may 19, 2016 - bgcc intranet committee... · may 19, 2016 11:45 am – 1:30 pm ... promotion of...

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May 19, 2016

CONFERENCE CALL

Dial-In: 866-740-1260 Access Code: 2358003

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TRADITIONAL CLUBS SCHOOL-BASED CLUBS

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6 14 Li le Village Club2801 S. Ridgeway AvenueChicago, IL 60623773-277-1800

Legacy ClubLegacy Charter School4217 W. 18th StreetChicago, IL 60623773-542-1490 ext. 17

7 15 Louis L. Valen ne Club3400 S. Emerald Avenue Chicago, IL 60616773-927-7373

Carter Club Coppin AME Church5627 S. Michigan AvenueChicago, IL 60637773-891-1444

8 16 Morgan Park Club1425 W. 112th StreetChicago, IL 60643773-366-3343

Park Manor ClubPark Manor Elementary School7037 S. Rhodes AvenueChicago, IL 60619773-535-3070

9 1 Pedersen-McCormick Club4835 N. Sheridan RoadChicago, IL 60640773-271-8400

Daniel A. Co er ClubAlco College Prep2957 N. Hoyne AvenueChicago, IL 60618773-534-5970

2 10 Logan Square Club3228 W. Palmer StreetChicago, IL 60647773-342-8800

Logandale ClubLogandale Middle School3212 W. George StreetChicago, IL 60618773-877-8153

3 11Dr. Mar n L. King, Jr. Club2950 W. Washington BoulevardChicago, IL 60612773-638-5464

Hay Club John Hay Community Academy1018 N. Laramie AvenueChicago, IL 60651773-534-6005

5 13True Value Club2950 W. 25th StreetChicago, IL 60623773-247-0700

North Lawndale Club North Lawndale College Prep 1615 S. Chris ana AvenueChicago, IL 60623773-542-1490 ext. 110

4 12James R. Jordan Boys & Girls Cluband Chicago Bulls Family Life Center2102 W. Monroe StreetChicago, IL 60612312-226-2323

Brunson Club Brunson Math & Science Elementary932 N. Central AvenueChicago, IL 60651872-222-7060

17 Cook Club John W. Cook Elementary School8150 S. Bishop StreetChicago, IL 60620773-893-0391

18 Green Club Wendell Green Elementary School 1150 W. 96th StreetChicago, IL 60643773-840-4724

19 Bright ClubOrville Bright Elementary School10740 S. Calhoun Avenue Chicago, IL 60617773-535-6477

21 Ford Heights Club1401 E. 13th PlaceFord Heights, IL 60411708-758-1960

20 Haley ClubHaley Elementary School11411 S. Eggleston AvenueChicago, IL 60628773-552-2612

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EXECUTIVE COMMITTEE MEETING

May 19, 2016

11:45 AM – 1:30 PM

Conference Call

Teleconference Dial-In: 866-740-1260 Passcode: 2358003

12:00 PM – 12:05 PM Welcome and Call to Order / Chairman Remarks • Approval of Executive Committee Minutes

o Jan. 21, 2016 • Chairman’s Remarks

Todd Hamilton

12:05 PM – 12:15 PM President’s Report Mimi LeClair

12:15 PM – 12:20 PM Operations Report • Stand-Alone / School-Based Clubs Update

Milo Hinojosa

12:20 PM – 12:30 PM

Development Report Mimi LeClair

12:30 PM – 12:40 PM Financial Report Mike Clark

12:40 PM – 12:50 PM First Draft: 2017 Operating Plan Mimi LeClair Milo Hinojosa

12:50 PM – 1:00 PM Executive Session (tbd)

BGCC Executive Committee Meeting May 19, 2016

Table of Contents

1. Minutes 1.1. Minutes of Executive Committee – January 21, 2016

2. Club Operations Report

2.1. Attendance Analysis Report

3. Development / External Affairs 3.1. Development Tracking Report 3.2. Development Report

4. Financial Reports

4.1. Financial Report 4.2. Year-to-Date Executive Summary 4.3. Year-to-Date Total Organization 4.4. Balance Sheet

5. First Draft: 2016 Operating Plan

6. Upcoming Meeting

7. Board of Directors Contact Information

Return to Table of Attachments

Attachment 1

MINUTES

Attachment 1.1 BGCC Executive Committee Meeting

May 19, 2016

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Boys & Girls Clubs of Chicago Minutes of the Executive Committee Meeting Thursday, January 21st, 2016 Jenner & Block LLC 353 N. Clark St., 45th Floor Chicago, IL Board Members Present Matt Basil Linda Gantz Todd Hamilton

Christian Kirtley Richard Meyers

Board Members Dial-In William Daley Jacqueline Ferro Robert Frentzel

Greg Lee Bartlett McCartin John Naughton

Anne Patel Jeffery Perry

BGCC Staff Jenny Bermeo Mike Clark

Michelle Daniels Hermilo Hinojosa

Jill Reid

Welcome and Call to Order Todd Hamilton called the meeting to order at approximately 12:00 Noon, thanked everyone for attending and conducted a roll call of participation by teleconference and in person. Todd then gave some preliminary comments regarding starting out the new year positively and keys to looking at the first half of the fiscal year including operations and finances, and where the organization has come in the last year of change with respect to employee morale, focus and delivery of mission to the kids. Todd then turned the floor over to Mike Clark, Interim CEO and President. President’s Report Mike Clark, Interim President & CEO, gave the overall picture of operations for the past 4 months, operations/employee changes and impacts, and outlook for the balance of the fiscal year. The transition year has been a positive as opposed to a loss of momentum. Average Daily Attendance (ADA) across the Clubs is generally up. Mike indicated a focus will be a look at safety at the Clubs and discussed bringing in a National Office safety facilitator to look at safety policies. Discussed that we have met the $150,000 challenge grant for the Teen Reach program shortfall as a result of underfunding by the State. Discussed promotion of Milo Hinojosa to Interim Vice President of Youth Development after the departure of Alicia


May 19, 2016

2 | P a g e

Vega to better align the staff and the mission and improve communication across the organization. Briefly discussed the Youth of the Year Program coming up in March.

Approval of October 15, 2015 Executive Committee Minutes Todd Hamilton asked for a motion approving the minutes from the October 15, 2015 Executive Committee meeting. A motion was so moved and seconded and all were in favor of approval of the minutes. Operations Report

The floor was then turned over to Milo Hinojosa to discuss Youth Development initiatives. Milo discussed his role and the three main areas on which he and Mike Clark agreed would be his primary focus, safety, ADA and the quality of the programs at the various Clubs that affect ADA and enhancing communication across the organization, with particular focus on communication between the field and the corporate office. In addition, Milo indicated a couple of added points of focus will be holding peers and field staff accountable and doing some advocacy for the Clubs as he sees positive changes that can be made and obtaining corporate resources for those changes. Reported that he believed that employee morale at both the corporate office and the field is at a high level currently and the intent is to do the work to sustain that level. Milo then discussed in more detail his three main areas of focus and steps being taken to improve in each area. As to safety, discussed planned training, data collection and National Office safety person visit. As to ADA, discussed that organization has surpassed the overall goals set for the Clubs to date and feel positive about how the Clubs are trending. Highly engaged members (members who come to the Clubs frequently) are also trending upward. Data supports that kids that attend Clubs frequently are more positively impacted. Cotter Club is one Club that is running counter to this trend. Questions were discussed regarding Cotter Club and ADA decline of 17% overall, although numbers are starting to trend up slowly. Looking at establishing some best practices to see if we can turn the numbers around in this new space, including outreach to prior members. Work to do and will decide at some point if this is ultimately the best use of resources. Overall programming at the Clubs is robust and staff at the Clubs is driving the effort. Discussed dynamics of Youth of the Year and participants and how the mission is positively reflected in the kids participating this year.

Development Report Jill Reid opened her presentation by giving a status on the Teen Reach Fundraising campaign to close the gap on funding from the State of Illinois. Total raised to date is $409,000. The $150,000 challenge grant has been met as indicated by Mike Clark. Jill next took the committee through the tracking report. Individual giving is behind plan (mostly has to do with software implementation not available in the first half of the year as anticipated). Major gifts is behind plan, and believe that the major reasons are due to prospects sitting on the sideline until the leadership transition is resolved and the late start of the Board campaign. Corporate donations are continuing to trend upward and are slightly above plan. Mentioned a new $75,000 donation by Nike. Foundation giving is tracking at plan. Auto Show is tracking at plan. Youth of the Year fundraising is going well, although the overall projection will be lowered for the event. Women’s Board believes they will hit their numbers. Overall fundraising received towards goal is down for the first half of the year, but some things are timing and momentum is ramping up. Finally, Jill discussed projections for the balance of the year (an aggregate $500,000 decrease) in the various categories and initiatives to reach those projections. Individual giving will remain at current level. Taking major gifts number down by $400,000. Taking corporate donations up by $100,000. Taking Youth of


May 19, 2016

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the Year down by $200,000. Discussed partnership with After School Matters. We have applied to have 6 locations do an internship program offered by them. King, North Lawndale and Little Village Clubs have been approved so far.

Financial Report Mike Clark next walked the committee through the financial report for the first six months. Total operating revenue is down approximately $600,000 for the first six months. Timing issues related to $650,000 of projected Youth of the Year dollars is the largest factor and last year (in comparison) also included $300,000 received from leadership dinner, which we did not have this year. Government revenue is down approximately $200,000, which is the Teen Reach shortfall to date. Total operating budget is ahead of plan by approximately $200,000 and will continue to be managed aggressively. Overall, Mike Clark believes we will be on plan for budget for the fiscal year.

Human Resources Report Michelle Daniels a general update on HR matters including changing the review cycle to an end of the year process for performance merit cycle. Moved to end of the year from mid-summer. New tool put in place at employee request and merit review is more about the communication during the review process and not just the form. Discussed proposed merit raise pool for employees and factors. Michelle noted that there has been a noticeable positive morale shift with employees at the corporate office and in the Clubs. The communication with field staff has been paying dividends and joint projects and increased collaboration have been having positive results. Organization employee tenor is generally young (88 new employee hired last year) Nominating Committee Matt Basil discussed board prospects and ongoing meetings and lunches. Obtaining potential board members from True Value, BMO, ConAgra and GE Healthcare Services were specifically discussed. Meeting Adjourned

A motion to adjourn the meeting was made and duly seconded and the meeting was adjourned.

1

Annual Giving (Planned: $350,000)

ActivitiesQ1• Data cleanup and Segmentation Project• Design and plan Year End Appeal• Implement Documented Gift Processing Procedures• Recruit and train new team members• Work with Web site and Net Community to enhance E-Marketing functions• Conduct 3 open houses•Q2• Send Electronic and Mailed Year-End Campaign (Oct. 1)• Conduct 3 Open Houses• (Annual Report)•Q3• Send Reports on Appeal and Activities to all Year-End Donors, Push Open House and Youth of the

Year• Send Youth of the Year – Special Invitation to all Year-End Donors• Conduct 3 Open Houses• Provide Enhanced Thank you notes to all Annual Donors who came to Youth of the Year Event• Design and plan Spring Appeal

Q4• Send Electronic and Mailed Spring Campaign (May. 1)• Conduct 3 open houses•


Attachment 2

CLUB OPERATIONS REPORT

Boys & Girls Clubs of Chicago

2

FY2016 Average Daily Attendance

ClubAVERAGE DAILY ATTENDANCE

FY15 School Year (Actual)

FY16 School Year Goal

FY16 School YearYTD Actual % Toward Goal

1 Jordan 136 125 138 111%2 Dr. King 110 100 109 109%3 Little Village 138 145 153 105%4 Logan Square 79 100 68 68%5 Morgan Park 86 100 88 88%6 Pedersen-McCormick 182 160 168 105%7 True Value 139 175 173 99%8 Valentine 150 205 165 80%

Subtotal 1,020 1,110 1,062 96%

STAND-ALONE CLUBS

Note: Stand Alone Clubs - There are now 8 Stand-Alone Clubs which all started a school year program in September.

September 1, 2015 - April 30, 2016 – ADA Detail Report

DEFINITIONS:ADA Goal - A Club's goal average daily attendance of all days the Club was open during the relevant period.ADA Actual - A Club's actual average daily attendance of all days the Club was open during the relevant period.% Toward Goal- the YTD Actual divided by the FY16 Goal

3

FY2016 Average Daily AttendanceSeptember 1, 2015 - April 30, 2016 – ADA Detail Report

SCHOOL-BASED CLUBS

ClubAVERAGE DAILY ATTENDANCE

FY15 School Year (Actual)

FY16 School Year Goal

FY16 School YearYTD Actual % Toward Goal

9 Bright 59 60 74 123%10 Brunson 36 60 69 115%11 Carter 56 60 101 169%12 Cook 48 60 48 80%13 Cotter/Alcott 72 70 22 31%14 Ford Heights 75 70 106 151%15 Green 75 70 81 116%16 Haley 57 60 37 62%17 Hay 34 50 48 97%18 Legacy 39 40 46 116%19 Logandale 62 70 78 111%20 N. Lawndale 18 40 43 107%21 Park Manor 52 50 43 87%

Subtotal 683 760 796 105%Total 1,703 1,870 1,858 99%

Note: School Based Clubs - In September, 8 School Based Clubs resumed school year programs. All remaining School Based Clubs resumed programs in November except for Haley. Due to leadership changes, Haley resumed programs in December with 2 days of operation. For the months of October and November, School Based Club Avg. ADA only includes operating School Based Clubs.

DEFINITIONS:ADA Goal - A Club's goal average daily attendance of all days the Club was open during the relevant period.ADA Actual - A Club's actual average daily attendance of all days the Club was open during the relevant period.% Toward Goal- the YTD Actual divided by the FY16 Goal

4

FY2016 Average Daily AttendanceSeptember 1, 2015 - April 30, 2016 – ADA Detail Report

FEB 2016 ADA MAR 2016 ADA APR 2016 ADASCHOOL YEAR FY16

YTD ADA SCHOOL YEAR FY16

ADA GOAL

% SCHOOL YEAR FY16

ADA GOAL REACHEDTOTAL ADA 1830 1894 1705 1858 1870 99%

Stand Alone Club ADA 1086 1075 930 1062 1110 96%

Stand Alone Club Avg. ADA 136 134 116 133 139

School Based Club ADA 744 819 775 796 760 105%

School Based Club Avg. ADA 57 63 60 61 58

1086 1075

930

744

819775

600

700

800

900

1000

1100

1200

FEB 2016 ADA MAR 2016 ADA APR 2016 ADA

NU

MBE

R O

F YO

UTH

ADA

Stand Alone Club ADA

School Based Club ADA

1


ActivitiesQ1• Data cleanup and Segmentation Project• Design and plan Year End Appeal• Implement Documented Gift Processing Procedures• Recruit and train new team members• Work with Web site and Net Community to enhance E-Marketing functions• Conduct 3 open houses•Q2• Send Electronic and Mailed Year-End Campaign (Oct. 1)• Conduct 3 Open Houses• (Annual Report)•Q3• Send Reports on Appeal and Activities to all Year-End Donors, Push Open House and Youth of the

Year• Send Youth of the Year – Special Invitation to all Year-End Donors• Conduct 3 Open Houses• Provide Enhanced Thank you notes to all Annual Donors who came to Youth of the Year Event• Design and plan Spring Appeal



Attachment 3

DEVELOPMENT REPORT

Development Tracking ReportFY2016 to April 30, 2016

Year to Date: July 1, 2015 - April 30, 2016

Projected EOY AnnualRevised Budget

4/20/16 Variance

Contributions: Gross Adj and UW RevenueFY2015Actual

FY 2016 Revenue Budget

Revised 3/10/16 vs. Revised 4/20/16

Individual 149,774$ 13,173$ 162,947$ 198,166$ 460,000$ 30.2% 85.5% 540,000$ 231,823$ 540,000$ 190,000$ (350,000)$ Individual Major Gifts 363,376$ 363,376$ 390,860$ 995,000$ 26.0% 65.8% 1,400,000$ 593,630$ 1,400,000$ 550,000$ (450,000)$ Programmatic Major Gifts -$ -$ - - -$ -$ -$ Corporations 460,103$ 460,103$ 413,265$ 450,000$ 73.6% 68.9% 625,000$ 600,196$ 625,000$ 580,000$ (145,000)$ Foundations 191,053$ 191,053$ 183,385$ 205,000$ 55% 91.5% 350,000$ 200,449$ 350,000$ 400,000$ 50,000$ Sub-Total Contributions 1,164,306$ $13,173 1,177,479$ 1,185,676$ 2,110,000$ 40% 77.9% 2,915,000$ 1,626,098$ 2,915,000$ 1,720,000$ (895,000)$

Special Events (net) Gross ExpensesLeadership Dinner -$ 313,249$ -$ - 100.0% - 313,249$ -Auto Show 87,963$ ($29,161) 58,802$ 74,881$ 60,000$ 98.0% 130.6% 60,000$ 57,351$ 60,000$ 60,000$ -$ Youth of the Year Competition 854,001$ ($181,251) 672,750$ 745,551$ 1,300,000$ 58.5% 98.8% 1,150,000$ 754,929$ 1,150,000$ 690,000$ (260,000)$ Walk-a-Thon -$ -$ - - -$ -$ Sub-Total Special Events 941,964$ 731,552$ 1,133,681$ 1,360,000$ 60.5% 109.8% 1,210,000$ 1,125,529$ 1,210,000$ 750,000$ (260,000)$

Auxiliary Boards Gross ExpensesWoman's Bd Summer Ball/Dues 958,176$ ($6,290) 951,886$ 832,905$ 1,200,000$ 79.3% 56.2% 1,200,000$ 1,481,535$ 1,200,000$ 1,400,000$ 200,000$ Guild Board Lawn Ball/Dues 189,138$ ($5,240) 183,898$ 284,488$ 100,000$ 61.3% 47.9% 300,000$ 594,537$ 300,000$ 375,000$ 75,000$ Young Professionals Board 45,788$ ($12,126) 33,662$ 18,039$ 60,000$ 67.3% 87.4% 50,000$ 20,639$ 50,000$ 30,000$ (20,000)$ Sub-Total Auxiliary Boards 1,193,103$ ($23,656) 1,169,447$ 1,135,432$ 1,360,000$ 75.4% 95.7% 1,550,000$ 2,096,711$ 1,550,000$ 1,805,000$ 255,000$

-$ Other RevenueEstate Gifts 15,154$ -$ - - 17,536$ -$ -$ -$ Sub-Total Other Revenue -$ -$ 15,154$ -$ - - -$ 17,536$ -$ -$ -$

TOTAL $3,299,373 3,078,478$ 3,469,943$ 4,830,000$ 54.2% 94.48% 5,675,000$ 4,865,874$ 5,675,000$ 4,275,000$ (900,000)$ elopment tracking purposes we recorded or will record 50,000 in each year of the three year gift. For accounting purposes, the entire 150,000 was recorded last year.

Teen Reach Campaign 419,893$ 419,893$ -$ - - 550,000$ -$ 550,000$ 409,743$ -$ Sub-Total Teen Reach 419,893$ $0 419,893$ -$ 550,000$ -$ 550,000$ 4,684,743$ (900,000)$

Projections

2016Actual

2015Actual

2016Plan

FY16YTD Actual

to YE Projected

FY15 Actual to Budget

Net Net

Net Net

1

FINANCIAL REPORTS


Attachment 4


May 19, 2016

BOYS & GIRLS CLUBS OF CHICAGO FINANCIAL REPORT

9 MONTH PERIOD ENDING MARCH 31, 2016

• For the period the total organizational Operating Revenue was $6,755,846. This is behind the planned amount of $8,098,476, and is behind (unfavorable) by $1,342,630. Please note our largest Special Event (The Women’s Board Ball – “WBB”) we have an actual vs. budget timing issue of $921,000. (The plan was to have raised $1,000,000 for WBB, as of March 31, 2016, BGCC has raised approximately $700,000 which is a timing issue of $3000,000. Youth of the Year raised a net total of approximately $690,000 and missed its plan budget of $1,100,000. This is a unfavorable variance of just over $400,000. Additionally, Government Revenue is also behind (unfavorable) by $521,125 primarily due to the loss of the State-Teen Reach Funding.

• For the period, Total Operating Revenue of $6,755,846 is $34,628 behind (unfavorable) the Total Operating Revenue when compared to the same period last year. Please note, last year (FY 2015) included $305,165 of revenue from the Leadership Dinner. The Leadership Dinner was not held in the current year.

• For the period the Total Organizational Operating Expenses (before depreciation) were

$7,807,727. This is ahead of plan (favorable) by $426,178.

• On March 31, 2016 the outstanding balance on the Line of Credit was $2,400,000 and has a current balance (as of today) of $2,400,000.

• BGCC’s Endowment Investment Account balance on March 31, 2016 was $8,071,703 while

the Board Designated Investment Account balance was $3,304,975.

Attachment 4.2BGCC Executive Committee Meeting

May 19, 2016

Boys & Girls Clubs of ChicagoYear to Date - Financial Statement - EXECUTIVE SUMMARYAs of MARCH 31, 2016

ACTUAL BUDGET

TOTAL OPERATING REVENUE 6,755,846 8,098,476

TOTAL OPERATING EXPENSE 7,807,727 8,233,905

SUB-TOTAL OPERATING (1,051,881) (135,429)SURPLUS/(DEFICIT)

DEPRECIATION (273,272) (260,000)

UNREALIZED INVESTMENTGAIN/(LOSS) (368,749) 260,000

TOTAL RESULTS (1,693,902) (135,429)

Additionally, the outstanding Line of Credit was $2,200,000 with a total availablebalance of $2,700,000.


May 19, 2016BOYS & GIRLS CLUBS OF CHICAGOSTATEMENT OF FINANCIAL ACTIVITYYEAR-TO-DATE TOTAL ORGANIZATION

March-16 MARCH MARCH MARCH2016 2016 2015

YTD ACTUAL YTD BUDGET YTD ACTUAL

CONTRIBUTIONS 1,996,916 2,157,141 1,746,099SPECIAL EVENTS (NET) 1,952,319 2,914,100 2,326,632 SUBTOTAL 3,949,236 5,071,241 4,072,731

GOVERNMENT REVENUE 1,825,170 2,346,295 1,888,247BEQUESTS/TRUST DISTRIBUTIONS 83,611 75,000 121,132MEMBERSHIP DUES 26,091 24,593 28,893PROGRAM FEES 216,115 216,075 218,249INVESTMENT REVENUE 269,428 227,250 223,774OTHER REVENUE 386,196 138,022 168,192

TOTAL OPERATING REVENUE 6,755,846 8,098,476 6,721,218

SALARIES 4,101,345 4,444,675 4,049,282PROFESSIONAL FEES 435,341 260,568 340,757EMPLOYEE TAXES & BENEFITS 883,833 986,845 814,164 SUBTOTAL 5,420,520 5,692,088 5,204,203

OPERATING EXPENSE 2,387,208 2,541,817 2,278,297

TOTAL OPERATING EXPENSES 7,807,727 8,233,905 7,482,500

OPERATING RESULTS BEFORE DEPRECIATION (1,051,881) (135,429) (761,282)

LESS: DEPRECIATION (273,272) (260,000) (257,482)

NET OPERATING RESULTS (1,325,154) (395,429) (1,018,764)

UNREALIZED INVESTMENT GAIN/(LOSS) (368,749) 260,000 88,784

TOTAL SURPLUS/(DEFICIT) (1,693,903) (135,429) (929,980)

Boys & Girls Clubs of ChicagoBalance Sheet

March-16

Total Investment Funds Property All Funds

Unrestricted Restricted Bd Designated Endowments Perpetual Trusts Funds 03/31/16AssetsCash 16,717 88,867 0 0 0 0 105,584Investments 0 658,788 3,304,975 8,071,703 0 0 12,035,466Beneficial interest in perpetual trusts 0 0 0 2,942,280 2,942,280Accounts receivable: Pledges 2,917,917 0 0 0 0 2,917,917 Government 891,579 0 0 0 0 891,579 Other/(Allowance for Doubtful Accounts) 78,544 0 0 0 0 0 78,544Property and equipment, net 0 0 0 0 0 3,757,199 3,757,199Prepaids and other assets 192,101 0 0 0 0 192,101Due from (to) other funds 2,164,177 4,201,528 722,046 (1,485,231) 0 (5,602,520) - Total assets 5,369,456 5,840,761 4,027,021 6,586,472 2,942,280 (1,845,321) 22,920,669

Liabilities and fund balancesA/P and accrued expenses 950,218 0 0 0 0 950,218Line of Credit/Notes Payable 2,200,000 0 0 0 0 0 2,200,000Deferred revenue 46,462 0 0 0 0 46,462Total liabilities 3,150,218 46,462 0 0 0 0 3,196,680

Fund balances 2,219,238 5,794,299 4,027,021 6,586,472 2,942,280 (1,845,321) 19,723,989Total liabilities and fund balances 5,369,456 5,840,761 4,027,021 6,586,472 2,942,280 (1,845,321) 22,920,669


May 19, 2016


May 19, 2016BOYS & GIRLS CLUBS OF CHICAGOSTATEMENT OF FINANCIAL ACTIVITY - PROJECTIONYEAR-TO-DATE TOTAL ORGANIZATION

March-16 MARCH ANNUAL PROJECTION2016 FY 2016 FY 2016

YTD ACTUAL BUDGET As of March

CONTRIBUTIONS 1,996,916 3,388,094 2,946,916SPECIAL EVENTS (NET) 1,952,319 3,954,125 2,952,319 SUBTOTAL 3,949,236 7,342,219 5,899,235

GOVERNMENT REVENUE 1,825,170 3,281,291 2,475,170BEQUESTS/TRUST DISTRIBUTIONS 83,611 100,000 139,611MEMBERSHIP DUES 26,091 38,000 30,000PROGRAM FEES 216,115 221,600 225,000INVESTMENT REVENUE 269,428 310,000 329,428OTHER REVENUE 386,196 184,700 436,196

TOTAL OPERATING REVENUE 6,755,846 11,477,810 9,534,640

SALARIES 4,101,345 6,241,579 5,648,799PROFESSIONAL FEES 435,341 364,989 500,000EMPLOYEE TAXES & BENEFITS 883,833 1,394,482 1,113,298 SUBTOTAL 5,420,520 8,001,050 7,262,097

OPERATING EXPENSE 2,387,208 3,476,760 3,012,208

TOTAL OPERATING EXPENSES 7,807,727 11,477,810 10,274,305

OPERATING RESULTS BEFORE DEPRECIATION (1,051,881) 0 (739,665)

LESS: DEPRECIATION (273,272) (450,000) (450,000)

NET OPERATING RESULTS (1,325,154) (450,000) (1,189,665)

UNREALIZED INVESTMENT GAIN/(LOSS) (368,749) 450,000 0

TOTAL SURPLUS/(DEFICIT) (1,693,903) 0 (1,189,665)


Attachment 5

FIRST DRAFT: 2017 OPERATING PLAN

1


ActivitiesQ1• Data cleanup and Segmentation Project• Design and plan Year End Appeal• Implement Documented Gift Processing Procedures• Recruit and train new team members• Work with Web site and Net Community to enhance E-Marketing functions• Conduct 3 open houses•Q2• Send Electronic and Mailed Year-End Campaign (Oct. 1)• Conduct 3 Open Houses• (Annual Report)•Q3• Send Reports on Appeal and Activities to all Year-End Donors, Push Open House and Youth of the Year• Send Youth of the Year – Special Invitation to all Year-End Donors• Conduct 3 Open Houses• Provide Enhanced Thank you notes to all Annual Donors who came to Youth of the Year Event• Design and plan Spring Appeal


THURSDAY, MAY 19, 2016

EXECUTIVE COMMITTEE

2

Average Daily Attendance

Club TypeFY2016

(Planned)FY2016

(Projected)FY2017

Plan

Stand Alone Clubs 1,110 1,024 1,160School Clubs 760 758 840

Total ADA 1,870 1,782 2,000(21 Clubs) (21 Clubs) (21 Clubs)

• FY2016 Projected ADA is lower than plan due to lower attendance in two Clubs.

3

Operating Income

• Operating results before depreciation & unrealized investment activity.

• FY2017 Plan revenue excludes Teen Reach funding and a reduction in other government funding sources.

Expense Item FY2016(Planned)

FY2016(Projected)

FY2017 Plan

Revenues $11,368,086 $9,534,640 $10,497,149 Expenses ($11,368,086) ($10,274,305) ($10,497,149)Operating Income* $0 ($739,665) $0

4

Operating Expense Detail

Expense Item FY2016(Planned)

FY2016(Projected)

FY2017 Plan

Salary Expense $6,211,657 $5,648,799 $5,961,177 Benefits $1,533,461 $1,113,298 $1,397,710 Total Personnel $7,745,118 $6,762,097 $7,358,887 Building & Grounds $1,462,991 $1,475,127 $1,497,799 Program (Non-Salary) $2,177,977 $2,037,081 $1,640,463 Total Operating Expenses $11,368,086 $10,274,305 $10,497,149

Comparison of Revenue by Source

5

FY2017 Revenue $10,497,000FY2016 Revenue $11,368,000

Teen Reach$600,000

5%

Government$2,842,000

25%

Other Revenues$854,000

8%

Fundraising$7,072,000

62%

Government$2,436,000

23%

Other Revenues$888,000

9%Fundraising$7,173,000

68%

CSC Development and Club Revenue

80% of fundraising

6

$5,675,000 $5,800,000

$1,397,000 $1,373,000

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

FY2016 FY2017

CSC Development Club Fundraising

1Return to Table of Attachments

Attachment 6

UPCOMING MEETINGS


May 19, 2016

BOARD & EXECUTIVE COMMITTEE MEETING CALENDAR – FY 2016 BOARD OF DIRECTORS 11:45 AM–1:30 PM (Lunch provided, except Annual Meeting)

Thursday, June 23, 2016 (Jenner & Block, 353 N. Clark Street) (Annual Meeting – 4:00-5:30 p.m. followed by reception 5:30-7:00 p.m.)

EXECUTIVE COMMITTEE 11:45 AM–1:30 PM (Lunch provided))

Thursday, June 16, 2016 (Jenner & Block, 353 N. Clark Street)

Meetings of Committees not listed here will be communicated from the Committee Chair to the Committee members. If you would like updates about the schedule of any other Committee, please contact the Committee Chair.


Attachment 7

BOARD OF DIRECTORS

BOYS & GIRLS CLUBS OF CHICAGO BOARD OF DIRECTORS

Contact Information Sheet

◄Denotes Executive Committee Member As of February 2016

Matt D. Basil ◄ Partner Jenner & Block LLP 353 N. Clark Street Chicago, IL 60654

Phone: (312) 840-8636

Email: [email protected]

Gregory J. Besio Chief Human Resources Officer Aon Service Corporation 200 E. Randolph Street, 3rd Floor Chicago, IL 60601

Phone: (312) 381-3098


Mike Bonds ◄ Executive Vice President, Human Resources and Labor Relations United Airlines 233 S. Wacker Drive, HDQPO 11th Floor Chicago, IL 60606

Phone: (872) 825-6565


Michael L. Boykins ◄ McDermott Will & Emery LLP 227 West Monroe Street, Ste. 4400 Chicago, IL 60606

Phone: (312) 984-7599


Kevin Boyle President Schulze & Burch Biscuit Company 1133 W. 35th Street Chicago, IL 60609

Phone: (773) 927-6622


Jason M. Bradford Jenner & Block LLP 353 N. Clark Street Chicago, IL 60654

Phone: (312) 840-7225


BGCC Board of Directors Directory

Patrick M. Brady Principal Next Generation Public Affairs 4N752 Warewoods Rd. St. Charles, IL 60175

Phone:


Ben A. Buettell ◄ Co-Founder & Partner R7 Partners 20 N. Wacker Drive, Suite 3310 Chicago, IL 60606

Phone: (312) 818-1207


Julie A. Christopher 1500 N. Lake Shore Drive, Apt. 20B Chicago, IL 60610

Phone: (312) 213-9440


Wendy L. Chronister Chief Executive Officer and President Lincoln Land Oil Company 2026 N. Republic Street Springfield, IL 62702

Phone: (217) 523-5051


Kristin G. Coleman ◄ Senior Vice President, General Counsel & Corporate Secretary Sears Holdings 3333 Beverly Road Hoffman Estates, IL 60179

Phone: (847) 286-2766


Christina M. Corley Senior Vice President Corporate Sales CDW 300 N. Milwaukee Avenue Vernon Hills, IL 60061

Phone: (847) 419-7255


Michael W. Coyne Potbelly Sandwich Shop 111 N. Canal Street, Suite 850 Chicago, IL 60606

Phone: (312) 676-3324


Renée S. Crown ◄ 1155 Mohawk Road Wilmette, IL 60091

Phone: (847) 251-0565



Jay P. Dahlin Attorney at Law Schiller DuCanto & Fleck LLP 200 N. LaSalle Street, 30th Floor Chicago, IL 60601

Phone: (312) 609-5570


William R. Daley ◄ Managing Director Morgan Stanley - Public Finance 440 S. LaSalle Street, 37th Floor Chicago, IL 60605

Phone: (312) 706-4058


Michael F. DeSantiago President Primera Engineers, Ltd 100 S. Wacker Drive, Suite 700 Chicago, IL 60606

Phone: (312) 242-6300


Erlinda Dimayuga Marketing Analyst – Central Region Toyota Financial Services

Phone: (630) 353-4818


Jacqueline Ferro ◄ 1500 N. Lake Shore Drive, Apt. 21A Chicago, IL 60610

Phone: (312) 335-5412


James Firth Senior Vice President, Communications, Public Advocacy and Corporate Relations Exelon Corporation 10 S. Dearborn Street, 54th Floor Chicago, IL 60603

Phone: (312) 394-5654


Timothy Fitzgibbon Managing Director, Regional Trust Executive US Trust 135 S. LaSalle St. Chicago, IL 60603

Phone: (312) 828-3697


David H. Fleisch ◄ Partner Bain & Company 190 S. LaSalle Street, Suite 3400 Chicago, IL 60603

Phone: (312) 629-4070



Andreas G. Frank Senior Vice President, Corporate Development and Stragegy Hill-Rom 180 N. Stetson St., Ste. 4100 Chicago, IL 60601

Phone: (312) 819-7260


Robert W. Frentzel ◄ Managing Director The PrivateBank 120 S. LaSalle Street Chicago, IL 60603

Phone: (312) 564-1238


Susan G. Gallagher Chief Operating Officer Patina Solutions 180 N. LaSalle Suite 3100 Chicago, IL 60601

Phone: (312) 447-0900, Ext.209


Linda Gantz ◄ 72 Indian Hill Road Winnetka, IL 60093

Phone: (847) 256-0922


John P. Garvey ◄ Senior Vice President NERA Economic Consulting 155 North Wacker Drive, Ste. 1450 Chicago, IL 60606

Phone: (312) 573-2801


Douglas C. Gessner ◄ Partner Kirkland & Ellis LLP 300 N. LaSalle Street Chicago, IL 60654

Phone: (312) 862-2140


Marion K. Gross Sr. Vice President, North America Supply Chain Services & U.S. Sustainability McDonald's USA, LLC 2111 McDonald's Drive, Plaza 8 North Oak Brook, IL 60523

Phone: (630) 623-6449


Todd M. Hamilton ◄ Senior Managing Director Bolder Capital, LLC

Phone: (631) 428-4554



James Hart President Burwood Group, Inc. 125 S. Wacker Drive, Suite 2950 Chicago, IL 60606

Phone: (312) 327-4611


Bruce Hawver ◄ Chicago, IL

Phone:


William T. Huffman, Jr. President Nuveen Asset Management 333 W. Wacker Drive Chicago, IL 60606

Phone: (312) 917-7746


Stacy R. Janiak Audit and Enterprise Risk Services National Managing Partner - Central Region Deloitte & Touche LLP 111 S. Wacker Drive Chicago, IL 60606

Phone: (312) 486-5391


Eileen A. Kamerick Chief Financial Officer Press Ganey 404 Columbia Place South Bend, IN 46601

Phone: (574)234-8873


J. Christian Kirtley ◄ Executive Vice President and Portfolio Manager Institutional Capital LLC 353 N. Clark Street, Ste. 3500 Chicago, IL 60654

Phone: (312) 424-9143


Cathy Lazaroff 910 S. Michigan Avenue, #1503 Chicago, IL 60605

Phone: (312) 427-3105


Greg A. Lee ◄ Greg A. Lee & Associates 1218 Hawthorne Court Hinsdale, IL 60521

Phone: (630) 684-2265



Bartlett J. McCartin III ◄ Principal/Managing Partner National Investment Services, Inc. 200 W. Madison Ave., Ste. 2900 Chicago, IL 60606

Phone: (312) 224-3074


John E. McGovern III 892 Oakwood Ave. Lake Forest, IL 60045

Phone:


Richard E. Meyers ◄ Senior Managing Director Bernstein Global Wealth Management 227 W. Monroe Street, Suite 5900 Chicago, IL 60606

Phone: (312) 696-7872


John Muehlstein Managing Partner Pedersen & Houpt, P.C. 161 N. Clark Street, Suite 3100 Chicago, IL 60601

Phone: (312) 261-2112


D. Michael Murray Partner JONES DAY 77 West Wacker, Suite 3500 Chicago, IL 0

Phone: (312) 269-1539


John J. Naughton ◄ Partner KPMG LLP 200 E. Randolph St., #5500 Chicago, IL 60601

Phone: (312) 665-5098


Patty Olsen Corporate Vice President of Human Resources Huron Consulting Group 550 West Van Buren, Ste. 1700 Chicago, IL 60607

Phone: (312) 880-5642


Anne Patel ◄ 734 East Westminster Road Lake Forest, IL 60045

Phone: (847) 283-0264



Tracey Patterson Senior Manager/Technology Executive Accenture 180 N. LaSalle Street Chicago, IL 60601

Phone: (312) 693-7245


Jeffery S. Perry ◄ Americas Operational Transaction Services Practice Leader Ernst & Young LLP 155 N. Wacker Drive Chicago, IL 60606

Phone: (312) 879-5316


J. Todd Phillips Parson Partners 1039 Franklin Ave. River Forest, IL 60305

Phone: (312) 667-4668


Audré H. Pierce Vice President of Human Resources-Greater Chicago Region Comcast Cable 1500 McConnor Parkway Schaumburg, IL 60173

Phone: (847) 789-1284


Allyson Pooley 1414 N. Wells St. #501 Chicago, IL 60610

Phone:


Emily R. Reynolds Senior Vice President, Financial and Professional Services Xerox Corporation 5500 Pearl Street, Suite 100 Rosemont, IL 60018

Phone: (847) 233-4938


Craig C. Richart Partner Financial Strategy Network, LLC 1 N. LaSalle Street, 33rd Floor Chicago, IL 60602

Phone: (312) 831-4393


Ruben Saavedra Multicultural Manager Pepsico 1475 E. Woodfield Rd. Suite 1300 Schaumburg, IL 60173

Phone: (847) 598-1506



Brittney B. Saks Partner PwC LLP 1 N. Wacker Drive Chicago, IL 60606

Phone: (312) 298-2450


John P. Savas President & CEO Odasi Consulting, LLC 12474 Walker Road Lemont, IL 60439

Phone: (312) 952-6500


David P. Scharf ◄ General Counsel Baxter International, Inc. One Baxter Parkway Deerfield, IL 60015

Phone: (224) 948-3440


Michael L. Thompson ◄ President & CEO Fair Oaks Farms, LLC 7600 95th Street Pleasant Prairie, WI 53158

Phone: (262) 947-0320


Beth White 840 N. Lake Shore Drive, Unit 2601 Chicago, IL 60611

Phone: (312) 337-1955


Robert J. Wild Attorney Krieg DeVault LLP 30 N. LaSalle St., Ste. 2800 Chicago, IL 60602

Phone: (312) 235-1119


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