May 7, 2013

• AGENDA7:00 - Welcome7:05 - Principal Time7:15 - Testing7:30 - Treasurer’s Report

7:45 - President Update

Next Meeting – June 4, 2013

Results Through April

Highlights• Dining Nites, Box Tops

and Grocery Receipts have been incredibly successful.

• Does not include the checks made to the school, which have been earmarked to cover Field Trip Expenses.

Results Through April

Highlights

•6th Grade Basketball Game was well received and generated net income of $3,259 compared to a budget of $3,000.

Results Through April

Highlights

•Friends of Lees Corner Fundraising for computing devices – raised approximately $2,600

• Raised almost $900 for Marley’s Mission.

Detailed Results 7/1/2012 thru 5/5/2013

Detailed Results7/1/2012 thru 5/5/2013

Detailed Results7/1/2012 thru 5/5/2013

USES OF FUNDS   TOTAL  BUDGET VarianceAdmin Expense (62) (50) (12)Bank Charges (121) (250) 129 Bonds and Insurance 0 (400) 400 Supplies Expense (277) (100) (177)PTA Dues (933) (975) 43 Pay Pal Fees - Dues (57) (76) 19 Tax Preparation Fees 0 (200) 200 Pay Pal Fees - Committees (96) (227) 131 Pay Pal Fees - Friends (42) 0 (42)Total Overhead Expenses   (1,587)  (2,277) 691

Bully Prevention Expense (70) (500) 430 Red Ribbon Expenses 0 (500) 500 PBIS Expenses 0 (250) 250 Field Trips Expenses 0 (5,500) 5,500 Gifts Given (180) (300) 120 Minority Achievement Expenses 0 (250) 250 Principal Flex Fund (371) (600) 229 Teacher Stipends ($25 each) 0 (2,500) 2,500 Teacher Training Expenses 0 (2,500) 2,500 Marley's Mission Outgoing (828) 0 (828)Total Other Expenses   (1,449)  (12,900) 11,451

Detailed Results7/1/2012 thru 3/5/2013

• Remain in a cash positive position

CASHFLOW ANALYSIS TOTAL BUDGET Variance

SOURCES OF FUNDS   TOTAL  BUDGET Variance

Total Sources of Funds   47,147   26,400 20,747

USES OF FUNDS   TOTAL  BUDGET Variance

Total Overhead Expenses   (1,587)  (2,277) 691

Total Other Expenses   (1,449)  (12,900) 11,451

Net Margin 12,482 (2,307) 14,789

Detailed Results

Expected Income & Remaining Expenses

Cash on hand and future income will fund remaining budgeted expenses of approximately $12,040.

Note: Field Trip Expenses has been netted against received off system funds ($5,500 minus $3,418)

Other Items

• VA Sales Tax: Please present our exemption when purchasing items on behalf of the PTA. We are not supposed to be reimbursing for funds spent toward VA sales tax.

• Deposit and Reimbursement Forms are on the website. Please completed forms in the PTA Treasurer’s Box. Please submit any outstanding expense reimbursements for completed events as soon as possible.

• Cash Handling: Cash count forms for all register functions. Please put any cash in the school safe (Ruth in the Office manages the safe).

QUESTIONS?

President Update

• Patrick Kelley nominated for next PTA President• 1st VP, 2nd VP, and Recording Secretary still

needed• The following chairpersons are still needed:

– Chess Club (one Chair)– Grounds (one co-Chair)– Teacher Appreciation (two co-Chairs)

• Volunteers for TrackAThon still needed• Elections will be held at June 4 meeting