meeting & conference

8/8/2019 Meeting & Conference

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If a companys CEO wants to take thedecision regarding the sales promotion of

the product of his company, then

&

If a companys CEO wants to provide some

information to all the members of acompany, then

WHAT WILL HE DO?

WHAT WILL HE DO?


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A PRESENTATION

ON

MEETING & CONFERENCE

BY

ANAND & GAJENDRA


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INTRODUCTION:-

There is no doubt that Communication is sofundamental that without it no organization can exist andfunction effectively towards achieving its objectives.

No manager can be effective in his job unlesshe is able communicate. It is therefore apt to call

COMMUNICATION IS THE LIFE BLOOD OF ANORGANIZATION .


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INTRODUCTION OF

MEETING & CONFERENCE Meetings and Conference play a significant role in

international and national organizations.

On an average, many conferences and meetings are

held every year in an organization. These includes board meetings, training sessions,

meetings to set goals and to take decisions.

We meet in groups of almost every size from two to

thousands.


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MEETINGS

Are You Lonely ?Work on Your Own ?

Hate Having to Make Decisions ?

Rather Talk About It Than Do It ?

HOLD A MEETINGYou get to see other people,

Sleep in peace, offload-Decisions,

Feel important and impress your colleaguesAND ALL IN WORK TIME

MEETINGS

The Practical Alternative to Work


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MEANING :-You could argue that a meeting is a useful way of

making a decision with which everyone approves.

For e.g. A CEO of a

company wants to take an

important decision to growth

the sales of his company,so he called all senior sales

executive of the company in

a room and start communicating

with them. Everyone puts theirown opinion in that communication

and a CEO comes to take a final

decision.


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TYPES OF MEETING

Formal Meeting

Board meeting

Annual meeting

One & one meeting

Informal Meeting

Friends meeting

Get-to-together meeting

Canteen meeting


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EFFECTIVEMEETINGS :-

If you are going to be organizing and/orrunning a meeting, you should apply the followingprinciples :

Decide the objectives before holding the meeting.

What exactly do you want to achieve at theconclusion?

Prepare an agenda. This makes the meeting easier tocontrol and gives everyone involved the chance to

participate, because they will see in advance what isto be discussed and can prepare themselvesaccordingly.

Do not include AOB (any other business) on your

agenda. This is a huge time-waster.


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CONT..

Decide on a finish time as well as a start time and putit on agenda.

The contents of the agenda should list under each

item :-what is to be discussed ?

why is to be discussed ?

what it is expected to achieve ?

when the results are expected ?


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YOUR CONTRIBUTION :-

Your presence at a meeting does not mean thatyou are expected to have an opinion on every subjecton the agenda, or that you should contribute to everydiscussion. If you feel strongly about something, voiceyour opinion.

However, it would be completely wrong for youto walk away from a meeting feeling I wish I had said

so-and-so. Always state your opinion at theappropriate time. Do contribute, play your part, addvalue, talk common sense. If you stick to theseguidelines, everyone will listen when you speak.


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MINUTES :-If you want your meeting minuted, see that

this is done by someone who can provide a concisesummary of the points discussed, as well as whatconclusions were reached. Ensure that only relevantinformation appears in the minutes.

Circulate the minutes of the previous meetingin plenty of time before the next one, so that everyonehas a chance to read them in advance. This will cutdown discussion at the meeting itself.


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BENEFITSOFMEETINGS :-

A good meeting is one that everyoneleaves feeling inspired, re-enthused, knowing exactlywhat to do and when to do it and excited about thechallenge ahead. If a meeting has been a success, youshould leave it thinking That was a damn good meetingand really worthwhile. It is up to you to play your partand help to achieve the overall objectives.


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MEANING OF CONFERENCE

A conference is a meeting with a formal agendafor consultation or exchange of information ordiscussion.


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TYPES OF CONFERENCE

Hall conference

Video conference

Web conference


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PURPOSE OF THE CONFERENCE

The purpose of a conference may be diverse.

Some of the common purposes are as follows :-

Co-ordinate activities Build morale

Secure agreement

Solve problems Exchange information

Initiate policy

Products launch


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Important things should be kept in mindbefore conducting a conference.

Date and Time

Attendees

Conference content

Venue


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Different types of rooms forconference.

Theatre

Class room

Board room

Hollow Square

U-Shaped

Banquet Style


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Steps should be taken after the Event.

Organize presenter notes/conference outcomes

Collect and analyse conference evaluations, if used

Distribute conference outcomes

Strengths of the conference

Weaknesses of the conference


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To take any decision.

Takes less time to conduct.

Number of peoples are less. Less expensive.

To provide some information.

Takes more time to conductas compare to meeting.

Number of peoples are more. More expensive.

DIFFERENCE BETWEEN

MEETING & CONFERENCE


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WISEWORDS

If you want something done, ask a busy person.


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