mdot projectwise improvements and external … & pi: external access • three design pilots...
TRANSCRIPT
MDOT ProjectWise Improvements and
External Access2015 MDOT – ACEC Partnering Workshop
Richard Chelotti | Bergmann AssociatesRachelle VanDeventer | Engineering Support
Greg Vanis | Engineering SupportHeather VerHage | Design Support
Overview
External ProjectWiseProcess Improvements (Included)CSD Consultant InvoicingBoilerplate Update
ProjectWise Solution
Electronic DocumentSubmission
Single Source of Truth
Secure Storage
Transparent
Accessible
Workflows
Digitally EncryptedElectronic Signatures
ProjectWise & PI: External Access• Three Design Pilots (Bay Region)
• Approximately 650 External Users
• 176 Companies to Date
MDOT Employee Consultant FHWA Contractor
• Security checks Run Daily
• Folder Permissions Set per Business Participation:
ProjectWise & PI
• Folders• Security & Sharing
• Business Processes
• Document Retention
• Workflows• Updated Existing & Added New
• Auto-generated & Fillable e-Mails
• Documentation• Naming Conventions
• Folder Template Map
• Workflow Instructions
• Web Page
Folder Template Map• Folder Structure Breakdown
• Descriptions
• File Examples
ProjectWise & PI: Supporting Documents
• Files to Highlight:
• Form 0303
• Turn-in Milestone Checklist
• Plan Review Contact List
• Design Exception Workflow
• CA Form Workflow – UNDER DEVELOPMENT
ProjectWise & PI:New & Combined Forms
• Updated and/or Improved Forms
• New Milestone Submission Form 0303 (Combined 6 Forms into 1)
• Milestone Checklist (Combined 3 Checklist into 1)
• Design Exceptions Form – Updated
• Still Under Review for Improvements
• Certification & Acceptance Forms
• Scoping Forms 1960 & 1961
RID Review Folders• RID Reviews
• Due With Applicable Milestones
• Reviewed During Review Time
• Comments Supplied by Due Date
• Email:
• MDOT Design Wiki:
http://mdotwiki.state.mi.us/design/index.php/Main_Page
ProjectWise & PI: Plan Set
• ‘PlanSet’ Files
• Folders by Discipline
• Security at Folder Level
• DGN Plan Files & Power GEOPAK Files
• Ability to Add Sub-Folders
ProjectWise & PI: Pre-Construction
• Organized by Document Categories
• Business Area Permissions
• Folders to Highlight:
• Record Plan Set Review Comments
• Stakeholder Engagement
• Working Design
Naming Convention
Folder Permissions
ProjectWise & PI: Construction
• October 2014 all Trunkline Projects
• Shop Drawings Folder
• Every Day Counts 3 Initiative
http://www.fhwa.dot.gov/everydaycounts/edc-3/econstruction.cfm
ProjectWise & PI: Milestone Review Workflows
Base Plan and OEC Workflows
•Pending Submittal•ReviewMilestone
Folder
•Pending•Ready for Review•Review Complete•PM Review Complete•Design Team Response•Review Completed
SubmittalForm
Sub-Folder
(Package Submittal)
(Review)
ProjectWise & PI:Plan Review Process w/Digital Comments
• Comments: Digital Pen (Internal) or Adobe Markup Tools
• 15 Work Days for Review
• Due Date for Electronic Comments
• 5 Work Days PM Review/Compile
• Comments Sent to All 5 Work Days (minimum) Prior to Meeting
• Meeting Held
ProjectWise & PI:Combined Construction & ROW Plans
• One Set, One Review
• DGN Reference Files• Parcel File – Real Estate • ROW File – Design Project Team
• Base and Preliminary Plan reviews will include ROW reviews
• Construction plans will be used to supplement the ROW sketches and other legal instruments during legal negotiations.
Implementation• Scope of Services
• E-sign Validation Form
• Access and Install
• No Cost
• MDOT Datasource
• Need Admin Rights to Install
• Sub-vendors
• Access Request
• March 2015 Implementation
Training• Website: www.Michigan.gov/MDOT/Doing Business/Vender Consultant
Services/Design Services/MDOT ProjectWise Training
• Face-to-Face Training - dates and request form on website
• Training Webinars - dates posted on website
• Tips/Tricks Webinars
ProjectWise:CSD ProjectWise Consultant Invoice Workflow
Pending
ConsultantSubmit
ToMDOT CSD
ProjectManagerReview
CSD Final Review
Submit to ASD for
processing
Payment Processed
Boilerplate
• Saves Space and Paper (if printed)
• All Versions Stored in ProjectWise
• All SPs, Unique SPs, and Special Details in One Spot in Proposal
• Pilot Letting(s) – May/June
• FY 2016 ImplementationExisting Proposal Boilerplate Proposal
STATUS UPDATE
Boilerplate:Checklist with Links
STATUS UPDATE
• SS/SP Checklist System
• Includes All Standard Plans & Special Details
• Generate Checklist for Final Turn-In
• Checklist Contains Links
Boilerplate:Proposal Table of Contents
STATUS UPDATE
Upcoming Initiatives• ProjectWise Tips & Tricks Webinars
• External Access to Local Agencies
• PM Workshop – Coming Soon!
• ProjectWise & Process Improvements
• Reference Information Documents (RID) & 3D Model Requirements
• Others…
• Electronic Sealing of Title Sheet
Summary• External ProjectWise Submittals
• RID Reviews
• One Plan Set
• March Implementation
• Training
Questions?
Consultant process PW questions:
Construction process PW questions: