maximo training - inventory management

© 2014 IBM Corporation

IBM Maximo Asset Management TrainingInventory Management

Bruno Portaluri

Maximo Technical Solution Architect

Last Update: 2014-11-12

© 2014 IBM Corporation2

Maximo terms and definitions

• An Asset is any equipment, machinery, or technology that your company owns or leases that you will be managing and maintaining using Maximo

• Examples:• Production - motors, pumps, winches, presses

• Facilities - plumbing, lighting, fire extinguishers

• Fleet - forklifts, trucks, buses, trains, aircraft

• Technology - computers, routers, hubs, servers

• Assets application let you build an asset hierarchy, which is an arrangement of assets, subassemblies, and spare parts that make up the asset.


Maximo terms and definitions

• Item: A type of asset, instrument, equipment or spare part.

• Tools: Specific types of Items that are used to maintain Assets. Tools are typically non-consumable items for which you charge an hourly rate for their use.

• Rotating Item/Tool: An Item/Tool that needs to be tracked individually.


Rotating and non-rotating assets

• Rotating assets are assets that are interchangeable, such as motors, pumps, fire extinguishers, or PC monitors.• Rotating assets have both a unique asset number and an

inventory item number. The item number lets you track assets as a group as they are moved in and out of inventory and other types of locations, while the asset number is useful to track individual instances of the asset as it is moved from one location to another and from one site to another.

• Non-rotating assets do not move in and out of storerooms.• A non-rotating asset has a unique asset number, but does not

have an item number because it is not tracked in inventory.


Inventory Management modules

• Inventory module allows to manage your inventory of spare parts

• Item Master

• Service Items

• Tools

• Stocked Tools

• Inventory

• Inventory Usage

• Shipment Receiving

• Condition Codes

• Storerooms


Manage Items and Inventory

Create Item Records

Inventory applications

Item Master

Storerooms

Service Items Tools

Inventory

Stocked ToolsInventory Usage

Issues and Transfers


Item Master application

When you create an item record, define the main attributes of the item (commodity code, order and issue units, rotating characteristic, meters, etc.).

You can also specify any alternate items that you can use in its place.

Item Master application allows to define items and rotating items that are stocked in your storerooms.


Inventory application

You can:

• monitor the storeroom balance of inventory items and tools

• track the condition of items and the cost of inventory stock

• reorder items when stock must be replenished

Inventory application allows to store information about all aspects of inventory materials


Storerooms application

You can• associate the general ledger accounts with each storeroom• define the lead time calculation for items in a storeroom• flag the storeroom to function as an internal supplier to other storerooms

Storerooms application allows to add and maintain information about storeroom locations


Inventory Usage application

Inventory usage records types are:• Issue of inventory items or tools by assigning them to a work order, to an asset, to an operating

location.• Transfer of inventory items or tools from one storeroom to another storeroom.

Inventory Usage application allows to create inventory usage records that track the issue, transfer, and return of inventory items from/to storerooms


Issues and Transfers Usage application

It has been replaced by ‘Inventory Usage’ application in Maximo 7.5

Issues and Transfers application allows to issue, transfer, and return inventory items from/to storerooms


Exercises – Create item

• Create an Item

• Go To > Item Master

• Item: DN6

• Description: Stainless Steel Valve DN6

• Rotating: Yes

• Issue Unit: EACH

• Change status to ‘ACTIVE’


Exercises – Add item to storeroom

• Enable item ‘DN6’ in organization ‘EAGLENA’

• Select Action > Item/Organization Details

• Click on the change status icon and set to ‘ACTIVE’

• Add item to storeroom ‘

• Select Action > Add Items to Storeroom

• Site: BEDFORD

• Storeroom: CENTRAL

• Open ‘Storeroom’tab


Exercises – Create rotating asset in the storeroom

• Open ‘Assets’ application and create a new asset

• Asset: DN6-1

• Rotating Item: DN6 (description is filled automatically)

• Location: CENTRAL

• Open ‘Inventory’ application

• Open ‘Rotating Assets’ tab

• Select Action > View Item Availability


Exercises – Issue Asset from storeroom

• Open ‘Inventory Usage’ application (or ‘Issues and Transfers’)• Create new record• Select ‘CENTRAL’ storeroom• Click on ‘New Row’

• Usage Type: Issue

• Line Type: Item

• Item: DN6 (Rotating Asset is now mandatory)

• Asset: DN6-1

• Location: W540

• GL Debit Account: 6290-300-SAF

• Issued To: JACOBY

• Save

• Open ‘Assets’ application search asset ‘DN6-1’• Select Action > Asset Move History


Exercises – Additional exercises