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STUDENT

SERVICES

ELECTRONICRESIDENCY

APPLICATIONSERVICE

Deb HeinemanResidency and Career ServicesOffice of Student ServicesMay 2017

GETTING STARTED?

• THE FOURTH YEAR IS STRESSFUL IN A DIFFERENT WAYTHAN YOUR FIRST THREE YEARS:• CLERKSHIP SCHEDULES• AWAY ROTATIONS• SITTING FOR BOARD EXAMS• APPLYING FOR INTERNSHIP/RESIDENCY POSITIONS IN THE

SPECIALTY OF YOUR CHOICE

• YOU ARE SEARCHING FOR YOUR FIRST JOB!

• THERE ARE MAJOR DECISIONS TO MAKE AND THE YEARWILL GO BY VERY QUICKLY.

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WHAT IS ERAS?

• STREAMLINES THE APPLICATION PROCESS MAKING ITEASIER FOR YOU TO APPLY TO RESIDENCY PROGRAMS.

• THE ON-LINE COMMON APPLICATION WAS DEVELOPED BYTHE ASSOCIATION OF AMERICAN MEDICAL COLLEGES(AAMC) TO TRANSMIT YOUR CREDENTIALS TO MOSTAOA AND ACGME INTERNSHIP AND RESIDENCYPROGRAMS.

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COMPONENTS OF ERAS• ERAS IS COMPRISED OF FIVE MAIN COMPONENTS:

• THE MYERAS WEBSITE – YOU COMPLETE YOUR APPLICATIONAND PERSONAL STATEMENT; SELECT PROGRAMS TO APPLY TO, AND ASSIGN DOCUMENTS TO BE RECEIVED BY THOSE PROGRAMS.

• DEAN’S OFFICE WORKSTATION (DWS) – CREATES TOKENNUMBER USED BY APPLICANTS; SCANS AND ATTACHESSUPPORTING DOCUMENTS TO YOUR APPLICATION.

• LOR PORTAL – LETTER WRITERS UPLOAD LETTERS OFRECOMMENDATION.

• PROGRAM DIRECTOR’S WORKSTATION (PDWS) – PROGRAMSTAFF RECEIVE, SORT, REVIEW, EVALUATE AND RANKAPPLICATIONS.

• ERAS POSTOFFICE – CENTRAL BANK WHICH TRANSFERSAPPLICATIONS AND SUPPORTING DOCUMENTS. 5

ERAS WEBSITE

• YOU WILL RECEIVE ACCESS TO “MYERAS” WHICH ISHOW YOU WILL ACCESS AND MAINTAIN YOUR ERAS APPLICATION – ON JUNE 6TH.

• USEFUL AREAS OF THE SITE:• “MYERAS” LOGIN• IMPORTANT DATES• RESOURCES/USER GUIDE• TUTORIALS• PARTICIPATING SPECIALTIES/PROGRAMS

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HOW DOES ERAS WORK

• YOU RECEIVED AN ELECTRONIC TOKEN NUMBER TOACCESS THE “MYERAS” WEBSITE.

• YOU WILL COMPLETE YOUR ERAS PERSONALINFORMATION, APPLICATION, CONFIRM LOR AUTHORS, REQUEST LORS BE UPLOADED TO THE LOR PORTAL ANDBE SENT TO SS , REQUEST RELEASE OF COMLEX/USMLE TRANSCRIPTS, UPLOAD PHOTOGRAPH, SELECT PROGRAMS, ASSIGN SUPPORTING DOCUMENTS, AND TRANSMIT YOURAPPLICATION TO PROGRAMS.

• EXAMINING BOARDS RECEIVE AND PROCESS REQUESTSFOR SCORE REPORTS (COMLEX/USMLE).

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HOW DOES ERAS WORKCONTINUED

• STUDENT SERVICES (SS) TRANSMITS SUPPORTINGDOCUMENTS TO THE APPLICANT’S FILE:• MEDICAL SCHOOL TRANSCRIPT• MSPE LETTERS (RELEASED NATIONALLY ON 10/1/17)

• LETTERS OF RECOMMENDATION WILL BE UPLOADED BYAUTHORS TO THE LOR PORTAL.

• PROGRAMS CONTACT THE ERAS POSTOFFICE ON ADAILY BASIS TO DOWNLOAD APPLICATION MATERIALSSENT TO THEM FROM APPLICANTS.

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YOU USE ERAS TO APPLY TO:OSTEOPATHIC PROGRAMS

• OGME-1R (RESIDENCY)• CREDIT FOR 1ST YEAR OF RESIDENCY – MATCH DIRECTLY INTO

THE SPECIALTY PROGRAM – SIMILAR TO ACGME CATEGORICAL.

• OGME-IP (PRELIMINARY)• 1ST YEAR PREREQUISITE/LINKED BUT NO CREDIT GIVEN TO

RESIDENCY – SIMILAR TO ACGME PRELIMINARY.

• OGME-1T (TRADITIONAL)• STAND ALONE ROTATING INTERNSHIP

• REQUIRED PRIOR TO BEGINNING A RESIDENCY WITH AN ADVANCED MATCH -I.E., ANESTHESIA, DERMATOLOGY, PM&R, ETC.

• FOR STUDENTS WHO ARE UNDECIDED9

YOU USE ERAS TO APPLY TO:ALLOPATHIC PROGRAMS

• CATEGORICAL (“C”)• PROGRAMS THAT BEGIN IN THE PGY-1 YEAR (2018) AND PROVIDE

TRAINING REQUIRED FOR BOARD CERTIFICATION IN MEDICALSPECIALTIES (PROGRAM CODE: OOOOOOCO).

• ADVANCED (“A”)• PROGRAMS THAT BEGIN IN THE PGY-2 YEAR (2019), AFTER A YEAR

OF PRE-REQUISITE TRAINING (PROGRAM CODE: OOOOOOAO) .

• PRELIMINARY (“P”)• 1-YEAR; BEGINS IN THE PGY-1 YEAR (2018); PROVIDES PRE-

REQUISITE TRAINING FOR ADVANCED PROGRAMS (PROGRAM

CODE: OOOOOOPO).10

“MYERAS IS DIVIDED INTOFOUR DISTINCT TABS

• ACCOUNT• PERSONAL INFORMATION – CAN BE UPDATED AT ANY TIME• CHECKLIST – PROGRESS ON APPLICATION• MESSAGES• PASSWORD• TRACK THE STATUS OF DOCUMENTS BY PROGRAM UNDER THE

PROGRAMS APPLIED TO PAGE IN MYERAS

• APPLICATION• BIOGRAPHIC INFORMATION, EDUCATION, EXPERIENCES (WORK,

VOLUNTEER, RESEARCH), AWARDS, HONORS, PUBLICATIONS• CAN BE UPDATED UNTIL CERTIFIED AND SUBMITTED• ONLY CERTIFY AND SUBMIT APPLICATION ONCE – AND AFTER

REVIEWED• ONCE CERTIFIED – CANNOT MAKE ANY CHANGES 11

“MYERAS IS DIVIDED INTO FOURDISTINCT TABS CONTINUED

• DOCUMENTS• PERSONAL STATEMENT• IDENTIFY THOSE TO WRITE LETTERS OF RECOMMENDATION (LOR)• MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE)• MEDICAL SCHOOL TRANSCRIPT• COMLEX SCORE REPORT AND/OR USMLE TRANSCRIPTS• PHOTO• NOTE: YOU SHOULD COMPLETE YOUR APPLICATION

WORKSHEET, PERSONAL STATEMENT, AND LIST OF INDIVIDUALSWRITING YOUR LETTERS OF RECOMMENDATION BY EARLYSUMMER (JUNE/JULY) FOR AOA MATCH. IF YOU ARE APPLYINGONLY ACGME, YOU HAVE UNTIL AUGUST/SEPTEMBER.

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“MYERAS IS DIVIDED INTO FOURDISTINCT TABS CONTINUED

• PROGRAMS• SEARCH FOR AND SELECT PROGRAMS TO RECEIVE APPLICATION

MATERIALS.• NOTE: APPLICANTS NEED TO CONTACT PROGRAMS DIRECTLY

FOR GUIDELINES.• YOU MAY ASSIGN PERSONAL STATEMENT, LETTERS OF

RECOMMENDATION, COMLEX SCORE REPORT AND/OR USMLE TRANSCRIPTS, AND PHOTO TO INDIVIDUAL PROGRAMS INPROGRAM SECTION.

• NOTE: YOUR FIRST OPPORTUNITY TO APPLY TO AN ERAS PROGRAM IS JULY 6TH (OSTEOPATHIC PROGRAMS ONLY) ALTHOUGH PROGRAMS CANNOT DOWNLOAD UNTIL JULY 15TH.

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APPLICANTS – STEP BY STEP PROCESS FOR “MYERAS”

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APPLICANTS – STEP BY STEP PROCESS FOR “MYERAS”

• DECIDE ON A MEDICAL SPECIALTY• HELP DECIDING ON A MEDICAL SPECIALTY CAN BE FOUND AT THE

WEBSITES IN YOUR DETAILED COPY.

• RESEARCH AND CONTACT PROGRAMS FOR THEIRREQUIREMENTS AND DEADLINES.• WHILE RESEARCHING RESIDENCY PROGRAMS, ALSO ASSESS YOUR

COMPETITIVENESS AND DEVELOP PARALLEL PLANS .• INVESTIGATE RESIDENCY PROGRAMS AT WEBSITES.• CONTACT EACH RESIDENCY PROGRAM PRIOR TO APPLYING TO

CONFIRM:• ERAS PARTICIPATION STATUS – INCLUDING WHICH MATCH THEY ARE

PARTICIPATING IN• PROGRAM REQUIREMENTS SUCH AS LORS AND COMLEX/USLME• PROGRAM INFORMATION• PROGRAM DEADLINES

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APPLICANTS – STEP BY STEP PROCESS FOR “MYERAS” CONTINUED

• DOWNLOAD THE ERAS 2018 USER GUIDE (WEBSITE –“RESOURCES TO DOWNLOAD”) AND FOLLOW THE STEP-BY-STEP INSTRUCTIONS.

• YOU SHOULD ALREADY HAVE YOUR TOKEN # FROMNYIT-COM’S OFFICE OF SS – DEB HEINEMAN.

• CONCURRENTLY, PRINT THE “ERAS APPLICATIONWORKSHEET” (16 PAGES) AND BEGIN COMPLETING THEINFORMATION – MUCH OF THE INFORMATION CAN BETRANSFERRED FROM YOUR CV – BUT WITH MORE IN-DEPTH DESCRIPTIONS.

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• REGISTRATION (STEP BY STEP ON DETAILED COPY)• YOU SHOULD HAVE REGISTERED WITH “MYERAS” UPON RECEIPT

OF TOKEN (NO FEE) HTTP://SERVICES.AAMC.ORG/ERAS/MYERAS• ONCE REGISTERED WITH “MYERAS”, AAMC CREATES A

MAILBOX FOR YOU AND ASSIGNS YOU AN AAMC ID#. PRINTOUT THIS PAGE. YOUR AAMC ID# IS THE IDENTIFIER THAT WILLFOLLOW YOU THROUGHOUT YOUR CAREER.

• REMEMBER YOUR AAMC ID# (8 DIGIT #) AND PASSWORD FORFUTURE ACCESS TO “MYERAS” AND “NRMP”.

• FOR SUBSEQUENT LOGINS, GO TO “MYERAS” LOGIN PAGE: HTTP://SERVICES.AAMC.ORG/ERAS/MYERAS AND ENTER YOURUSERNAME AND PASSWORD.

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http://services.aamc.org/eras/myeras

http://services.aamc.org/eras/myeras


• CREATE YOUR “PROFILE” (PERSONAL INFORMATION)• CAN BE UPDATED ANYTIME DURING THE APPLICATION PROCESS.• REVIEW THE INFORMATION TO ENSURE ACCURACY.• KEEP YOUR “PROFILE” CURRENT (CHANGE OF ADDRESS, PHONE

NUMBER, EMAIL ADDRESS, ETC.).• THIS IS ONE OF THE OPTIONS PROGRAMS USED TO CONTACT YOU

FOR AN INTERVIEW.

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• BEGIN WORKING ON “MYERAS” APPLICATION FORM:• YOU DO NOT HAVE TO COMPLETE THE APPLICATION IN ONE

SITTING, HOWEVER, YOU MUST SAVE EVERY PAGE WHENCOMPLETED BEFORE EXITING YOUR WORK.

• SAVE AND PRINT OUT YOUR APPLICATION (CAN BE VIEWEDAND PRINTED IN APPLICATION FORMAT OR CV FORMAT).

• EMAIL A COPY TO DEB HEINEMAN ([email protected]) FOR REVIEW PRIOR TO CERTIFYING. USE THE PRINT/ APPLICATION FORMAT. PLEASE SEND IN A TIMELY MANNERAS EACH APPLICATION TAKES AT LEAST AN HOUR TO REVIEW.

• CERTIFY YOUR APPLICATION BUT REMEMBER, ONCE CERTIFIED, IT IS LOCKED AND YOU CANNOT MAKE ANY CHANGES.

• APPLICANTS MUST SUBMIT THE APPLICATION TO ERAS POSTOFFICE BEFORE APPLYING TO PROGRAMS.

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mailto:[email protected]


• ERAS “SUPPORTING DOCUMENTS” YOU CREATE/UPLOAD ON ERAS:

ERAS APPLICATION FORM PERSONAL STATEMENT PHOTO

FROM YOUR DESIGNATED DEAN’S OFFICE (SS): MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE) MEDICAL SCHOOL TRANSCRIPT

LOR AUTHORS UPLOAD DIRECTLY TO THE LOR PORTAL.

NOT FROM YOUR DESIGNATED DEAN’S OFFICE: COMLEX SCORE REPORT USMLE TRANSCRIPT (OPTIONAL)

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• PERSONAL STATEMENT(S)• DRAFT PERSONAL STATEMENT(S).• SHOULD ONLY BE 1-2 PAGES (RECOMMENDED).• OPPORTUNITY TO SHOWCASE YOUR UNIQUE QUALITIES, TALENTS, AND

PROFESSIONAL PASSIONS AND HOW THEY MIGHT BE EXPRESSED IN A CAREERIN MEDICINE AND YOUR SPECIALTY.

• CREATE A WORD DOCUMENT, SAVE IT AS “PLAIN TEXT”, THEN COPY ANDPASTE IT INTO THE DESIGNATED AREA FOR PERSONAL STATEMENT ON“MYERAS”.

• EMAIL OR MAKE AN APPOINTMENT WITH JULIANNA VIVIANI([email protected]) FOR REVIEW BEFORE FINALIZING ON“MYERAS”.

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• LETTERS OF RECOMMENDATION (LOR)• IN MOST CASES, PROGRAMS WILL REQUIRE A MINIMUM OF 3 LETTERS – ERAS

WILL ALLOW YOU TO ASSIGN MAX 4 TO EACH PROGRAM.• REVIEW THE LOR SECTION FROM THE SEPTEMBER/NOVEMBER PRESENTATION

WHICH HIGHLIGHTS INFORMATION ABOUT SPECIFIC SPECIALTIES.• LETTERS FROM DEPARTMENT CHAIRPERSONS, SECTION HEADS AND WELL

KNOWN ATTENDING PHYSICIANS CARRY MORE WEIGHT AND THESE SHOULDBE PURSUED WHENEVER POSSIBLE. THESE SHOULD BE SPECIALTY-SPECIFICCLINICAL FACULTY. ENSURE YOUR LETTER WRITERS CAN PROVIDE YOU WITHSTRONG LETTERS BY ASKING THEM.

• FOCUS ON QUALITY NOT QUANTITY.• BEST TIME TO REQUEST A LETTER IS AT THE END OF A ROTATION (OR

IMMEDIATELY THEREAFTER).• CREATE ERAS LETTER REQUEST FORM IN “MYERAS” TO PROVIDE LOR

AUTHOR WITH LETTER ID# TO UPLOAD DIRECTLY TO LOR PORTAL(INSTRUCTIONS INCLUDED IN HANDOUT/SCREEN SHOTS).

• PRINT OUT THE “LOR REQUEST FORM” FOR ALL LOR AUTHORS AND DELIVER IT BY MAIL, EMAILOR IN PERSON.

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• LETTERS OF RECOMMENDATION (LOR)• USE “NYIT COM ERAS COVER SHEET” SO COPIES OF LETTERS CAN BE SENT

AND INCLUDED IN YOUR RESIDENCY FILE. WE NEED THEM FOR EARLY MATCH, PROGRAMS NOT PARTICIPATING IN ERAS, AND SCRAMBLE . SEND TO:

DEAN FELICIA BRUNONYIT COLLEGE OF OSTEOPATHIC MEDICINESEROTA 223NORTHERN BOULEVARDOLD WESTBURY, NY 11568

• IT IS YOUR DECISION WHETHER OR NOT YOU WAIVE YOUR RIGHT TO SEE THELOR. REMEMBER, LORS ARE THE PROPERTY OF THE LETTER WRITER.

• TIPS ON OBTAINING LETTERS OF RECOMMENDATION CAN BE FOUND AT THELINKS ON THE DETAILED COPY.

• FOLLOW UP ON YOUR LORS WITH AUTHOR(S) ESPECIALLY IF YOU REQUESTEDNEW LORS.

• REMEMBER: YOU CAN APPLY TO PROGRAMS BEFORE LETTERS ARE IN ERAS.• NOTE: YOU CAN CONTINUOUSLY DESIGNATE AND ASSIGN LETTERS (EVEN

AFTER YOU HAVE APPLIED).

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• MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE)• COMPREHENSIVE ASSESSMENT OF YOUR MEDICAL SCHOOL PERFORMANCE

THROUGH YOUR THIRD YEAR OF MEDICAL SCHOOL.• FOLLOWS AAMC GUIDELINES AND TEMPLATE.• WILL BE RELEASED TO PROGRAMS ON OCTOBER 1ST.

• MEDICAL SCHOOL TRANSCRIPT• REGISTRAR WILL PRINT YOUR TRANSCRIPT AND PROVIDE TO SS.• TRANSCRIPT WILL BE UPLOADED DIRECTLY TO THE ERAS DEAN’S OFFICE

WORKSTATION.• WILL BE SENT AUTOMATICALLY TO EACH PROGRAM TO WHICH YOU APPLY.

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• PHOTO – IF NOT TAKEN ON FEBRUARY 3RD OR MARCH 10TH

• REQUEST AND AUTHORIZE YOUR PHOTO BE SENT TO PROGRAMS. IT MUST BE:• WALLET SIZE (3” X 4”)• COLOR• RECENT AND PRESENTABLE – SUIT (AND TIE).• SHOW FULL FRONT VIEW OF INDIVIDUAL’S HEAD AND SHOULDERS WITH FULL FACE CENTERED IN

MIDDLE OF PHOTO.• PLAIN WHITE OR LIGHT-COLORED BACKGROUND.• CAN BE DIGITAL.• CANNOT BE PASSPORT.

• COMLEX SCORE REPORT• REQUEST AND AUTHORIZE THE TRANSMISSION OF COMLEX SCORE REPORT. • THIS IS A 3-STEP PROCESS DETAILED IN YOUR COPY.• IMPORTANT: YOU MUST REQUEST NBOME TO SEND UPDATED COMLEX

SCORE REPORTS AS SOON AS YOU HAVE NEW RESULTS.

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• USMLE TRANSCRIPT• REQUEST AND AUTHORIZE THE TRANSMISSION OF USMLE TRANSCRIPTS. • USMLE TRANSMITS DIRECTLY TO UNLIMITED NUMBER OF PROGRAMS. THE

TRANSCRIPT SHOWS TEST HISTORY AND ALL SCORES. THE MOST UP-TO-DATETRANSCRIPT IS SENT TO THE PROGRAM WHEN YOU INITIALLY APPLY TO IT.

• THIS IS A 4-STEP PROCESS DETAILED IN YOUR COPY.

• NOTE FOR ACGME – TIP FROM ERAS: OSTEOPATHIC APPLICANTS ONLYBEFORE YOU CERTIFY YOUR ERAS APPLICATION, CONSIDER WHETHER YOUWILL APPLY TO ACGME AND/OR AOA ACCREDITED PROGRAMS. IF YOUAPPLY TO ACGME-ACCREDITED PROGRAMS AND YOU HAVE TAKEN THEUSMLE, YOU MUST REPORT IT ON YOUR APPLICATION WORKSHEET. IF YOUONLY APPLY TO AOA-ACCREDITED PROGRAMS, YOU DO NOT HAVE TOREPORT THE USMLE ON YOUR APPLICATION WORKSHEET.

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IN CLOSING…

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HELPFUL HINTS• YOUR “NYIT” EMAIL IS THE OFFICIAL MODE OF

COMMUNICATION DURING THE 4TH YEAR.

• MAKE A “THINGS TO DO” LIST WITH DEADLINES.

• REQUEST INFORMATION ABOUT THE SPECIALTY TO WHICHYOU ARE APPLYING.

• RESEARCH AND CONTACT PROGRAMS FOR THEIRREQUIREMENTS AND DEADLINES. ALWAYS CHECKPROGRAM DEADLINE DATES.

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HELPFUL HINTS CONTINUED

• CREATE YOUR “PROFILE” – STEP 1 OF YOUR ACCOUNT.

• BEGIN COMPLETING YOUR ERAS APPLICATIONWORKSHEET.

• EMAIL YOUR COMPLETED APPLICATION TO DEBHEINEMAN FOR REVIEW PRIOR TO SUBMITTING TO ERAS. USE THE PRINT/APPLICATION PDF FORMAT.

• EACH APPLICATION TAKES AT LEAST ONE HOUR TOREVIEW SO PLEASE SEND IN A TIMELY MANNER.

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HELPFUL HINTS CONTINUED

• SUBMIT APPLICATION WORKSHEET TO ERAS POSTOFFICE. REMEMBER ONCE APPLICATION ISSUBMITTED, NO CHANGES CAN BE MADE.

• CONTACT LETTER WRITERS – REMEMBER THIS TAKES ATLEAST 4-6 WEEKS.

• WRITE YOUR PERSONAL STATEMENT.

• UPLOAD YOUR PHOTOGRAPH.

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ERAS AND THE MATCHPROCESS – PART TWO

• AS A RESULT OF THE COMAT EXAM CHANGE, WE HAVEHAD TO RESCHEDULE OUR ERAS PRESENTATIONS. THISPORTION OF MY PRESENTATION WAS ON ERAS AND THEAPPLICATION. THE SECOND PART WILL BE ON THEMATCH PROCESS (HOW TO REGISTER, COSTS, ETC.):

FRIDAY, MAY 19TH

BETWEEN COMAT EXAMS (HALF HOUR PRESENTATION)

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CONTACT INFORMATIONDEB HEINEMANSEROTA [email protected]

DEAN FELICIA BRUNOSEROTA [email protected]

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ADDITIONAL CONTACTSCV, PS, INTERVIEWING SKILLS

JULIANNA VIVIANISEROTA [email protected]

MSPEDANIELLE ABBATIELLOSEROTA [email protected]

MARIE ALDRIDGESEROTA [email protected]

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