416,138 $1,408,727 $1,293,526 $115,201 91.8% $8,147 $389,668

FY 2013 Santa Cruz Contract Detail

Allottment

ExpendedReimbursement Activity

Media Strategy

Grantee Name% of

Allotment

Community

100.0%First Things First (FTF-Directed)

Goal Area Subtotal: 84.2%

Community Awareness Strategy 64.4%First Things First (FTF-Directed)

HealthChild Care Health Consultation Strategy 96.7%First Things First (FTF-Directed)

Pima County Health Department

The University of Arizona Santa Cruz

Cooperative ExtensionUniversity of Arizona Cooperative Extension

Oral Health Strategy 96.9%Mariposa Community Health Center


Professional Recruitment into Field Strategy 97.2%Cochise College

Scholarships TEACH Strategy 0.0%


Quality and AccessQuality First Strategy 68.1%Arizona Department of Health Services

Southwest Human Development

United Way of Tucson and Southern Arizona

Quality First Child Care Scholarships Strategy 100.0%Valley of the Sun United Way


Overall Total: 91.3%

Arizona Department of Economic Security

97.9%

89.7%

Family SupportFamily Resource Centers StrategyThe University of Arizona Santa Cruz

Cooperative ExtensionHome Visitation Strategy

Child and Family Resources Inc.

Goal Area Subtotal:

75.4%

EvaluationRegional Family Support Strategies Strategy 100.0%First Things First (FTF-Directed)

Statewide Evaluation StrategyFirst Things First (FTF-Directed)


100.0%

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Data Reports by Regional Partnership Council

Council:

Santa Cruz

Fiscal Year:

2013

Last Processed:

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Page: 1 of 12

Instructions for interpreting data report fields: *Quarterly Data Submission Status Quarterly Data Submission Status is not a strategy-specific data field. This is a FTF designated field in a report that indicates within a quarter the number of months of data that were submitted for a single contract out of the three mandatory months for the quarter. 0 = 0 months out of 3 months of data for this quarter were submitted. Note: No strategy-specific data fields will be displayed for a contract with a “0” Quarterly Data Submission Status 1 = 1 month out of 3 months of data for this quarter were submitted 2 = 2 months out of 3 months of data for this quarter were submitted 3 = 3 months out of 3 months of data for this quarter were submitted Note: A Quarterly Data Submission Status of “0” may be assigned in the following scenarios: (a) The grantee did not set their PGMS data submission status to “complete” or did not submit data via other acceptable file transfer protocols (b) The grantee signed their contract only one month prior to the end of the quarter and data submission is not applicable until the following quarter (c) The contract’s strategy-specific data reporting requirements may not be available and/or no training on data submission has taken place

**Contracted Service Units Contracted Service Units only appear for a contract’s lead strategy

Instructions for reading null and zero as data field values: Blank data field = A null data field appears if the grantee selected “NA (Not Applicable)” when given a YES/NA option on their data reporting template indicating the specific data field(s) are not a part of their contract 0 = Grantee selected “No” in a YES/NO option on their data reporting template indicating the specific data field(s) were not collected for the quarter 0 = Grantee reported “0” on their data reporting template indicating the specific data field(s) were not collected for the quarter


Council:

Santa Cruz

Fiscal Year:

2013

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Family Resource Centers

Contract Number/ Grantee Name Data Field Contracted

Service Units**

First Fiscal Quarter

(July-Sept)

Second Fiscal

Quarter (Oct-Dec)

Third Fiscal Quarter

(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total

FTF-RC020-13-0387-01 / The University of Arizona Santa Cruz Cooperative Extension

Quarterly Data Submission Status* 3 3 3 3

Number of families with children (0-5 years) receiving resource & referral information

412 363 714 737

Number of service providers housed at the family resource center 14 29 27 32

Number of families (0-5 yrs) referred to services offered at the Family Resource Center

370 327 499 374

Number of families with children (0-5 yrs) receiving referrals to agencies outside of the family resource center

140 152 200 182

Number of families served 250 510 479 699 556 2244

Number of books distributed

Number of other resources distributed

The final number of families served is an unduplicated number.


Council:

Santa Cruz

Fiscal Year:

2013

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Parent Education Community-Based Training


Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total

FTF-RC020-13-0387-01 / The University of Arizona Santa Cruz Cooperative Extension


Number of trainings conducted 150 194 249 304

Number of adults attended 714 786 696 913

Average attendance per training session 4.8 4.1 2.8 3.0

Note: Number of adults that attend sessions is duplicated. FTF is working on addressing the complexities of collecting data for community-based parent education sessions. Currently, all community-based parent education sessions reflects a duplicated count of families served.

Parent Education Community-Based Training is part of the Family Resource Centers grant, which is also administered by the University of Arizona Santa Cruz Cooperative Extension.


Council:

Santa Cruz

Fiscal Year:

2013

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Home Visitation

A data field is flagged in grey for a SFY quarter: Home visitor caseload for the quarter – when the ratio of home visitors to families served is above 1:20. Staff turnover for the quarter – when the staff turnover is above 20% (from one quarter to the next). Client turnover for the quarter - when the client turnover is above 20% (from one quarter to the next). Clients disenrolled due to moving - when the percent of clients disenrolled due to “moving” is above 20%. Clients disenrolled due to unable to locate - when the percent of clients disenrolled due to "unable to locate" is above 10%.

New for Fiscal Year 2013 Data Reports: If one of the above listed data fields appear gray, FTF staff will continue to monitor the progress or digression of that particular data field by each Fiscal Year Quarter. Important considerations behind the gray box: Varied Reasons for a Gray Box: When reviewing the data, it is important to look at other data fields in conjunction with a gray box. Because a box is gray, it does not automatically entail an issue. The gray box may, in some instances, reflect additional monitoring needed; however there are also reasons that a gray box may appear that is conducive to the home visitation process. For example, client turnover may show gray; however it may be for positive reasons such as families successfully graduating from the program or the child entering Kindergarten. Client Disenrollment Gray Box: The data field, number of families disenrolled during the quarter goes hand in hand with the following two data fields, clients disenrolled due to moving and clients disenrolled with due to unable to locate. The percentage for data fields, clients disenrolled due to moving or clients disenrolled with due to unable to locate, is related to the number above, number of families disenrolled.

It’s important when looking at the gray boxes to remember other data should be considered and there is potential for the data to appear to be skewed. Just because the box is gray, it does not mean there is immediate concern.

Caseload Gray Box: Typically, the home visiting caseload is 20 families per visitor. The First Things First Santa Cruz home visiting program is evidence-based. The grantee is acutely aware of the caseload per home visitor and it is necessary for them to monitor their caseloads, which is part of maintaining their accreditation/certification status.


Council:

Santa Cruz

Fiscal Year:

2013

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Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total

FTF-RC020-13-0391-01 / Child and Family Resources Inc.


Number of families newly enrolled during the quarter 19 28 27 18

Number of families served 75 19 47 74 92 92

Number of families at the end of the quarter (subtracting disenrolled) 17 42 53 57

Client turnover for the quarter 0 0 0 0

Number of families disenrolled during the quarter 2 3 16 14

Clients disenrolled due to moving 50.0% 66.7% 62.5% 14.3%

Clients disenrolled due to unable to locate 0 33.3% 12.5% 21.4%

Number of families continuing to receive services who have moved out of the region during the quarter

0 0 0 0

Number of full time equivalent (FTE) home visitors at the end of the quarter

2.0 3.0 3.0 3.0

Homevisitor caseload for the quarter 8.5 14.0 17.7 19.0

Staff turnover for the quarter 0 0 0 0

Number of children newly enrolled during the quarter 19 26 28 14

Number of children served 19 45 73 87

Number of children eligible for developmental screening 2 7 20 27

Number of children receiving developmental screening 2 7 15 26

Number of children referred for follow-up 0 0 0 <25

Number of families who received community based referrals 94 170 131 346

Number of families reporting they are under or uninsured 6 2 20 14

Number of families receiving enrollment assistance to obtain insurance 0 1 8 0


Council:

Santa Cruz

Fiscal Year:

2013

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Oral Health


Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total

FTF-RC020-13-0367-01 / Mariposa Community Health Center


Number of expectant mothers receiving oral health screening 200 21 23 98 44 186

Number of children (0-5 yrs) receiving oral health screening 2000 570 552 604 766 2492

Number of children (0-5 yrs) receiving fluoride varnish application 2000 464 435 608 766 2273

Number of expectant mothers receiving oral health kits 0 0 0 0

Number of children (0-5 yrs) receiving oral health kits 0 0 0 0

Number of trainings conducted 14 9 19 29

Number of professionals (oral health providers) attended 0 0 0 0 0 0

Number of adults attended 0 334 236 582 810 1962

Number of children attended 0 0 598 766

Number of expectant mothers referred to treatment providers 1 2 4 2

Number of expectant mothers receiving services 1 2 4 2

Number of children (0-5yrs) referred to treatment providers 0 4 23 33

Number of children (0-5yrs) receiving services 0 0 0 0


Council:

Santa Cruz

Fiscal Year:

2013

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Quality First - Regional Funding (Coaching, Incentives, Assessments, Licensure and Warmline/Technical Assistance Support Components)


Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total

FTF-STATE-12-0336-02-Y2 / United Way of Tucson and Southern Arizona

Number of center based providers served 1 1 1 1 1

Coaching Support/ Incentives Number of home based providers served 4 4 4 4 4


Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total

FTF-STATE-13-0351-02 / Southwest Human Development

Number of center based providers served 0 0 1 1

CCHC Warmline Number of home based providers served 0 0 4 4


Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total



Technical Assistance Support and Warmline

Number of home based providers served 0 0 4 4


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Santa Cruz

Fiscal Year:

2013

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Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total

ISA-STATE-12-0410-01-Y2 / Arizona Department of Health Services


Licensing Support Number of home based providers served 0 0 4 4


Council:

Santa Cruz

Fiscal Year:

2013

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Quality First - Statewide Funding


Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total



CCHC Warmline Number of home based providers served 4 4 0 0


Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total



Technical Assistance Support and Warmline

Number of home based providers served 0 4 0 0


Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total

ISA-STATE-12-0410-01-Y2 / Arizona Department of Health Services


Licensing Support Number of home based providers served 4 4 0 0


Council:

Santa Cruz

Fiscal Year:

2013

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Quality First Child Care Scholarships


Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total

FTF-MULTI-11-0302-01-Y3 / Valley of the Sun United Way

Quarterly Data Submission Status* 3 3 3

Number of center based providers served 2 3 4

Number of center based providers at the end of the quarter (subtracting disenrolled)

1 1 2

Center based providers: Number of families receiving scholarships 0 0 0

Center based providers: Number of families receiving scholarships at the end of the quarter (subtracting disenrolled)

0 0 0

Number of home based providers served 2 2 2

Number of home based providers at the end of the quarter (subtracting disenrolled)

0 0 0

Home based providers: Number of families receiving scholarships 0 0 0

Home based providers: Number of families receiving scholarships at the end of the quarter (subtracting disenrolled)

0 0 0

Number of children receiving scholarships 42 51 60

Center based providers: Number of infants receiving scholarships 0 0 0

Center based providers: Number of infants receiving scholarships at the end of the quarter (subtracting disenrolled)

0 0 0

Home based providers: Number of infants receiving scholarships 3 4 4

Home based providers: Number of infants receiving scholarships at the end of the quarter (subtracting disenrolled)

1 1 1

Center based providers: Number of toddlers receiving scholarships 3 3 3


Council:

Santa Cruz

Fiscal Year:

2013

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Center based providers: Number of toddlers receiving scholarships at the end of the quarter (subtracting disenrolled)

1 1 1

Home based providers: Number of toddlers receiving scholarships 6 8 8

Home based providers: Number of toddlers receiving scholarships at the end of the quarter (subtracting disenrolled)

0 0 0

Center based providers: Number of preschool aged children receiving scholarships

24 31 39

Center based providers: Number of preschool aged children receiving scholarships at the end of the quarter (subtracting disenrolled)

5 5 10

Home based providers: Number of preschool aged children receiving scholarships

7 8 8

Home based providers: Number of preschool aged children receiving scholarships at the end of the quarter (subtracting disenrolled)

1 1 1

Center based providers: Number of children with special needs receiving scholarships

0 0 0

Center based providers: Number of children with special needs receiving scholarships at the end of the quarter (subtracting disenrolled)

0 0 0

Home based providers: Number of children with special needs receiving scholarships

0 0 1

Home based providers: Number of children with special needs receiving scholarships at the end of the quarter (subtracting disenrolled)

0 0 0

Number of Infant (0-12 months) slots filled end of the quarter 1.0 1.0 1.0

Number of toddler (13-35 months) slots filled end of the quarter 3.5 3.5 3.5

Number of preschooler (36 months - 5 yrs) slots filled end of the quarter 27.0 25.0 23.5

Number of slots filled with children (0-5 yrs) end of the quarter 31 31.5 29.5 28.0 28.0

Number of FTF slots vacant for children (0-5 yrs) 0.5 2.5 4.0


Council:

Santa Cruz

Fiscal Year:

2013

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Recruitment into Field


Service Units**


(July-Sept)

Second Fiscal

Quarter (Oct-Dec)


(Jan-Mar)

Fourth Fiscal

Quarter (Apr-Jun)

Fiscal YTD

Total

GRA-RC020-13-0530-01 / Cochise College


Number of high school students newly recruited 0 0 0 0

Number of volunteers newly recruited 0 0 0 0

Number of parents newly recruited 0 0 0 0

Number of home-based child care providers newly recruited 0 0 0 0

Number of other participants newly recruited 18 0 0 36

Number of participants newly recruited this quarter 18 0 0 36

Number of participants recruited 18 18 18 18 54 54

Number of participants at the end of the quarter 18 16 13 46

Number of participants applying for financial aid this quarter 2 0 0 0

Number of individuals with an early education career plan/pathway 18 18 0 36

Number of participants volunteering 12 17 5 0

Santa Cruz Regional Partnership Council Quarter 4 Program Data Summary

Reporting as of period ending July, 2013 (Source: Partner Grant Management System Data Narrative Report)

Selected data as reported in the Program Narrative Report by the Grantee, representing the

programs and services delivered in Quarter 4 (May, June & July 2013).

Family Resource Centers Partner: University of Arizona Cooperative Extension Santa Cruz County Strategy: Family Resource Centers Collaboration: Professional Development hosted by the Superintendent: The Superintendent of Santa Cruz County Schools has agreed to host a professional development training for educators of 3-5 year olds at the County Complex on July 29th. The title of the training is Paving the Way for Common Core. We are bringing together Catherine Parker from SCVUSD, Janet Annett, English Language Arts Coordinator for the Southern Arizona Regional Education Center and Sheri Marlin, Program Director at Office of the Pima County School Superintendent. The purpose will be to educate educators about the content of the Common Core and to provide tools for promoting critical thinking skills which can help children excel. AZEIP: We plan to work with the Blake Foundation again in the fall to help families identify delays early and to increase the number of referrals that we make. We will continue conversations with them regarding an MOU in the fall. Norton School of Family and Consumer Sciences: The evaluation of the PIPE program by the University of Arizona Norton School of Family and Consumer Sciences continues to generate evidence of impacting families. This past year we learned that when parents are more in tune with their children, the child’s level of cooperation increases. This kind of information will help parents to feel more motivated to connect with their children as it should produce additional benefits related to discipline. Barriers and Solutions to Share: Lacking Infants: At the FRCs we have a much larger number of toddlers and preschoolers than infants and would like to increase our communication with doctors’ offices and programs that serve families with babies. The FRC program is collaborating with Child & Families Resources in July to host “Baby Parties” where clients of CFR’s Healthy Families program are invited to the Center to attend classes and to meet families with children of similar ages as their own. The FRC’s will distribute the baby bags from Make Way for Books at these events. Success to Celebrate: NUSD Elementary School Tours: Through a unique collaboration with Dr. Utne and the elementary school principals, the NFRC staff were invited to offer tours of the elementary schools to the families who had pre-registered for Kindergarten. This was a valuable opportunity for families to connect with FRC staff, to learn about what will be expected of them in the school year and to find a place where they can go to prepare. Throughout the Kindergarten registration the FRC did significant (hence the high number of referrals to the Center in May) outreach for the Kindergarten Readiness Class.

Attachment #8

SCVUSD Parent Orientation: At SCVUSD, RRFRC staff attended parent meetings and orientation and helped to administer Kindergarten Readiness tests. Families learned what skill areas they needed to work on with children and were referred to the Center for the Kindergarten Readiness class. Factoid Campaign: The Superintendent of Santa Cruz County Schools launched an early childhood factoid campaign as part of a promotional campaign for the FRC program. The campaign was comprised of one-minute radio spots highlighting four different early childhood topics: • Did you know that 90% of a child’s brain development happens between birth and age 5? • Did you know that raising a child to speak both English and Spanish gives them the skills to be better

learners? • Did you know that reading to your child in Spanish will help to build their English vocabulary? • Did you know that children are best wired for sound and language in their first year? These spots were designed to encourage families to further promote their child’s learning and ended with a reminder that the FRC’s offered a free, solid and fun learning environment. Home Visitation Partner: Child & Family Resources, Inc. Strategy : Home Visitation Collaboration: Child & Family Resources, Inc., Healthy Families Program continues to have a formal collaboration with Carondelet Holy Cross Hospital . CFR staff are in the hospital Monday- Friday talking to mothers of newborns to offer program services. CFR also has an informal collaboration with OB/GYN , Dr. Duran who offers program services to all women receiving prenatal care, staff pick up all referrals on Wednesday at Dr. Duran’s office . Barriers and Solutions to Share: Outreach to more rural areas in region: We will continue our outreach efforts and target the areas of Rio Rico and Patagonia to increase the number of families served in both of these areas. Success to Celebrate: There were two families that completed 5 years of service during this quarter; April –June 2013. One family (mother) graduated from high school. Two families (mothers) obtained full time employment. Oral Health Partner: Mariposa Community Health Center Strategy: Oral Health Collaboration: This quarter we collaborated with two Head Starts, as well as the Smart Kids pre-school and participated in the Teyechea Park Fair Event. Barriers and Solutions to Share: No barriers were identified by the grantee. Success to Celebrate: No specific successes were identified by the grantee.

Recruitment Into the Field Partner: Cochise College Strategy: Recruitment Into the Field Collaboration: The grantee has been working with the event planning committee and offering students’ services to help with the activity part of the February “FTF Celebrates the Young Child” event. Barriers and Solutions to Share: Students continue to struggle with their math classes. The grantee has tried to pair up students who are doing well with those that aren’t, but one student will have to take her class again at her expense. Success to Celebrate: Altogether the program now has had 7 students who have graduated from their program.

meeting minutes - first things first · 2013. 9. 9. · meeting minutes #1. call to order/welcome...

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