M ATTHEW W ELCH 1280 Pine Street, #104 | San Francisco, CA | 916-850-9199 [c] | matthewwelch83@gmail.com [e]

EducationBachelor’s Degree - University of California, Davis – 2007 – Dramatic Arts, English

Skills Typing and keyboard skills – 101+ WPM Microsoft Office Suite Extensive computer use (PC and Mac) Multi-tasking and organizational practices Scheduling and calendar management Domestic and international travel coordination Preparation of meeting minutes and agendas Project team management

Written and verbal communication skills Understanding the needs of various client types Client and customer service Database and filing management Adapting to new vocabulary and terminology Transcription and dictation services Team-focused, personable attitude Meeting and exceeding defined expectations

Professional Experience:

California Foundation on the Environment and the Economy (CFEE)Executive Assistant; San Francisco, CA; August, 2015 – Present Provided executive level support to the President & CEO of a political non-profit organization

Serve as first point-of-contact for all the President’s meetings, correspondence, and other needs Extensive calendar management and travel coordination across multiple time zones Arrange various Steering Committee meetings consisting of 10+ high level members Provide input to improve administrative process, including IT upgrades, ahead of President’s retirement

Coordinate details, attendee lists, and informational materials for four+ annual conferences Prepare detailed itineraries and informational materials for two annual international education trips Maintain general office inventory, including all supplies, technology, and break room/kitchen meals Coordinate office and building needs, including maintenance, IT, and all other services Provide additional support to the Conference and International Projects Manager Oversee administrative training for annual fellowship employee Manage and maintain FileMaker Pro database

CBRE, Inc. (June, 2012 – August, 2015)Client Services Coordinator; San Francisco, CA; February, 2014 – August, 2015 Organize marketing for the sale of Commercial Real Estate, coordinating between brokers and their clients

Coordinated with multiple departments to develop extensive print and electronic marketing materials Coordinated regional tours for in and out-of-town clients Prepared proposals, presentations, and reports for prospective clients, buyers, and sellers Maintained internet based property marketing, including mass email announcements Oversaw the administrative processes and project management for the sale/leasing of Bay Area real estate Submitted expense reports and oversee department A/R, including internal accounting vouchers Performed back up reception, front desk, and office management duties as needed

Administrative Assistant; Sacramento, CA; June, 2012 – February, 2014 Provided comprehensive support to an Executive Vice President, two First Vice Presidents, and their clients

Extensive coordination between landlords and tenants during various stages of the leasing process Prepared legal agreements, letters of intent, presentations, correspondence, reports, and leases Calendar management for three Vice Presidents Oversaw department A/R, including preparation of expense reports, budget tracking, and collections Coordinated domestic travel and assisted with travel arrangements for visiting clients Served as point-of-contact for clients, prospective tenants, and partner companies Coordinated regional tours, out-of-town meetings, and conferences Prepared internal meeting minutes and agendas Created and maintained an extensive electronic database for all client and property files Served as department liaison to clients and potential clients, both on-site and in-house

Coordinated two annual client appreciation receptions Ethan Conrad Properties, Inc.

Executive Administrative Assistant; Sacramento, CA; December, 2011-June, 2012Provided comprehensive support to the President and three Superintendents of a property management firm

Prepared proposals, legal documents, and all electronic and hardcopy correspondence Coordinated President’s personal calendar, domestic and international travel, errands, and shopping needs Supported in-the-field construction superintendents, including scheduling of on-site meetings Prepared meeting minutes and agendas for multiple weekly meetings Oversaw collection, tracking, and allocation of all time cards for a 40+ person construction crew Served as IT liaison, including troubleshooting and purchasing of new equipment Created and maintained an extensive electronic database for all property files Screening and prioritization of in-coming calls Performed in-house reception duties for all tenants, prospective tenants, and vendors Nike (World Headquarters)

Contract Administrative Assistant; Beaverton, OR; May, 2011-October, 2011 Provided administrative coverage to the Litigation Department, including three attorneys and three paralegals

Prepared meeting minutes and agendas for internal and external use Calendar management and domestic/international travel coordination for three attorneys Oversaw expense reports and reconciled project budgets Prioritized documents for review and signature Project management for the conversion and archiving of 3+ years of evidence and legal documents Documented and prepared correspondence with the Outside Submitters and Inventors Program

Lewis & Clark CollegeAdministrative Coordinator; Portland, OR; December, 2010-May, 2011Provided administrative coordination for the Associate Dean of Students and three Department Directors

Preparation of meeting minutes, agendas, correspondence, extensive reports, and disciplinary action logs Calendar management and travel coordination for the Associate Dean of Students and 3 Department Directors Submitted expense reports and budget reconciliation Served as liaison for faculty and community members on behalf of the Associate Dean of Students Provided direct service and care to all current students, prospective students, parents, and community Maintained an extensive database of all existing students Coordinated mass mailings to all current and prospective students Trained and supervised a staff of three student aides

Silicon Valley BankContract Administrative Assistant; Santa Clara, CA; June, 2010-September, 2010Provided extensive support for the Global Services Department during its expansion in to India

Supported the Head of Global Services, Head of Global Banking, and four directly reporting Managers Provided extensive coordination between multiple departments and international offices Calendar management for two global heads, located in different time zones Prepared expense reports and budget reconciliation reports Coordinated department and client meetings, including meeting minutes, agendas, and catering Coordinated interviews and travel for prospective employees from across the United States Arranged large meetings across multiple time zones, including IT needs, location set-up, and catering Prepared on-boarding for new employees

Rajappan & Meyer Consulting Engineers, Inc. Administrative Assistant; San Jose, CA; March, 2008-February, 2010Served as the only administrative assistant for a fast paced civil and structural engineering firm

Prepared correspondence, reports, proposals, and statements of qualifications Provided direct project manager support and sub-consultant coordination for all on-going projects Coordinated with outside contractors for printing, shipping, office supplies, and facility maintenance Performed a wide range of personal tasks for the company President, including travel and personal errands Assisted throughout the QA/QC process and progress, created and maintained an electronic filing database Coordinated luncheons, off-site meetings, and company celebratory events

References available upon request