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CarthageABC Soccer Academy Job Descriptions, Roles and Responsibilities

Table of Contents

Table of Contents 1

1.0 Introduction 2

2.0 General Knowledge and Skill 2

3.0 Board of Directors. 3

4.0 Committees. 3

4.1 Nominating Committee. 4

4.2 Team Selection and Placement Committee 4

4.3 Budget Committee. .6

5.0 CSA Job Descriptions, Roles and Responsibilities 6

5.1 Chairman .6

5.2 BOD Member At Large.. 7

5.3 Immediate Past Chairman 7

5.4 Treasurer 7

5.4.1 Assistant Treasurer. 9

5.5 General Secretary 10

5.6 Age Group Coach Coordinator 125.7 Vice technical 14

5.8 Publicity Coordinator. 15

5.9 Kits Officer-Coordinator. 17

5.9.1 Team coach.. 19

5.10 Public Relations Coordinator 20

5.11 Web Master.. 22

5.12 Coordinator of Volunteers.. .22

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CarthageABC Soccer Academy Job Descriptions, Roles and

Responsibilities

1.0 Introduction

This documents describes the roles and responsibilities of key positions required to manage

the Carthage ABC Soccer Academy (hereafter referred to as the CSA). All positions are

staffed by volunteers and are either elected by the membership (Director Positions) or

appointed by the Board of Directors (non-Director positions). Ideally, the CSA will strive to

have each position assigned to different individual, however, by necessity, it is recognized

that an individual may be performing multiple jobs. In addition to providing clarity

regarding which position within the club is responsible for which task; it is the intent of this

document to provide those volunteers with a clear view of what each position requires in aneffort to facilitate the recruiting of volunteers.

2.0 General Knowledge and Skill

In addition to specific knowledge and skills required to fulfill the responsibilities of a

specific position, the CSA will strive to fill positions with individuals who possess or will be

trained to acquire the following general knowledge and skills:

Knowledge of the CSA's mission, guiding principles and structure

Knowledge of the CSA's policies and Age Group Overviews and Curriculum

Ability to communicate in both written and oral form

Ability to listen to others

Ability to be inclusive of other ideas while leading and managing by the CSA's

advocated approach

Ability to make decisions with moral courage in the interest of all the players even if the

actions are unpopular with others


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Responsibilities

3.0 Board of Directors

The business of the CSA will be managed by a Board of Directors (hereafter referred to as

the BOD), which will exercise all powers of the CSA, except as otherwise provided by Law,the Articles of Organization, or the Constitution and Bylaws. The CSA is required by its

bylaws to elect a BOD at the Annual General Meeting. A nominating committee shall

provide a proposed slate of officers before the meeting. Members may also make

nominations from the floor.

The Board of Directors (BOD) of the CSA shall consist of the following:

Chairman

Treasurer

General Secretary

Vice Administration

Publicity coordinator

Kit Officer Coordinator

Vice Technical

Volunteers Coordinator

Immediate Past Chairman

Member At Large

A member can volunteer to hold one of the above positions and not be required to be a BOD

member if they so chose. Should this result in the BOD being less than 9 members, BOD

positions may be filled via a vote of the majority of the BOD by additional at large

position.

4.0 Committees

In addition to any special committees appointed by the chairman, the following committees

will be appointed by the BOD yearly at the December BOD meeting to conduct CSA

business for the upcoming year. Minimum membership is identified below; however, each


Responsibilities

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committee will have the authority to add additional members as required to conduct their

business. Each committee will as their first orders of business determine the process that will

govern the committee and its functions. The process shall be in compliance with CSA

bylaws and policies and be subject to BOD approval. Once approved the processes will be

incorporated into this document.

4.1 Nominating Committee

The Nominating Committee will recruit and prepare a slate of nominations of officers and

directors to be voted at the Annual General Meeting. The Nominating Committee shall

consist of the President and two (2) other members of the BOD. The President will be the

chairperson of the Nominating Committee. The Nominating committee will conduct its

business as follows:

1. Poll Current BOD members and BOD future position holders for 2011 commitment

2. Committee Members Assignment of Recruitment activity Involve others as necessary

a) Develop list of potential job candidates from Known interested parties

b) Use Calendar season volunteer list to contact potential interested parties

c) Branch out to coaches and other parents as required

d) Concentrate on U9/U12 for long term stability based on positions creating a culture of

football.

3. Review Candidates and Develop BOD Nominations Slate for AGM

4.2 Team Selection and Placement Committee

The Team Selection and Placement Committee will oversee the selection and placement of

the Teams and Coaches ensuring that the teams are selected and placed in accordance with

CSA POLICY and those teams are placed in the most appropriate division and/or league

according to each teams skill level. In addition, this committee will identify and review

coaching candidates for the Travel and In-town Program teams for the calendar season, and,

develop and maintain a coach evaluation process The Team Selection and


Responsibilities

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Placement committee will consist of the Vice Administrative of Travel Program, the League

Representative (s), and theHead of Coach Development. The Vice Administrative will be

the chairperson of the Team Selection and Placement Committee. The Team Selection and

Placement Committee will conduct its business as follows:

1. Collect/Analyze data from previous Seasons

a) Team Placement Evaluation categorize placements from previous two seasons as

correct, too high, or too low.

b) Identify Team Placement/League Trends if applicable

2. Develop Checklist to address the following areas:

a) CSA policy

b) Team Placementc) Player Placement

d) Coach Selection

e) Coach Placement

3. Update Team Selection Process from existing CSA Team Selection Policy

4. Communicate Checklist Criteria & Process to Age Group Coach Coordinators

5. After Age Group Coach Coordinators complete the Team Placement, Team Selection andCoach Selection process the Committee will review the each coordinators Checklist for any

Non-compliance and address any issues with the coordinator(s)

6. The Committee will attempt to resolve all issues with the coordinator, however, if any

cannot be resolved in a timely manner an Appeal will be scheduled with the full BOD

7. Changes to placements/rosters due to late registration or league division changes will

require committee review prior to implementation.


Responsibilities

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4.3 Budget Committee

The Budget Committee will prepare a budget for the following fiscal year to be approved at

the December BOD meeting. The Budget Committee will consist of the Treasurer, the

chairman and, the Vice Technical. The Treasurer will be the chairperson of the Budget

Committee.

5.0 CSA Job Descriptions, Roles and Responsibilities

The following key positions are required to manage the work of the CSA.

5.1 Chairman

The chairman is the Chief Executive Officer of the CSA, and, subject to the direction of the

BOD shall have general supervision and control of its business.

Duties and Responsibilities

The President will:

Ensure that the CSA is managed in accordance with its by-laws, policies, mission

statement and guiding principles.

Ensure that all decisions and/or directives of the BOD are implemented in a timely

manner

Ensure that the CSA operations are managed in a timely and efficient manner

Ensure that all positions required to run the CSA are staffed

Appoint committees as required to carry out CSA business

Work with the BOD to develop and a dynamic strategic roadmap for the CSA

Preside at all meetings of the CSA, and, establish the agenda for all BOD meetings,

Annual and Special meetings

Present an annual report of the state of the CSA at the Annual General Meeting

Act as the principal representative of the CSA


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Responsibilities

Have signature authority, in addition to the Treasurer and Assistant Treasurer, for club

expenditures

Special Knowledge and Skills

Ability to take directions and provide direction to others

Ability to mediate

Ability to establish and manage execution of plans

Ability to use sound judgment

Ability to manage and lead meetings

Roberts Rules of Order

Time Commitment

4-8 hours per week.

5.2 BOD Member At Large

The BOD Member At Large will be a CSA member not involved in the past or present

operations of the club as a BOD member or officer of the club. The individual will be

selected to represent the viewpoint of the general membership and as such should frequently

communicate with the members to understand their concerns and issues and convey them to

the BOD. This position will have a term limit of one year.

5.3 Immediate Past Chairman

The Immediate Past chairman shall serve as advisor to the Board of Directors to efficiently transition

the roles and responsibilities of the chairman. This position will have a term limit of one year.

5.4 Treasurer

The Treasurer, subject to the direction of the BOD, has general charge of the financial

affairs of the CSA.


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Responsibilities


The Treasurer will:

Implement and/or maintain the bookkeeping system and accounting processes required to

provide a detailed set of records of income and expenditure of the CSA

Be responsible for all day-to-day bookkeeping and handling of accounts payable and

account receivable issues

Have custody of all funds, securities, financial records and tax documents of the CSA

Establish an annual operating budget as chairperson of the Budget Committee and submit

it for BOD approval prior to the start of the fiscal year

Publish a monthly and year-end financial statement. Submit an Annual Report of Finances to the Board of Directors for presentation at the

Annual General Meeting

File all reports to the appropriate Government Agency in a timely manner, including, but

not limited to yearly income tax returns

Ensure that the CSA maintains a non-profit tax status

Pay all bills that are within the approved limits of the CSA annual operating budget or

have been otherwise approved by the BOD, in a timely manner

Obtain BOD decision for expenditures not covered in the annual budget

Maintain a Bank Account in the Academy's name

Be one of the three persons, together with the President and Assistant Treasurer,

authorized to sign checks


Knowledge of general accounting practices for non-profit organizations

Skilled in the use of electronic bookkeeping (e.g. quick book, Tally packages)

Ability to create reports


Responsibilities

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Time Commitment

Average of 6-12 hours per month

5.4.1 Assistant Treasurer

The Assistant Treasurer is responsible for assisting the treasurer in the duties of managing

the CSAs finances. In case of resignation, or other long-term absence of the Treasurer, the

Assistant Treasurer shall assume all Treasurers' duties until the BOD can elect a new

Treasurer.


The Assistant Treasurer will:

Work with the Treasurer to establish the annual operating budget

Be responsible for understanding the bookkeeping system and accounting processes of the

CSA to ensure a smooth transition should the Treasurer be unable to continue in fulfilling

his/her duties

Be one of the three persons, together with the chairman and Treasurer, authorized to sign

checks.

Carry out any special assignments which, from time to time, may be given by the

Treasurer


Knowledge of general accounting practices

Willingness to learn the use of electronic bookkeeping (e.g. quick book or Tally Excel

packages)

Time Commitment

2-4 hours per month.


Responsibilities

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5.5 General Secretary

The General Secretary is responsible for recording, maintaining and distributing records of

CSA business.


The Secretary will:

Record the minutes of all CSA meetings (including meeting time, date, location, attendance,

BOD vote results, and highlights of key discussions)

Distribute meeting minutes within one week of each club meeting

Be the custodian of all official records of the CSA (i.e. minutes, insurance documents,

bylaws, etc.)

Collect and distribute accordingly all correspondence received by the CSA

Maintain a PO Box for all CSA correspondence

Plan, schedule, secure location and notify the BOD of upcoming and scheduled meetings

Ensure all travel coaches and players submit and have I.D cards.

Implement and/or maintain the CSA registration process to ensure an accurate and

timely registration of the CSA membership for the calendar year.

Maintain and update as necessary the CSA registration form and provide for the efficient

distribution of the forms via mailings, on-line, school take-home, recreation department andother means necessary to ensure general availability to the membership and potential

registrants

Manage registration funds and ensure timely coordination with the Treasurer

Maintain a database of all currently registered players as well as past players

Coordinate resolution of incomplete registrations

Coordinate processing of mail-in registrations

Coordinate Age Group wait lists with Age Group Coach Coordinators

Provide the Uniforms-Kit Officer with an accurate count of uniform purchases requested

as part of registration


Responsibilities

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Provide each Age Group Coach Coordinator with the latest Age Group registration

information

Develop a list of volunteers from the registration forms data and maintain a current list of

volunteers at all times

Ensure that all players, coaches and referees are affiliated in accordance with UYFA/DFA

requirements and submit required affiliation and other fees due to UYFA and DFA in any

given calendar Season..

Verify rosters and verify/print pass cards for CSA in any given calendar season.

Produce mailing lists from the registration database, as required.

Maintain records of registration history (number of players per age groups, number of

teams per season)

Coordinate mailing of newsletter with the editor of the newsletter Manage the compliance by the CSA with the UYFA Kid-safe program requirements


Ability to capture key discussion points in clear, concise manner and ask for clarity in

situations where discussion points are not clear

Skilled in the use of Microsoft Word and electronic mail

Basic knowledge of computers and spreadsheet or database management Ability to provide direction to others

Ability to mediate




Time CommitmentGenerally 12-16 hours per week during registration periods.


Responsibilities

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5.6 AGE GROUP COACH COORDINATOR

The Age Group Coach Coordinators have overall responsibility for a specific age group

within CSAs

Coach Group. Age Group Coach Coordinators typically will be required for Boys and Girls

U5-8yr,U9-12yr and U13-15yr. Each Age Group Coach Coordinator will have over-sight

responsibility for the age group as well as be actively involved in coach and player

placement process. The coordinator is ultimately responsible for ensuring that all CSAs

policies and procedures are successfully administered. The Age Group Coach Coordinator is

the CSAs primary champion and principle point of contact within the age group and serves

as an ambassador of the club with coaches, parents, volunteers and players in the age

group.


Incorporated Coach Groups will:

Act as the primary liaison between the CSA and age group coaches and ensure that all

CSA information is passed along in a timely fashion to the coaches and parents as

appropriate (including prompt notification of player team placements)

Create and communicate the season (match) schedule to all coaches before the start of the

season, including scheduling of Fun Days , Fall Jamboree and other age appropriate

events

Participate in the development of the In-Town Program team rosters and placements as a

member of the Team Selection and Placement Committee.

Act as a member of the Team Selection and Placement Committee.

Develop team rosters and select coaches.

Schedule and manage (cancellations, payment, etc.) referees for matches as required andwork with the refs to make sure they are following guidelines and providing constructive

instruction to the players.


Responsibilities

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Organize and run Age Group coaches meeting at the start (coaches kick-off meeting) and

at the end of the season (coaches player evaluations meeting)

Provide rosters, schedules, equipment and general guidance to coaches as required

Ensure that all coaches have submitted Kid-Safe forms to the Vice Administrative.

Ensure that all coaches within the age group have requested/received field space to

accommodate practices

Ensure that the club philosophy and divisional approach are communicated by the coaches

to parents/guardians before the season (Pre-Season Join Up letter)

Monitor the progression of the season, ensuring that the age group operates per the CSAs

policies and Age Group Overviews

Ensure that end-of-season player evaluations are completed by all coaches in a timely

manner Ensure that all Age Group issues are addressed and solved to a satisfactory and timely

resolution

Recruit new coaches as required and champion coach development

Encourage all coaches to view other teams at the age group level

Monitor the coaches during the season (games and/or practice) and complete coach

evaluations

Resolve any issues with parents that cannot be resolved by the coach (those issues that

cant be resolved will be referred to the Director of Travel Program or CSA BOD as

appropriate)


Ability to provide direction to others

Ability to mediate





Responsibilities

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Time Commitment

Generally 2 hours per month. 8-10 hours per week during tournament and training sessions

in any given calendar year.

5.7 Vice technical

The Vice technical is responsible for the overall management, operation, scheduling,

coordination and availability of all game and practice facilities used by the CSA.


The Vice Technical will:

Generate and communicate home game schedule from the schedules provided by the

leagues and maintain and update home game schedule changes during the season.

Coordinate field availability with coaches for reschedules games

Generate and communicate practice schedule from coaches' inputs

Coordinate with the Publicity Coordinator to schedule referees for rescheduled games.

Monitor field conditions before and during season and close fields as required if fields are

deemed unplayable

Supervise the development and maintenance of soccer fields for CSA and expend funds

appropriated by the BOD for such development and maintenance.

Coordinate with the Equipment manager to ensure that any equipment required for field

maintenance and preparation (e.g. nets, goals, painting equipment) is procured.

Be responsible for ensuring that game fields are properly set up at the beginning of the

season, maintained during the season, and equipment is stored at the end of the season.

Supervise the field maintenance and layout.

Establish a budget for facilities requirements for each fiscal year

Take the lead position in physically laying out the various fields at the beginning of each

season.


Responsibilities

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Manage the upkeep and maintenance (e.g. mowing, fertilizing, watering, etc.) of soccer

fields used by the CSA

Ensure that fields are properly lined before and during the season

Provide maintenance supplies for the fields as required (e.g. seed, fertilizer, paint, etc.)

Maintain the tools required for the position (master field layout templates, measuring

tapes, string and stakes)





Knowledge of the various field layouts and basic geometry Ability to establish and manage execution of plans

Time Commitment

Generally 4-6 hours per week. 8-16 hours per week during pre-season periods (December

April and June-September).

5.8 Publicity Coordinator

The Publicity Coordinator of CSA has the overall responsibility for recruiting, developing,

managing and scheduling all referees assigned by the CSA to cover matches and to ensure

that those referees are properly certified or trained as required to cover the games for which

they are assigned.


The Public Relations Coordinator of Referees will:

Ensure that all referees, whether certified or not, have the training to ref the level of game

they are assigned

Ensure that all Travel Program referees are properly certified.


Responsibilities

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Be responsible for referee development planning and activities

Track all assigned games and submit information for referee payment to the CSA

treasurer

Develop and maintain lists of active, certified and non-certified referees in town and

surrounding towns if necessary, and, update the lists each season

Act as the central contact for League Referee issues

Organize a training meeting for travel referees prior to the beginning of each season and

as necessary at other times

Attend the state certification course and completes the annual re-certification

requirements.

Assign referees to all Home games, and, in-town games and rescheduled games

Make sure the referees are aware of any rule changes each season. Recruit new referees

Resolve all referee related issues to a timely and effective resolution

Establish a continuing relationship with the schools Athletic representatives

(AR), and its soccer coaches.

Determine and communicate the number of CSA players eligible to participate at the CSA

Levels during the upcoming year

Obtain feed-back from the high schools and provide this feedback to the CSA BOD


Referee Certification Required


Ability to mediate




Ability to mediate


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Responsibilities

Time Commitment

Generally 2 hours per week during the season and 4-6 hours per week during pre-season

periods

(February April and August-September).

5.9 Kits Officer-COORDINATOR

The Kits Officer is responsible to provide and manage the necessary equipment required by

the CSA to operate its soccer program.

Duties and ResponsibilitiesThe Kits Officer will:

Work with youth and, the Director of Facilities to establish their yearly requirement for

equipment and In-Town Program uniforms and travel program.

Establish an equipment budget for each fiscal year

Keep an accurate inventory of all equipment owned by the CSA (this includes all on field

items, field lining equipment, goal replacement supplies, and game and practice items, first

aid needs, in town uniforms)

Plan the collection of all coaches equipment at end of each season to facilitate inventory

and establish reorder requirements

Supervises the equipment Buyer and Kits Co-ordinations

Work with the Age Group Coach coordinators to schedule the distribution and return of

equipment

Evaluate and establish relationships with equipment suppliers as required

Place equipment and uniform orders as directed by the Director of Equipment and Travel

Uniform Coordinator

Manage the receipt and return of merchandise

Work with the Treasurer to ensure timely payment of suppliers


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Responsibilities

Provide and support a clear philosophy about player development and coach behavior

including such issues as age appropriate coaching and positive relations with parents, other

coaches, referees, and sportsmanship

Develop a coherent program for education of coaches

Communicate coach education initiatives and activities to the clubs coaches utilizing the

clubs structure

Lead in the development, and subsequent updating of, the clubs Player Development

Curriculum and the CSAs Guidebook for Coaches

Develop a repository of coach education information / tools for the CSA coaches

Facilitate, with other club leaders, a strong youth-in-sports and youth soccer culture that is

focused on age appropriate coaching

Liaison with external Youth Soccer Coaching experts, including the DFA Coaching

Staff, brining best in breed thought leadership to the club

Participate in Youth Soccer Development / coaching symposiums, and transferring the

lessons learned back to the CSA

Ensure, with the age group coordinators, that every coach is equipped with coaching

aids/tool



Ability to negotiate

Ability to negotiate

Knowledge of current (coaching) youth-in-sports and youth soccer development paradigms

Knowledge of the DFA and UYFA Coaching Staff organization


Ability to mediate




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Responsibilities

Time Commitment

Generally 4-8 hours per month. 8-10 hours per week during pre-season periods,

tournaments, training sessions in any given calendar year.

5.9.1 Team coach.

The team coach Head is responsible for the overall direct management of the teams in the CSA

soccer program.


The Infant, Intermediary and Junior ages will: Coach the team in accordance with the CSA Guidelines for Coaches book

Organize and run team practices

Confirm scheduled games with opposing coaches

Oversee game day activities

Reschedule cancelled games as required

Cancel and/or postpones scheduled matches in case of inclement weather (In-Town

Program only)

Provide rosters, schedules, field maps and practice information to parents in a timely

fashion

Ensure that the club philosophy, divisional approach and important current events are

communicated to parents/guardians before the season (coordinators letter) and during the

season as appropriate

Participate in CSA coach development activities as required

Request division changes for misplaced teams if required.

Ensure that end-of-season player evaluations are completed by in a timely manner

Ensure all team coaches and players have ID cards.


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Responsibilities

Ensure that valid rosters are available for each game.

Ensure that all parent/team issues are addressed and solved to a satisfactory and timely

resolution

Assist in recruiting coaches

Ensure a fun and enjoyable soccer experience for all players and parents

Keep Age Group Coach Coordinators informed

Ensure that they, their team and the parents abide by the Zero Tolerance Law during

games

View other teams at the grade level and especially those teams one level up and/or down

from their team


G License for U6/U8 Preferred

F license for U10 preferred

F license for U12 U18 required (E license preferred)

Ability to mediate



Time Commitment

Generally 4 hours per week during pre-season/season period's tournament in any given

calendar year.

5.10 Public Relations Coordinator

The Public Relations Coordinator publicizes CarthageABC Soccer Academy activities and

acts as the liaison to all outside groups.


The Public Relations Coordinator will:

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Responsibilities

Write articles to publicize Soccer Club activities such as registration nights, uniform

nights, monthly meetings, 3v3 Jamboree, soccer camp, the need for volunteers, etc. andsubmits them to various media including the Carthage News and cable

Work with the webmaster to put activity information on the club website

Coordinate the Youth scholarship process (provide applications to the Youth, advertises

the availability, criteria, and deadlines for the scholarships, collects the applications, helps

with the award selection, represents the Soccer Club in the awarding of the scholarships, and

announces the winners)

Coordinate the calendar year newsletter (solicits news, assemble the newsletter, and

coordinate the mailing)

Establish subcommittees for publicity, sponsors, volunteers, awards, referees, program,

etc.

Recruit subcommittee heads and holds periodic meetings with them all

Ensure all requirements for the FUFA/UYFA sanction are followed

Coordinate update and publication of tournament flier

Maintain all paperwork flier, permits, news articles, sponsor solicitation letters, rules,

roster forms, medical release forms, etc.

Oversee all tournament finances, collects all registration fees, deposits all proceeds, and

tracks all expenses and receipts

Ensure that expenses do not exceed receipts

Present financial report at the first club meeting after the tournament is held


Knowledge of word-processing


Ability to mediate




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Responsibilities

Time Commitment

Generally 2-4 hours per month.

5.11 Web Master

The Web Master is responsible for the development and maintenance of the CSA Internet

Web Page and the CSA Semi-Annual newsletter.


The Web-Master will:

Develop and maintain the CSA web-page

Keep the CSA website current

Edit the calendar year CSA newsletter


Web page development and editing

Any other duties from time to time as directed by BOD members.

Time Commitment

Generally 4-6 hours per month.

5.12 Coordinator of Volunteers

The Coordinator Volunteers has overall responsibility for recruitment and coordination of all

volunteers (except coaches) to assist in club operations as required.


The coordinator of Volunteers will:

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Responsibilities

Establish a volunteer's contact list initially working with the secretary and subsequently by

active recruitment Work with other club managers to establish seasonal volunteers' requirements

Obtain commitments from volunteers to fill volunteers' requirements

Work with the nominating committee to identify volunteers for the annual BOD elections

Fill any other volunteer positions as directed by BOD including but not limited to special

committees

Manage volunteers' appreciation events

Initiate recommendations to the BOD for improvements in the volunteer recruiting,

managing and/or coordinating processes that will result in improvement in club operations



Ability to mediate




Time Commitment

Generally 2 hours per week during season and 4 hours per week the weeks prior to season

start. 4 hours per month off season.

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APPENDIX :

Rule of Admission of Players

CarthageABC By-laws of Academy

Roberts Rule of Order(REVISED EDITION)

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CarthageABC Soccer Academy By-Laws

By-Laws

Article I: Name

This organization shall be a not-for-profit entity known as CarthageABC SOCCER ACADEMY,and herein after referred to as CSA.

Article II: Objectives

The objectives of CSA are:

1. To promote youth soccer through coaching, training, example and participation in league team

soccer.

2. To stimulate and encourage team work, sportsmanship and cooperation in sports among our

community's children.

Article III: Principles of Conduct

CSA is a member of the Uganda Youth Soccer Association (UYSA) Moyo DFA and will adhere to

the UYSA standards of conduct, rules and regulations and generally accepted standards of conduct

for youth and adults in sports.

Article IV: Participation

Team participation is open to any child, or youth, ages five (5) through seventeen (17), male or

female. Participation is limited only subject to the availability of coaches or qualified trainers,

access to suitable practice fields, and guidelines for the number of players suggested or permitted on

a single team by Moyo UYSA or higher levels of authority such as the Uganda Youth Soccer

Association or the Fedearation Uganda Football Association (FUFA).

A fee for each child participating will be established by the CSA Board prior to registration for the

upcoming season. The CSA Board can limit or close registration, at its discretion, based upon the

participation guidelines mentioned above. The CSA Board can also authorize the

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Chairman, Vice Administrative, or another Board Member to organize a committee to establish,

organize and execute procedures for player selection and team organization.

Article V: Board Membership

The Board Membership is open to all interested adults. The CSA Board will authorize the

Chairman to appoint a Nominating Committee consisting of existing Board Members for the

purpose of nominating new Board Members at the end of each calendar year. The existing Board

shall vote on the nominees proposed by the Nominating Committee prior to January 1 of each

calendar year. A mail ballot may be utilized to receive the report of the Nominating Committee and

elect the new Board.

The chairman, or in his absence, the Vice Administrative, can appoint new Board Members or

create new Board positions with the consent of the existing Board. It is the intent that each Board

Member shall serve in his/her position for the term specified (or, as appropriate, the remainder of

the term specified) in this Article V, or until such time as he/she is duly replaced by approval of the

CSA Board.

The Board Members shall establish CSA policy, administer the program, and account for all funds

collected, and expand and promote the CSA programs.

The Board year and terms of office shall begin January 1 each year and conclude December 31 of

the same year or until such time as duly selected replacement occurs in accordance with these by-

laws.

Article VI: Officers and Duties

There shall be the following officers of the CSA who shall be elected by the Board based on

recommendations of the Nominating Committee. Officers shall serve a term of one year

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beginning January 1 of each year and concluding December 31 of the same year or until such time

as he/she are duly replaced by approval of the CSA Board.

Chairman

Duties include:

Calling regular meetings and special meetings of the Board as necessary. The Chairman shall

preside over all Board meetings

Appointing special committees as necessary to carry out the CSA programs

Seeing that the policies and rules passed by the Board are carried out to effectively administer

CSA programs

The Chairman will present the Academy in a favorable manner to the public and may represent the

Academy with the schools and the community.

The Chairman will communicate with other organizations including the Uganda Youth Soccer

Association and MDFA, or will appoint representatives to assume these duties with Board approval.

Secretary

Responsible for taking minutes at all meetings and filing these in the Board files. Minutes will be

available to Board Members if required.

Notifies Board Members of the next Board meeting prior to the meeting.

Forwards correspondence as necessary or required.

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Treasurer

Receives monies and deposits them in approved accounts.

Disperses funds for CSA purchases and bills duly submitted and approved by the officer or

Board Member authorized to oversee a specific responsibility.

Reports to the Board as to the financial condition of the CSA

Prepares a budget annually projecting receipts and disbursements for the coming year. Such budget

shall be approved by the Board by not later than the March meeting each year.

Prepares or causes to be prepared and files in a timely manner all required tax documents.

Article VII: Board Responsibilities

The Board is responsible for effectively administering the CSA programs. To that end, Board

Members can be elected or assigned to fulfill specific responsibilities. These responsibilities

include, but are not limited to:

Coordination of player registrations

Collection, maintenance and reporting of team results and statistics

Field and equipment maintenance

Purchasing

Fund raising and financial planning

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Coordination of coaching activities

Coordination of referees

Coordination of parent support and involvement

Selection of a photographer and awards

Organization of player and team tryouts

Organization of player and coaching clinics and camps

Publicize Academy activities

Article VIII: Meetings

The Chairman will schedule meetings monthly or as otherwise deemed appropriate except for the

purposes specified in Article IX and Article XI of these Bylaws. One-third of the voting Board

Members constitute a quorum for all Board meetings. A simple majority vote of Board

Members attending a duly constituted meeting shall be required for all Board actions except as

provided elsewhere in these Bylaws.

Article IX: Amendments

Amendments to these By-Laws must be proposed at a regularly scheduled Board meeting, but shall

be voted upon the next following regularly scheduled meeting of the Board. Copies of the proposed

amendments must be mailed to every Board Member before the meeting they are brought to a vote.

A two-thirds approval all voting Board Members shall be required to amend these By-Laws.

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Article X: Governing Rules

Roberts Rules of Order - Revised shall be the controlling guidelines for all meetings.

Article XI: Dismissal

A two-thirds vote of all Board Members shall be required to dismiss any officer or Board Member.

Article XII: Executive Committee

The Executive Committee shall consist of the Chairman, General Secretary and other Board

Members who shall be nominated by the President. The Executive Committee shall have the

following responsibilities:

1. Confer with each coordinator and select coaches from those proposed.

2. Decide protests for games.

3. Determine disciplinary matters involving CSA participants including a warning notice, probation,

fines, and/or recommended removal from the program.

4. The Executive Committee shall be responsible for investigating and adjudicating complaints

against CSA coaches, participants, and/or spectators whose conduct is alleged as being

inappropriate or questionable in terms of compliance with accepted standards for youth sports.

Additionally, the Executive Committee shall review and consider disciplinary action(s) as

appropriate for persons receiving a red card (ejection).

5. Make emergency decisions between Board meetings.

All decisions of the Executive Committee except Coach Selections can be appealed to and

overridden by the Board of Directors.

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