meadows at chapel hill
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Meadows at Chapel Hill. 2013 Annual Meeting . Agenda . Introduction Roll Call Proof of Notice Minutes of the 2012 Annual Meeting Elections Report of Financials Report of Operations Old/New Business Q&A Adjournment . Introduction. Greg Lewis – Account Executive Martin Watkins – COO - PowerPoint PPT PresentationTRANSCRIPT
MEADOWS AT CHAPEL HILL
2013 Annual Meeting
AGENDA Introduction Roll Call Proof of Notice Minutes of the 2012 Annual Meeting Elections Report of Financials Report of Operations Old/New Business Q&A Adjournment
INTRODUCTION Greg Lewis – Account Executive Martin Watkins – COO
Board of Managers
RECOGNITIONS Patty Viggiano – website, proxies, flyers
regarding annual meeting
Laura Conti – proxy
Lucille Gilbert – proxy
Pat Heaney – maintenance and walkway lighting
Cliff Purdy – Corral lighting
ROLL CALL Tabulation of Quorum
Meeting Close/Meeting Open
MINUTES Approval of 2012 Annual Meeting
Minutes
Motion to Approve or Waiver Thereof
ELECTIONS Nominations from the floor
1 open seat
Election
FINANCIAL REPORT Balance Sheet Report
Budget Report
Arrears Report
MEADOWS AT CHAPEL HILL
Operating Fund = 8,0003%
Reserve Fund = 235,000
97%
Cash Positions
BALANCE SHEET Operating Fund Balances – $8,000 Reserve Fund Balances – $235,000
Total Cash Position – $243,000
2013 YTD BUDGET ANALYSIS Revenue – 258K/254K
Operating Expense Electric – 7K/7K Grounds Maintenance – 95K/99K Maintenance and Repairs – 20K/22K General and Admin – 126K/116K
Total Operating Expense YTD – 245K/256K
2013 BUDGET ANALYSIS CONT., Capital Expense
10K/25K
Total Excess in Budget YTD = 28K
AGED RECEIVABLE REPORT Board’s efforts continue regarding
collections of delinquent account balances
Appx 36K in unpaid Association Dues
Board’s Options? File a lien Foreclose on the unit Revoke common area privileges and
membership rights
COLLECTIONS EFFORTS CONT., Board executed business judgment as it
pertains to risk vs. reward in regards to pursuing delinquent accounts
Wage garnishment? Other means of collections without
expending Meadows resources
Meadows BOD has aggressively pursued arrears and will continue to by any legal means necessary
OPERATIONS REPORT Repairs and Maintenance has been
focused on prolonging the life of the existing Meadows infrastructure
The following items have been addressed: Railroad tie wall replacements and rebuilds Privacy fence repairs Large tree pruning project (street visible
trees targeted) Underground drainage installed to
mitigate flooding and unit damage risk
OPERATIONS REPORT CONT., Cement repairs (walkways) Restriped entire community All light poles re-secured into cement
bases (previously in dirt) New cluster boxes were installed Purchased new dumpsters Installed safety lighting in all corrals
All proactive versus reactive maintenance
FUTURE PROJECTS Asphalt repairs 2014 Garbage corral staining and repair Additional drainage work Tree maintenance (yearly)
As needed maintenance
2014 MISSION STATEMENT Each year the board understands that
its needs as a community evolves based on its age, environmental conditions, and budgetary constraints.
Increase the capital reserve fund Continue to reduce arrears Increase scope of services without the
need for special assessments
CLOSING COMMENTS The requirement for capital – without it,
nothing else is possible
Every action taken of behalf of the Board is targeted at increasing the value of your homes
Remain partners with the Board and the community – not losing sight of the end game
QUESTION AND ANSWER New Business/Old Business
Q&A
ADJOURNMENT Raffle One Month’s Common Charges