BERKELEY UNIFIED SCHOOL DISTRICT Measure I Construction Oversight Committee

AGENDA

February 16, 2012 6:00 – 7:30 PM

1720 Oregon Street Berkeley, CA 94703

(510) 644-6066

1. Call to Order

2. Approval of Meeting Minutes

3. Public Comments (limited to 10 minutes)

4. Staff Report a) Update on Berkeley High School Site Committee b) Update on Berkeley High School South of Bancroft c) Update on Derby Field d) New Projects: Update on Architect Hiring

5. Monthly Report from Audit/Project Tracking Committee

6. Discussion of Maintenance Building

7. Future Meeting Dates:

• March 15th –Solar Master Plan • TBD - West Campus/ REALM Site Visit • April – Annual Report

8. Adjournment Enclosures: Minutes January 19, 2012 Facilities Plan Update February 8, 2012 Maintenance Schematics October 14, 2009

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BERKELEY UNIFIED SCHOOL DISTRICT TO: William Huyett, Superintendent FROM: Lew Jones, Director of Facilities DATE: February 8, 2012 SUBJECT: Facilities Plan Update

BACKGROUND INFORMATION This report is an update of the Facilities Construction Plan approved by the Board on March 10, 2010 and as last amended on January 11, 2012. Data in this report is current as of January 26, 2012. This report includes updates of all active construction projects. Maintenance projects are detailed in the Maintenance Quarterly Reports.

ELEMENTARY SCHOOLS LeConte Project Type: Replace transformer Date Approved by Board: September 22, 2011 Funding Source: Measure AA Public Process: None Design Team: Camissa and Wipf Project Manager: Turner General Contractor: To Be Determined Current Project Budget: $469,000 Adjustment to Budget: $19,000. Inflation increase on April 27, 2011

($14,000) and inflation increase on January 11, 2011 ($5,000)

Schedule: Winter 2010/11 Preliminary Design done and submitted to PG&E Summer 2011 PG&E Approved preliminary design

Fall 2011 Approve project manager and designer Spring 2012 Finalize design, PG&E approval Spring 2012 Bid and award Summer 2012 Construction Status: Design Issues: PG&E process is unpredictable. Completion Date: September 2012 Changes since last report: The site was surveyed and the Construction

Documents have begun. Lessons learned: PG&E approval process makes it difficult to

schedule a summer project.

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Malcolm X Project Type: Replace roof and install solar panels over the

annex. Date Approved by Board: April 27, 2011 Funding Source: Measure AA Public Process: None Design Team: HY Architects Project Manager: Turner General Contractor: To Be Determined Current Project Budget: $613,000 Adjustment to Budget: $6,000. Inflation increase on January 11, 2011. Schedule: Fall 2011 Approve project manager and designer Winter 2011/12 Design finalize, PG&E approval Spring 2012 Bid and award Summer 2012 Construction Status: Design Issues: DSA has been slow recently Completion Date: September 2012 Changes since last report: The Construction Documents have begun. The

project include an alternate to stay within budget.

Lessons learned: None. BAM Project Type: Replace transformer Date Approved by Board: September 22, 2011 Funding Source: Measure AA Public Process: None Design Team: Camissa and Wipf Project Manager: Turner General Contractor: To Be Determined Current Project Budget: $469,000 Adjustment to Budget: $19,000. Inflation increase on April 27, 2011

($14,000) and inflation increase on January 11, 2011 ($5,000)

Adjustment to Budget: $14,000. Inflation increase on April 27, 2011 Schedule: Winter 2010/11 Preliminary Design done and

submitted to PG&E Summer 2011 PG&E Approved preliminary design

Fall 2011 Approve project manager and designer Spring 2012 Finalize design, PG&E approval Spring 2012 Bid and award

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Summer 2012 Construction Status: Design Issues: PG&E process unpredictable. Completion Date: September 2012 Changes since last report: The site was surveyed and the Construction

Documents have begun. There are some layout challenges at this site that are still being resolved.

Lessons learned: PG&E approval process makes it difficult to schedule a summer project.

Project Type: Replace roof and install solar panels. Date Approved by Board: April 27, 2011 Funding Source: Measure AA Public Process: None Design Team: HY Architects Project Manager: Turner General Contractor: To Be Determined Current Project Budget: $1,121,000 Adjustment to Budget: $11,000. Inflation adjustment on January 11,

2012. Schedule: Fall 2011 Approve project manager and designer Winter 2011/12 Design finalize, PG&E approval Spring 2012 Bid and award Summer 2012 Construction Status: Design Issues: DSA has been slow recently Completion Date: September 2012 Changes since last report: The Construction Documents have begun. Lessons learned: None. Jefferson Project Type: Kitchen Conversion (add two classrooms). Date Approved by Board: January 13, 2010 Funding Source: Measure AA Public Process: Five Site Committee meetings and approval by

Board. Site involved in architect selection. Design Team: HKIT Architects Project Manager: BUSD General Contractor: Kudsk Construction Current Project Budget: $1,165,000 Adjustment to Budget: $389,000. Board scope increase to add

restrooms on June 23, 2010 ($250,000). Bids

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higher and decision to fund alternates on March 23, 2011 ($265,000). Release of some contingencies on August 31, 2011 ($77,000), release of additional contingencies on November 19, 2011 ($19,000). Release of contingencies on January 11, 2012 ($30,000).

Schedule: Spring 2010 Architect Hired Summer 2010 Board approved schematic design Winter 2010/11 Project submitted to DSA Spring 2011 DSA approval, project bid Late Spring 2011 Construction begins Status: Complete Issues: Bid challenge, slow contract approval,

Contractor worked to complete classrooms on time, electric wire stolen in midst of project. Final completion was slow.

Completion Date: January 2012 Changes since last report: The project was accepted. There is a small

follow on project to add a fence which is being completed.

Lessons Learned: There were a few design choices not entirely understood by the Principal. This project will help her better understand the design process on the next project.

Project Type: Expand Classes/Modernize. Date Approved by Board: April 27, 2011 Funding Source: Measure I Public Process: Three Site Committee meetings and one

Community Meeting was held. Site involved in architect selection.

Design Team: WLC Architects Project Manager: Turner General Contractor: To Be Determined Current Project Budget: $7,707,000 Adjustment to Budget: $472,000. Increased allocation and inflation

adjustment on January 11, 2012. Schedule: Summer 2011 Architect Hired

Winter 2011/12 Board approval of schematic design

Fall 2012 Project submitted to DSA Winter 2012/13 DSA approval, project bid Late Spring 2013 Construction begins

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Status: Design Issues: Project has started slowly due to competing

pressures at the school. Completion Date: August 2014 Changes since last report: The school staff reviewed the plan on January

25th; a Site Committee Meeting was held that evening. The soil engineer was hired and he completed his borings. The schematic design is underway. The Board increased the construction budget.

Lessons Learned: None. Rosa Parks Project Type: Solar Panels (project listed in Auxiliary budget). Date Approved by Board: September 22, 2011 Funding Source: Measure AA Public Process: None Design Team: Design-Build (SunPower/Kyoto) Project Manager: BUSD General Contractor: Sun Power Current Project Budget: $157,000 Adjustment to Budget: $7,000. Inflation increase on April 27, 2011

($5,000) and inflation adjustment on January 11, 2012 ($2,000).

Schedule: Winter 2010/11 Preliminary Design done and submitted to DSA

Spring 2012 Finalize design, DSA approval Spring/Summer 2012 Construction Issues: This budget will supplement a grant from PG&E

($200,000). Project has moved very slowly through PG&E and DSA. The need for the supplemental budget will depend on how far the grant will take us.

Completion Date: October 2012 Changes since last report: No change. The design team has worked with

DSA to get approval of the system. DSA has stated that a new regulation is needed. That regulation may be approved in April.

Lessons learned: PG&E and DSA process have been very slow and unreliable.

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MIDDLE SCHOOLS KING Project Type: Replace the science boiler. Date Approved by Board: September 22, 2010 Funding Source: Measure AA Public Process: None Design Team: Baker Vilar Architects Project Manager: Parsons General Contractor: Omni Construction Current Project Budget: $348,000 Adjustment to Budget: $38,000. Estimate adjustments of $60,000 on

November 10, 2010 and $170,000 on April 27, 2011, actual bid adjustment of ($150,000) on August 31, 2011, release of contingencies of ($42,000) on November 9, 2011.

Schedule: Fall 2010 Architect Hired Winter 2010/11 Project submitted to DSA Spring 2011 DSA approval, project bid Summer 2011 Construction begins Status: Punch List Issues: No major issues. Completion Date: February 2012 Changes since last report: The testing and balance report was received.

The punch list has been compiled. Part of the training was completed.

Lessons Learned: None.

HIGH SCHOOLS BERKELEY HIGH Project Type: Stadium building. Date Approved by Board: September 5, 2007 Funding Source: Measure AA and Measure I Public Process: Five Site Committee Meetings, one Community

Meeting and Board approval. Site Committee involved in architect selection. Earlier meetings were held in developing the master plan.

Design Team: Baker Vilar Architects Project Manager: Van Pelt (was Parsons) General Contractor: JLC Construction Current Project Budget: $9,218,000 Adjustment to Budget: ($382,000). Inflation adjustment of $708,000 on

January 9, 2008, inflation adjustment of $826,000 on January 14, 2009, inflation

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adjustment of $806,000 on January 13, 2010, bid savings reduction of $2,782,000 on September 22, 2010.

Schedule: Late Fall 2007 Architect Hired Summer 2009 Project submitted to DSA Spring 2010 DSA approval, project bid Summer 2010 Construction begins Status: Construction Issues: Contractor is very late. Completion Date: June 2012 Changes since last report: The bleacher framing, planking, seating and

railings have been almost entirely installed. The Press Box was delivered and set. The secondary power trench has been completed and back filled. The transformer pad has been set and the switchgear has been set and is being secured. Aluminum window frames and doors are being installed and glazing is complete where frames are installed. Site concrete, retaining walls, ramps and stairs are being installed and site grading is beginning. Interior framing and electrical, plumbing and mechanical are finishing in preparation for sheet rock. There was a meeting with the site to discuss furniture orders.

Lessons Learned: To Be Determined. Project Type: New Building and Grounds Date Approved by Board: Construction Phase 2 September 5, 2007,

Design Phase 3 January 9, 2008, Construction Phase 3 April 27, 2011

Funding Source: Measure AA and Measure I Public Process: Five Site Committee Meetings, one Community

meeting and Board approval (shared with stadium project). Site Committee involved in architect selection. Earlier meetings were held in developing the master plan.

Design Team: Baker Vilar Architects Project Manager: Van Pelt General Contractor: To Be Determined Current Project Budget: $36,589,000 Adjustment to Budget: $33,089,000. Inflation adjustment of $280,000

on January 9, 2008, adding design of Phase 3 of

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$2,800,000 on January 9, 2008, inflation adjustment of $302,000 on January 14, 2009, inflation and slight scope adjustment of $918,000 on January 13, 2010, approval of Measure I construction phase and inflation adjustment of $28,438,000 on April 27, 2011, inflation adjustment of $351,000 on January 11, 2012.

Schedule: Late Fall 2007 Architect Hired for Phase 2 Late Spring 2008 Architect hired for Phase 3

Early Spring 2009 and Summer 2010 Project submitted to DSA

Winter 2010/11 DSA approval, project bid Late Spring 2011 Construction begins Status: Bid Issues: Coordination with Phase 1, combining the two

phases into one project, portable removal and other logistical challenges.

Completion Date: October 2014 Changes since last report: DSA approved Phase 2. The Board approved

bidding the project. Legal has responded to the front end document changes (PLA, 10% retention, pre-qualification, etc.).

Lessons Learned: To Be Determined. Project Type: Community Theater Accessibility Date Approved by Board: November 1, 2010 Funding Source: Measure AA Public Process: None Design Team: WLC Architects Project Manager: Parsons General Contractor: CF Contracting Current Project Budget: $641,000 Adjustment to Budget: ($9,000). Bid savings of $50,000 on August 31,

2011. Adjustment to recognize increased costs of change orders on January 11, 2012 ($40,000)

Schedule: Fall 2010 Settlement with schematic design approved Fall 2010 Architect Hired

Early Spring Project submitted to DSA Summer 2011 Construction begins Status: Punch List Issues: Project was a settlement of a lawsuit. There was

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confusion over implementation and there was a few design and contractor-caused issues.

Completion Date: January 2012 Changes since last report: The punch list is to be completed within days.

The contractor has refused to meet to resolve potential change orders.

Lessons Learned: Earlier communication could mitigate some of the concerns.

Project Type: G/C Bridge Strengthening Date Approved by Board: April 27, 2011 Funding Source: Measure AA Public Process: None. Design Team: WLC Architects Project Manager: Van Pelt General Contractor: To Be Determined Current Project Budget: $520,000 Adjustment to Budget: $5,000. Inflation adjustment on January 11,

2012. Schedule: Summer 2011 Architect Hired Fall 2011 Project to be submitted to DSA Summer 2012 Construction begins Status: Permit Issues: Coordination with other projects and summer

school. Completion Date: September 2012 Changes since last report: DSA is still reviewing the design. The

constructability and estimate reviews are underway. The hazardous material consultant has been hired.

Lessons Learned: To Be Determined. Project Type: Roof A Building Date Approved by Board: April 27, 2011 Funding Source: Measure AA Public Process: None Design Team: WLC Architects Project Manager: Van Pelt General Contractor: To Be Determined Current Project Budget: $718,000 Adjustment to Budget: $7,000 Inflation increase on January 11, 2012. Schedule: Fall 2011 Architect Hired Early Spring 2012 public bid

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Summer 2012 Construction begins Status: Design Issues: Coordination with other projects and summer

school. Completion Date: September 2012 Changes since last report: The flashing for the mechanical equipment is

being designed. The design is approximately 25% complete.

Lessons Learned: To Be Determined. Project Type: Roof G Building Date Approved by Board: September 22, 2010 Funding Source: Measure AA Public Process: None Design Team: WLC Architects Project Manager: Van Pelt General Contractor: To Be Determined Current Project Budget: $370,000 Adjustment to Budget: $15,000. Inflation increase on April 27, 2011

($11,000) and on January 11, 2012 (4,000). Schedule: Fall 2011 Architect Hired Early Spring 2012 public bid Summer 2012 Construction begins Status: Design Issues: Coordination with other projects and summer

school. Completion Date: September 2012 Changes since last report: The flashing for the mechanical equipment is

being designed. The design is approximately 25% complete.

Lessons Learned: To Be Determined. Project Type: G Building Paint and Flooring Date Approved by Board: April 27, 2011 Funding Source: Measure AA Public Process: The Site Committee will review colors. Design Team: WLC Architects Project Manager: Van Pelt General Contractor: To Be Determined Current Project Budget: $1,019,000 Adjustment to Budget: $10,000. Inflation increase on January 11,

2012. Schedule: Fall 2011 Architect Hired

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Spring 2012 public bid Summer 2012 Construction begins Status: Design Issues: Coordination with other projects and summer

school. Completion Date: September 2012 Changes since last report: The team did a second walkthrough to refine the

scope. The design is approximately 20% complete.

Lessons Learned: To Be Determined.

OTHER SITES

WEST CAMPUS Project Type: District Office Project Date Approved by Board: August 20, 2008 Funding Source: Measure AA and Measure I Public Process: Two Site Committee Meetings, one Community

Meeting, approval by BUSD Board, approval by Design Review (City), approval by Zoning (City). Earlier Community Meetings were held on earlier project scopes.

Design Team: Baker Vilar Architects. Project Manager: Parsons General Contractor: Angotti and Reilly Current Project Budget: $14,750,000 Adjustment to Budget: ($237,000). Inflation adjustment of $1,200,000

on January 14, 2009, inflation adjustment of $1,028,000 on January 13, 2010, adjustment after bid approval of ($2,715,000) on September 22, 2010, adjustment to account for change orders ($250,000).

Schedule: Fall 2008 Architect Hired Summer 2009 Project submitted to DSA Spring 2010 DSA approval, project bid Summer 2010 Construction begins Status: Construction Issues: The project detailed does not include earlier

design proposals. There were problems with the installation of temporary power. The schedule may require a slightly later move date for the first floor. Changes in administration required late changes in the design.

Completion Date: April 2012

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Changes since last report: The switchgear has been tested. PG&E is still three to four weeks out. The 3rd floor flooring installation is beginning. The contractor’s schedule has slipped and the District has requested a recovery schedule.

Lessons Learned: To Be Determined. Project Type: Board Room Date Approved by Board: August 20, 2008 Funding Source: Measure AA Public Process: Two Site Committee Meetings, one Community

Meeting, approval by BUSD Board, approval by Design Review (City), approval by Zoning (City). Earlier Community Meetings were held on earlier project scopes.

Design Team: Baker Vilar Architects Project Manager: Turner General Contractor: To Be Determined Current Project Budget: $1,991,000 Adjustment to Budget: $1,641,000. Significant scope adjustment,

including adding City into project ($1,258,000) on September 22, 2010, inflation adjustment ($142,000) on April 27, 2011, recognition that the City will not partner and inflation adjustment on January 11, 2012 ($241,000).

Schedule: Early Spring 2010 Architect Hired Late Spring 2011 Project submitted to DSA Spring 2010 DSA approval, project bid Spring 2012 Construction begins Status: Permit Issues: The project scope will need to be modified now

that it is clear that the City will no longer partner on this project. Dovetailing with the administration building project has had challenges.

Completion Date: December 2012 Changes since last report: The Board approved a revised project. The

architect will revise her drawings to conform with the new direction (an increased authorization will likely be needed).

Lessons Learned: To Be Determined.

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Project Type: Charter School With CTE Possibilities Date Approved by Board: April 27, 2011 Funding Source: Measure AA Public Process: Three Site Committee Meetings and Two

Community Meetings. Site Committee participated in architect selection.

Design Team: Beverly Prior/HMC Architects Project Manager: Turner General Contractor: To Be Determined Current Project Budget: $6,262,000 Adjustment to Budget: $1,262,000. Budget was increased by

$1,000,000 on August 31, 2011 because an additional building was added when initial programming was completed and increased on January 11, 2012 to add seismically strengthening a wall and for inflation adjustment. It is probable the library demolition (approved January 11, 2012) will also be added in a future report.

Schedule: Summer 2011 Architect Hired Summer 2012 Project submitted to DSA Fall 2012 DSA approval, project bid Winter 2012/13 Construction begins Status: Design Issues: There has been some discussion of equivalent

facilities. There is some concern that the current plan calls for continued use of the District’s three classrooms in the administration building.

Completion Date: Winter 2013/14 Changes since last report: Design development is underway. An

amendment to the architect’s contract is being finalized. That amendment will add the structural wall and the library demolition.

Lessons Learned: To Be Determined. DERBY FIELD Project Type: Improved Field Date Approved by Board: April 27, 2011 Funding Source: Measure I Public Process: Three Site Committee Meetings, two Community

Meetings and Board approval. Site Committee participated in architect selection.

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Design Team: WLC Architects Project Manager: Van Pelt General Contractor: To Be Determined Current Project Budget: $3,793,000 Adjustment to Budget: $188,000. Budget was increased by $150,000

on August 31, 2011 to recognize the accelerated schedule and to accommodate desired amenities and on January 11, 2012 for inflation ($38,000).

Schedule: Summer 2011 Architect Hired Fall 2011 Project submitted to DSA Spring 2012 DSA approval, project bid Summer 2012 Construction begins Status: Permit Issues: The project schedule is extremely tight. Gaining

approval of the City (street changes), PG&E (pole relocation) and DSA is a challenge.

Completion Date: Early Spring 2013 Changes since last report: The Board approved the land swap. The City re-

assigned the project to a different manager. We had hoped for City approval to waive fees and to consider the land swap in January, but the change in their prime contact has pushed the consideration to a February meeting. PG&E has said they plan to provide a cost proposal to relocate the electricity and gas at the end of January.

Lessons Learned: To Be Determined. DISTRICT-WIDE Project Type: Elevator Controls at Several Sites Date Approved by Board: April 27, 2011 Funding Source: Measure AA Public Process: None. Design Team: To Be Determined Project Manager: Turner General Contractor: To Be Determined Current Project Budget: $102,000 Adjustment to Budget: $1,000. Inflation adjustment of January 11,

2012. Schedule: Winter 2011/12 Architect Hired Early Spring 2012 Project submitted to DSA Spring 2012 DSA approval, project bid Summer 2012 Construction begins

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Status: Pre-Design Issues: None. Completion Date: Fall 2012 Changes since last report: We hired the architect, performed site surveys

and are refining the scope of work. Lessons Learned: To Be Determined. The District was informed that we may again be eligible for funding from OPSC for the Emerson solar project. We received sixteen pre-qualification packets for projects over $20 million. We also received nineteen Pre-Qualification packets for projects over $3 million.

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BERKELEY UNIFIED SCHOOL DISTRICT

TO: William Huyett, SuperintendentFROM: Lew Jones, Director of FacilitiesDATE: October 14, 2009SUBJECT: Accept the Design of the Maintenance Facility for Future

Consideration

BACKGROUND INFORMATIONThe maintenance facility is located between Oregon Street (address 1720 Oregon)and Russell Streets (addresses are 1707 Russell and 1733 Russell) and betweenGrant and McGee Streets in south Berkeley. The site is the location of a formermiddle school (Edison) which was vacated in the mid to late 1930’s. The buildinghas not been seismically upgraded, and is one of a very few structural brickbuildings still in existence in Berkeley. The site has had a number of functionssince it was closed as a middle school. The Maintenance Department has beenhoused on the site since the late 1930’s. Various warehouse and office functionshave been added over the years.

The existing buildings at the complex are seismically unsafe and the buildingneeds to be upgraded or replaced to safely house staff. On January 9, 2008, theBoard approved a project to develop a schematic design for the maintenancefacility. In the spring of 2008, the Board hired HKIT Architects to design theproject. The goal was to develop the design to a point that it could be estimated.A staff advisory committee was created to provide programming information to thearchitects and to review any designs proposed. The City of Berkeley wascontacted to get general information about their requirements for such a project,but the information was not specific to the final design. If the project were toproceed, closer contact with the City would be needed, as this project, much likethe transportation project, is subject to the City’s zoning and building permitprocess.

The project is intended to house those functions not currently scheduled to moveto West Campus. The purchasing and technology departments, teachers onspecial assignment and a few special education staff will relocate to the WestCampus facility. Remaining on site will be:

1. The maintenance department;2. The warehouse;3. The food service warehouse;4. Food service employees, including those who supervise the garden

program;5. Custodial office staff and storage;6. Printing facilities; and,

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7. Facilities department staff and consultants.

The design was completed and an information item sent to the August 12, 2009Board Meeting. The Board requested a presentation by the architect. Thearchitect will present at this Board Meeting. The project is not being presented forapproval, as there are still a number of Board decisions and communitypresentations and reviews that would need to occur before the Board shouldconsider approval.

The final conceptual design is attached to this document. The buildings can notbe easily retrofitted, and would result in more square footage than the Districtneeds. New buildings are proposed. The square footage of the new buildings isapproximately 25,000 square feet, which is less than half what we currently use.This will save the District in building, maintenance and operation cost. Theconstruction cost for the project is estimated to be $10,393,000. The projectwould be constructed in phases to permit the current program to remain on-site.We do not detail the phasing in this document, but two demolition phases andthree building phases are needed.

The project includes an entry on Russell Street for vehicles, two buildings on andnear Russell Street, and a central courtyard for parking. The design includessufficient space to drive large delivery trucks into and through the site. This is asignificant improvement to the current layout, where large vehicles must remainon Russell Street to be unloaded. One of the two buildings will house thewarehouse, food warehouse and printing functions. This building runsnorth/south and would be built first. The second building is two stories and itfronts directly on Russell Street. It would include all the office functions, and allshops. When complete, the northernmost building on 1720 Oregon Street can beabandoned and this portion of the site could be developed for alternative use.

The architects explored the idea of changing the vehicular entry onto OregonStreet, but there was no advantage to such a scheme, and it would likelyencounter community resistance.

If the project is to proceed further into design, the Board will need to discuss theuse of the remaining part of the site not needed for BUSD use. The developmentof this area could be incorporated into this project or be deferred for a futureproject. If it is determined that it is part of the maintenance project, the long termuse of this area will need to be developed before we proceed. Discussion with thelocal community and the City could begin in earnest once the parameters areestablished and budget identified.

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POLICY/CODEBoard review of major construction projects.

FISCAL IMPACTNo impact to accepting the design. The estimated cost can be used fordiscussions about other District capital needs.

STAFF RECOMMENDATIONAccept the schematic design for the Maintenance facility for use in broaderdiscussions about District capital needs.

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Berkeley Unified School District FACILITIES PLANNING DEPARTMENT 1720 Oregon Street, Berkeley, CA 94703 (510) 644-6066 Fax: (510) 644-8703

Minutes of the Meeting of January 19, 2012

Members Present: Stephanie Allan Susi Marzuola Carl Bridgers Nicolie Bolster-Ott Eric Weaver Allen Nudel David Goldin Board Director Present: Josh Daniels (via conference call) Staff Present: Lew Jones, Director of Facilities Chanita Stevenson, Administrative Coordinator Consultants Present: Sara Pacelko, WLC Architects

Mauricio Davila, Turner Construction Members of the Public: Richard Boyden Roy Meisner Paula Phillips 1. Call to Order: The Meeting was called to order at 6:00 PM.

2. Approval of Meeting Minutes: A motion to approve the minutes was made by Member Bolster-Ott and seconded by Co-Chair Marzuola. The minutes were unanimously approved.

3. Public Comments

There were a few questions from a member of the public. • Will the new training rooms in the new stadium building have Wi-Fi access? • Will the stadium building receive a new scoreboard and PA system? • How many lockers will the stadium building contain?

Staff will respond to the information after obtaining information from the project manager. One additional question was asked:

• Will there be any electrical service to Facilities Building A and to connect the scoreboard?

4. Staff Report

• Emerson Solar: Modernization funds were requested for Emerson Solar project. The Office of Public School Construction (OPSC) originally stated that they were unable to fund these types of projects. Recently, OPSC stated that the funds have been reinstated for these types of projects and the District has submitted an application.

• Berkeley High School Accessibility Project: The BCT project punchlist is in progress with back check scheduled for next week. The District is trying to resolve issues related to change orders with the contractor.

• West Campus Education Center: This project has experienced contractor delays and delays related to PG&E. The move date has been pushed to spring break.

• West Campus Board Room: The District plans to move forward without the City of Berkeley. There will be restrooms, a smaller dais. There will not be a conference room.

• Project Management: All projects related to Berkeley High School will be managed by Van Pelt. Berkeley High School Stadium Project will also be handled by Van Pelt as Parsons was terminated in December. The current West Campus Project is managed by Parsons. Turner will manage all other district construction projects.

• Solar Masterplan: The Solar Masterplan was presented in Richmond by KyotoUSA. This committee may want to consider having this presentation at a future meeting.

2

• Berkeley High School Update: The second site committee meeting was held. The agenda for future meetings were set. There were members who agreed to participate on the interviews for the Berkeley High School Science Labs.

• Berkeley High School Phase I: There were a few window pieces stolen and they will be replaced. The Contractor is still on schedule for completion. Facilities plans to meet with the site to determine what is currently in the scope of the project and what additional equipment purchases will be made.

• Berkeley High School Phase II & III: This project is through DSA and currently out to bid. This is the first PLA project, Prequalified Contractor project and is complex project requiring the 10% retention. Staff discussed the schedule of the project. There is also interest in accelerating the installation of a new scoreboard.The Facilities Division is committed to working to get the scoreboard installed by the fall season.

• Berkeley High School Evacuation Routes: There was a discussion regarding the evacuation routes for the students to the field before and during future construction.

• Facilities Plan Reallocation: Staff discussed information on this document and all the changes that occurred related to projects.

5. Committee Member Comments

• Co-Chair Marzuola requested information regarding the West Campus Project. The contractor had issues related to the micropiles. Unforeseen conditions also played a part in the delay.

• Member Bolster-Ott commented on the Facilities Plan Update and changes that could be made included adding the name of the project manager.

6. Presentation of Jefferson • Sara Pacelko presented information regarding the planned Addition and Modernization at

Jefferson Elementary School. Mauricio Davila presented the schedule related to this project. The total value of this project is $7.7M. The project is scheduled to begin summer 2013 with completion for the beginning of the school year 2015. Questions from the committee included:

a. What was the most recent project done at Jefferson? There were two classrooms added in where the central kitchen used to be, a smaller kitchen was created and restrooms were added in the multi-purpose room.

b. What will the student population be after the addition? There are currently 324 students and will be able to add 106 students. Currently there are not enough seats in the north zone to accommodate the current student population. There will be a total of approximately 20 classrooms with the completion of the addition.

c. How many classes for each grade are currently at the school? There are 3 classrooms for K and 2 classrooms for 1st grade.

d. Is there a way to study 3 story classroom building in a way to preserve play area? A 3 story building was not explored because it would require an additional elevator and daylighting issues. The soil analysis is still being done but also looks as if there is a lot of fill in the area.

e. Are there plans for seismic joints for the addition? Yes, seismic joints will be added. f. What is the plan for the walkway or passage? The covered walkway will be created to

provide an entrance to the school. g. When was the building built? The building was built in the 50’s. There were two

modernizations done. One was an ADA upgrade with an elevator. This is the first time the site will receive an overall review and upgrade.

h. What is the program for the library? The goal is to increase the size of the new library. Currently, it is the smallest library in the district and the goal is to have a space large enough for community meetings.

i. Is there a plan for portables or is there currently enough space to move students around? There is not a plan to add portables. We are removing one portable and expect the school to be accommodated during construction.

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j. What is the plan for the windows? We will replace some windows. k. What structural systems do we have planned? We are waiting for the results of the geo-

technical report to determine what will be used. A transformer will be added over the summer at this site as a part of the project. The plan is to take the schematic design to the Board for approval on February 22, 2012. After the Board approval, Mauricio will provide an update to the committee regarding what decisions were made.

7. Monthly Report from Audit/Project Tracking Subcommittee • The Audit/Project Tracking Committee reviewed both the monthly and quarterly reports. There was

a discussion with the committee on how to improve the formatting of the reports.

8. Schedule Next Meeting. Next Meeting is scheduled for February 16th.

9. Adjournment. The meeting adjourned at 7:22 PM.