materials management - exercises and solutions - part 1

Materials Management TAMM11 Exercises and Solutions – Part 1

TAMM11 Exercises and Solutions...............................................................................................................................

Organizational Levels...........................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Vendor Master Record..............................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Material Master.........................................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Section: Purchasing and Condition Technique.........................................................................................................

Purchasing: Overview...........................................................................................................................................

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Purchase Requisitions...............................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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RFQ/Quotation..........................................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Purchase Orders and GR/IV with Valuation.............................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Blanket Purchase Orders...........................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Reporting in MM.......................................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Purchasing Info Records...........................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Outline Agreements..................................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Source Determination................................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Optimized Purchasing...............................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Manufacturer Part Number.......................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Condition Technique.................................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Section: Inventory Management and Inventory........................................................................................................

Inventory Management: Overview.......................................................................................................................

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Goods Receipts..........................................................................................................................................................

Exercises...............................................................................................................................................................

Goods Receipts Exercises.................................................................................................................................

Solutions................................................................................................................................................................

Goods Receipts Solutions.................................................................................................................................

Reservations and Goods Issues.................................................................................................................................

Exercises...............................................................................................................................................................

Reservations and Goods Issues Solutions.........................................................................................................

Solutions................................................................................................................................................................

Reservations and Goods Issues Exercises.........................................................................................................

Stock Transfers/Transfer Postings............................................................................................................................

Exercises...............................................................................................................................................................

Stock Transfers and Transfer Postings Exercises.............................................................................................

Solutions................................................................................................................................................................

Stock Transfers and Transfer Postings Solutions..............................................................................................

Consignment.............................................................................................................................................................

Exercises...............................................................................................................................................................

Consignment Exercises.....................................................................................................................................

Solutions................................................................................................................................................................

Consignment Solutions.....................................................................................................................................

Subcontracting...........................................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Physical Inventory Management...............................................................................................................................

Exercises...............................................................................................................................................................

Solutions................................................................................................................................................................

Data Used in the Exercises................................................................................................................................

Cycle Counting..........................................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Inventory Sampling...................................................................................................................................................

Exercises...............................................................................................................................................................

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Solutions................................................................................................................................................................

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Section: Forecasting and Consumption Based Planning...........................................................................................

Planning Prerequisites...........................................................................................................................................

Exercises...............................................................................................................................................................

Exercises...........................................................................................................................................................

Solutions................................................................................................................................................................

Solutions............................................................................................................................................................

Planning Run.............................................................................................................................................................

Exercises...............................................................................................................................................................

Exercises...........................................................................................................................................................

Solutions................................................................................................................................................................

Solutions............................................................................................................................................................

Planning Result and Evaluation................................................................................................................................

Exercises...............................................................................................................................................................

Solutions............................................................................................................................................................

Solutions................................................................................................................................................................

Solutions............................................................................................................................................................

Reorder Point Planning.............................................................................................................................................

Exercises...............................................................................................................................................................

Exercises...........................................................................................................................................................

Solutions................................................................................................................................................................

Solutions............................................................................................................................................................

Lot-Size Calculation..................................................................................................................................................

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Forecast.....................................................................................................................................................................

Exercises...............................................................................................................................................................

Exercises...........................................................................................................................................................

Solutions................................................................................................................................................................

Solutions............................................................................................................................................................

Forecasting in Consumption-Based Planning...........................................................................................................

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Source Determination in Materials Planning............................................................................................................

Exercises...............................................................................................................................................................

Exercises...........................................................................................................................................................

Solutions................................................................................................................................................................

Solutions............................................................................................................................................................

Section: ASAP..........................................................................................................................................................

ASAP Overview: Contents...................................................................................................................................

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Appendix...................................................................................................................................................................

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0

1

SAP AG

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Section: Basics

MM Excercises and Solutions – Part 1

1.2

SAP AG

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Organizational Levels


1.3

SAP AG

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Exercises

Note:

There may not be sufficient time to work through all the exercises during the course. The exercises marked Optional should be seen as supplementary examples that can be used, time permitting, during the course. Attendees can also use these exercises after the course, to consolidate what they have learned.


1.3.2

Unit: Organizational Units

After completing these exercises, you will be able to:

list the organizational levels in the R/3 System that are relevant to the procurement process.

explain the relationship between these organizational levels.

In our enterprise, the responsibilities of the departments in Purchasing, in the warehouse, and Invoice Verification are organized by regional and functional considerations. The project team is testing how it can map this enterprise structure in the R/3 System, using the relevant organizational levels.

1 Questions on Organizational Levels in the Procurement Process

1-1 List the organizational levels in the SAP R/3 System that are relevant to the procurement process.

________________________________________________________________

________________________________________________________________

1-2 Can a plant belong to more than one company code?

________________________________________________________________

________________________________________________________________

Can you use the same storage location number in more than one plant?

________________________________________________________________

________________________________________________________________

2 True or False

2-1 A purchasing organization can procure material or services for only one plant.

________________________________________________________________

2-2 A plant is assigned to exactly one purchasing organization.

________________________________________________________________

2-3 A purchasing group is always responsible for only one purchasing organization.

________________________________________________________________

2-4 You use mainly plants to map the purchasing structure of your enterprise in the SAP R/3 System.

________________________________________________________________


1.4

SAP AG

R

Solutions


1.4.2

Unit: Organizational Levels:

1 Questions on Organizational Levels in the Procurement Process

1-1 List the organizational levels in the SAP R/3 System that are relevant to the procurement process.

Client, company code, plant, storage location, and purchasing organization.

1-2 Can a plant belong to more than one company code?

No, a plant is always assigned to only one company code.

1-3 Can you use the same storage location number in more than one plant?

Yes, despite having identical storage location numbers or names in the plants concerned, storage locations are completely independent organizational units with separate inventory management.

2 True or False

2-1 A purchasing organization can procure material or services for only one plant.

False

2-2 A plant is assigned to exactly one purchasing organization.

False

2-3 A purchasing group is always responsible for only one purchasing organization.

False

2-4 You use mainly plants to map the purchasing structure of your enterprise in the SAP R/3 System.

False


2

SAP AG

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Vendor Master Record


2.2

SAP AG

R

Exercises

Note:



2.2.2

Unit: Vendor master record


process a vendor master record.

The company has entered a business relationship with a new vendor. To enable you to order from this vendor, you have to create a new vendor master record in the R/3 System.

1 Display vendor master record

Display at first the master record for vendor T-L05A## for purchasing organization 1000, and company code 1000.You want to know the address, payment transaction data at company code level, and purchasing data.

Answer the questions below:

What is the vendor’s address?

_______________________________________________________________________

Which payment methods are permitted for automatic payment transactions?

_______________________________________________________________________

Who is the salesperson responsible?

_______________________________________________________________________


2 Create vendor master record

You know the Purchasing and Accounting data for a new vendor. From the perspective of head office, create a vendor master record T-L05B## for the organizational levels company code 1000 and purchasing organization 1000. Assign it to account group LIEF.

(Default values for address data)

Form of address Company

Name Fast Group##Vehicle parts

Street 127 West Street

City Philadelphia

Postal code PA 19116

Country US

Region 08

Language EN

Search term LO020-##

Account Management (Accounting)

The control account in G/L accounting has the description “trade payable domestic”. Use F4 input help to determine the number of the control account and enter this in the appropriate field. Number of control account: _________________________________________Enter A1 in the planning group field.

Payment transactions (Accounting)

Automatic payment transactions can be carried out by check or bank transfer.

Purchasing data

The purchase order currency used for the vendor is UNI. Purchasing has agreed on different payment conditions from those of Accounting. If we pay the invoice within 14 days, the vendor grants us a discount of 3 %, and if we pay within 30 days, 2 % is deducted. The invoice has to be settled within 45 days. In this case there is no cash discount. Use F4 input help to determine the relevant payment conditions. (=_______________________________________) The freight and shipping conditions are FOB Philadelphia. Maintain the incoterms accordingly. In the field provided, enter a contact person and telephone number for the vendor’s Purchasing department.


3 Change vendor master record

The payment conditions agreed by Purchasing are also valid for accounting transactions. Enter the relevant payment conditions key on the Payment Transactions Accounting screen.

You have agreed with vendor T-L05B## that purchase requistions can automatically be changed into purchase orders. Change the control data on the Purchasing screen of the vendor master record accordingly.Entry in field:__________________________________________________________


2.3

SAP AG

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Solutions


2.3.2

1 Display vendor master record

Display at first the master record for vendor T-L05A## for purchasing organization 1000, and company code 1000.

Menu path:

Logistics Materials management PurchasingMaster data Vendor Central Display

(Initial screen)

Vendor T-L05A##

Company code 1000

PurchOrganization 1000

[X] General data: address

[X] Company code data: Payment transaction

[X] Purchasing organization data: Purchasing data


See the Address data screen


See automatic payment transaction on the Payment transaction accounting screen


See sales data on the Purchasing data screen


2 Create vendor master record

You know the Purchasing and Accounting data for a new vendor. From the perspective of head office, create a vendor master record T-L05B## for the organizational levels company code 1000 and purchasing organization 1000. Assign it to account group LIEF.

Menu path:

Logistics Materials management PurchasingMaster data Vendor Central Create

(Initial screen)

Vendor T-L05B##

Company code 1000

Purchasing organization 1000

Account group LIEF

(Address)

Maintain the address data according to the requirements or enter the address you want.

(Account management: Accounting)

Control account 160000

Planning group A1

(Payment transactions: Accounting)

Payment methods SU

(Purchasing data)

PO currency UNI

Payment conditions 0002

Incoterms FOB Philadelphia

Salesperson Brenda Mansfield (default)

Phone no. 610/592-8055 (default)


3 Change vendor master record

The payment conditions agreed by Purchasing are also valid for accounting transactions. Enter the relevant payment conditions key on the Payment Transactions Accounting screen.You have arranged with vendor T-L05B## that purchase requistions can automatically be changed into purchase orders. Change the control data on the Purchasing screen of the vendor master record accordingly.

Menu path:

Logistics Materials management PurchasingMaster data Vendor Central Change

(Initial)

Vendor T-L05B##

Company code 1000

Purch. organization 1000

[X] Payment transactions (company code data)

[X] Purchasing data

(Payment transactions: Accounting)

Payment conditions 0002

(Purchasing data)

[X] Auto. purchase order


3

SAP AG 1999

Material Master


3.2

SAP AG

R

Exercises

Note:



3.2.2

Unit: Material Master

Topic: Display the Material Master

Display the material master

You display the material that already exist in the system.

Material Master Display

Display material P-100 in its current status in plant 1000.

Views: Basic data 1 + 2

MRP 1

Organizational levels: plant 1000

Complete the following:

Base unit of measure: ____________

Laboratory/office: ____________

Description in an other language: _____________

MRP type: _____________


3.2.3

Unit: Material master record

Topic: Master Data in the Procurement Process

After completing this topic, you will be able to:

create and change data for a material from an engineering/design, purchasing, storage, and accounting perspective.

list the organizational levels relevant for maintaining the material master record.

In our enterprise, material master maintenance is decentralized, i.e. each user department is responsible for creating its own data for a material. The project team is testing how it can manage this using the R/3 System material master maintenance function.

2-1 Create material master record

Create a new material master record for the “Chromolux 2000” headlight, using material number T-RA1##.Assign the headlight to the “mechanical engineering“ industy sector and the material type “raw material“ [ROH].As a member of the Purchasing department, you are responsible for maintaining the following views of the material master record in your enterprise:

Basic data 1

Purchasing

Purchase order text

Storage 1

Create the data for the material for the following organizational levels:

Plant: 1000

Storage location: 0001

When you maintain the data screens, observe the following requirements.

Basic data 1:

Enter “Chromolux 2000” in the material description.The base unit of measure “piece” is used to manage stock of this material.The headlight belongs to material group 003 (lighting).The net weight is 3.0 KG. The gross weight of the headlight is 3.5 KG.


Purchasing data:

Purchasing group 0## normally procures this headlight.Enter the relevant purchasing value key in the field provided to address the requirements belowUrging letters about late goods receipts should be sent after 10, 20, and 30 days. Under or overdeliveries are not accepted. It takes 2 days to process goods receipts for this material.

Purchase order text:

Enter the purchase order text you wish or adopt the text below:“The delivered material has to fulfill our technical specification MSI TSP no. 73264.”

When creating a purchase order, you can define which language you want to use. This is suggested from the vendor master record. The system adopts the material description and the purchase order text from the material master record and prints them on the purchase order document in the language chosen.

Storage 1:

The headlight is to be stored in storage location 0001 in storage bin BL-01.

Save your entries.

2-2 Extend material master record

Add the Accounting view 1 in plant 1000 to material master record T-RA1##. The material is assigned to valuation class 3000 and is valuated with the moving average price procedure at 50 UNI per piece.

The Accounting view in the material master record must be maintained in order for stock to be valuated. The Accounting department is usually responsible for this.

Unit 4 deals with material valuation in detail.


2-3 Copy material master record

Material T-RA1## is also to be used in plant 1200, storage location 0001. Create a new material master record for this plant. Use the data from material T-RA1## in plant 1000 and storage location 0001 as a template.Maintain the views Basic data 1, Purchasing, Purchase order text, Accounting 1, and Storage 1. Check whether all the data has been correctly adopted and save your entries.

2-4 Change material master record

Change the purchasing and accounting data for material T-RA1## in plant 1200. The changes should take effect immediately. In plant 1200, it takes only one day to process goods receipts. In this plant, the material is assigned to valuation class 3001. Save your entries.

2-5 Enter material data for several storage locations

You store material T-RA1## in plant 1200 in the following storage locations. Create this material data using the collective entry function for storage location data.

SLoc Bin0002 BL-020003 BL-030088 BL-88

To do so, use the transaction Enter storage locations from the Others menu in the Material master record application area.

2-6 Display administrative data for material

Find out when the accounting data for material T-RA1## in plant 1200 was last changed.

Date: ___________________________________________________________


2-7 Display vendor master record

Display the master record for vendor T-L05A## for purchasing organization 1000, and company code 1000.You want to know the address, payment transaction data at company code level, and purchasing data.

Answer the questions below:


_______________________________________________________________________


_______________________________________________________________________


_______________________________________________________________________


3.2.4

Unit: Material Master Record

Topic: Display and Create a Material Master

(optional)

After completing this topic, you will be able to:

display datas from materials and utilize showing informations.

create material master records efficiently.

1. Displaying a Material

The company shown in our training system has two production plants with the numbers 1000 and 2000. The material with the description "HD Rear Shock Absorber" is used in both plants. Material master records have already been created. Find out the following information on this material.

1.1. From the Material menu, choose Display Display current. On the initial screen, you need to enter a key identifying the material you require. What aid can you use if you do not know this key? How do you do this?

You know the material description.

____________________________________________________________________________________________________________________________________________________________________________________________________________

What is the key of the material you require?

___________________________________________________

You want to display the data for the views Basic Data1, Purchasing, and Accounting1. Choose the views concerned. First choose plant 1000.

1.2 The first data screen contains the basic data for this material. Write down the values contained in the following fields:

Base unit of measure __________________Material group __________________Gross weight __________________


Division __________________

How can you find out what the value in the Division field means?

_________________________________________________________________________________________________________________________________________________________

Meaning: ___________________

How can you display the definition and attributes of the Material group field?_________________________________________________________________________________________________________________________________________________________

1.3 By choosing Enter, you can access the next data screen of the views selected by you for this material. It contains purchasing data.

To which plant does this data apply?Plant: ____________

Enter the corresponding values for the material in the following table. (For the time being, enter values only for plant 1000.)

Plant 1000 Plant 2000

Purchasing group

Reminder 3

GR processing time

1.4 You want to view the data for this material for plant 2000.How do you access the dialog box for entering the organizational level?______________________________________________________________________________________________________

Do the values on the Basic Data screen differ from those determined in part 1.2 of this exercise?___________________________________________________

Is a plant specified on the Basic Data screen?___________________________________________________

Is a plant specified on the Purchasing screen? What does this mean?___________________________________________________

Enter the corresponding values for plant 2000 in the table contained in part 1.3 of this exercise.Compare the values for plants 1000 and 2000.Consider/discuss the following questions in particular:

Which of these data fields are plant-specific?


______________________________________________________________________________________________________

Can you tell from the table whether the other fields are not plant-specific?______________________________________________________________________________________________________

What possibilities do you have of finding this out nevertheless?______________________________________________________________________________________________________

1.5 The button bar on the Material master screen contains the menu Extras. Choose Administrative data.

Have the views for this material been maintained by one person or by more than one person (centrally or decentrally)? How can you tell this?______________________________________________________________________________________________________

1.6 You require information on the stock quantities of this material.

From a data screen choose Environment Stock overview___________________________________________________

2. User-Defined Settings (Helps in Material Master Maintenance)

You can define default settings for the industry sector, views, and organizational levels for creating, changing, and displaying a material master record. What settings would you make if:

2.1 approximately 70% of the material master records to be created by you are for mechanical engineering,___________________________________________________

2.2 you normally maintain the views Purchasing, MRP1, 2 and Accounting,___________________________________________________

2.3 you are responsible for material master maintenance in plant 1000.___________________________________________________

Make the corresponding default settings and check them using an appropriate example.

3. Creating a Material

A new material is to be used in plant 1000 of the company. Data must be entered for this material for the views Basic Data1, Purchasing, MRP1, 2 and Accounting1. The material belongs to the industry sector mechanical engineering.

3.1 Choose the create material function for a semifinished product. The material has the number M01-## (## = your group number).Access the Select View(s) dialog box.

Which views are selected?


___________________________________________________

Select all of the views above.

You want to make sure that the material is created for plant 1000 and storage location 0001.To do this, choose the Organizational Levels dialog box.Which values are proposed?______________________________________________________________________________________________________

3.2 When creating the material master record, take the following requirements into account:Write down the names of the fields in which you make an entry.

The material is known at your company as "Spiral Casing ##" (## = your group number).Field: ___________________________________________________

It is managed in stock as a piece.Field: ___________________________________________________

Assign the material to the material group "0##."Field: ___________________________________________________

Also enter the description in another language (for example, in German "Spiralgehaeuse"). How do you do this?_________________________________________________________________________________________________________________________________________________________

On the Purchasing screen, enter 0## as the key for the purchasing group.Field: ___________________________________________________

Enter a purchasing value key defining the following reminders and tolerances:- Reminders after 10, 20, and 30 days- Underdelivery/overdelivery tolerances of 5% eachField: ___________________________________________________

The goods receipt processing time is 3 days.Field: ___________________________________________________

The material is a critical part.Field: ___________________________________________________

Automatic material requirements planning (MRP) is not supported for this material. Enter an appropriate MRP type on the MRP screen.Field: _____________________________________________________Type: _____________________________________________________

Enter a valid valuation class on the Accounting screen. How do you determine the valuation classes allowed?___________________________________________________


___________________________________________________Valuation class: ______________________________________

The material is valuated using the standard price procedure.The valuation price is UNI 10 per piece.Field: ____________________ Entry: _____________________Field: ____________________ Entry: _____________________Field: ____________________ Entry: ______________________

This material is issued in cartons. You can maintain the unit of issue on the Storage screen. You did not select this view when starting to create the material master record. How can you access this screen?___________________________________________________

Enter the unit of issue.Key for carton: _____

A carton contains 10 pieces. How do you enter the conversion factor?______________________________________________________________________________________________________

What message appears when you finish creating your material master record?______________________________________________________________________________________________________

3.3 Create purchasing data and accounting data for this material for plant 2000.

Enter the key for your purchasing group.Can you change the purchasing value key? Why?______________________________________________________________________________________________________

The goods receipt processing time is 2 days.

Enter a valid valuation class.Entry: ___________________________________________________

In plant 2000, the material is valuated using the moving average price procedure. The valuation price is £4 per piece.Field: __________________ Entry: ____________________________Field: __________________ Entry: ____________________________Field: __________________ Entry: ____________________________


3.3

SAP AG

R

Solutions


3.3.2

Unit: Material Master

Topic: Display the Material Master

Material Master Display

Display material P-100 in its current status in plant 1000.

Logistics Materials management Material masterMaterial Display Display current

Views: Basic data 1 + 2

MRP 1

Organizational levels: Plant 1000

The entries are as follows:

Base unit of measure: PC

Laboratory/office: KB1

Description in an other language: .....

Pushbuttons: Extras Descriptions

MRP type: PD (MRP)


3.3.3

1 Create material master record

Create a new material master record for the headlight “Chromolux 2000“, using material number T-RA1##.

Menu path:

Logistics Materials management Material masterMaterial Create [general] Immediately

(Initial screen)

Material T-RA1##

Industry sector M

Material type ROH

(View selection)

[X] Basic data 1

[X] Purchasing

[X] Purchase order text

[X] Storage 1

(Organizational levels)

Plant 1000

Storage location 0001

(Basic data 1)

Description Chromolux 2000

Base unit of measure PC

Material group 003

Net weight 3

Gross weight 3.5

Unit of weight KG

(Purchasing)

Purchasing group 0##

Purchasing value key 1

GR processing time 2


(Purchase order text)

Language EN

Long text Own entry or:

“The delivered material has to fulfill our technical specifications MSI TSP no. 73264“.

Create an PO text in an other language:

Menu path:

Edit Long text Create text(or [Create text]symbol)

Language DE

Long text Own entry or:

“Das gelieferte Material muß unsere technischen Spezifikation MSI TSP Nr. 73264 erfüllen.”

(Storage 1)

Storage bin BL-01

2 Extend material master record

Add the Accounting view 1 in plant 1000 to material master record T-RA1##. The material is assigned to valuation class 3000 and is valuated with the moving average price procedure at 50 UNI per piece.

Menu path:


(Initial screen)

Material T-RA1##

Industry sector M

Material type ROH

(View selection)

[X] Accounting 1


Plant 1000

(Accounting 1)

Valuation class 3000

Price control V

Moving average price 50

3 Copy material master record


Material T-RA1## is also to be used in plant 1200, storage location 0001. Create a new material master record for this plant. Use the data from material T-RA1## in plant 1000 and storage location 0001 as a template.

Menu path:


(Initial screen)

Material T-RA1##

Industry sector [Input not required]

Material type [Input not required]

Reference

Material T-RA1##

(View selection)

[X] Basic data 1

[X] Purchasing

[X] Purchase order text

[X] Storage 1

[X] Accounting 1


Organizational levels Reference

Plant 1200 1000

Storage location 0001 0001

4 Change material master record

Change the purchasing and accounting data for material T-RA1## in plant 1200. The changes should take effect immediately.

Menu path:

Logistics Materials management Material masterMaterial Change Immediately

(Initial screen)

Material TRA1##

(View selection)

[X] Purchasing

[X] Accounting 1


Plant 1200

(Purchasing)

GR processing time 1

(Accounting 1)


Valuation class 3001

5 Enter material data for several storage locations

You store material T-RA1## in plant 1200 in the following storage locations. Create this material data using the collective entry function for storage location data.

Menu path:

Logistics Materials management Material masterOther Enter stor. locations

(Initial screen)

Material T-RA1##

Plant 1200

[X] List all existing storage locations

(Collective entry storage location: list)

SLoc Bin

0002 BL-02

0003 BL-03

0088 BL-88

6 Display administrative data for material

Find out when the accounting data for material T-RA1## in plant 1200 was last changed.

Menu path:


(Initial screen)

Material T-RA1##

(View selection)

[X] Accounting 1


Plant 1200

Press the [Extras] pushbutton and choose “Administrative data”.Choose the [Back] symbol to exit the additional data display.


3.3.4

Unit: Material master record

Topic: Display and Create a Material Master

(optional)

4. Displaying a Material

The company shown in our training system has two production plants with the numbers 1000 and 2000. The material with the description "HD Rear Shock Absorber" is used in both plants. Material master records have already been created. Find out the following information on this material.

1.1. From the Material menu, choose Display Display current. On the initial screen, you need to enter a key identifying the material you require. What aid can you use if you do not know this key? How do you do this?

You know the material description.

Use search help M (material by description)

Procedure:- Press the icon with the arrow pointing downwards or- Press the F4 function key or- Press the right mouse key and choose Possible entries or- Enter '=m.hd' in the Material field (The entry ‘hd’ determines the materials whose description begins with ‘hd.’)

Depending on the procedure used or on a previously made selection, one of the following appears: - Search help M (Enter the material description ‘hd’ and choose the material.)- Another search help (Choose Other search help to switch to the Search Help Selection dialog box. Now choose search help M, enter the material description ‘hd,’ and choose the material.)- Search Help Selection dialog box (Choose search help M, enter the material description ‘hd,’ and choose the material.)- Selection of the materials found using the search help (Choose the material.)

Choose the material with the material description “HD Rear Shock Absorber”.

What is the key of the material you require?Material number: 1300-260

You want to display the data for the views Basic Data1, Purchasing, and Accounting1. Choose the views concerned. First choose plant 1000.


Select the views stated. Do not select other views. Enter plant 1000 as the organizational level.

1.2 The first data screen contains the basic data for this material. Write down the values contained in the following fields:

Base unit of measure EAMaterial group 001Gross weight 2 KGDivision 02 (motorbikes)

How can you find out what the value in the Division field means?

Press the icon with the arrow pointing downwards orPress the F4 function key orPress the right mouse key and choose “Possible entries”

Meaning: motorbikes

How can you display the definition and attributes of the Material group field?

Press the icon with the question mark orPress the F1 function key orPress the right mouse key and choose Help

The help appears for the current field (present position of thecursor). By choosing Technical info, you can display information on the attributes of the field.

1.3 By choosing Enter you can access the next data screen of the views selected by you for this material. It contains purchasing data.

To which plant does this data apply?Plant: 1000

Enter the corresponding values for the material in the following table. (For the time being, enter values only for plant 1000!)

Plant 1000 Plant 2000

Purchasing group 001 001

Reminder 3 30 30

GR processing time 1 0

1.4 You want to view the data for this material for plant 2000. How do you access the dialog box for entering the organizational level?Menu Path:Edit OrganizationalLevels


or Button: “OrganizationalLevels”

Do the values on the Basic Data screen differ from those determined in part 1.2 of this exercise?No. Basic data is not plant-specific.

Is a plant specified on the Basic Data screen?No. Basic data is not plant-specific.

Is a plant specified on the Purchasing screen? What does this mean?Yes. Some purchasing data is plant-specific.

Enter the corresponding values for plant 2000 in the table contained in part 1.3 of this exercise. Compare the values for plants 1000 and 2000.

Consider/discuss the following questions in particular:Which of these data fields are plant-specific?

Can you tell from the table whether the other fields are not plant-specific?

What possibilities do you have of finding this out nevertheless?

The purchasing group and the goods receipt processing time are plant-specific. The purchasing value key is managed at client level. You can only tell this from the table if the data is different in each of the plants. However, you can also obtain the required information as follows:

Technical info: Data at client level is managed in table MARA, while data at plant level is managed in table MARC.

If you do not specify a plant in the Organizational Levels dialog box, only the data at the higher level (client) is displayed. All other data is at the more specific level (plant).

If a view allows a field to have different values for different organizational units (for example, for different plants), the data is managed at this level (at plant level in this case).

1.5 The button bar on the material master screen contains the menu Extras. Choose Administrative data from this menu.

Have the views for this material been maintained by one person or by more than one person (centrally or decentrally)? How can you tell this?

They have been maintained decentrally. The different views have been created by different users.

1.6 You require information on the stock quantities of this material.

From a data screen choose Environment Stock overview.

The stocks in the plants are displayed.

5. User-Defined Settings (Helps in Material Master Maintenance)

You can define default settings for the industry sector, views, and organizational


levels for creating, changing, and displaying a material master record. What settings would you make if:

2.1 approximately 70% of the material master records to be created by you are for mechanical engineering

2.2 you normally maintain the views Purchasing, MRP1, 2 and Accounting1

2.3 you are responsible for material master maintenance in plant 1000

Make the corresponding default settings and check them using an appropriate example.

From one of the initial screens for displaying, changing, or creating a material master record, choose:

Defaults Industry sector Industry sector: MDefaults Views Select the above views.Defaults Org. levels Specify plant 1000 under Organizational levels and under Copy from.

6. Creating a Material

A new material is to be used in plant 1000 of the company. Data must be entered for this material for the views Basic Data1, Purchasing, MRP1, 2 and Accounting1. The material belongs to the industry sector mechanical engineering.

3.1 Choose the create material function for a semifinished product. The material has the number M01-## (## = your group number).Access the Select View(s) dialog box.

Which views are selected?

The user-defined views that have been stored as defaults.

Select all of the views above.

You want to make sure that the material is created for plant 1000 and storage location 0001.To do this, choose the Organizational Levels dialog box.Which values are proposed?

The user-defined organizational units that have been stored as defaults.

3.2 When creating the material master record, take the following requirements into account: Write down the names of the fields in which you make an entry.

The material is known at your company as "Spiral Casing ##" (## = your group number).Field: Material description (Basic Data view)

It is managed in stock as a piece.Field: Base unit of measure EA (Basic Data view)

Assign the material to the material group "0##."


Field: Material group (Basic Data- or Purchasing view)

Also enter the description in another language. (for example, in German "Spiralgehaeuse") How do you do this?

At the button bar in material master you find “Extras”; choose “Descriptions”. The language must be identified by the language indicator. (The language indicator for English is EN, and for German DE.)

On the Purchasing screen, enter 0## as the key for the purchasing group.Field: Purchasing group Entry: 0##

Enter a purchasing value key defining the following reminders and tolerances:Field: Purchasing value key Entry: 4(Purchasing view)

The goods receipt processing time is 3 days.Field: GR processing time Entry: 3(Purchasing view)

The material is a critical part.Field: Critical part Entry X (Purchasing view)

Automatic material requirements planning (MRP) is not supported for this material. Enter an appropriate MRP type on the MRP screen.Field: MRP type ND (no planning)

Enter a valid valuation class on the Accounting screen. How do you determine the valuation classes allowed?

Press the icon with the arrow pointing downwards orPress the F4 function key orPress the right mouse key and choose Possible entries

Valuation class “7900” (semifinished products)

The material is valuated using the standard price procedure.The valuation price is UNI 10 per piece.

Field: Price control Entry: “S”Field: Price unit Entry: “1”Field: Standard price Entry: “10”(Accounting view)

This material is issued in cartons. You can maintain the unit of issue on the Storage1 screen. You did not select this view when starting to create the material master record. How can you access this screen?

Choose register storage1-view.

Enter the unit of issue.Key for carton: CAR

A carton contains 10 pieces. How do you enter the conversion factor?


Dialog box appears automatically (The conversion factor can subsequently be displayed with the Units of measure button or by choosing Extras Units of measure.) 1 CAR 10 EA

What message appears when you finish creating your material master record?

Last data screen reachedYou are about to exit.Do you want to save your data for this material first?

3.3 Create purchasing data and accounting data for this material for plant 2000.

Enter the key for your purchasing group.Can you change the purchasing value key? Why?

No. The purchasing value key is not at plant level and has already been created for plant 1000.

The goods receipt processing time is 2 days.

Enter a valid valuation class.

Entry: 7900 (semifinished products)

In plant 2000, the material is valuated using the moving average price procedure. The valuation price is £4 per piece.

Field: Price control Entry: “V”Field: Price unit Entry: “1”Field: Mov. Avg. price Entry: “4”(Accounting view)


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Section: Purchasing and Condition Technique


4.2

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Purchasing: Overview


4.2.2

No exercises and solutions in this unit!


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Purchase Requisitions


5.2

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Exercises

Note:



5.2.2

Unit: Purchase Requisitions


Create a purchase requisition for consumable material.

MSI’s service department needs materials that do not go into stock, but are procured directly for consumption. A material master record has already been maintained in the system for the engine oil, but not for the required oil-recycling containers.

1 Create purchase requisition

As soon as possible, MSI’s service department needs 100 liters of material T-HA1## “Superfluid Engine Oil” and 100 oil-recycling containers for which there is no material master in the system.Both materials should be procured for plant 1000. The delivery costs are assigned to cost center 1000. Purchasing group 0## is responsible for purchasing.Create a purchase requisition for the required materials.

As both materials are intended for cost center consumption, you can maintain the relevant account assignment category on the initial screen.

To enable you to find your purchase requisition items again in the system, on the initial screen enter the requirement tracking number GR## as the default value for the items.

Notes on purchase requisition items:

A material master record exists for material T-HA1## “Superfluid Engine Oil”. Therefore, if you enter the material number and the requirement quantity in the purchase requisition, the system automatically determines the material group, and via Scheduling it determines the delivery date. On the Account assignment screen for this purchase order item, adopt the G/L account suggested for the consumption posting, and enter the cost center.

The second item is an oil-recycling container for which no material master has been maintained. Maintain the material description (short text) “Oil-recycling container”. The material is part of the operating supplies material group (010). You need the containers for the same delivery date as the oil. Enter a valuation price of 2.00 UNI per piece for the oil-recycling containers.


As you can define release procedures that are oriented towards the item value for purchase requisition items, you have to enter a valuation price for materials that do not have a material master record.

At MSI, the G/L account number for procuring consumable materials that do not have a material master record is 410000. The costs for the oil-recycling containers are also assigned to cost center 1000.

2 Display purchase requisitions for requirement tracking number

Display a list of the purchase requisitions for your requirement tracking number.

What is the processing status of the purchase requisition items?

Status of item 10:_______________________________________________________

Status of item 20:_______________________________________________________

Use the transaction in the Purchasing menu:

Purchase requisition List displays General

3 Display statistical data for purchase requisition item

Analyze the general data for purchase requisition item “oil-recycling container”.

Who created the purchase requisition item?

Created by:____________________________________________________________

How do you know that this item was created manually?

_____________________________________________________________________

_____________________________________________________________________

You do not have to exit the list display for your purchase requisitions.

To branch directly to the detail screen for the item, double click on the relevant purchase requisition item.


4 Multiple account assignment

Two departments (cost centres) of plant 1000 need in the same time 15 cartons cleaning agent (material group 0##). You want put both requisitions in one purchase requisition item. The price per carton is 15 UNI. The delivery should be documented as goods receipt posting. The responsible byer is in purchasing group 0##.

Create a purchase requisition. The delivery should be in 2 weeks.

Which account assignment category you use? ______

Enter as requested quantity 30 cortons cleaning agent (material group 0##, price 15 UNI / carton) and assign in each case 15 cartons to cost centre 1000 and 1200 (at first enter in account assignment screen cost centre 1000, push the button “Cange display” and enter the other datas).

Which other settings you must set?

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________


5.3

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Solutions


5.3.2

1 Create purchase requisition

As soon as possible, MSI’s service department needs 100 liters of material T-HA1## “Superfluid Engine Oil” and 100 oil-recycling containers for which there is no material master in the system.

Menu path:

Logistics Materials management PurchasingRequisition Create

(Initial)

Document type NB

Acct assgmt category K

Plant 1000


Req. tracking no. GR##

Data for the 1 st item

Material T-HA1##

Quantity 100

Delivery date [Scheduled by the system]

(Account assignment screen)

G/L account 403000

Cost center 1000


Data for the 2 nd item

Short text Oil-recycling container

Quantity 100

UoM Pc

Delivery date [See item 1]

Material group 010

Valuation price 2


G/L account 410000

Cost center 1000

2 Display purchase requisition for requirement tracking number

Display a list of the purchase requistions for your requirement tracking number.

Menu path:

Logistics Materials management PurchasingRequisition List displays General

(Selection screen)


Reqmt tracking no. GR##

What is the processing status of the purchase requisition items?

The list display for the purchase requisitions contains the indicator “S (Status)”. You also find this information when you analyze the statistical data for the purchase requisition items (see exercise 2-3).

Status of item 10: N (unprocessed)

Status of item 20: N (unprocessed)

3 Display statistical data for purchase requisition item

Analyze the general statistical data of the purchase requisition item “oil-recycling container”.

To branch directly to the detail screen for the item, double click on the relevant purchase requisition item in the list display.

(Display purchase requisition)

Menu path:

Goto Statistics General

Creation: R (created manually)


4 Multiple account assignment

Two departments (cost centers) of plant 1000 need in the same time 15 cartons cleaning agent (material group 0##). You want put both requisitions in one purchase requisition item. The price per carton is 15 UNI. The delivery should be documented as goods receipt posting. The responsible byer is in purchasing group 0##.

Create a purchase requisition. The delivery should be in 2 weeks.

Which account assignment category you use? ______

Enter as requested quantity 30 cortons cleaning agent (material group 0##, price 15 UNI / carton) and assign in each case 15 cartons to cost center 1000 and 1200 (at first enter in account assignment screen cost center 1000, push the button “Cange display” and enter the other datas).

Menu path:


(inital)

Acct assgmt category K

Delivery date Date + 2 weeks

Plant 1000


(item overwiev)

Short text Cleaning agent

Quantity 30

Unit Car

Material group 0##

Val. Price 15 UNI / carton


G/L account accept suggestion

Cost center 1000

Button “Change display”

Acct. assgts 1 Quantity / percent 15 Cost ctr. 1000

Acct. assgts 2 Quantity / percent 15 Cost ctr. 1200

Which other settings you must set?


– GR non-val Goods receipt for this item is non-valuated. (In case of multiple account assignment you can post value after invioce receipt.

–you don´t post GR (set no GR-flag and no “GR non-val”-flag)

–you post an non-valuated GR (both flags are set. The exercise need a GR.))

– DistributionChoose 1, and the distribution is on quantity basis, you enter in field “quantity / percent” the quantity, which cost centers need.Choose 2, and the distribution is by percentage, you enter in field “quantity / percent” how many percents of requested quantity cost centers get. In case of the exercise you need the distribution indicator 1.

– Partial invoice Choose 1, and the value of partial invoices is posted to account assignement items step by step. Choose 2, and the value of one partial invoice is posted in same parts to all account assignement items


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RFQ/Quotation


6.2

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Exercises

Note:



6.2.2

Unit: RFQ/Quotation Processing

After completing these exercises you will be able to:

Create RFQs for a stock material.

maintain and compare quotations.

Create RFQs with reference to a Purchasing Requisition

The company would like to procure the “Chromolux 2000” headlights for the first time for a pilot series. Use the RFQ/Quotation processing function in the SAP R/3 System to determine a suitable vendor.

1 Create RFQ

Create an RFQ for material T-RA1## for a base quantity of 10 pieces from the following vendors:

You should create an RFQ for your main supplier of headlights, vendor T-L05A##.

You occasionally have business dealings with vendor 1000. Take this into account in your bid invitation.

In order to get an idea of the current market price for the material, effect an RFQ for a vendor with whom you have not had business dealings before (one-time vendor). You obtain the address from the industry directory.

Take the following information into account:

Date of RFQ: current dateQuotation deadline: current date + 2 weeksPurchasing organization: 1000Purchasing group: 0##Collective number: Chromo0##Delivery date: current date + 1 month


On the screen for the vendor address:

Vendor 1: T-L05A##

RFQ number:____________________________________________________________

Vendor 2: 1000

RFQ number:____________________________________________________________

Vendor 3: 1950 (one-time vendor)

Enter any address for the one-time vendor.

Example:

Smith Lighting Ltd. 7 High StreetTampa, Fl 24973

RFQ number:____________________________________________________________

2 Display message

Display the RFQ for the main supplier T-L05A## as a printout (message) on your screen.

3 Enter quotation

You have received quotations for your RFQ. Maintain the quotations according to the information given.

Vendor T-L05A##:

Material costs: 50.00 UNI/pc.

Vendor 1000:


One-time vendor:


Delivery time: [current date + 8 weeks]

4 Compare prices

Compare the prices of the quotations in order to determine the most reasonable supplier.Select the quotations for comparison via the collective number and purchasing organization 1000.Display the mean value quotation using the quotation price comparison list and select the effective price for the price calculation.

Determine the most reasonable quotation

Vendor:_________________________________________________________________

Effective price:___________________________________________________________

5 Create a Purchasing Requisition


Based on this pilot series you need in plant 1000 also taillights (T-RA2##).Create for this need a purchasing requisition.

Use the exercise 1 dates.

Purchasing Requisition-No.: _________________________________________________

Display the purchasing requisition processing status:

6 Create RFQ

Convert the purchasing requisition to a RFQ. The number of the vendor is 1000.

Date of RFQ: current dateQuotation deadline: current date + 2 weeksCollective number: Standard##

RFQ-No.: _______________________________________________________________

Display the purchasing requisition processing status again.What is changed?


6.3

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Solutions


6.3.2

1 Create RFQ

Create an RFQ for material T-RA1## for a base quantity of 10 pieces from the vendors listed in the participant handbook

Menu path:

Logistics Materials management PurchasingRFQ/quotation RFQ Create

(Initial screen)

RFQ type AN

Language key EN

RFQ date Current date

Quotation deadline 2 weeks today



(Header data)

Collective number Chromo0##

(Item overview)

Material T-RA1##

RFQ quantity 10

Delivery date Current date + 1 month

To enter the vendor selection, proceed as follows:

Menu path:

Header Vendor address

(Vendor address)

Vendor [Entry of vendor master record number]

Save every RFQ and make a note of the RFQ number.

Repeat this transaction for all vendors involved in the collective request for quotations.


2 Display message

Display the RFQ for the main supplier T-L05A## as a printout (message) on your screen.

Menu path:

Logistics Materials management PurchasingRFQ/quotation RFQ Messages Print/transmit

Purchasing document [Document number of RFQ]

Menu path:

Program Execute(Or [Execute] symbol)

[X] [RFQ]

Menu path:

Edit Display message(Or [Display message] pushbutton)

3 Enter quotation

You have received the quotations for your RFQs. Maintain the quotations according to the requirements.

Menu path:

Logistics Materials management PurchasingRFQ/quotation Quotation Maintain

On the initial screen, enter the number of each RFQ and maintain the data according to the requirements in your participant handbook.

If you do not know the document number of the RFQ, you can search for it using matchcode help by entering the collective number.


4 Compare prices

Compare the prices of the quotations in order to determine the most reasonable supplier.

Menu path:

Logistics Materials management PurchasingRFQ/quotation Quotation Price comparison

(Quotation price comparison list)

Purchasing org. 1000

Collective RFQ Chromo0##

[X] Mean value quotation

[X] Determine effective price

Determine the most reasonable quotation.

Make a note of the vendor and the effective price in your participant handbook.

5 Create a Purchasing Requisition

Based on this pilot series you need in plant 1000 also taillights (T-RA2##).Create for this need a purchasing requisition.

Menu path:


(Initial)

Document type NB

Delivery date Current date + 1 month

Plant 1000


(Item overview)

Material T-RA2##

Quantity 10

Save the requisition.

Display the purchasing requisition processing status.

Menu path:


Processing status: N Not processed

6 Create RFQ

Convert the purchasing requisition to a RFQ. The number of the vendor is 1000.


Menu path:

Logistics Materials management PurchasingRFQ/quotation RFQ Create

(Initial screen)

RFQ type AN

Language key EN

RFQ date Current date

Quotation deadline 2 weeks today



(Header data)

Collective number Standard##

Menu path:

RFQ Create w. reference To purchase req.

Put the number and the item of your requisition in the popup. Copy the item.Put the number of the vendor in the field ”vendor”.Save the RFQ.

Display the purchasing requisition processing status again.What is changed?

Processing status: A RFQ created


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Purchase Orders and GR/IV with Valuation


7.2

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Exercises

Note:



7.2.2

Unit: Purchase Order

Topic: Purchase Order Processing Stock Material


create and process a purchase order.

On the basis of the comparison of quotations, you have determined a vendor for the required material. The Purchasing department now has the task of converting the quotation into a purchase order.

1 Create purchase order with reference to quotation

You decide on the most reasonable quotation from unit RFQ/Quotation. Create a purchase order with reference to this quotation for purchasing organization 1000 and plant 1000.

Purchase order no:________________________________________________________

2 Display purchase order

Display the purchase order and answer the questions below.

2-1 Which user created the purchase order?

Created by:

2-2 When was the purchase order created?

Created on:

This information is contained in the statistical data of the document header.

2-3 Where is the number of the request for quotation, to which the purchase order refers, stored in the system?

Make a note of the menu path.

Menu path:


3 Display message

Display a printout (message) of the purchase order on your screen.

3-1 Where is the purchase order text on the document printout?

Header data [ ]Item data [ ]

3-2 Print the document.

4 Determine status of message processing

Has the message for your purchase order already been printed? Display the status of the message.

Status:__________________________________________________________________

To display the processing status of the message, display the purchase order document again. The header menu contains the entry “Messages“.

5 Change purchase order

You have found out that you now need 20 pieces of the material T-RA1## for the pilot series of your new motor bike, instead of the 10 you have ordered. Change the purchase order accordingly.


Display the purchase order document you have just changed.

Where do you find information about the changes you have made to the purchase order item?Make a note of the menu path.

Menu path:______________________________________________________________

7 Display change document as a message

Display a printout (message) on your screen of the change to the purchase order.Is the message flagged as a change message, and are the changes listed in the output?

_______________________________________________________________________

_______________________________________________________________________


7.2.3


Topic: Purchase Order Processing Consumable Material


create a purchase order with reference to a purchase requisition

The Purchasing department now has the task of converting the purchase requisition for the consumable material from unit Purchase Requisition (T-HA1##) into a purchase order.

1 Create purchase order with reference to purchase requisition

As a member of Purchasing, you will continue processing the purchase requisition from unit “Purchase Requisition”. You order the required materials from vendor T-L05B##.You are part of purchasing organization 1000 and purchasing group 0##.Adopt both items from the purchase requisition. For the engine oil, you are required to enter a purchase order price (why?).The net price of the engine oil is 10.00 UNI per liter.For the oil-recycling containers, adopt the default price from the purchase requisition.

PO number:

2 Determine processing status of the purchase requisition

What is the processing status of the purchase requisition item for material T-HA1##?

Status:

3 Display purchase order statistics

To which purchase requisition does the purchase order item for the oil-recycling container refer?

Purchase requisition number:


7.2.4


Topic: Goods Receipt Stock Material


post a goods receipt for a purchase order

explain the document concept at goods receipt

list the most important effects of a goods receipt for a purchase order in the R/3 System.

A goods receipt is posted for the headlights that were ordered. The goods delivered are posted to the plant’s valuated stock material.


Display the purchase order you have created for material T-RA1##.Determine the purchase order quantity, the delivered quantity, and the quantity still to be delivered for the purchase order item.

Ordered:________________________________________________________________

Delivered:_______________________________________________________________

Still to be delivered:_______________________________________________________

2 Display storage location stocks for a material

Prior to the goods receipt, find out the storage location stocks of material T-RA1## in storage location 0001 of plant 1000.

Unrestricted-use:__________________________________________________________

In quality inspection:______________________________________________________

Storage location stocks of a material are managed as a view in the material master at storage location level.


3 Post goods receipt

The total quantity of the material you ordered is delivered. Post the goods receipt for the purchase order into unrestricted-use stock in storage location 0001 in plant 1000. Observe the requirements on the delivery note and make a note of the material document number.

Material document number:_________________________________________________

7.2.5Delivery note Motolux Ltd.3 Faraday Park

Waltham, MA 02156

Delivery note number: 471100-##

MSI United StatesNew York plant13 South Street

New York, NY 10008

Waltham, [Current date]

With reference to your purchase order No. 450000####, we deliver the following materials:

Item Qty UoM Material number Description

10 20 PC T-RA1## Chromolux 2000


4 Display material document

Display the material document for the goods receipt you have just posted.

4-1 Branch from the material document to the accounting document.

Which stock account was debited as a result of the goods receipt posting?

Account number:

With what value is the stock account posted?

Amount:

Which account is offset for the stock posting?

Account number:

4-2 Switch from the material document directly to the display of the material master record. Choose the view for storage location stocks.

Make a note of the following data.

Unrestricted-use:

In quality inspection:

4-3 Branch from the material document directly to the purchase order display.

How has the purchase order history changed as a result of the goods receipt?

Category:

Movement type:

Quantity:

Value:


7.2.6


Topic: Invoice Verification Stock Material


use Logistics Invoice Verification to post a vendor invoice and explain the effects on the purchase order.

You enter the vendor invoice for the headlights in Invoice Verification. The invoiced items are checked against the purchase order and the goods receipt.

1 Enter vendor invoice

The vendor sends you the following invoice for your purchase order. Use Logistics Invoice Verification to enter this. Make sure you use the correct tax code when entering the invoice. Post the invoice document and make a note of the document number.

Invoice document number: ____________________________________________

7.2.7Invoice Motolux Ltd.3 Faraday Park

Waltham, MA 02156

Invoice number: 100350-##

MSI United StatesNew York plant13 South Street

New York, NY 10008 Waltham, [current date]

With reference to your purchase order no. 450000####, we are invoicing you for the following items:

Item Qty Material number Description Price per unit Total value

10 20 PCs T-RA1## Chromolux 2000 50.00 UNI 1,000.00 UNI

plus 10 % tax 100.00 UNI

1,100.00 UNI


The agreed terms of payment apply


2 Display Invoice Verification document

Display the document created in Invoice Verification.

2-1 Branch to the Financial Accounting document.

Is the document number of the accounting document identical to that of the Invoice Verification document?

Give reasons for your answer.

To which account are vendor liabilities posted?

Account number:

Amount:

Have the provisions on the GR/IR account, which resulted from the goods receipt, been correctly cleared as a result of the invoice receipt?

To which account is the input tax posted?

Account no:

Amount:

2-2 Branch from the invoice verification document to the display for the purchase order history for material T-RA1##.

In what way has the purchase order history changed as a result of the invoice receipt?

Category:

Posting date:

Quantity:

Value:


7.2.8


Topic: Goods Receipt Consumable Material


post a goods receipt for consumable material with reference to the purchase order

explain the differences between how stocks and consumption statistics are updated for goods receipts into stock and goods receipts into consumption.

You have received both consumable materials. The full quantity was delivered for both items.

1 Display stock and consumption values

In the material master record, display the valuated stock and consumption values in plant 1000 for material T-HA1## for the current business period.

Unrestricted-use:

Consumption:


2 Post goods receipt for purchase order

Post the goods receipt for purchase order Consumable Material. Pay attention to the details on the delivery note.

7.2.9Delivery note Fast group 0##Vehicle parts123 West Street

Philadelphia, PA 19116

Delivery note number: L400815-##

MSI USANew York Plant13 South Street

New York, NY 10008

Philadelphia, [current date]

With reference to your pucrhase order no. 450000#### we deliver the following materials:

Item Quantity UoM Material number Description

10 100 Liter T-HA1## Superfluid engine oil

20 100 pc Oil-recycling container

Material document number:_________________________________________________


Display the material and accounting data for the goods receipt.Make a note of the description for the G/L accounts that were updated during goods receipt.

T-HA1##:_______________________________________________________________

Oil-recycling container:____________________________________________________

Branch from the material document to the display of the material master data for engine oil T-HA1##. What are the stock levels for the total unrestricted-use stock and the consumption values for the current period?

Unrestricted-use:__________________________________________________________

Consumption:____________________________________________________________


7.2.10


Topic: Invoice Verification Consumable Material

(optional)


enter invoices using conventional Invoice Verification.

Invoice Verification enters the invoice for the consumable materials delivered and checks that it is correct.

1 Post vendor invoice with reference to purchase order

You receive the invoice below for the goods ordered and delivered. Use conventional Invoice Verification to post the invoice.

7.2.11Invoice Fast Group 0##Vehicle parts

127 West Street


Invoice number: R400815-##


New York, NY 10008

[Current date]

In accordance with your purchase order number: 450000#### we are invoicing you for the following:

Item Qty Material number Description Unit price Total value

10 100 L. T-HA1## Superfluid engine oil 10.00 UNI/L 1,000.00 UNI

20 100 pcs Oil-recycling container 2.00 UNI/pc 200.00 UNI

Total net value: 1,200.00 UNI

Plus 10 % tax: 120.00 UNI

Gross total amount: 1,320.00 UNI

The payment conditions agreed with the vendor apply

Document number:________________________________________________________


2 Display Invoice Verification Document

Display the Invoice Verification document you have just posted.Why is there an accounting view for the Invoice Verification document rather than a separate accounting document with its own document number?

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

Which G/L accounts are posted?

_______________________________________________________________________

3 Display purchase order history records

Display the purchase order and check the purchase order history records of both items. How was the purchase order history updated after the invoice receipt?

Purchase order history for item 10:

Quantity:________________________________________________________________

Value in local currency:____________________________________________________

Purchase order history for item 20:

Quantity:________________________________________________________________

Value in local currency:____________________________________________________

4 Display creditor’s open items

Display the open items for vendor T_L05B## and make a note of the amount you owe the vendor.

Open amount:____________________________________________________________

An open item results when a vendor invoice is posted, for example. The open item is cleared when you pay for it.


7.3

SAP AG

R

Solutions


7.3.2

1 Creating a purchase order with reference to a quotation

You decide on the most reasonable quotation from unit RFQ/Quotation.. Create a purchase order with reference to this quotation for purchasing organization 1000 and plant 1000.

Menu path:

Logistics Materials management PurchasingPurchase order Create Vendor known

(Initial screen)

Menu path:

Purchase order Create with reference To RFQ(Or [Reference to RFQ] pushbutton)

RFQ RFQ number.

(Overview screen for reference items)

Plant 1000

Select the RFQ item and then press the [Adopt+Detail] pushbutton.

Save the document.


Display the purchase order and answer the following questions.

Menu path:

Logistics Materials management PurchasingPurchase order Display

(Initial screen)

Purchase order PO number from exercise 1

(Item overview)

Menu path:

Header Statistics General

This contains all the information you need to answer questions 2-1 to 2-2.


2-3 Where is the number of the request for quotation, to which the purchase order refers, stored in the system?

Menu path:

Item Statistics General

3 Display message

Display a printout (message) of the purchase order on your screen.

Menu path:

Logistics Materials management PurchasingPurchase order Messages Print/transmit

Purchasing document [Document number from exercise 1]

Menu path:

Program Execute(Or [Execute] symbol)

[X] [Purchase order]

Menu path:

Edit Display message(Or [Display message] pushbutton)

3-1 Where is the purchase order text on the document printout?

Header data [ ]Item data [X]

3-2 Print the document.

From the display of the printout, return to the “PO message output” screen. Select the purchase order number from exercise 1.

Menu path:

Edit Issue message(Or [Issue message] symbol)

4 Determine status of message processing

Has the message for your purchase order already been printed? Display the status of the message.

Menu path:


(Initial screen)


(Item overview)

Menu path:


Header Messages

The green light indicates that the message has been successfully processed.


You have found out that you now need 20 pieces of the material T-RA1## for the pilot series of your new motor bike, instead of the 10 you have ordered. Change your purchase order accordingly.

Menu path:

Logistics Materials management PurchasingPurchase order Change

Enter the purchase order number from exercise 1 and make the changes according to the requirements in your participant handbook.


Display the purchase order document you have just changed.

Menu path:


Where do you find information about the changes you have made to the purchase order?Make a note of the menu path.

Menu path:

Item Statistics Changes

7 Display change document as a message

Display a printout (message) on your screen of the change to the purchase order.

Menu path:

See exercise 3

Is the message flagged as a change message, and are the changes listed in the output?

On the screen output, the document is flagged as a change document. The vendor is informed that the purchase order quantity has been changed for the purchase order item.


7.3.3

1 Create purchase order with reference to purchase requisition

As a member of Purchasing, continue processing the purchase requisition from unit Purchase requisition. You order the required materials from vendor T-L05B##.

Menu path:


(Initial screen)

Vendor T-L05B##


Menu path:

Purchase order Create with reference To purchase req.

(Selection of purchase requisitions)

Req. tracking no. GR##

Selection list

Select the two purchase requisition items.Press the pushbutton [Adopt+Detail].

(Detail screen for material T-HA1##)

Net price 10

(Price data for item oil-recycling container)

Net price 2.00

2 Determine processing status of the purchase requisition

What is the processing status of the purchase requisition item for material T-HA1##?

Menu path:

Logistics Materials management PurchasingRequisition Display

(Initial screen)

Purchase requisition Purchase req. number

Item overview

Select the item for the engine oil.


Menu path:


Status: B (Purchase order created)

3-3 Display purchase order statistics

To which purchase requisition does the purchase order item for the oil-recycling container refer?

Menu path:


(Initial screen)


Item overview

Select the item for the engine oil.

Menu path:


Purchase requisition: Number of purchase requisition


7.3.4


Topic: Goods Receipt Exercise


Display the purchase order you have created for material T-RA1##.

Menu path:


Determine the purchase order quantity, the delivered quantity, and the quantity still to be delivered for the purchase order item.

(Item overview)

Select the relevant purchase order item.

Menu path:


This screen contains all the information you need to answer the questions.

2 Display storage location stocks for a material

Prior to the goods receipt, find out the storage location stocks of materials T-RA1## in storage location 0001 of plant 1000.

Menu path:


(Initial screen)

Material T-RA1##

(View selection)

[X] Storage location stock


Plant 1000


Unrestricted-use: 0

In quality inspection: 0

3 Post goods receipt


The total quantity of the material you ordered is delivered. Post the goods receipt for the purchase order into unrestricted-use stock in storage location 0001 in plant 1000. Observe the requirements on the delivery note and make a note of the material document number.

Menu path:

Logistics Materials management Inventory managementGoods movement Goods receipt For purchase order PO number known

(Initial screen)

Document date Current date

Posting date Current date

Delivery note 471100-##

Movement type 101

Purchase order [PO number for material T-RA1##]

Plant 1000


Post the total suggested quantity.


Display the material document for the goods receipt you have just posted.

Menu path:

Logistics Materials management Inventory managementMaterial document Display

4-1 Branch from the material document to the accounting document.

(Display material document: Overview)

Menu path:

Environment Accounting docs…

Choose the accounting document.

Which stock account was debited as a result of the goods receipt posting?

Account number: 300000 raw materials 1

With what value is the goods receipt valuated?

Amount: 1,000.00 UNI

Which account is offset for the stock posting?

Account number: 191100 GR/IR clearing (external)

4-2 Switch from the material document directly to the material master record display. Choose the view for storage location stocks.


Select the goods receipt item

Menu path:

Environment Material

Switch to the storage location stock view.


Unrestricted-use: 20

In quality inspection: 0

4-3 Branch from the material document to the purchase order display.


Select the goods receipt item

Menu path:

Environment Purchase order

In what way has the purchase order history changed as a result of the goods receipt?

(Display purchase order: Item)

Menu path:

Item Statistics Purchase order history

Category: GR

Movement type: 101

Quantity: 20 PCs

Value: 1,000.00 UNI


7.3.5


Topic: Invoice Verification

1 Enter vendor invoice

The vendor sends you the following invoice for your purchase order. Use Logistics Invoice Verification to enter this. Post the invoice document and make a note of the document number.

Menu path:

Logistics Materials management Invoice verification Logistics invoice verification Document entry Enter invoice

(Initial screen)



Reference 100350-##

Gross inv. amnt 1100

Sales tax (VAT) 100 [Tax code 1I]

Purchasing doc. [PO number for material T-RA1##]

[X] Deliveries

[X] Goods/Services

When entering the vendor invoice, you can also reference the delivery note number you entered at goods receipt.

Menu path:

Goto Item list

Check and post the invoice verification document.

2 Display invoice verification document

Display the document created by Invoice Verification.

Menu path:

Logistics Materials management Invoice verification Logistics invoice verification Document entry Display invoice doc.

2-1 Branch to the financial accounting document.

(Display invoice item list)


Menu path:

Environment Follow-on documents

Choose the accounting document

Is the document number of the accounting document identical to that of the invoice verification document?

The document numbers are not identical. Part of the reason Logistics Invoice Verification was developed was to separate Material Management and Financial Accounting into separate systems. This means that the invoice document is entered and checked in Invoice Verification and the information relevant to Financial Accounting is transferred to a follow-on document with a different document number.

To which account are vendor liabilities posted?

Account number: T-L05A##

Amount: 1,100.00 UNI

Have the provisions on the GR/IR account, which resulted from the goods receipt, been correctly cleared as a result of the invoice receipt?

Yes, there were no price or quantity variances between the vendor invoice and the purchase order or goods receipt quantity. This means that the provisions on the GR/IR account, resulting from the goods receipt, were completely written off.

To which account is the input tax posted?

Account number: 154000

Amount: 100 UNI

2-2 Branch from the invoice verification document to the display for the purchase order history for material T-RA1##.

(Display invoice item list)

Menu path:

Environment Display purchase order history.

In what way has the purchase order history changed as a result of the invoice receipt?

Category: RE-L

Posting date: Current date

Quantity: 20 PCs

Value: 1,000.00 UNI


7.3.6


Topic: Goods Receipt Consumable Material

1 Display stock and consumption values

In the material master record, display the valuated stock and consumption values in plant 1000 for material T-HA1## for the current business period.

Menu path:


(Initial)

Material T-HA1##

(View selection)

[X] Plant stock


Plant 1000

Unrestricted-use: 0

Determine the consumption data for the current month.

Press the [Extras] pushbutton and choose the Consumption view.

No consumption in current period.

2 Post goods receipt for purchase order

Post the goods receipt for purchase order consumable material. Pay attention to the details on the delivery note.

Menu path:

Logistics Materials management Inventory managementGoods movement Goods receipt For purchase order PO number known

(Initial screen)

Movement type 101

Purchase order PO number

Plant 1000

Adopt the items suggested and save the material document.



Display the material and accounting document for the goods receipt.Make a note of the description for the G/L accounts updated during goods receipt.

Menu path:

Logistics Materials management Inventory managementMaterial document Display

(Initial screen)

Material document Material document no. from exercise 2

Mat. Document year [current year]


Menu path:

Environment Accounting docs…

Choose the accounting document from the list.

T-HA1##: 403000 operating supplies

Oil-recycling container: 410000 consumption of trading goods

Branch from the material document to the display of material master data for engine oil T-HA1##. What are the current total stock and the consumption values for the current period?


Select the goods receipt item for the engine oil.

Menu path:Environment Material

Unrestricted-use: 0 (No increase as it is a goods receipt into consumption.)

To determine the consumption values, press the [Extras] pushbutton in the material master and choose the Consumption view.

Total consumption: 100


7.3.7


Topic: Invoice Verification Consumable Material

(optional)

1 Post vendor invoice with reference to purchase order

You receive the invoice below for the goods ordered and delivered. Use conventional Invoice Verification to post the invoice.

Menu path:

Logistics Materials management Invoice verification Invoice verificationDocument entry Enter invoice

(Initial screen)



Company code 1000

Currency UNI

Reference [Entry optional]

Purchasing document [PO number consumable material]

(Vendor item)

Amount 1320

Tax amount 120

Tax code 1I

Adopt both items on the selection screen for the purchase order items and check the quantity settled and the invoice amount. Simulate the invoice document before posting.

2 Display invoice verification document

Display the Invoice Verification document you have just posted.

Menu path:

Logistics Materials management Invoice verification Invoice verificationFurther processing Display

(Initial screen)

Document number See exercise 1

Company code 1000

Fiscal year Current calendar year

Why is there an accounting view for the Invoice Verification document rather than a separate accounting document with its own document number?


Conventional Invoice Verification is connected to Financial Accounting. Therefore, only one InvoiceVerification document is created. This contains one view for Logistics and one for Financial Accounting.

Which G/L accounts were posted?

Switch to the accounting view of the invoice verification document.

Account number Description

T-L05B## Fast group or your own

191100 GR/IR clearing account

154000 Incoming tax

3 Display purchase order history records

Display the purchase order and check the purchase order history records of both items.

Menu path:


Select the two items on the overview screen for the purchase order.

Menu path:


The invoice amount and the quantity settled were correctly updated for both items.

4 Display creditor’s open items

Display the open items for vendor T_L05B## and make a note of the amount you owe the vendor.

Menu path:

Logistics Materials management Invoice verification Invoice verificationEnvironment Vendor line items

(Initial screen)

Vendor T-L05B##

Company code 1000

[X] Open item

Open amount: 1,320 UNI


8

SAP AG

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Blanket Purchase Orders


8.2

SAP AG

R

Exercises

Note:



8.2.2

Unit: Blanket Purchase Orders


create a blanket purchase order

enter invoices for a blanket purchase order.

MSI prefers to buy its office supplies from one vendor. MSI does not monitor goods receipts of these materials. The project team therefore wants to test the extent to which MSI can use blanket purchase orders in the simplified procurement process for such areas.

1 Create blanket purchase order

Your Purchasing department has reached an agreement with the office supplies company, Paper Chain, that plant 1000 can procure office materials without an individual purchase order. This arrangement applies immediately and is valid until the end of next year.

Create a blanket purchase order for vendor T-L05C## using purchase order type FO. You are part of purchasing group 0##. Purchasing organization 1000 is responsible. Choose the item category for blanket purchase orders (==_______________________). As this purchase order is to be used to procure office materials for employees belonging to different cost centers, you do not know the account assignment category when you place the order. Enter the relevant account assignment category (==___________________________________).

You do not expect the value of the office materials procured to exceed 50,000 UNI . Define the total limit for Invoice Verification as 60,000 UNI.What is the purpose of the entry in the Expected value field? _____________________

Choose the material group for office materials.

Purchase order number: _________________________________________________


2 Enter invoice for blanket purchase order

The Paper Chain company sends you the invoice below. Use Logistics Invoice Verification to enter the invoice.(Can you use conventional Invoice Verification, too?____________________________)

In the item list, select the item for the purchase order and go to the Account assignment screen, where you can distribute the value of the material among the different cost centers. If you go back to the item list, you can check whether the document is correct (green color displayed).

8.2.3Invoice Paper Chain Ltd

112 O’Connell Street


Invoice number: 1789-##


New York, NY 10008

[Current date]

In accordance with your purchase order number: 450000#### we are invoicing you for the following:

Item Quantity Description Unit price Total value

10 50 packs.. white wood-free paper 80.00 UNI/Pack 4.000.00 UNI

Total net value: 4,000.00 UNI

Plus 10 % tax: 400.00 UNI

Gross total amount: 4,400.00 UNI

The arranged payment conditions apply

Both invoice items are posted to G/L account 476000 (office material).Document number:________________________________________________________


Display your blanket purchase order. What is the actual value of the purchase order item?___________________________________________________________________Display the purchase order history. Select and display the invoice document. Branch to the accounting document. Which G/L accounts have been posted?


_______________________________________________________________________

_______________________________________________________________________


8.3

SAP AG

R

Solutions


8.3.2

1 Create blanket purchase order

Your Purchasing department has reached an agreement with the office supplies company, Paper Chain, that plant 1000 can procure office materials without an individual purchase order. This arrangement applies immediately and is valid until the end of the next year.

Create a blanket purchase order for vendor T-L05C## using purchase order type FO.

Menu path:


(Initial screen)

Vendor T-L05C##

PO type FO

Purchasing organization 1000


Item category B

Acct assgmt category U

Plant 1000

(Header data)

Validity per. start date [Current date]

Validity period end date 12.31 of the following yeart

(Maintain value limit)

Short text Office material

Total limit 60000

Expected value 50000In internal accounting (CO) purchase order commitments are compiled using this value.

(Item overview)

Material group 006


2 Enter invoice for blanket purchase order

The Paper Chain company sends you the invoice below. Use Logistics Invoice Verification to enter it.

You cannot use conventional Invoice Verification to enter invoices for blanket purchase orders.

Menu path:

Logistics Materials management Invoice verification Logistics invoice verification Document entry Enter invoice

(Initial screen)

Document date [Current date]

Gross inv. amnt 4400

Sales tax (VAT) 400

TaxC 1I

Purchasing document PO number from exercise 1

Press the [Item list] pushbutton.

On the item list, select the blanket purchase order items for the office material.

Menu path:

Goto Account assignment

(Account assignments)

Amount G/L account Cost center

800 476000 T-L##

3200 476000 1000



Display your blanket purchase order. What is the actual value of the purchase order item? Display the purchase order history. Select and display the invoice document. Branch to the accounting document. Which G/L accounts have been posted?

Menu path:


(Initial screen)

Purchase order Document number from exercise 1

(Item overview)

Limit actual value: 4000 UNI

Select the purchase order item.

Menu path:


To display the original document, double click on the document number of the accounting document. To go to the accounting document display, press the [Follow-on documents] pushbutton and then choose the accounting document.

G/L account Description Amount

T-L05C## Paper Chain Office Material

4400

476000 Office material 800

476000 Office material 3200

154000 Incoming tax 400


9

SAP AG

R

Reporting in MM


9.2

SAP AG

R

Exercises

Note:



9.2.2

Unit: Reporting in MM

Topic: List display of purchase document


Display lists of purchase orders

Display lists of purchase orders using different selection criteria

1 Scope of list

1-1 Using the scope of list ‘BEST’, call up the function for the list display of purchase orders for vendors T-L05A##, T-L05B##, and T-L05C##.

From the list, go to: the purchase order display or purchase order item display the purchase order history (choose a purchase order for which a goods

receipt has already been posted)

1-2 Using different scopes of list, call up the list display as before. Use the scopes of list ‘EINT’ and ‘ALLES’.

1-3 In Customizing, see how you change or can change the scope of list.

Which fields are selected for the ‘DEFAULT’ scope of list?

Why is ‘BEST’ displayed as the scope of list when you call up the list display for the vendor?


2 Selection parameters

2-1 Look at the settings for the selection parameters in Customizing.

Which selection parameter is used for the ‘Post goods receipt for purchase order’ transaction (MB0A)?

Are deleted or blocked PO-items displayed for this parameter?

For this parameter, is a purchase order item listed with which 150 pcs were ordered for which 140 pcs were delivered, and for which the “delivery completed” indicator was set?

Which indicator has the effect that only items are listed for which a goods receipt is planned?

2-2 Using the selection parameter WE101, carry out the list display for the vendor as in exercise 1-1.

2-3 Then carry out this display with selection parameter WE102.

2-4


9.2.3

Unit: Reporting and Analysis in MM

Topic: Logistics Information System (LIS)

After completing the exercises on this topic, you will be able to:

carry out a purchasing group analysis in the LIS.

Motor Sports International’s (MSI’s) management board often requests purchasing analyses in order to plan for Purchasing. The project team wants to check the R/3 System’s ability to react quickly and appropriately to these requirements. MSI wants to have an overview of purchasing transactions at all times. To do this, it requires analyses of total purchase order value and purchase order quantity compared with goods receipt quantity and quantity settled. As a member of the procurement team, you will use reporting and analysis in the Logistics Information System to translate these requirements.

1 Analyze purchasing values for purchasing groups

You want to use the Purchasing Information System to determine the scope of procurement of purchasing groups 001 to 018 for purchasing organization 1000. Select the purchasing values from the current month onwards to the month after next.

2 Change characteristic display

You want to display the key for the characteristic, as well as the name of the purchasing group. Choose the relevant characteristic display.

3 Add key figures

You want to obtain an overview of the number of purchase order items and the number of deliveries. Add these two key figures to the standard analysis. Arrange the key figure “purchase order item“ before the purchase order value and the key figure “deliveries“ before the invoice value. Make a note of the total purchase order value and the total number of purchase order items for your purchasing group (0##).

PO value:__________________________________________________________

Purchase order item:__________________________________________________

What amount has already been settled?

Invoice amount:______________________________________________________


4 Display vendors for purchasing group

With which vendors have you effected purchase orders for purchasing group 0##? Make a note of the number of PO items and the total purchase order value.

Number:_______________________________________________________________

PO value:______________________________________________________________

5 Determine top 5 purchasing groups

Which purchasing groups had the five highest purchase order values during the analysis period? Make a note of the five top purchasing groups.

Purchasing groups: _______________________________________________________

6 Perform ABC analysis

Determine the most important vendors in terms of purchase order value for purchasing organization 1000 and purchasing groups 001 to 018. To do this, perform an ABC analysis for the value key “purchase order value“. Choose the percentage total of the purchase order value. Segment A is 70 %, segment B is 20 %, and segment C is 10 %. Study the complete list for the ABC analysis of purchase order value. Which vendor has the highest purchase order value?

Vendor:______________________________________________________________

Before you perform the ABC analysis, make sure you are in the initial list. From the initial list, you then switch the drill-down to the vendor.

View Switch drill-down...[X] Vendor

7 Display selection log

To interpret the result of your analysis correctly, it is important that you know the selection criteria used in the analysis. You should therefore look at the selection log for purchasing group analysis. What is the key and description of the info structure for this analysis?

Info structure:____________________________________________________________


9.3

SAP AG

R

Solutions


9.3.2

Unit: Reporting in MM Topic: List display of purchase document

1 Scope of list

1-2 Using the scope of list ‘BEST’, call up the function for the list display of purchase orders for vendors T-L05A##, T-L05B##, and T-L05C##.

Menu path:Logistics Materials management PurchasingPurchase order List displays By vendor

Vendor: T-L05+##Scope of list: BEST

From the list, go to: the purchase order display or purchase order item display

Menu path:Enviroment Display document

the purchase order history (choose a purchase order for which a goods receipt has already been posted)

Menu path:Goto PO history

1-2 Using different scopes of list, call up the list display as before. Use the scopes of list ‘EINT’ and ‘ALLES’.

1-3 In Customizing, see how you change or can change the scope of list.

Go into Customizing.Menu path:Tools Business Engineer Customizing(in the Popup window Enter)Implement. Projects SAP Reference IMGMaterials Management Purchasing Reporting

Call up the ‘Maintain purchasing lists’ function.

Which fields are selected for the ‘DEFAULT’ scope of list?

Press the ‘Scope of list’ button, call up the details (magnifying glass) for the ‘DEFAULT’ entry. No fields are selected. (You can only control the fields through the list program).

Why is ‘BEST’ displayed as the scope of list when you call up the list display for


the vendor?

Press the ‘Default for transaction’ button (scope of list)The default value ‘BEST’ is set for transaction ‘ME2L’.

2 Selection parameters

2-5 Look at the settings for the selection parameters in Customizing.

Customizing, choose the ‘Maintain purchasing lists’ function (as in exercise 1-3). You are in the right place.

Which selection parameter is used for the ‘Post goods receipt for purchase order’ transaction?

The ‘Default for transaction’ button (selection parameter)Selection parameter ‘WE101’

Note: When you post goods receipts, this parameter is used to determine the purchase orders for which goods receipts have still to be entered.

Are deleted or blocked PO-items displayed for this parameter?

‘Selection parameter’The ‘Del. documents’column is not selected: Deleted or blocked documents are not displayed.

For this parameter, is a purchase order item listed

with which 150 pcs were ordered for which 140 pcs were delivered, and for which the “delivery completed” indicator was set?

Details for parameter ‘WE101’:The “delivery completed” indicator is set in the ‘Delivered < ordered’ line. This has the effect that purchase order items with the “delivery completed” indicator are not listed.

Which indicator has the effect that only items are listed for which a goods receipt is planned?

‘GR planned’ field, value ‘+’.

2-6 Using the selection parameter WE101, carry out the list display for the vendor as in exercise 1-1.

Set additional the field “Selection parameters” at the initial screen of list display to “WE101”. You can only see purchasing documents with open goods receipts.


2-7 Then carry out this display with selection parameter WE102.

You can only see purchasing documents with existent goods receipts (partitial deliverys too).


9.3.3

Unit: Reporting and Analysis in MM Topic: Logistics Information System (LIS)

1 Analyze purchasing values for purchasing groups

You want to use the Purchasing Information System to determine the scope of procurement of purchasing groups 001 to 018 for purchasing organization 1000. Select the purchasing values from the current month onwards to the month after next.

Menu path:

Info systems Logistics PurchasingPurchasing group Purchasing values

(Selection screen)


Purchasing group 001 018

Month [Curr. month] [Curr. month + 2]

2 Change characteristic display

You want to display the key for the characteristic, as well as the name of the purchasing group. Choose the relevant characteristic.

Menu path:

Settings Char. display Key and description

3 Add key figures

You want to obtain an overview of the number of purchase order items and the number of deliveries. Add these two key figures to the standard analysis.

Menu path:

Edit Choose key figures

Select the key figures “Purchase order items” and “Deliveries” and press the [Choose] pushbutton .

Arrange the key figure “purchase order items“ before the purchase order value and the key figure “deliveries“ before the invoice value.

1. Select the key figure that is to be moved to the “Selected key figures” column.

2. Place the cursor on the key figure that is before the selected key figure that is to be added.

3. Press the [Move] pushbutton.


4 Display vendors for purchasing group

With which vendors have you effected purchase orders for purchasing group 0##? Make a note of the number of PO items and the total purchase order value.

Place the cursor on purchasing group 0## in the characteristics column. Double click to go to the display of all vendors for your purchasing group in the standard drill-down of characteristics.

5 Determine top 5 purchasing groups

Which purchasing groups had the five highest purchase order values during the analysis period? Make a note of these top five groups.

Place the cursor in the “PO value” column in the initial list of the purchasing group analysis.

Menu path:

View Top N...

(Top N)

Number 5

6 Perform ABC analysis

Determine the most important vendors in terms of purchase order value for purchasing organization 1000 and purchasing groups 001 to 018. To do this, perform an ABC analysis for the value key “purchase order value“. Choose the percentage total of the purchase order value. Segment A is 70 %, segment B is 20 %, and segment C is 10 %. Study the complete list for the ABC analysis of purchase order value. Which vendor has the highest purchase order value?

Display initial list:

Menu path:

View Initial list

Switch drill-down:

Menu path:

View Switch drill-down...[X] Vendor

(Basic list)

Place the cursor in the “PO value” column.

Menu path:

Edit ABC analysis...


(Choose strategy)

() Total PO value (%)

(Strategy Parameter)

Segment A 70 %

Segment B 20 %

Segment C 10 %

Look at the complete list for ABC analysis at purchase order value.

In the display of business graphics, press the “Complete list” pushbutton. This contains the information you require.

7 Display selection log

To interpret the result of your analysis correctly, it is important that you know the selection criteria used in the analysis. You should therefore look at the selection log for purchasing group analysis. What is the key and description of the info structure for this analysis?

To display the selection log, you have to exit ABC analysis and return to the initial list.

(Initial list)

Menu path:

Extras Selection log

Info structure: S-011 – Purchasing groups


10

SAP AG

R

Purchasing Info Records


10.2

SAP AG

R

Exercises

Note:



10.2.2

Unit: Purchasing Info Record

Topic: Display info records


display lists of info records

display datas of info records

As a member of the procurement team, do you would to have an overview for all materials, which you procure of one vendor. Also you need more informations about a special material-vendor–relationship.

1 Display list of purchasing info records for a vendor

You want to obtain an overview of the materials you normally procure from vendor T-L05A##. To do this, display all the purchasing info records for this vendor.

2 Display purchasing info record

You want to find out more about the vendor relationship for material T-RA1## and vendor T-L05A##. Display data for purchasing organization 1000 in the relevant purchasing info record.

From the list display of purchasing info records for a vendor, you can branch directly to the relevant purchasing info record.

2-1 When and by whom was the purchasing info record created?

Created on:_________________________________________________

Created by:_________________________________________________


2-2 What is the number and date of the last purchasing document?

Doc. number:_______________________________________________

Doc. date: ________________________________________________

2-3 Display the document and make a note of the net price of the purchase order item.

Net price: ________________________________________________

You do not have to exit the purchasing info record to display the document. To go to the last document, choose Last document from the Environment menu.

2-4 On which screen of the purchase order do you maintain the info update indicator that causes the purchasing info record to be automatically updated?

___________________________________________________________

2-5 Have conditions been maintained manually for this info record?

___________________________________________________________


10.2.3

Unit: Purchasing Info Records

Topic: Creating an Using Info Records

Create and illustrate the uses of info records with and without a material master record

Create and illustrate the uses of cross-plant and plant-specific info records

You wish to optimize your purchasing activities and want to create the necessary prerequisites in the system. One of the things you do to achieve this is to store prices and other terms and conditions agreed with your vendors in different types of info records.

1 Create a new master record with the following data for a non-stock material:

Material type: NLAGMaterial number: T-ZN1##Industry sector: MViews: Purchasing, PO textPlant: 1000Material short text: Photocopying paper 5x500, size DIN A4Base unit of measure: CartonPurchasing group: Z##Material group: ZT##PO text: Photocopying paper, 5x500 size DIN A4 SB 80g/m2, Wood-free, white, Suitable for laser and inkjet printers

2 Now create an info record relating to this material for vendor T-L20E## and for purchasing organization 1000:

– The planned delivery time is 7 days,– Purchasing group Z## is responsible for procurement– 20 cartons are usually ordered each time at a price of 30.00/carton

3 Your firm buys other office supplies that are to be assigned to material group ZTMM. However, no material master record is to be created in this case. Descriptive information on these office supplies is to be stored in an info record for vendor T-L20E## (the preferred vendor for the procurement of these materials).


Create an info record without a material master record with the following data:

Vendor: T-L20E##Purchasing organization: 1000Short text: Mechanical pencils, 10 pcs., 0.5/0.7/1.00 mmMaterial group: ZT##Order unit: CartonSort string: Pencil##Planned delivery time: 7 daysPurchasing group: Z##Standard quantity: 5 cartonsPrice per 1 carton: 60.00 UNI / cartonPrice from 10 cartons upwards: 55.00 Uni / carton

4 Now create a purchase order:

Vendor: T-L20E##Purchasing organization: 1000Purchasing group: Z##Delivery date: In 4 weeks (applies to both items)

Item 10: Order 20 cartons of your NLAG material from exercise 1 for plant 1000, assigned to G/L account 400000 and cost center T-L20 (account assignment category K).

Do you have to enter an order price? ________________________

Item 20: Order 10 cartons of mechanical pencils 0.5 mm for plant 1000, assigned to G/L account 400000 and cost center T-L20 (account assignment category K). There is no master record for this material. Assign the item to material group ZT## and select your info record without a material master record (from exercise 3) when the appropriate dialog box appears.

Which search help procedure do you use?

______________________________________________________

Which order price does the system suggest? ___________________

Purchase order number: ____________________

5 Vendor T-L20A## supplies you with material T-REA##, for which a material master record exists. Create the info record for purchasing organization 1000 with the following data:

Planned delivery time: 10 daysPurchasing group: Z##Standard quantity: 100Price per pc.: 20.00 Freight per pc. 1.00 (condition type FRC1)


6 Material T-REA## is supplied freight prepaid by vendor T-L20A## when ordered for plant 1000. Create the info record for purchasing organization 1000, plant 1000 with the following data:

Planned delivery time: 7 daysPurchasing group: Z##Standard quantity: 100Price: 20.00PO text: Rocker bearing GE 180 UK-2RS, With official test certification, Individually packed, Freight prepaid,

Ensure that the PO text from the info record is used instead of the PO text from the material master record in purchase orders and other purchasing documents. How do you do this?

__________________________________________________________

7 Create another purchase order:

Vendor: T-L20A##Purchasing organization: 1000Purchasing group: Z##Delivery date: In 4 weeks (applies to both items)

Item 10: Order 100 pcs. of material T-REA## for plant 1000.

Which effective price is suggested? _____________________

Check the PO text for this item. Which text was adopted?

_______________________________________________________

Item 20: Order 100 pcs. of material T-REA## for plant 1100.

Which effective (actual) price is suggested?______________________

Check the PO text for this item. Which text was adopted?

______________________________________________________

Purchase order number: ____________________


10.2.4

Unit: Puchasing info record

Topic: Edit the info record

(optional)


edit purchasing info records

Motor Sports International’s (MSI’s) Purchasing department maintains data on special material-vendor relationships. This is necessary because a material can be procured from more than one vendor, and different conditions, freight costs, and discounts apply to different vendors.

MSI has a preferred vendor for procuring headlights and taillights. Recently, it purchased headlights from this preferrred vendor for the first time. MSI has just received new information from the vendor about its prices and has to update the purchasing info records accordingly.

As a member of the procurement team, find out whether you can use the R/3 System to maintain vendor conditions by updating the purchasing info record for the headlights.

1 Change purchasing info record

Change the purchasing info record to meet the requirements below, which vendor T-L05A## sends you.The purchasing info record is valid for all plants assigned to purchasing organization 1000.Purchasing group 0## is normally responsible for procuring this material.You usually order the material from this vendor in a quantity of 100 pieces. Enter this in the purchasing info record as the standard quantity.


10.2.5Price change Motolux Ltd.3 Faraday Park

Waltham, MA 02156

MSI United StatesCentral Purchasing Dept.13 South Street

New York, NY 10008

Waltham, [Current date]

Dear Sir or Madam,

In the current calendar year, we can offer you the following conditions for the procurement of article L U X 4 0 0 (your material description: T - R A 1 # # ):

Quantity in pieces Price in UNI

0 to 199 50.00

200 to 499 48.00

500 to 999 47.00

From 1000 45.00

Freight costs per delivery: 100.00

Delivery time after receipt of order is usually 5 days

We reserve the right to change conditions and conditions of delivery.

Yours sincerely

Motolux Ltd


You also procure material T-RA2## from vendor T-L05A##. The R/3 system therefore already contains a purchasing info record.Display the purchasing info record for purchasing organization 1000.


Created on:_____________________________________________

Created by:_____________________________________________


2-2 Display the last purchasing document and make a note of the net price of the purchase order.

Net price: _____________________________________________

Have other conditions been agreed in the purchase order?

Conditions:_____________________________________________


2-3 Assuming that you enter a purchase order in the R/3 System for this material and this vendor, which price, in your opinion, would the purchasing document suggest?Give reasons for your answer.

_________________________________________________________

_________________________________________________________

_________________________________________________________

3 Create vendor discount

As of today, vendor T-L05A## is granting you a discount of 10 % on all of its products for the next three months because it is celebrating its 25th anniversary.Maintain the vendor discount in the R/3 System.


10.2.6

Unit: Purchasing info record

Topic: Influence on purchase orders

(optional)Exercise to change info record must be completed

After completing the exercises on this topic, you will be able to define:

the influence of the purchasing info record on the purchase order

how conditions are maintained in the purchasing document.

The prices and conditions negotiated by Purchasing, which are stored in purchasing info records, are to be displayed in a purchase order. This information should also be displayed in the output of the purchase order you send to the vendor.

1 Create purchase order

Create a purchase order for materials T-RA1## and T-RA2## for vendor T-L05A##.As a buyer in purchasing group 0## in purchasing organization 1000, you are responsible for procuring this material.The materials are required in plant 1000 in quantities of 100 pieces.Adopt the delivery date the system suggests.

What are the net prices suggested by the system for the purchase order items?

_______________________ and __________________________

How does it obtain these default values? ______________________________

How is the delivery date calculated for material T-RA1##?

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

Make a note of the purchase order number

PO number: _________________________________________________


2-1 Vendor T-L05A## informs you that freight costs of an extra 100.00 UNI per delivery will be levied for material T-RA2##.Change the purchase order you created in exercise 1 accordingly.

2-2 Do the delivery costs affect the net price or the effective price in the purchase order? Give reasons for your answer.

___________________________________________________________

___________________________________________________________


2-3 Why can you not maintain the net price on the purchase order item screen for material T-RA2##?

___________________________________________________________

___________________________________________________________

2-4 Does the vendor discount go into the determination of the net price yet, or is it important for determining the effective price?

_______________________________________________________

_______________________________________________________

3 Display message

Display a printout (message) of this purchase order on your screen.

3-1 Is the effective price or the net value of the purchase order item output on the purchase order printout?

___________________________________________________________

3-2 In the standard system, are the delivery costs also printed on the purchase order document?

____________________________________________________________


10.3

SAP AG

R

Solutions


10.3.2


Topic: Display info records

1 Liste der Einkaufsinfosätze zu einem Lieferanten anzeigen

Sie benötigen eine Übersicht über die Materialien, welche Sie normalerweise beim Lieferanten T-L05A## beziehen. Lassen Sie sich dazu alle Einkaufsinfosätze zu diesem Lieferanten anzeigen.

Menü Pfad:

Logistik Materialwirtschaft EinkaufStammdaten Infosatz Listanzeigen Zum Lieferanten

Tragen Sie im Selektionsbild die Nummer des Lieferanten ein und führen Sie den Report aus.

2 Einkaufsinfosatz anzeigen

Sie sind an näheren Informationen zur Lieferbeziehung für das Material T-RA1## und den Lieferanten T-L05A## interessiert. Lassen Sie sich die Daten des entsprechenden Einkaufsinfosatzes für die Einkaufsorganisation 1000 anzeigen.

1. Möglichkeit:

Durch einen Doppelklick auf den gewünschten Infosatz verzweigen Sie aus der Listanzeige der Infosätze zum Lieferanten direkt in die Anzeigetransaktion.

2. Möglichkeit:

Menü Pfad:

Logistik Materialwirtschaft EinkauStammdaten Infosatz Anzeigen

(Einstiegsbild)

Lieferant T-L05A##

Material T-RA1##

Einkaufsorg 1000

2-1 Wann und von wem wurde der Einkaufsinfosatz angelegt?

Menü Pfad:

Zusätze Verwaltungsdaten

Hier finden Sie alle notwendigen Daten


2-2 Wie lautet die Nummer des letzten Einkaufsbelegs und das Belegdatum?

Menü Pfad:

Springen Einkaufsorgdaten 2

In den Feldern Einkaufsbeleg und Belegdatum finden Sie die gesuchten Angaben.

2-3 Lassen Sie sich den Beleg anzeigen und notieren Sie den Nettopreis der Bestellposition.

Menü Pfad:

Umfeld Letzter Beleg

Werten Sie das Feld Nettopreis aus.

2-4 Auf welchem Bild der Bestellung können Sie das Info-Update-Kennzeichen pflegen, welches die automatische Fortschreibung des Einkaufsinfosatz bewirkt?

Auf dem Detailbild der Bestellposition finden Sie das Info-Update-Kennzeichen.

2-5 Wurden zu diesem Infosatz manuell Konditionen gepflegt?

Nein, da im Bild EinkaufsorgDaten 1 im Bereich Konditionen keine Einträge vorhanden sind. Der Einkaufsinformationssatz wurde daher automatisch durch eine Bestellung angelegt.


10.3.3


Topic: Creating an Using Info Records

1. Menu Path:Logistics Materials Management Material Master Material Create(general) Immediately

2. Menu Path:Logistics Materials Management PurchasingMaster Data Info Record Create

3. Menu Path:Logistics Materials Management Purchasing Master Data Info Record CreateCreate price scales: Extras ConditionsSelect condition (price): Goto Scales

4. Menu Path:Logistics Materials Management PurchasingPurchase Order Create Vendor known

Item 10: No. The price defaults from the info record.

Item 20: Use matchcode ”N” on the info rec field in the pop-up box.

The price from the info rec for ordering 10 or more is 55.

5. Menu Path:Logistics Materials Management PurchasingMaster Data Info Record CreateFreightcosts: Extras ConditionsEnter condition type and value

6. Menu Path:Logistics Materials Management PurchasingMaster Data Info Record Create.

If you select the ”No mat. txt” field on the Purch org data 1 screen, the system use the PO text form the info record and not from the material master record in purchase orders and other purchasing documents.

7. Menu Path:Logistics Materials Management PurchasingPurchase Order Create Vendor known


Item 10: The suggested effective price is form the info plant specific info record : 20. The text from the info rec should appear.

Select item: Extras Conditions

Item 20: The suggested effective price is form the general info record : 21. The text from the material master PO text view should appear.

Select item: Extras Conditions


10.3.4

1 Change purchasing info record

Change the purchasing info record to meet the requirements below, which vendor T-L05A## sends you.The purchasing info record is valid for all plants assigned to purchasing organization 1000.Purchasing group 0## is normally responsible for procuring this material.You usually order the material from this vendor in a quantity of 100 pieces. Enter this in the purchasing info record as the standard quantity.

Menu path:

Logistics Materials management PurchasingMaster data Info record Change

(Initial screen)

Vendor T-L05A##

Material T-RA1##


(General data)

Vendor material LUX400

This field shows the material number the vendor uses to manage the material. This material number is also printed on the purchase order printout.

(Purchasing organization data 1)

Planned delivery time 5


Standard quantity 100


(Conditions)

Valid time frame Current date

Until 12.31 of the current year

Condition type Amount

PB00 Gross price 50

FRB1 Absolute freight 100

Maintenance of pricing scale:

Select condition type PB00.

Menu path:

Goto Scales

(Scales)

Scale qty Amount

50

200 48

500 47

1000 45


You also procure material T-RA2## from vendor T-L05A##. The R/3 system therefore already contains a purchasing info record.Display the purchasing info record for purchasing organization 1000.

Menu path:

Logistics Materials management PurchasingMaster data Info record Display

Enter the vendor number, material number, and purchasing organization in the relevant fields on the initial screen.


Menu path:

Extras Administrative data

This contains all the data you require

2-2 Display the last purchasing document and make a note of the net price of the purchase order.

Menu path:

Environment Last document


Analyze the net price field.

Have other conditions been agreed in the purchase order?

You are in the display for the last purchasing document. To display the document conditions, proceed as follows:

Menu path:

Item Conditions

No additional conditions, such as freight costs, surcharges, or discounts have been maintained in the calculation schema.

2-3 Assuming that you enter a purchase order in the R/3 System for this material and this vendor, which price, in your opinion, would the purchasing document suggest?Give reasons for your answer.

If an amount has been entered in the net price field on the Purchasing organization data 1 screen, the price from the calculation schema is adopted into the purchase order.

3 Create vendor discount

As of today, vendor T-L05A## is granting you a discount of 10 % on all of its products for the next three months because it is celebrating its 25th anniversary.Maintain the vendor discount in the R/3 System.

Menu path:

Logistics Materials management PurchasingMaster data Conditions Discounts/surcharges By vendor

(Conditions by vendor)


Vendor T-L05A##

Scope of list 0001

Select the line that lists the vendor and purchasing organization.

Menu path:

Condition Create

(Vendor discount: Condition supplements)

Valid time frame Current date

Until Current date + 3 months

Condition type Amount

Amount 10


10.3.5

Unit: Purchasing info record

Topic: Influence on purchase orders

(optional)Exercise to change info record must be completed

1 Bestellung anlegen

Legen Sie eine Bestellung für die Materialien T-RA1## und T-RA2## beim Lieferanten T-L05A## an.Sie sind in der Einkaufsorganisation 1000 als Einkäufer der Einkäufergruppe 0## u. a. für die Beschaffung dieser Materialien zuständig.Die Materialien werden in einer Menge von jeweils 100 Stück im Werk 1000 benötigt.Übernehmen Sie das vom System vorgeschlagene Lieferdatum.

Menü Pfad:

Logistik Materialwirtschaft EinkaufBestellung Anlegen Lieferant bekannt

(Bestellung anlegen: Einstieg)

Lieferant T-L05A##

Einkaufsorganisation 1000

Einkäufergruppe 0##

(Bestellung anlegen: Positionsübersicht)

Position 10:

Material T-RA1##

Menge 100

Werk 1000

Position 20:

Material T-RA2##

Menge 100

Werk 1000

Welche Nettopreise werden Ihnen für die beiden Bestellpositionen vorgeschlagen?

Woher kommen diese Vorschlagswerte?

Sofern der Infosatz Konditionen enthält, aus den Konditionen des Infosatzes (T-RA1##), andernfalls aus dem letzten Einkaufsbeleg. Dieser wird im Infosatz ermittelt (T-RA2##).


Wie errechnet sich das Lieferdatum wird für das Material T-RA1##?

Das System errechnet das Lieferdatum aus dem aktuellen Datum plus der Planlieferzeit des Materials, wenn Sie im Feld Lieferdatum keinen Wunschtermin eintragen. Die Planlieferzeit ist im Einkaufsinfosatz hinterlegt.

2 Bestellung ändern

2-1 Der Lieferant T-L05A## benachrichtigt Sie, daß für das Material T-RA2## pro Lieferung zusätzlich Frachtkosten in Höhe von 100,00 UNI anfallen werden.Ändern Sie die in Aufgabe 1 angelegte Bestellung entsprechend .

Menü Pfad:

Logistik Materialwirtschaft EinkaufBestellung Ändern

Tragen Sie im Einstiegsbild die Bestellnummer ein.In der Positionsübersicht markieren Sie die Bestellposition zum Material

T-RA2##.

Menü Pfad:

Position Konditionen

Sie befinden sich nun im Konditonsbild zur Bestellposition. Tragen Sie im Feld für die Konditionsart den Wert FRB1(Frachtkosten absolut) und geben Sie im Feld Betrag die Frachtkosten von 100 UNI ein.

2-2 Beeinflussen die Bezugsnebenkosten den Nettopreis oder den Effektivpreis in der Bestellung? Begründen Sie Ihre Antwort.

Die Bezugsnebenkosten sind im Kalkulationsschema in der Reihenfolge nach dem Nettopreis angeordnet. Die Frachtkosten von 100 UNI sind also für die Berechnung des Effektivpreises relevant.

Effektivpreis = Nettopreis + Bezugsnebenkosten

2-3 Warum können Sie auf dem Bestellpositionsbild für das Material T-RA2## den Nettopreis nicht pflegen?

Der Nettopreis wird ausgehend von der Konditonsart PB00 berechnet und zwar nach folgendem Schema:Nettopreis = Bruttopreis (PB00) +/- Zu- bzw. AbschlägeÄnderungen des Nettopreises sind daher nur indirekt über die Pflege der im Kalkulationsschema eingetragenen Konditionsarten möglich.

2-4 Geht der Lieferantenrabatt bereits in die Ermittlung des Nettopreises ein, oder ist er erst für die Bestimmung des Effektivpreises von Bedeutung?

Der Konditionsart für den Lieferantenrabatt gilt als Abschlag vom Bruttopreis und ist daher im Kalkulationsschema für die Berechnung des Nettopreises maßgeblich.

Die Preisfindung kann im Customizing gemäß ihren betrieblichen Anforderungen eingestellt werden. Im Standard-Schulungssystem werden zur Berechnung des Nettopreises alle Zu- und Abschläge berücksichtigt. Der Effektivpreis ergibt sich dann aus dem Nettopreis plus den Bezugsnebenkosten (Fracht, Zoll).


3 Nachricht anzeigen

Zeigen Sie die Druckausgabe (Nachricht) zu dieser Bestellung auf Ihrem Bildschirm an.

Menü Pfad:

Logistik Materialwirtschaft EinkaufBestellung Nachrichten Nachrichten ausgeben

Tragen Sie im Selektionsbild die Einkaufsbelegnummer ein und führen Sie den Report aus. Markieren Sie im Folgebild die entsprechende Nachricht.

Menü Pfad:

Bearbeiten Ausgabe anzeigen

3-1 Wird im Bestellausdruck der Effektivpreis oder der Nettowert der Bestellposition ausgegeben?

Im Bestellausdruck werden im Standardsystem der Bruttopreis, die Zu- und Abschläge sowie der Nettopreis der Bestellposition ausgewiesen.

3-2 Werden die Bezugsnebenkosten im Standardsystem mit auf dem Bestellbeleg ausgedruckt?

Nicht im Schulungssystem, wenn Sie einen Ausdruck der geplanten Bezugsnebenkosten wünschen, müssen Sie das im Customizing im Kalkulationsschema das entsprechende Kennzeichen zur Konditionsart setzen.


11

SAP AG

R

Outline Agreements


11.2

SAP AG

R

Exercises

Note:



11.2.2

Unit: Outline agreements

Topic: Contracts

Recognize the different types of contracts

Explain the uses of item categories M and W in contracts

Create a centrally agreed contract

Create contract release orders for different types of contract items

Another way to create the prerequisites for optimizing purchasing activities is to record vendors' prices and other conditions in outline agreements. For stipulations that apply to all plants or to all materials belonging to a certain material group, create items of centrally agreed contracts or contract items for material groups.

1. You have a contractual agreement with vendor T-L20B## regarding the purchase of 10000 pcs. of material T-REB## over a period of 2 years. The contractual agreement is to start as of today's date.

The agreement is to be valid for all plants covered by purchasing organization 1000 and purchasing group Z##. However, different prices apply to two plants.

Create a centrally agreed quantity contract (agreement type MK). (Note: make sure that you do not specify a plant on either the initial screen or the overview screen.)

Enter the following conditions:(Edit Plant conditions)

General: 9.90 UNIPlant 1000: 9.20 UNIPlant 1100: 9.50 UNI plus 10.00 UNI freight (condition type FRB1)

Contract no.: _______________


2. Three of your plants need material T-REB##. Order with reference to your centrally agreed contract:

– 100 pcs. for plant 1000, delivery in 4 weeks– 120 pcs. for plant 1100, delivery in 8 weeks– 80 pcs. for plant 1300, delivery in 8 weeks

Which net prices are suggested by the system?

Plant 1000: _______________

Plant 1100: _______________

Plant 1300: _______________

Purchase order number: ______________________

3. You have also entered into a contractual agreement with vendor T-L20C##, covering the purchase of a total of 5000 pcs. of packaging materials.

The agreement is valid for plant 1000 and is to be in force for 12 months as of today's date.

The materials are assigned to material group 008 (packaging materials) and have a uniform price of 1.00 UNI / pc.

Create the contract.

Which item category do you use for the contract item? _______________

Contract no.: _______________

4. You need 50 pcs. of material PK-080 for storage location 0001. Delivery is to take place in four weeks. Order with reference to your second contract.

(Note: item category M is not allowed in the contract release order and must be removed.)

On the same delivery date, you also need 80 size 5 packing cases. There is no master record for this material. Order this item with reference to your second contract too, and assign it to G/L account 400000 and cost center T-L20.

Purchase order number _____________________


5. You enter into a further contractual agreement with vendor T-L20C## covering two items: material T-RED## and various small parts belonging to material group 010. The agreement is to

– apply to plant 1000 only,– take effect as of the 1st of the current month, – end on 31st December of the coming year, – have a target value of 10000.00 UNI.

Which agreement type do you choose? _______________

You have negotiated a particularly favorable price of 340.00 UNI for material T-RED##. The prices of the various small parts vary and therefore cannot be recorded in the agreement.

Enter the item data.

Which item category do you choose for the second item? _______________

Contract no.: _______________

6. Order 2 pcs. of material T-RED## with reference to your third contract. The material is needed for plant 1000 and is to be delivered in six weeks time.

Purchase order no. ____________________


11.2.3


Topic: Scheduling Agreement with Release Documentation

List the advantages of using scheduling agreements

Explain the various types of scheduling agreement

Create scheduling agreements, standard delivery schedules, and scheduling agreement releases (forecast and JIT delivery schedules)

Recognize the difference between forecast schedules and JIT schedules

You wish to work with scheduling agreements for certain materials that are to be delivered on a Just-in-Time (JIT) basis. The vendor is to be provided with a rough forecast of the quantities required over the coming months. Detailed information is to be provided for the shorter term.

1 You have entered into a scheduling agreement covering your material T-REC## with vendor T-L20B##. The vendor wishes to be informed of required quantities some months in advance.

In order to be able to generate forecast and JIT delivery schedules under a scheduling agreement, you must first create the necessary prerequisites by making the appropriate entries in the relevant master records:

Set the JIT delivery schedule indicator to ”1” for material T-REC## in plant 1000. The JIT delivery schedule indicator belongs to the plant-specific data on the Purchasing screen of the material master record.

Assign creation profile ZTM1 to vendor master T-L20B##. The creation profile belongs to the plant-specific purchasing data of the vendor master record, which you can maintain separately from the purchasing organization data. Maintain alternate purchasing data for plant 1000.

2 Create the scheduling agreement. Which agreement type do you choose if you wish to work with scheduling agreement releases (forecast and JIT delivery schedules)?

Agreement type _______________

The agreement begins on today's date and is valid for 12 months. It is effective for plant 1000, purchasing group Z##. Goods receipts are expected in storage location 0001. The agreement covers a total quantity of 10000 pcs. You have negotiated a price of 9.80 UNI/pc. If necessary, overwrite the default net price taken from the info record.

Scheduling agreement no.: _______________


3 Maintain a delivery schedule for your scheduling agreement as follows:

Delivery date Scheduled quantity Time

1) Today 50 102) Today 60 143) In 2 workdays time 50 104) In 2 workdays time 50 145) In 3 workdays time 60 106) In 3 workdays time 80 147) In 9 workdays time 60 108) In 9 workdays time 50 149) In 2 weeks time 15010) In 3 weeks time 20011) In 4 weeks time 15012) In 5 weeks time 150

What is the total scheduled quantity? _______________

Check the message parameters in the document header. Can you output your delivery schedule?

Message output possible? _______________

Save your delivery schedule.

4 Convert your schedule into a forecast (FRC) delivery schedule (a form of scheduling agreement release). To do so, choose the Generate forecast delivery schedule function from within delivery schedule maintenance.

Check the message parameters in the document header. Is message output now possible?

Message output possible? _______________

Go to the release documentation for your scheduling agreement item. Display the transmission details.

Which creation profile is assigned to your scheduling agreement item?

Creation profile: _______________

Display the aggregation details for the assigned creation profile and determine the settings for forecast delivery schedules:

No aggregation: _______________ workdays

Daily aggregation: _______________ workdays

Weekly aggregation: _______________ workdays

Display the summary of the lines of your forecast delivery schedule. Which schedule lines are aggregated on a daily basis?


Daily aggregation of schedule lines nos.: _________________________

Save your forecast delivery schedule.

5 Display the message output of your forecast delivery schedule on the screen.

What is the total scheduled quantity? _______________

What is the cumulative scheduled quantity for the last schedule line?

Cumulative scheduled quantity: _______________

How would you explain a difference between the quantities?

__________________________________________________________________

6 Create a Just-in-Time (JIT) schedule (another form of scheduling agreement release) from your delivery schedule. To do so, choose the Generate JIT delivery schedule function from within delivery schedule maintenance.

Go to the release documentation for your scheduling agreement item. Display the aggregation details for creation profile ZTM1 and determine the settings for JIT delivery schedules:

No aggregation: _______________ workdays

Daily aggregation: _______________ workdays

Display the summary of the lines of your JIT delivery schedule. Which lines of the original schedule have not been taken into account in the JIT delivery schedule?

Schedule lines not taken into account: nos.: _______________________________

Save your JIT delivery schedule.


11.3

SAP AG

R

Solutions


11.3.2


Topic: Contracts: Solutions

1 You have a contractual agreement with vendor T-L20B## regarding the purchase of 10000 pcs. of material T-REB## over a period of 2 years. The contractual agreement is to start as of today's date.

The agreement is to be valid for all plants covered by purchasing organization 1000. However, different prices apply to two plants.

Create a centrally agreed quantity contract (agreement type MK). (Note: make sure that you do not specify a plant on either the initial screen or the overview screen.)

Menu path: LogisticsMaterials ManagementPurchasingOutline AgreementContractCreate

Enter the following conditions:

General: 9.90 UNIPlant 1000: 9.20 UNIPlant 1100: 9.50 UNI plus 10.00 UNI freight (condition type FRB1)

To enter the conditions for plants 1000 and 1100, select EditPlant ConditionsOverview from the item overview screen. Save after you’ve entered the conditions for both plants.

Contract no.: _______________

2 Three of your plants need material T-REB##. Order with reference to your centrally agreed contract:

Menu Path: LogisticsMaterials ManagementPurchasingPurchase OrderCreateVendor knownPurchase OrderCreate w/ referenceto contract. Create a line item for each plant by referencing the contract. (You’ll need to reference the contract 3 times).

– 100 pcs. for plant 1000, delivery in 4 weeks– 120 pcs. for plant 1100, delivery in 8 weeks– 80 pcs. for plant 1300, delivery in 8 weeks

Which net prices are suggested by the system?


Plant 1000: 9.20 UNI



Purchase order number: ______________________

3 You have also entered into a contractual agreement with vendor T-L20C##, covering the purchase of a total of 5000 pcs. of packaging materials.

The agreement is valid for plant 1000 and is to be in force for 12 months as of today's date.

The materials are assigned to material group 008 (packaging materials) and have a uniform price of 1.00/pc.

Create the contract.


agreement type: MKWhich item category do you use for the contract item? M

Contract no.: _______________

3 You need 50 pcs. of material PK-080 for storage location 0001. Delivery is to take place in four weeks. Order with reference to your second contract.

Menu Path: LogisticsMaterials ManagementPurchasingPurchase OrderCreateVendor knownPurchase OrderCreate w/ referenceto contract. Create a line for each item by referencing the contract. (You’ll need to reference the contract twice).

(Note: item category M is not allowed in the contract release order and must be removed.)

On the same delivery date, you also need 80 size 5 packing cases. There is no master record for this material. Order this item with reference to your second contract too, and assign it to G/L account 400000 and cost center T-L20.

For the second item, use account assignment category ‘K’.

Purchase order number _____________________

4 You enter into a further contractual agreement with vendor T-L20C## covering two items: material T-RED## and various small parts belonging to material group 010. The agreement is to


– apply to plant 1000 only,– take effect as of the 1st of the current month, – end on 31st December of the coming year, – have a target value of 10000.00.


Which agreement type do you choose? WK

You have negotiated a particularly favorable price of 340.00 for material T-RED##. The prices of the various small parts vary and therefore cannot be recorded in the agreement.

Enter the item data.

Which item category do you choose for the second item? W

Contract no.: _______________

6 Order 2 pcs. of material T-RED## with reference to your third contract. The material is needed for plant 1000 and is to be delivered in six weeks time.

Menu Path: LogisticsMaterials ManagementPurchasingPurchase OrderCreateVendor knownPurchase OrderCreate w/ referenceto contract.

Purchase order no. ____________________


11.3.3


Topic: Scheduling Agreement with Release

1 Menu Path:Logistics Materials Managemen t Material MasterMaterial Change Immediately

Menu Path:Logistics Materials Management PurchasingMaster Data Vendor Purchasing Change (current).

2 Menu Path:Logistics Materials Management PurchasingOutline Agreement Scheduling Agreement Create Vendor Known

Agreement type: LPA

3 Menu Path:Logistics Materials Management PurchasingOutline Agreement Scheduling Agreement Delivery Schedule Maintain

What is the total scheduled quantity? 1110

Message output possible? Header Messages

No, since there are no entries on this screen.

4 Menu Path:Logistics Materials Management PurchasingOutline Agreement Scheduling Agreement Delivery Schedule MaintainEdit Generate force schd.Header Messages

Message output possible? Yes

Item SA release docu.Tab ”Transmission”

Creation profile: ZTM1

Button [i] (Profile details), Tab ”Aggregation”

- no aggregation: 2 workdays- daily aggregation: 10 workdays- weekly aggregation: 20 workdays


At the screen JIT and FRC scheds.:Mark Rel 1, Button ”Sched. Lines/release”

All schedule lines from the third through tenth workdays (after the current date) are aggregated on a daily basis.

5 Menu Path:Logistics Materials Management PurchasingOutline Agreement Scheduling Agreement Delivery Schedule Print/Transmit.

The total scheduled quantity in the forecast delivery schedule can differ from the cumulative scheduled quantity shown in the last schedule line because the creation profile limits the transmission horizon for forecast delivery schedules to 20 workdays.

6 Menu Path:Logistics Materials Management PurchasingOutline Agreement Scheduling Agreement Delivery Schedule MaintainEdit Generate JIT sched.Header Messages

Message output possible? Yes

Item SA release docu.Tab ”Transmission”

Button [i] (Profile details), Tab ”Aggregation”

- no aggregation: 2 workdays- daily aggregation: 5 workdays

Any schedule lines after the fifth workday are not shown.


12

SAP AG 1999

Source Determination

Source Lists

Quota Arrangements

Source Determination

Contents:


12.2

SAP AG

R

Exercises

Note:



12.2.2

Unit: Source Determination

Topic: with or without Purchasing Info Record

Describe the different kinds of master data for source determination

Using purchasing info records for source determination

Demonstrate the process of automatic source determination

You wish to have purchase requisitions for production materials generated automatically with assigned sources in the course of the planning run. Sources are to be assigned automatically whenever possible in the case of manually created requisitions too.

1 Create a new material with the following data:

Material type: Raw materialMaterial number: T-REZ##Industry sector: MViews: Purchasing, MRP 1, MRP 2, Accounting 1Plant: 1000Base unit of measure: Pc.Purchasing group: Z##Material group: 001Purchasing value key: 5MRP type: NDPlanned delivery time: 10Valuation class: 3000Price control: VMoving average price: 12.00

2 Create a purchase requisition for your new material. Ensure that the source determination indicator is set on the initial screen. Assign the requirement tracking number TAMM10 to your requisition. (Note: you can enter the tracking number on the initial screen or on the item detail screen.)

Plant: 1000Quantity: 100 pcs.Delivery date: in four weeks time

Go to the item detail screen.


Was a source assigned by the system? _______________

Save your purchase requisition. Requisition no.: ____________________

3 Create an info record for your new material .

Vendor: T-L20A##Purchasing organization: 1000Plant: 1000Standard quantity: 100 pcs.Net price: 12.20

4 Create another purchase requisition for your material. Ensure that the source determination indicator is set on the initial screen. Assign the requirement tracking number TAMM10 to this purchase requisition too.



If so, which? _______________


5 Create a second info record for your new material .

Vendor: T-L20B##Purchasing organization: 1000Plant: 1000Standard quantity: 100 pcs.Net price: 11.90

6 Create another purchase requisition for your material. Ensure that the source determination indicator is set on the initial screen. Assign the requirement tracking number TAMM10 to this purchase requisition too.





12.2.3


Topic: Source list


Carry out maintenance of source list


You wish to have purchase requisitions for production materials generated automatically with assigned sources in the course of the planning run. To achieve this goal, you have to maintain for example source lists . Sources are to be assigned automatically whenever possible in the case of manually created requisitions too.

1 Create source list records for your new material in plant 1000. The validity period of the source list records is to begin as of the current date and end on December 31 of the following year.

Enter the vendors T-L20A## and T-L20B## as possible sources. Flag your vendor T-L20B## as a fixed source.

2 Create another purchase requisition for your material. Ensure that the source determination indicator is set on the initial screen. Assign to this requisition the requirement tracking number TAMM10.

Quantity: 50 pcs.Delivery date: in four weeks time


If so, which? _______________



12.2.4


Topic: Quota arrangement


Carry out maintenance of quota arrangement


You wish to have purchase requisitions for production materials generated automatically with assigned sources in the course of the planning run. To achieve this goal, you have to maintain also quota arrangement records. Sources are to be assigned automatically whenever possible in the case of manually created requisitions too.

1 Change your material master record.

Set the quota arrangement usage indicator 3 on the purchasing view and save your change.

2 Maintain the quota arrangement for your material in plant 1000.

The quota arrangement is to be valid until the end of the following year.

Assign the quota 2 to your vendor T-L20A## and the quota 1 to your second vendor T-L20B##. The quota arrangement is to apply to external procurement.




If so, which? _______________

Why? __________________________________________


4 Vendor T-L20B## is no longer to be recorded as a fixed vendor in the source list. Change the source list record.





If so, which? _______________


6 Display the quota arrangement for your material.

What is the quota-allocated quantity for your two vendors?

Vendor T-L20A##: _______________

Vendor T-L20B##: _______________

7 Create another purchase requisition for your material . Ensure that the source determination indicator is set on the initial screen. Assign to this requisition the requirement tracking number TAMM10.



If so, which? _______________



12.2.5


Topic: Stock material



You wish to have purchase requisitions for production materials generated automatically with assigned sources in the course of the planning run. To achieve this goal, you have to maintain source list and/or quota arrangement records. Sources are to be assigned automatically whenever possible in the case of manually created requisitions too.

You need the following materials in three weeks time for your plant 1000:

Material Quantity

T-REA## 50 pcs.

T-REB## 80 pcs.

T-REC## 60 pcs.

T-RED## 10 pcs.

Create a purchase requisition with automatic source determination. Assign this requisition the requirement tracking number TAMM10.(Note: Ensure that the source determination indicator is set on the initial screen.)


Check the source determination for each item. If no source was suggested for a material, have the system generate a list of possible sources. (Note: Edit Assign source) and choose a source (e.g. the cheapest) from the list.

Note down the suggested/chosen sources in the following table (check the item details screen for each item):

Material Vendor Contract/sch. agmt./info record?

T-REA##

T-REB##

T-REC##

T-RED##

Requisition no.:


12.2.6


Topic: Non-stock material



You wish to have purchase requisitions for production materials generated automatically with assigned sources in the course of the planning run. To achieve this goal, you have to maintain source list and/or quota arrangement records. Sources are to be assigned automatically whenever possible in the case of manually created requisitions too.

You need the following non-stock materials in three weeks time for your plant 1000 and cost center (use account assignment category K) T-L20:

Material Quantity Mat. group. Price

T-ZN1## 10 cartons 30.00

Mechanical pencils 0,7mm5 cartons ZT## 60.00

Packing case, size 4 10 pcs. 008 1.00

(Note: Only the first material has a master record. Since it belongs to material type NLAG, you must enter a valuation price for it, just as you must for the materials without a master record.)

Create a purchase requisition with automatic source determination. Assign to this requisition the requirement tracking number TAMM10.(Note: Ensure that the source determination indicator is set on the initial screen.)

Assign all items to G/L account 400000 and cost center T-L20. (Note: activate the "repeat account assignment" facility when you enter the account assignment data for the first item.)

Check the results of the source determination process for each item. If no source was suggested for a material, have the system generate a list of possible sources (Note: Edit Assign source) and choose a source from the list (e. g. the cheapest).


Note down the suggested/chosen sources in the following table:

Material Vendor Contract/sch. agmt./info record?

T-ZN1##

Mechanical pencil 0,7mm

Packing case, size 4

Requisition no.:


12.3

SAP AG

R

Solutions


12.3.2

Unit: Source DeterminationTopic: with or without info Record

Menu Path:Logistics Materials Management Material MasterMaterial Create (general)Immediately

2 Menu Path:Logistics Materials Management PurchasingRequisition Create

In this time the system cannot find a source, because it doesn´t exist info records or outline agreements for the new material.

3 Menu Path:Logistics Materials Management PurchasingMaster Data Info Record Create


After creating an info record, this can suggest as source.Vendor: T-L20A##



If exist more than one info records for a material, the system can´t suggest a source.


12.3.3

Unit: Source DeterminationTopic: Source List

1 Menu Path:Logistics Materials Management PurchasingMaster Data Source list Maintain

2 Menu Path:Logistics Material Management PurchasingRequisition Create

In the source list one source was prefers. In this case the system can suggest vendor T-L20B## as source.


12.3.4

Unit: Source DeterminationTopic: Quota Arrangement

3 Menu Path:Logistics Materials Management Material Master Material Change Immediately

4 Menu Path:Logistics Materials Management PurchasingMaster Data Quota Arrangement Maintain


Though an other vendor is flaged as fixed vendor in source list, the system is assigend the vendor with the higher quota (T-L20A##), because the quota arrangement has the higher priority in the source determination process.

6 Menu Path:Logistics Materials Management PurchasingMaster Data Source list Maintain

7 Menu Path:Logistics Materials Management Purchasing Requisition Create

The vendor with the lower quota rating (T-L20B##) is assigned as source.

8 Menu Path:Logistics Materials Management PurchasingMaster Data Quota Arrangement Display

Vendor T-L20A##: 50

Vendor T-L20B##: 10


Vendor T-L20B## is again suggested due to the lower quota rating.


12.3.5

Unit: Source DeterminationTopic: Stock Material

Menu Path:Logistics Materials Management PurchasingRequisition Create

Material Contract/sch. agmt./info record?

T-REA## (see ex. unit info record)

T-REB## (see ex. unit outline agreement)

T-REC## (see ex. unit outline agreement)

T-RED## (see ex. unit outline agreement)


12.3.6

Unit: Source DeterminationTopic: Non-stock Material:

Menu Path:Logistics Materials Management PurchasingRequisition Create

Material Contract/sch. agmt./info record?

T-ZN1## (see ex. unit info record)

Mechanical pencil 0,7mm (see ex. unit info record)

Packing case, size 4 (see ex. unit outline agreement)


13

SAP AG 1999

Optimized Purchasing

User Parameters

Optimized Purchasing

Contents:


13.2

SAP AG

R

Exercises

Note:



13.2.2

Unit: Optimized Purchasing

Topic: Optimized Purchasing Functions

Define the prerequisites for optimized purchasing

Recognize the differences between and the uses of the various functions for optimized purchasing

You wish to generate purchase orders, contract release orders, etc. with as little manual effort as possible. Since both assigned and non-assigned requisitions occur within your enterprise and requirements are sometimes reported by telephone, you must utilize a number of different optimization functions.

1 The following requirement has been reported by phone:

- 10 pcs. of material T-REB##- 20 pcs. of material T-REA##

Both materials are needed by your plant 1000 in two weeks time.

You wish to record the requirement in the system, have the automatic source determination process carried out, and – if possible – generate a purchase order immediately, all in one operation.

Create a purchase order with source determination.(Note: Choose Purchase order Create Vendor unknown).

How do you have the source determined automatically and (if possible) assigned to the item after you have entered the item data?

__________________________________________________________________

Enter the data for the two items.

Check the results of the source determination process for each item. If no source has been suggested for a material, have the system generate a list of possible sources (Note: Edit Assign source) and choose a source from the list (e.g. the cheapest).Generate an purchase order for each required item by selecting items one after the other and using the Generate purchase order function.

Purchase order no(s).: ________________________

2 In the exercise on unit source determination, among other things you created some assigned purchase requisitions. Convert these assigned requisitions into purchase


orders, release orders, and lines of scheduling agreement delivery schedules.

Which menu function do you choose?

Menu function: _____________________________________________________

Select via your purchasing group Z##.

How many requisition items have been assigned to which sources?

Vendor Contract/sch. agmt./info record?

Number of requisitions

Convert the assigned purchase requisitions for each source into purchase orders.

How many purchase orders have you generated? _______________

3 Finally, you must process your non-assigned requisitions. Choose the Assign and process purchase requisitions function. First have a source determined for each requisition and then convert the requisitions into purchase orders, release orders, or scheduling agreement delivery schedules. (Note: Choose Requisition Follow-on functions Assign and Process).


Choose all the purchase requisitions of your purchasing group Z## for the plants 1000, 1100, and 1300. Ensure that the Released requisitions only indicator is set.

How many requisition items does your list contain? _______________

Select all the requisition items in the list one after the other. Try to assign a source to each item. (Note: Choose Edit Source of supply Assign automatically or click the relevant button). If there are several possible sources, these will be listed in a dialog box. In such cases, choose a source from the list (e. g. the cheapest).

Now generate the list of assignments. (Note: Choose Goto Assignment overview or click the appropriate button).

How many requisition items are assigned to which sources?

Vendor Contract/sch. agmt./info record?

Number of requisitions

Convert the assigned requisitions for each source into purchase orders, release orders, or scheduling agreement delivery schedules.


13.2.3


Topic: Invoicing Plan

Define the differences between periodic invoicing plans and partial invoicing plans

Create periodic invoicing plans and partial invoicing plans

Execute the automatic settlement on the basis of invoicing plans

In order to have invoices relating to recurrent procurement transactions (e.g. rental payments) generated automatically in most cases, you wish to make use of purchase orders with periodic or partial invoicing plans.

1. You are renting new offices for your plant 1000. You wish to replicate the rental agreement in the system in the form of a purchase order with a periodic invoicing plan.

Your landlord is vendor T-L20D##.

First check that the ERS (Evaluated Receipt Settlement) indicator (“AutoEvalGRSetmt Del.”) is set in the vendor master record for purchasing organization 1000.

Set the indicator, if necessary, and save your change.

2. Create a purchase order with a periodic invoicing plan.

- Vendor: T-L20D##- Document type: FO

The rental agreement takes effect on the 1st of the current month and is valid for 12 months.

Enter the item data:

Account assignment category: KShort text: Office rentalMaterial group: 007Quantity: 1Unit of measure: Month (MON)

The monthly rental charge is 4800.00.


On the item detail screen, enter the tax code 0i. On the same screen, check that the GR indicator is not set.

Assign your PO item to G/L account 400000 and cost center T-L20.

Now assign invoicing plan type 50 to your PO item (Note: Choose Item Invoicing plan).

A screen providing an overview of the settlement periods appears.

When is the first rental payment due? _______________

Save your purchase order.

Note the PO number: __________________

3. You are not only renting office space from your vendor T-L20D##: you have also bought office equipment from the same source. The purchase price is not due immediately, but is to be paid in three installments.

Create a purchase order with a partial invoicing plan.

- Vendor: T-L20D##- Document type: FO

The agreement comes into effect on today's date and ends in half a year.

Enter the item data:

Account assignment category: KShort text: Office equipmentMaterial group: 007Quantity: 1Unit of measure: Pc.Price: 120,000.00

On the item detail screen, enter the tax code 1i. On the same screen, check that the GR indicator is not set.

Assign your PO item to G/L account 400000 and cost center T-L20.

Now assign invoicing plan type M2 to your PO item (Note: Choose Item Invoicing plan).


On the following screen, enter invoicing dates, date descriptions, and percentage invoice values:

- 50% of the total amount is payable at the start of the agreement (i.e. today),- a further installment of 25% is due two months from today,- the remaining 25 % is due with the final invoice on the last day of the agreement.

Choose suitable date description keys using the input help.


Purchase order no.: _____________________

4. Have the system generate the invoices that are due for your POs with invoicing plans. Access the Logistics Invoice Verification functionality via the menu path Logistics Materials management Invoice verification Logistics Invoice Verification. Here you choose Further processing Invoicing plan.

Enter the following selection criteria:

- Company code 1000- Plant 1000- Vendor T-L20D##

5. Display the periodic invoicing plan for your first purchase order. (Note: You wrote down the PO number.)

Has the first item of the invoicing plan been invoiced in full? Check the invoice status of the first invoicing date.

Invoice status: _______________

6. Display the Customizing settings for the periodic invoicing plan type 50.

According to which date rule does the system calculate and suggest invoicing dates?

_______________________________________________________________

Are invoice amounts with regard to a settlement period due in advance or arrears?

_______________________________________________________________

Are the invoicing dates automatically suggested in the purchase order?

_______________________________________________________________


13.3

SAP AG

R

Solutions


13.3.2


Topic: Optimized Purchasing Functions

1 Menu Path:Logistics Materials Management PurchasingPurchase Order Create Vendor Unknown

If you set the source determination indicator on the initial screen, a source of supply will be determined automatically (if possible).

2 Menu function:Logistics Materials Management Purchasing Purchase order Create Via req. assgt. list

To convert each requisition, select the source and click on the Process Assignment button.

One for each source in the table above.

3 Menu Path:Logistics Materials Management PurchasingRequisition Follow on Functions Assign and Process


13.3.3


Topic: Invoicing Plan

1. Menu path:Logistics Materials Management PurchasingMaster data Vendor Purchasing Change (current)

2. Menu Path:Logistics Materials Management PurchasingPurchase Order Create Vendor Known

The first rental payment is due at the last day of the previous month.

3. Menu Path:Logistics Materials Management PurchasingPurchase Order Create Vendor Known

4. Menu path:Logistics Materials management Invoice verification Logistics Invoice VerificationFurther processing Invoicing plan.

5. Menu Path:Logistic s Materials Management PurchasingPurchase Order Display

Invoice status: Yes, it has been invoiced--its status is “C”

6. Menu Path:Tools Business Engineer CustomizingClick on the Enterprise IMG buttonMaterials Management Purchasing Purchase Order Invoicing Plan Invoicing PlanTypes Maintain Periodic Invoicing Plan types

Date rule 11 is in the field ‘Per inv date’, which means the invoice date is the last day of the month.

The ‘In advance’ field is selected.

The ‘Dialog pur. Order’ field is selected.


14

SAP AG

R

Manufacturer Part Number


14.2

SAP AG

R

Exercises

Note:



14.2.2

Unit: MPN Material

Describe the function of the manufacturer part number in the procurement process

Create MPN materials and use them in purchasing

Explain the functions of the manufacturer part profile

Your enterprise uses materials that you can procure from different sources. Since each vendor requires you to quote his special part number in purchase orders, you wish to work with MPN materials.

1 Display the purchasing data relating to your material T-REE## for plant 1000.

Has a manufacturer part profile been assigned to the material? _______________

If so, which? _______________

If not already done, assign manufacturer part profile 2000 to the material.

Has a manufacturer part number been assigned to the material? _______________

Has a manufacturer been assigned to the material? _______________

2 Display the Customizing settings for manufacturer part profile 2000.

Which MPN material functions have been activated?

__________________________________________________________________

3 Material T-REE## is procured from two manufacturers who each require you to quote their special part number in purchase orders.

Create a first master record for an MPN material using the following data (choose the function Material Create general Immediately):


Material number: T-REE##-AIndustry sector: MMaterial type: HERSView: PurchasingShort text: AxleInternal material no.: T-REE##Manufacturer part no.: A-123456Manufacturer: T-L20A##Material group: 001

Save the material master record.

4 Create another master record for an MPN material with the following data:

Material number: T-REE##-BIndustry sector: MMaterial type: HERSView: PurchasingShort text: AxleInternal material no.: T-REE##Manufacturer part no.: B-987654Manufacturer: T-L20B##Material group: 001

Save the material master record.

5 You need 40 pcs. of material T-REE## supplied by the manufacturer T-L20A## for your plant 1000 in four weeks time.

Create a purchase requisition. Select the MPN material supplied by the manufacturer T-L20A## using the search help procedure for the manufacturer part number.

Which material number is adopted on the item overview screen after selection – the number of the internal material or the number of the MPN material?

Material number ____________________________________________________

Save your purchase requisition.

Requisition number: _______________________

6 You need an additional 10 pcs. of material T-REE## supplied by the manufacturer T-L20B## - again for plant 1000 - in six weeks time.

Create another purchase requisition. Specify the material number used by the manufacturer T-L20B## (material number T-REE##-B).


How does the system react after you have finished inputting your item data and confirmed with Enter?

__________________________________________________________________


Does the number of your MPN material appear? ____________________

Save your purchase requisition.

Requisition number: _______________________

7 Create an info record with the following data for material T-REE##:

Vendor: T-L20B##Purchasing organization: 1000Plant: 1000Planned delivery time: 10Purchasing group: Z##Standard quantity: 100Price: 100.00

Save your info record.

Can you create an info record for the MPN material T-REE##-B? ________

Why/why not? ________________________________________________

8 Convert your second requisition into a purchase order. Order the requested material from vendor T-L20B##.

Which material number appears on the PO item overview screen after the requisition data has been adopted – the number of the internal material or the number of the MPN material?

Material number ____________________________________________________


Do you find the other material number there? _____________


Purchase order no.: ____________________________

9 Display your purchase order in message form (i.e. the document as it will appear when printed/transmitted) on the screen.

Is the manufacturer part number shown? ____________________


14.3

SAP AG

R

Solutions


14.3.2

Unit: Manufacturer Part Number

Menu Path:Logistic s Materials Management Material MasterMaterial Display Display current. Select the purchasing view.

Material T-REE## is assigned to the manufacturer part profile 2000

A manufacturer part number and a manufacturer are not assigned to the material.

2 Menu Path:Tools Business Engineer CustomizingSelect the Enterprise IMG buttonMaterials Management Purchasing Material Master Define Manufacturer Part Profile.

MPN Mandatory. The MPN must be specified in the purchase order.

3 Menu Path:Logistics Materials Management Material MasterMaterial Create (general) Immediately

4 Menu Path:Logistics Materials Management Material MasterMaterial Create (general) Immediately


In the item overview of the requisition you can see the internal part number (T-REE##).


The system changes the MPN number to the internal part number (T-REE##)You see the MPN number at the bottom left.



The MPN profile 2000 doesn´t permit creating of info records for MPN-materials.

8 Menu Path:Logistics Materials Management Purchasing Purchase Order Create Vendor known Purchase Order Create with reference To purchase req.(Or, choose any other method to convert it.)

Though the settings in MPN profil 2000 the system use in the PO item overview the MPN number. The internal material number you see at the item detail screen.

9 Menu Path:Logistics Materials Management PurchasingPurchase Order Messages Print/Transmit.

The manufacturer part number is shown at the printout.


15

SAP AG

R

Condition Technique


15.2

SAP AG

R

Exercises

Note:



15.2.2

Unit: Condition Technique

Elements of the condition technique and their interaction.

Differences between and maintenance of time-dependent and time-independent conditions.

Important control parameters for condition types and calculation schemas.

The so-called condition technique is used for the purpose of determining purchase and valuation prices in MM.The technique is based on conditions that are described via condition types, stored in condition records and condition tables, found by means of access sequences, and arranged in calculation schemas.

1-1 Create an info record with the following data:

Vendor: T-L21A##Material: T-REK##Purchasing organization: 1000

Planned delivery time: 10 daysPurchasing group: Z21Standard quantity: 100

Gross price: 9.90 UNI (from 1 pc)9.50 UNI (from 100 pc)9.00 UNI (from 500 pc)

Discount on net: 1 % (from 1 pc) 2 % (from 500 pc)Freight surcharge: 50.00 UNI

The conditions are to be valid until the end of the following year.

Which condition types do you use?

Condition Condition type

Gross price

Discount % on net

Absolute freight surch.

1-2 Vendor T-L21A## also grants a scaled discount on all materials for a limited period of time:


- 3 % from a condition value of 1000.00 UNI upwards- 4 % from a condition value of 5000.00 UNI upwards- 5 % from a condition value of 9000.00 UNI upwards

The discount is valid for a period of four weeks starting from today's date.

Maintain the vendor discount for purchasing organization 1000.

1-3 Now create a purchase order:

Vendor: T-L21A##Purchasing organization: 1000Purchasing group: Z21Delivery date: in 2 weeks (applies to both items)

Item 1: Order 120 pc of material T-REK## for plant 1000.

Item 2: Order 560 pc of material T-REK## for plant 1100.

Must you enter an order price? ____________________________

Check the conditions for both items and determine the amounts/percentages for each:

Item 10 Item 20

Gross price (per 1 pc)

Discount % on net

Vendor discount

Net price (per 1 pc)

Freight surcharge

Cash discount

Effective price (per 1 pc)



1-4 Display the Customizing settings for the condition types and determine the specified control parameters for the following condition types:

Condition type

Access sequence

Condition class

Calculationrule (calculation type)

Condition category

+/- sign

PB00

RA00

RB00

RC00

RL01

FRB1

SKTO


15.2.3


Finding the appropriate calculation schema.

Price determination process taking account of different condition tables, validity periods, and scales.

Creation of condition types and calculation schemas by copying existing ones.

When a purchase order is created in Purchasing, the system finds the appropriate calculation schema and carries out the price determination process on the basis of the condition types contained therein. In doing so, it also takes account of scaled conditions and differing validity periods.

2-1 Create a new condition type Z##A by copying the standard condition type PB00. Name your condition type TAMM Gross price ##.

Save your condition type.

2-2 Create a new calculation schema ZM00## (with the title Document Schema TAMM-##), by copying the standard calculation schema RM0000 with all dependent entries. (Note: during the copying process, the system will repeatedly issue the warning message "The counter should only be used for manual item conditions". Acknowledge this warning by pressing Enter each time.)

Create a second new calculation schema YM00## (with the title Supplementary Conditions TAMM-##), by copying the standard calculation schema RM0000 with all dependent entries. Acknowledge the repeated warnings by pressing Enter each time in this case, too.

In both new calculation schemas, replace the standard condition type PB00 by your condition type Z##A.

Save your calculation schemas.

2-3 Now change your condition type Z##A, by assigning your new calculation schema YM00## to it instead of the standard calculation schema.

Save your change.

2-4 Create a new vendor schema group ## with the title Schema group TAMM-##. (Note for course participants belonging to group 01: Schema group 01 already exists in the standard system and need not be created anew. Simply change the


title.)

Save your schema group.

2-5 Now define the schema determination process by assigning your calculation schema ZM00## to your vendor schema group ##. The assignment should be independent of the purchasing organization.

Save your assignment.

2-6 Assign your schema group ## to vendor T-L21B## by changing the purchasing data relating to purchasing organization 1000 in the vendor master record.

Save your assignment.

2-7 Create a purchase order with the following data:

Vendor: T-L21B##Purchasing organization: 1000Purchasing group: Z21Delivery date: in 4 weeks

Order 100 pc of material T-REL## for plant 1000 at a price of 100.00 UNI.

Why must you enter the price manually?

__________________________________________________________________

Go to the condition screen for your purchase order item.

Which condition type has been assigned to your manually entered price? _______

Display the general header statistics for your purchase order.

Which calculation schema has been determined for your purchase order? _______


2-8 Change the info record for vendor T-L21B##, material T-REL##, purchasing organization 1000, which was generated automatically from your PO data.

Go to the condition screen.

Which condition type is suggested to you? __________


You and your vendor have agreed the following conditions:

- Gross price: 100.00 UNI- Absolute discount: 10.00 UNI from 1 pc 50.00 UNI from 200 pc

Enter the conditions.

(Note: If you have used the Suggest supplementary conditions function, do not fail to invoke the Restore function before saving to ensure that all conditions with a value of 0 are deleted from the list. Otherwise problems are liable to occur in subsequent exercises due to a discrepancy between the condition type in the info record and the condition types in the – then changed – calculation schema.)

Save the changed info record.


15.3

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Solutions


15.3.2


1-1 Menu path:Logistics Materials management PurchasingMaster data Info record Create

You use the following condition types: PB00, RA00, and FRB1 or FRB2.

1-2 Menu path:Logistics Materials management PurchasingMaster data Conditions Discounts/surcharges By vendor

Note: If a discount or surcharge is only to apply from a certain value upwards, you should insert a zero line in the scale, e.g.:

- From 0.00 UNI: 0 %- From 1000.00 UNI: 3 %

1-3 Menu path:Logistics Materials management PurchasingPurchase order Create Vendor known

You do not need to enter an order price. The latter is adopted from the cross-plant info record.

The amounts/percentages for the two PO items are as follows:

Item 10 Item 20

Gross price (per 1 pc) 9.50 UNI 9.00 UNI

Discount % on net 1 % 2 %

Vendor discount 3 % 4 %

Net price (per 1 pc) 9.12 UNI 8.46 UNI

Freight surcharge 50.00 UNI 50.00 UNI

Cash discount 3 % 3 %

Effective price (per 1 pc) 9.26 UNI 8.30 UNI


1-4 Menu path:Tools Business Engineer CustomizingImplementation projects SAP reference IMGMaterials management Purchasing Conditions Define price determination process Define condition types Define condition types

The condition types are defined as follows:

Conditiontype

Accesssequence

Conditionclass

Calculationrule (calculation type)

Conditioncategory

+/- Sign

PB00 0002 B C H _

RA00 _ A A _ X

RB00 _ A B _ X

RC00 _ A C _ X

RL01 0006 A A _ X

FRB1 _ A B B _

SKTO _ A A E _

Condition class: A = Discounts or surchargesB = Prices

Calculation rule: A = PercentageB = Fixed amountC = Quantity-dependent

Condition category: B = Delivery costsE = Cash discountH = Base price

+/- Sign: X = Negative


15.3.3


2-1 Menu path:Tools Business Engineer CustomizingImplementation projects SAP Reference IMG Materials management Purchasing Conditions Define price determination process Define condition types Define condition types

2-2 Menu path:Tools Business Engineer CustomizingImplementation projects SAP Reference IMG Materials management Purchasing Conditions Define price determination process Define calculation schema

2-3 Menu path:Tools Business Engineer CustomizingImplementation projects SAP Reference IMG Materials management Purchasing Conditions Define price determination process Define condition types Define condition types

2-4 Menu path:Tools Business Engineer CustomizingImplementation projects SAP Reference IMG Materials management Purchasing Conditions Define price determination process Define schema group

2-5 Menu path:Tools Business Engineer CustomizingImplementation projects SAP Reference IMG Materials management Purchasing Conditions Define price determination process Define schema determination

2-6 Menu path:Logistics Materials management PurchasingMaster data Vendor Purchasing Change (current)

2-7 Menu path:Logistics Materials management PurchasingPurchase order Create Vendor known

You have to enter the order price manually because no info record yet exists and the system could not determine a valid price.

Your manually entered price is assigned to condition type PBXX.


Due to the assignment of your vendor T-L21B## to schema group ##, the system determined that calculation schema ZM00## is to be used in your purchase order.

2-8 Menu path:Logistics Materials management PurchasingMaster data Info record Change

The condition type Z##A is suggested on the condition screen.


16

SAP AG

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Section: Inventory Management and Inventory


16.2

SAP AG

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Inventory Management: Overview


16.2.2



17

SAP AG 1999

Contents:

Special Features of Goods Receipts

Goods Receipts


17.2

SAP AG

R

Exercises

Note:



17.2.2Goods Receipts Exercises

Unit: Goods Receipts

Topic: Goods Receipts

At the end of this exercise, you will be able to:

Explain the difference between goods receipt blocked stock and blocked stock

Post a goods receipt into blocked stock

Goods receipts in your company can be processed in a variety of ways depending on the material. If a material is damaged, it is received into blocked stock or GR blocked stock.

In the exercises for the Goods Receipts unit, you are a storeperson and carry out the activities with the user menu.

1-1 Display the stock overview for materials T-RN1## and T-RN2## in plant 1000 to see the initial stock balance for the following stock types. Use the options or arrows to display the right columns.

Plant 1000 T-RN1## T-RN2##

Unrestricted-use

Quality inspection

Open purchase order quantity

GR blocked stock

Blocked


1-2 You receive the material for items 1 and 2 in purchase order 415101-## in one goods receipt as outlined below:

1-2-1 In the first item for material T-RN1##, you are sure that the correct material has been delivered. Enter the goods receipt for the entire quantity of 10 into storage location 0001.

Movement type __________________________________________

1-2-2 In the second item in purchase order 415101-##, you are not sure the correct goods were delivered. Therefore, enter a conditional acceptance by receiving all 10 of T-RN2## into GR blocked stock.

Movement type __________________________________________

Material document _____________________________________

1-3 Now display the material document. Is there an accounting document for this transaction?

____________________________________________________________

1-4 Now display the stock overview for materials T-RN1## and T-RN2## in plant 1000 to see what happened. Update the current stock situation in the table.


Unrestricted-use

Quality inspection


GR blocked stock

Blocked


1-5 Display the purchase order history for purchase order 415101-##.

1-5-1 What receipt quantity displays on the purchase order history for line 20 and why?

_____________________________________________________

1-5-2 How can you display the quantity received into GR block stock?

_____________________________________________________

_____________________________________________________

1-6 The 10 pieces of T-RN2## are deemed acceptable. Release the material from GR blocked stock into quality inspection stock with reference to the material document from part 1-2. The material is placed in storage location 0001.

Enter ‘Quality inspection’ in the Stock type field.

Movement type _______________________________________________

Material document ____________________________________________

1-7 You receive a delivery for purchase order 415102-## in plant 1000. It is not necessary to receive into GR blocked stock because you are sure the correct material has been delivered, but the material is damaged, so receive the total quantity into blocked stock.

Use the Stock Type field to post to blocked stock

Movement type _______________________________________________


1-8 Now display the material document for this receipt. Is there an accounting document?

___________________________________________________________

1-9 Now display the stock overview for material T-RN2## in plant 1000 to see what happened.

(Stock Overview)

Plant 1000 T-RN2##


Unrestricted-use

Quality inspection


GR blocked stock

Blocked


Exercises


Topic: “Delivery Completed” Indicator, Reversals, and Returns


Identify the movement type for a reversal and a return to vendor

Define the impact of tolerances at goods receipt and the “delivery completed” indicator

Explain how to enter reason codes for a movement type

Post a reversal and a return to vendor

You return material to the vendor if it is damaged or incomplete. The R/3 System is configured to require a reason code whenever you process a return to the vendor. This allows you to track the reasons why material is being returned. You use another transaction to reverse goods receipts that were entered with keystroke errors.

2-1 Display the stock overview for material T-RN1## in plant 1000 and write down the stock situation.

(Stock Overview)

Plant 1000 T-RN1##

Unrestricted-use


2-2 On purchase order 415103-## you have received a partial delivery of 40 pieces for the first item and the total quantity for the second item. Post the goods receipt for this delivery into plant 1000, storage location 0001.

Material document number _____________________________________


2-3 You receive a second delivery of 55 pieces of T-RN1## for purchase order 415103-##. On the delivery note, the vendor informs you that the remaining quantity for this item will not be delivered. Post the goods receipt to plant 1000, storage location 0001, and indicate that no further deliveries are expected for this purchase order by indicating that the delivery is a final delivery.

Movement type _______________________________________________

Material document ________________________________________________

2-4 Display the stock overview for material T-RN1## in plant 1000.

Plant 1000 T-RN1##

Unrestricted-use


2-5 You find out that 40 pieces of material T-RN1## from the second goods receipt are incomplete. Return these 40 pieces from storage location 0001, plant 1000 to the vendor, and specify the reason for the return. When you return them, reference the material document from exercise 2-3. You expect the vendor to make a subsequent delivery, so you verify the status of the “delivery completed” indicator.

2-5-1 What movement type do you use for the return delivery?

______________________________________________________

2-5-2 What is the reason code for “Incomplete”?

______________________________________________________

2-5-3 Why not use movement type 102?

______________________________________________________

______________________________________________________

Material document number _______________________________

2-6 Display the stock overview for T-RN1## in plant 1000.

Plant 1000 T-RN1##

Unrestricted-use


2-7 Display the Reason for Movement report for material T-RN1##. You want to display the reasons why this material was returned.


2-8 The vendor now delivers another 50 pieces of T-RN1## on purchase order 415103-##. Post the receipt into plant 1000, storage location 0001.

Can you post this overdelivery? _______________________


2-9 Why were you able to post the overdelivery?Display the delivery details for material T-RN1## in purchase order 415103-##.

Item details for item 10 Quantity

Underdelivery tolerance

Overdelivery tolerance

Also check which transactions were updated in the purchase order history for this item.

___________________________________________________________

___________________________________________________________

___________________________________________________________

2-10 At the receiving dock, you realize the second line on purchase order 415103-## was received by mistake. Post a reversal of line 20 with reference to the material document from step 2-2.

How do you proceed?

___________________________________________________________

Movement type _______________________________________________

Material document number _____________________________________

2-11 Display the material and accounting documents for the reversal.

2-12 Display the purchase order history for material T-RN2## on purchase order 415103-##.

2-12-1 How many transactions were posted against this item?

______________________________________________________

2-12-2 Does the reversal update the purchase order history?

______________________________________________________

2-13 Now display the canceled material documents report. Use the material document number from 2-10.


Exercises


Topic: Automatic Generation of Purchase Order at Goods Receipt


Automatically create a purchase order at goods receipt

Verify how the movement type can be configured to allow a purchase order to be created automatically at goods receipt

You have a vendor who delivers tanks for your motorbikes and sends a packing slip along with the receipt. You enter the goods receipt and have configured the R/3 System to create the purchase order automatically at the time of goods receipt. This allows you to use the information in invoice verification.

3-1 In Customizing, verify the settings required to create an automatic purchase at goods receipt. As you will be verifying other Customizing settings in the following exercises, add the Customizing display function to your list of favorites.

Please do not change the settings!

Menu Path for Customizing: Tools AcceleratedSAP Customizing Edit Project

Choose [SAP Reference IMG]

Then choose Materials Management Inventory Management and Physical Inventory Goods Receipt Create Purchase Order Automatically

3-1-1 Is movement type 101 configured to allow automatic purchase orders at the time of goods receipt?

______________________________________________________


3-1-2 What is the standard purchasing organization assigned to plant 1000?

Menu Path for Customizing: Tools AcceleratedSAP Customizing Edit Project

Choose [SAP Reference IMG]

Then choose Enterprise Structure Allocation Materials Management Assign standard purchasing organization to plant

Standard purchasing organization ____________________________

3-2 Display the purchasing info record for vendor T-K10A## and material T-RN1## for purchasing organization 1000 (IDES Deutschland) and plant 1000 (Hamburg).

Use the SAP menu and include this activity in your list of favorites.

What price is specified in the conditions?

Price ______________________________________________________

3-3 Use the automatic generation of purchase order function to post a goods receipt of 10 pieces for vendor T-K10A## and material T-RN1## into plant 1000, storage location 0001.

You can enter items without reference by choosing [Not ordered].Enter the material, quantity, and vendor.Then change the movement type.

Movement type _______________________________________________

Material document number _________________________________________

3-4 Display the material document number that was created as a result of the receipt. What is the number of the purchase order that was created automatically?

____________________________________________________________


3-5 Display the purchase order that was created automatically at goods receipt.

3-5-1 Who created the purchase order?

______________________________________________________

3-5-2 Which values were used for the following fields and how did the system determine them?

Field Value Origin

Purchasing org.

PO quantity

Delivery date

Net price


Exercises


Topic: Returns for Purchase Orders

Optional exercise*


Explain the process of creating a purchase order and indicating a return

Post a goods receipt and a return to the vendor on the same document

You purchase decorative calendars to give to your customers as gifts. Sometimes you have some left over at the end of the year. Your supplier allows you to return the left over calendars and purchase new ones. You like to process this receipt and return in one transaction.

4-1 Determine how many calendars T-RN3## and T-RN4## are in stock in storage location 0001, plant 1000.

Unrestricted-use, storage location 0001

T-RN3##

T-RN4##

4-2 You need to order 1000 new calendars for the upcoming year and return all old calendars to the vendor.

Create a purchase order for 1000 pieces of T-RN3## new calendars. Enter another item for 50 pieces of T-RN4## old calendars. Make sure you mark the old calendar as a return to the vendor. Use vendor T-K10C##, purchasing organization 1000 IDES Deutschland, purchasing group 0## and plant 1000. The price of each calendar is 60.00 UNI.

Purchase order __________________________________________________


4-3 Your purchase order is delivered. Enter the goods receipt into plant 1000, storage location 0001. Choose the two items and post the goods movement.


4-4 Display the material document and the accounting document. What are the accounting entries for this transaction?

4-4-1 What are the movement types for the two items?

Item 10 T-RN3## ______________________________________

Item 20 T-RN4## ______________________________________

4-4-2 What are the accounting entries for this transaction?

Account Value


Exercises


Topic: Settings


Explain goods receipt in various units of measure

Outline how to enter the latest acceptable delivery date for a purchase order

Explain how to check the expiry date of a material at the time of goods receipt

Goods receipts in your company can be processed in a variety of ways depending on the material. Some goods have a limited lifespan, so you have to check the expiry date when you receive them.

5-1 Make the following changes to the material master for material T-RN5##. Start the activity from the SAP menu. Select the Basic Data 1 and Storage 1 views for plant 1000:

5-1-1 In the Additional data, enter the following unit of measure conversion: 1 pair (pai) = 2 pieces (pc). (Piece is the base unit of measure.)

5-1-2 On the Plant Data/Storage 1 view, enter 30 days for the minimum remaining shelf life so that the system checks the expiry date at goods receipt.

5-2 Display purchase order 415104-##.

5-2-1 Check whether the remaining shelf life of 30 days is specified for material T-RN5## in this purchase order. Where can you find this information?

_____________________________________________________

5-2-2 You also want to check the latest acceptable delivery date for the second item on the purchase order. What is the latest acceptable date for goods receipt?

______________________________________________________

5-3 Now post a goods receipt for purchase order number 415104-##, plant 1000, storage location 0001.


5-3-1 For the first item, T-RN5##, the vendor has delivered 30 pairs (the sealing rings are packed in pairs). The vendor also informs you that the shelf life expiry date for this material is two months from today. Enter this data for the first item.

5-3-2 The second item, 1 piece of T-RN6## is also delivered. What message is displayed via the ‘Check’ function?

______________________________________________________

5-3-3 Can the goods receipt for the second item be accepted?

Why or why not?

______________________________________________________

Material document number __________________________________________

5-4 Display the material document and write down the unit of measure conversion.

____________________________________________________________


17.3

SAP AG

R

Solutions


17.3.2Goods Receipts Solutions


Topic: Goods Receipts

1-1 Logistics Materials Management Inventory Management Environment Stock Stock Overview

(Stock Overview)


Unrestricted-use 0 0

Quality inspection 0 0

Open purchase order quantity 110 120

GR blocked stock 0 0

Blocked 0 0

1-2 Inventory Management Goods Movement Goods Receipt For Purchase Order Goods Receipt for Purchase Order (MIGO)

1-2-1 Choose the goods receipt for purchase order option, and enter the purchase order number and the data for the first item.

Movement type 101

1-2-2 For the second item in the item overview or detail data, change the movement type in the [Where] tab.

Movement type 103

Then post the goods receipt.

1-3 Menu path same as 1-2.Switch from the Enter Goods Receipt view to the Display Material Document view. Enter the material document number or choose it from the document overview.In the [Document info] tab of the header data, you can call the accounting document by choosing [FI documents].

There is one accounting document, but it only contains postings for the first item. The second item has not been valuated, as a goods receipt was posted into goods receipt blocked stock.

1-4 Inventory Management Environment Stock Stock Overview

Alternatively, you can display the stock overview directly from the material document display. To do this, go to the details for the required item, [Where] tab and choose the [Stock overview] icon next to the plant line.

(Stock Overview)



Unrestricted-use 10 0

Quality inspection 0 0

Open purchase order quantity 100 120

GR blocked stock 0 10

Blocked 0 0

1-5 Logistics Materials Management Purchasing Purchase Order Display When you choose [Other PO], the system displays a dialog box in which you can enter your purchase order number.

Alternatively, you can go to the purchase order from the material document display. To do this, go to the details for the required item, [PO data] tab and double-click the purchase order number.

1-5-1 The system shows the quantity in the PO history as zero because the material was posted to goods receipt blocked stock.

1-5-2 To go to the GR blocked stock display, choose [Switch view].


Choose Release GR blocked stock with reference to material document. You can enter the material document number directly or choose it from the document overview. In the Stock type field, enter “Quality inspection”.

Movement type 105.



To transfer the material to blocked stock, enter “Blocked” in the Stock type field.

Movement type 101.

1-8 Still using the MIGO transaction, switch from the Enter goods receipt view to the Display material document view. Enter the material document number or choose it from the document overview.In the [Document info] tab of the header data, you can call the accounting document by choosing [FI documents].

Yes.


(Stock Overview)

Plant 1000 T-RN2##

Unrestricted-use 0

Quality inspection 10

Open purchase order quantity 100

GR blocked stock 0

Blocked 10


Solutions


Topic: “Delivery Completed” Indicator, Reversals, and Returns


(Stock Overview)

Plant 1000 T-RN1##

Unrestricted-use 10



Do not forget to change the received quantity in the first line from 100 to 40.


Do not forget to change the received quantity from 60 to 55.

Movement type 101.


(Stock Overview)

Plant 1000 T-RN1##

Unrestricted-use 105




Enter the transaction as a return delivery for the material document.Choose only the first line. Do not forget to change the quantity from 55 to 40.

2-5-1 Movement type: 122

2-5-2 Reason for movement: 0002

2-5-3 Movement type 102 is a reversal movement type. Movement type 122 is a return delivery. You use two different movement types so that you can distinguish between the two transactions. You might require a reason for movement code to carry out a return delivery but not for a reversal, or you can print a return delivery text with movement type 122.


(Stock Overview)

Plant 1000 T-RN1##

Unrestricted-use 65


2-7 Inventory Management Environment List Displays Reason for Movement


Change the received quantity from 45 to 50.

Yes, you can post the overdelivery because an overdelivery tolerance has been entered on the item detail screen. If the delivery quantity had been higher than the delivery tolerance, the system would have issued an error message to prevent the goods receipt.


2-9 Logistics Materials Management Purchasing Purchase Order DisplayIf you choose [Other PO], the system displays a dialog box in which you can enter your purchase order number.

An overdelivery tolerance is specified on the item detail screen. If the delivery quantity had been higher than the delivery tolerance, the system would have issued an error message to prevent the goods receipt.

Item Detail

Item details for item 10 Quantity

Underdelivery tolerance 10%

Overdelivery tolerance 10%

You can see all goods receipts and return deliveries in the purchase order history.

2-10 Inventory Management Material Document Cancel/Reverse orInventory Management Goods Movement Goods Receipt For Purchase Order GR for Purchase Order (MIGO) Then choose “Cancel”. The system proposes the reference to the material document. Extend the relevant document number ( for example, by searching for the material and movement type 101).

Movement type: 102

2-11 Do not leave the MIGO Transaction. From the cancel material document display, switch to the material document display. In the [Document info] tab of the header data, you can call the accounting document by choosing [FI documents].

2-12 From the MIGO Transaction, go directly to the purchase order item for material T-RN2##.

2-12-1 Two transactions were posted for this item. GR with movement type 101GR with movement type 102, reversal of goods receipt

2-12-2 Yes

2-13 Inventory Management Environment List Displays Cancelled Material DocumentsEnter the number of the cancelation document and the year posted.


Solutions


Topic: Automatic Generation of Purchase Order at Goods Receipt

3-1 Tools AcceleratedSAP Customizing Project Management

Choose [SAP Reference IMG].

Then choose Materials Management Inventory Management Goods Receipt Create Purchase Order Automatically

3-1-1 Yes

3-1-2 In the SAP Reference IMG, choose Enterprise Structure Allocation Materials Management Assign standard purchasing organization to plant

Standard purchasing organization: 1000

3-2 Logistics Materials Management Purchasing Master data Info record Display. Then choose [Conditions].

Price: 90.00 UNI

3-3 Inventory Management Goods Movement Goods Receipt For Purchase Order Goods Receipt for Purchase Order (MIGO). Then choose [Not ordered]. Enter the data as required.

Movement type: 101

3-4 Do not leave the MIGO Transaction. From the enter goods receipt display, switch to the material document display. The purchase order number is contained in the item details in the [PO data] tab.


3-5 To go directly from the material document to the purchase order, double-click the purchase order number.

3-5-1 The title bar displays the user Lo510-## who created the purchase order.

3-5-2

Field Value Origin

Purchasing org. 1000 Standard purchasing org. (Customizing)

PO quantity 10 pcs Goods receipt quantity

Delivery date Today’s date Date of goods receipt

Net price 90.00 UNI Price from purchasing info record


Solutions


Topic: Returns for Purchase Orders


Unrestricted-use, storage location 0001

T-RN3## 0 pcs

T-RN4## 50 pcs

4-2 LogisticsMaterials ManagementPurchasingPurchase orderCreateVendor/supplying plant known


4-4 Do not leave the MIGO Transaction. From the enter goods receipt display, switch to the material document display.

4-4-1 Item 10 T-RN3##: 101Item 20 T-RN4##: 161

4-4-2 In the [Document info] tab of the header data, you can call the accounting document by choosing [FI documents].

Account Value

Stock 60000

GR/IR 60000

Stock 3000

GR/IR 3000


Solutions


Topic: Settings

5-1 Logistics Materials Management Material Master Material Change Immediately

5-1-1 In the Basic Data view, choose [Additional data]. Then click [Units of measurement].

5-1-2 In the ‘Plant data/Storage 1’ view, enter 30 days in the ‘Minimum remaining shelf life’ field.

5-2 Purchasing Purchase order Display

You have to choose the delivery details for the two items. The delivery tab contains information on the shelf life (remaining shelf life) and the latest possible goods receipt date.


5-3-1 Change the goods receipt quantity for T-RN5## from 100 pcs to 30 pairs and enter the expiry date in the [Material] tab of the item details.

5-3-2 When you choose [Check], the system displays the “Last possible delivery date was ...” message.

5-3-3 Yes, the goods receipt is allowed because the message is a warning message, not an error message.

5-4 From the Enter Goods Receipt view, switch to the Display Material Document view. The [Quantity] tab of the item details for material T-RN5## contains the quantity conversion:

30 pairs = 60 pieces


18

SAP AG 1999

Reservations and Goods Issues

Contents:

Reservations

Goods Issues


18.2

SAP AG

R

Exercises

Note:



18.2.2Reservations and Goods Issues Solutions

Unit: Reservations and Goods Issues

Topic: Reservations

1-1 Inventory Management Reservation Create Then choose Movement type Receipt From vendor w/o PO To unrestricted

Movement type 501

1-2 Inventory Management Reservation CreateThen choose Movement type Consumption For cost center

Movement type 201

1-3 Inventory Management Reservation Create On the initial screen, enter today + 8 weeks as the base date and the reservation from part 1-2 in the 'Reference reservation' field.

Before you copy the default values, delete the storage location in the items.

Movement type 201

1-4 Inventory Management Reservation Change Then choose Goto Header

1-5 Reservation Reservation list

Use the multiple selection function so that you can select reservations using your two materials.

The system displays reservations for receipts (mvt 501) and issues (mvt 201) for the two materials.


(Stock Overview)

Plant 1000 Reserved (issues) Reservation (receipts)

T-RN1## 200 500

T-RN2## 100 500


Reservations and Goods Issues Solutions


Topic: Goods Issues

2-1 Inventory Management Environment Stock Stock OverviewPlace the cursor on the plant line, then choose Extras Display material. Then choose [Additional data] and use the arrow to scroll to the right until Consumption appears. Then choose Consumption.

or

Inventory Management Environment Stock Plant stock availability: Enter the material, the plant, and the scope of list. Choose Execute. Position the cursor on the plant line, then choose the option for consumption values.

(Stock Overview and Consumption Statistics)

Plant 1000 Unrestr.-use stock

Reserved (issues)

Reserved (receipts)

Total consumption

T-RN1## 125 200 500 0

T-RN2## 0 100 500 0

(Depending on how they have been processed up until now, the stocks might be different from those above)

2-2 Inventory Management Goods Movement Goods Receipt Others Choose the 'goods issue' option and the 'reservation' as a reference document. Enter the reservation number from part 1-1.

Movement type 501

2-3 Inventory Management Reservation Picking Delete all items that are not to be posted. Then post the goods issue.

You do not have to change the quantity.

Movement type 201

2-4 Reservation Reservation listThere is a reservation in which both materials are reserved.

2-5 Inventory Management Goods Movement Goods Issue (MIGO)'Goods issue' for reservation


You can also search for the reservation for cost center T-L## in this transaction. Copy the required reservation items from the search result.

Do not forget to change the withdrawal quantity for material T-RN1## to 90 pieces and set the final issue indicator.

2-6 Inventory Management Goods Movement Goods Issue (MIGO) 'Goods issue' for reservation

You change the quantity from 50 to 80 and choose Enter to bypass the warning message regarding the change in quantity.

2-7 Inventory Management Goods Movement Goods Issue Then choose Goods Issue Cancel with Reference To Reservation

On the selection screen, you select the item for material T-RN2## and change the quantity from 80 to 60.

You the copy the item and post the cancellation.

2-8 Inventory Management Goods Movement Goods Issue (MIGO), then choose 'Goods issue - Others'.Enter the material, quantity, account assignment, and the movement type.

Movement type 201

2-9 Inventory Management Goods Movement Goods Issue (MIGO), as in 2-8, enter the item for the cost center using movement type 201. Enter the material and quantity for the second item in the same way. You enter 221 for the movement type and can then also enter the details for the WBS element.


2-10 (Stock Overview and Consumption Statistics)


Reserved (issues)

Reserved (receipts)

Total consumption

T-RN1## 405 0 0 220

T-RN2## 430 30 0 70

(The values can vary depending on how the stocks have been processed in the exercises.)


Reservations and Goods Issues Solutions


Topic: Negative Stock


Plant 1000 Unrestricted-use Open purchase order quantity

T-RN6## 1 100

3-2

3-2-1 Inventory Management Environment Information MaterialGeneral plant data/storage 2.

3-2-2 Inventory Management Goods Movement Goods Issue (MIGO) 'Goods issue - Others'; enter all required data.

You choose Enter to bypass the warning messages.



T-RN6## 99- 100

3-4

3-4-1 Tools AcceleratedSAP Customizing Project Management, then choose [SAP Reference IMG]

Materials Management Inventory Management and Physical Inventory Goods Issue/Transfer Postings Allow Negative Stocks

3-4-2 Valuation area, plant, storage location

3-4-3 You can allow negative stock levels for seven special stock types.


18.3

SAP AG

R

Solutions


18.3.2Reservations and Goods Issues Exercises


Topic: Reservations


Create and display reservations

Identify the settings needed to manage reservations

Your company is still testing purchasing and production order processing transactions in R/3. Until you go live with Materials Management, you intend to plan goods receipts from external vendors and production order issues through the R/3 reservations system. This ensures that MRP will have the necessary planning information.

As a storeperson, use the user menu to carry out the following activities.

1-1 Purchasing informs you that 500 pieces of material T-RN1## and 500 pieces of material T-RN2## are to be delivered to plant 1000, storage location 0002 in two weeks time.Create a reservation for this planned receipt without a purchase order.

Movement type _______________________________________________

Reservation number _________________________________________

1-2 Cost center T-L## informs you that it will require 100 pieces of material T-RN1## and 50 pieces of material T-RN2## in four weeks. The goods are to be withdrawn from storage location 0002. Enter the storage location in the reservation. Enter a reservation for these planned withdrawals and note as the goods recipient, the name of the person you spoke with, Mr. N. VanTory.

Movement type _______________________________________________



1-3 In 8 weeks, cost center T-L## will have the same material requirement again. The storage location for this withdrawal is not yet certain. Create another withdrawal reservation with reference to the reservation from part 1-2 above. Change the data as required!

Movement type _______________________________________________


1-4 A colleague has just informed you that the materials in the reservation created in 1-3 will now be required in one week. Therefore, you need to change the date for this reservation.

What menu path do you use?

____________________________________________________________

1-5 How can you display all of the reservations for materials T-RN1## and T-RN2##? What reservations are listed for each material?

____________________________________________________________

____________________________________________________________

1-6 Display the stock overview to see the reserved quantity for receipts and issues of materials T-RN1## and T-RN2##.

(Stock Overview)

Plant 1000 Reserved (issues) Reserved (receipts)

T-RN1##

T-RN2##


Exercises


Topic: Goods Issues


Enter goods issues

Outline the differences between planned and unplanned issues

Explain the stock determination function

In your company, you receive goods into stock and issue them to a consumption account. In this case, it will be a cost center. The material manager responsible for the plant can analyze the stock situation by looking at the stock overview and consumption statistics.

As a storeperson, use the user menu to carry out the following activities.

2-1 Display the stock overview and the consumption statistics for materials T-RN1## and T-RN2## in plant 1000.

____________________________________________________________



Reserved (issues)

Reserved (receipts)

Total consumption

T-RN1##

T-RN2##

Menu path for consumption statistics from the stock overview report: Position the cursor on the plant line. Choose Extras Display Material. Choose [Extras] and [Consumption].

2-2 The reservation for a goods receipt without purchase order for materials T-RN1## and T-RN2## created in part 1-1 of the previous exercise is to be received into unrestricted-use stock. Post this receipt with reference to the reservation.


Choose Goods Movement Goods Receipt Others (MIGO).Then choose Goods issue for reservation. Enter your reservation number or search for it by selecting Receipts and W/o account assignment.

In the standard configuration of the MIGO transaction, you can reference reservations only for goods issues. In Customizing for Inventory Management, you can configure that goods receipts can reference reservations by choosing Settings for Enjoy Transactions Settings for Transactions and Reference Documents.

Which movement type do you use? ____________________________

Material document number ________________________________________________

2-3 A goods issue is to be carried out for cost center T-L## from the warehouse stock of material T-RN1##. At the time of goods issue, check if there are open reservations for this material and cost center. Use the pick list to do this.

Menu Path: Reservation Picking List

Create the picking list by specifying the relevant material and cost center for selection.

Choose the reservation that is due first. Delete all other reservations from the picking list. The goods issue quantity equals the reserved quantity. If there is no storage location specified in the reservation, you determine a storage location via the stock determination function.

Which movement type does the system propose? ______________________

What storage location does the system propose or determine? _______________

Save the list to post the goods issue.

2-4 You need to issue materials T-RN1## and T-RN2## to cost center T-L##. Run a reservation list display for these materials and the cost center to determine if there is a reservation with open quantities for both of these materials. Do not use the picking list to do this.


2-5 Issue out to cost center T-L## with reference to the open reservation from step 2-4.

The cost center now requires a quantity different to that listed on the reservation. For material T-RN1##, issue 10 less than the reserved quantity. The remaining


reserved quantity is no longer needed. Set the final issue indicator for this item.For material T-RN2##, issue the quantity that is listed on the reservation.


2-6 Another 80 pieces of material T-RN2## are to be issued to your cost center T-L##. Check whether there is a corresponding reservation. There is a reservation, but only for a quantity of 50 pieces. Enter the goods issue with reference to the reservation, change the quantity, and specify a storage location with enough stock.



2-7 Cost center T-L ## returns 60 pieces of material T-RN2##. Enter this movement as a reversal of a goods issue with reference to the reservation from part 2-6 above. The material is placed in storage location 0001.

Do not use the EnjoySAP transaction MIGO!

Menu Path: Goods Movement Goods Issue (Transaction MB1A)On the initial goods issue screen, choose Goods Issue Cancel with Reference To Reservation. Enter the reservation number from part 2-6, select the correct item, change the quantity, and enter the storage location.


2-8 Cost center T-L## needs 10 pieces of material T-RN1## immediately. There is no reservation for this transaction. Enter this unplanned goods issue for the cost center from plant 1000.

Movement type _______________________________________________

Material document number _______________________________________________

2-9 Cost center T-L## and project E-9990 each need 10 pieces of material T-RN1## immediately. There is no reservation for this transaction. Enter this unplanned goods issue for the cost center and the project on one material document. Use plant 1000, storage location 0002.

As in part 2-8, enter the item for the cost center with movement type 201.Then enter a second item with movement type 221 for WBS element E-9990.



2-10 Display the stock overview and consumption statistics for materials T-RN1## and T-RN2## in plant 1000.



Reserved (issues)

Reserved (receipts)

Total consumption

T-RN1##

T-RN2##

Menu path for consumption statistics from the stock overview report: Position the cursor on the plant line. Choose Extras Display material.Choose [Extras], then [Consumption].


Exercises


Topic: Negative Stock

Optional exercise*


Determine the Customizing settings that allow negative stock

Define the organizational levels for negative stock configuration

Post a goods issue to create negative stock

In your company, you sometimes need to allow negative stock for a material. Sometimes a delivery will arrive and you do not have time to process the receipt in the system. If a cost center needs the material right away, you post a goods issue, which leads to a negative stock balance. At the end of the day, you process the goods receipt in the system and this makes the inventory positive again.

3-1 Cost center T-L## needs 100 pieces of material T-RN6## immediately. Check the stock overview to see how much of material T-RN6## you have in stock. Write down the current stock situation.


T-RN6##

3-2 Cost center T-L## needs 100 pieces of material T-RN6## urgently. The material manager confirms that a delivery has been received for this material, but the receipt has not been entered into the system because the receiving dock is busy.

3-2-1 Check to see if material T-RN6## will allow negative stock. In which view of the material master can you set the indicator to allow negative stock?

______________________________________________________

3-2-2 Issue 100 pieces of material T-RN6## to cost center T-L##. The receiving department will process the receipt later when they have time.

Material document number __________________________________________


3-3 Write down the result on the stock overview.

Plant 1000 Unrestricted-use stock


T-RN6##

3-4 Verify the configuration settings that affect negative stock. Use the SAP menu to do this.

Please do not change the settings!

3-4-1 What is the menu path for negative stock configuration?

______________________________________________________

______________________________________________________

3-4-2 What are the organizational levels in the configuration table for negative stock?

______________________________________________________

______________________________________________________

3-4-3 Display the configuration for plant 1000 and answer the following questions. How many special stock types can be configured to allow negative stock?

______________________________________________________


19

SAP AG 1999

Contents:

Stock Transfer

Transfer Posting

Stock Transfers/Transfer Postings


19.2

SAP AG

R

Exercises

Note:



19.2.2Stock Transfers and Transfer Postings Exercises

Unit: Stock Transfers and Transfer Postings

Topic: Transfer Postings


Explain the difference between stock transfers and transfer postings

Identify different ways to post inventory transfers using one- and two-step procedures between companies, plants, and storage locations

Post a stock transfer between plants and storage locations and display the stock overview

Post logical movements of stock, such as stock in quality inspection to unrestricted-use stock

In your company, you process transfer postings between plants using a two-step procedure because the plants are located in different towns. However, within the plant you use a one-step procedure to transfer materials because the storage locations are located in the same building.

As a storeperson, carry out the following activities with the user menu.

1-1 Extend material master record T-RN2## to include plant 1100. Enter the data for the Purchasing and Accounting 1 views using plant 1000 as a reference. Use the SAP menu.

(Create Material – General: Initial Screen)

Field Value

Material number T-RN2##

Industry sector Mechanical engineering

Material type Raw material

Copy from… Material T-RN2##


(Select view(s))

Purchasing

Accounting 1


Organizational levels Copy from…

Plant 1100 1000

1-2 Display the stock overview for material T-RN2## in plant 1000 and plant 1100. Update the current stock situation on the worksheet at the end of this exercise.

Tip!You need to use the stock overview in the following exercises. You should therefore work with two sessions. In one session, keep the stock overview open. After each exercise, you then only have to refresh the overview instead of calling it up again.

1-3 Post an initial stock entry for material T-RN2## into unrestricted-use stock to the storage locations 0001 in plants 1000 and 1100. Use the correct quantity of receipts to end up with 500 pieces in plant 1000 and plant 1100 in storage location 0001.

The initial stock entry is an ‘other’ goods receipt. To post the initial stock entry, you can use the EnjoySAP transaction MIGO or the old transaction MB1C.

Movement type _______________________________________________


Update the stock situation on your worksheet.

1-4 In plant 1100, storage locations 0001 and 0002 are located in the same building. Therefore, you post stock transfers within plant 1100 using the one-step procedure.

Transfer 20 pieces of material T-RN2## from storage location 0001 to storage location 0002.

Movement type _______________________________________________



1-5 Due to the shipment duration, you enter stock transfers between plant 1000 and plant 1100 using the two-step procedure. Transfer 20 pieces of material T-RN2## from plant 1100 to plant 1000.

Enter the removal from plant 1100, storage location 0001.

Movement type _______________________________________________



1-6 Material T-RN2## has now arrived at plant 1000. Enter the receipt of 10 pieces in storage location 0001 and 10 pieces in storage location 0002. Update the stock situation on your worksheet.

Movement type _______________________________________________


1-7 In Unit 1, you posted a goods receipt into blocked stock. The remaining pieces of material T-RN2## are deemed acceptable. Transfer this material from blocked stock into unrestricted-use stock in plant 1000, storage location 0001. Then update the stock situation on your worksheet.

Movement type _______________________________________________


1-8 Display all inventory transactions posted today for material T-RN2##. Why are some documents listed twice?

____________________________________________________________

____________________________________________________________


1-9 Display the total value of material T-RN2## at plant level and storage location level by running the Warehouse Stock Report, which can be found by choosing Environment Stock Warehouse Stock in Inventory Management. Complete the information in the table.

Plant Material T-RN2##

Quantity Value

Plant 1000 Unrestricted-use stock storage location 0001

Unrestricted-use stock storage location 0002




Worksheet: Stock Transfers – Exercise 1-1

Material T-RN2##



Stock in transfer plant 1000

Blocked Plant 1000





1-2

1-3

1-4

1-5

1-6

1-7


Exercises


Topic: Material to Material Transfer

Optional exercise*


Post a material to material transfer

You have materials that change over time and lose the properties of the original material. This happens with chemicals you have in the warehouse. You use a material to material transfer to take a quantity of one material, and transfer it to another material.

Use the role SAP_MM_GR_CLERK to carry out the activities in this exercise.

2-1 Display the stock overview for T-RN7## and T-RN8-## in plant 1000 and write down the current stock situation.


T-RN7##

T-RN8##

2-2 Display the material master views Basic Data 1 and Accounting 1 for T-RN7## and T-RN8-##. Answer the following questions by filling in the table.

2-2-1 What is the base unit of measure for each material?What is the standard price or moving average price for each material?

Plant 1000 Base unit of measure Price

T-RN7##

T-RN8##


2-3 T-RN7## no longer has the characteristics associated with this material master record. Perform a material to material transfer and post a quantity of 100 pieces from T-RN7## to T-RN8##. The plant and storage location do not change in this transfer posting.

Movement type _______________________________________________




T-RN7##

T-RN8##

2-5 Display the material document. Is there an accounting document for this transaction?

____________________________________________________________


Exercises


Topic: Stock Transport Orders with MM

Optional exercise*


Explain how to post inventory transfers using a stock transfer order

Transfer a material to another plant using a stock transfer order

In your company, you transfer material between plants using stock transfer orders. This allows you to move stock between plants and see the effects the purchase order has on material availability on the stock/requirements list. This also allows you to add pricing conditions to the purchase order.

Use the SAP menu for the activities in this exercise.

3-1 Display the stock overview for material T-RN2## and write down the current stock situation in plant 1000 and plant 1100 for the following stock types.

Material T-RN2##

Unrestricted-use storage location 0001


Stock in transfer

Stock in transit

Plant 1000

Plant 1100


3-2 You need to transfer material T-RN2## to plant 1100. Process this stock transfer by creating a stock transfer order with the following information.

Order type: Stock transport order

Supplying plant: 1000

Purchasing org.: 1000Purchasing group: 0##Company code: 1000

Item category: UMaterial: T-RN2##Quantity: 40 piecesDelivery date: Today’s date + 1 weekReceiving plant: 1100Storage location:

Purchase order number ______________________________________________

3-3 Display the stock overview for material T-RN2## and write down the change in the stock situation in plant 1000 and plant 1100.

Material T-RN2##



Stock in transfer

Stock in transit

Plant 1000

Plant 1100


3-4 Display the stock/requirements list for plant 1000 and plant 1100 and analyze how the purchase order affects the stock situation in each plant. Which MRP element is used for the stock transfer order? What is the received quantity/required quantity? Answer these questions by filling in the table below.

Material T-RN2##

MRP element for the stock transfer order

Received/reqd qty

Supplying/receiving plant

Plant 1000

Plant 1100

3-5 Process this stock transfer by entering the transfer posting for stock in transit. The material is withdrawn from storage location 0001 in plant 1000.

What menu path do you use?

____________________________________________________________

____________________________________________________________

Movement type _______________________________________________

Material document number ________________________________________

3-6 Display the material document and the accounting document.

3-7 Display the stock overview and write down the changes in the stock situation.

Material T-RN2##



Stock in transfer

Stock in transit

Plant 1000

Plant 1100

3-8 Enter the goods receipt for the purchase order in plant 1100 using movement type 101.

Material document number ________________________________________

3-9 Display the stock overview and note the change in the stock quantity in plant 1100.


Material

T-RN2##



Stock in transfer

Stock in transit

Plant 1000

Plant 1100


19.3

SAP AG

R

Solutions


19.3.2Stock Transfers and Transfer Postings Solutions


Topic: Transfer Postings

1-1 Logistics Materials Management Material Master Material Create (special) Raw material

Enter material T-RN2## and copy it.

Don’t forget to enter plant 1000 as the organizational level for the reference document, as you otherwise cannot copy plant-specific data.


1-3 Inventory Management Goods Movement Goods Receipt Other (MIGO)Choose 'Goods issue - Other' To enter the initial stock balance, enter the material data, quantity, plant data, and storage location data. Enter 561 as the movement type.

Alternatively, you can enter the initial stock balance using the old transaction. Inventory Management Goods Movement Goods Receipt OtherOn the initial screen, enter movement type 561 and choose ENTER. Then enter the detailed data and post the initial stock entry.

1-4 Inventory Management Goods Movement Transfer Posting, then choose Movement type Transfer posting Stor. loc. to stor. loc Unrestr. to unrestr.

Movement type: 311

1-5 Inventory Management Goods Movement Transfer Posting, then choose Movement type Transfer posting Plant to plant Rem. fm. stor. to plant

Movement type: 303

1-6 Inventory Management Goods Movement Transfer Posting, then choose Movement type Transfer posting Plant to plant Pl. in. stor. in plant

Movement type: 305


1-7 Inventory Management Goods Movement Transfer Posting. Then you choose Movement type Transfer posting Stock to stock Blocked to unrestr.

Movement type: 343

1-8 Inventory Management Environment List Displays Material Document Use material T-RN2## to select the material document and choose today’s date as the posting date.

Some material documents are listed more than once because the transaction involves more than one storage location or plant.

1-9 Inventory Management Environment Stock Warehouse Stock

Plant Material T-RN2## Quantity Value


520 156000


380 114000


460 138000


20 6000


Worksheet: Stock Transfers – Exercise 1-1

The values you obtained in exercise 1-2 may not match those in the solutions because some of the previous exercises were optional.

Material T-RN2##



Stock in transfer plant 1000

Blocked Plant 1000





1-2 0 10 60 370 0 0

1-3 0 10 500 370 500 0

1-4 0 10 500 370 480 20

1-5 20 10 500 370 460 20

1-6 0 10 510 380 460 20

1-7 0 0 520 380 460 20


Solutions


Topic: Material to Material Transfer


Inventory Management Environment Stock Stock Overview


T-RN7## 100

T-RN8## 250

2-2 Logistics Materials Management Material Master Material Display Display current

2-2-1

Plant 1000 Base unit of measure Price

T-RN7## KG MAP 2.20

T-RN8## KG S 2.00

2-3 Inventory Management Goods Movement Transfer Posting, then choose Movement Type Transfer Posting Material to material

Movement type: 309



T-RN7## 0

T-RN8## 350

2-5 Inventory Management Material Document Display

Yes


Solutions


Topic: Stock Transport Orders with MM


Material T-RN2##



Stock in transfer

Stock in transit

Plant 1000 Various answers possible

100 0 0


0 0 0

3-2

3-2-1 LogisticsMaterials ManagementPurchasingPurchase orderCreateVendor/supplying plant known

Then choose ‘stock transport order’ as the order type.


Material T-RN2##



Stock in transfer

Stock in transit


100 0 0


40 0 0

3-4 Inventory Management Environment Stock Current Stock/Reqmt List

Material T-RN2##

MRP element for the stock transfer order

Received/reqd qty

Supplying/receiving plant

Plant 1000 BS-ABR 40 1100 (supplying


plant)

Plant 1100 BS-EIN 40 1000 (receiving plant)

3-5 Inventory Management Goods Movement Goods Issue (MIGO); transaction 'goods issue', reference document 'purchase order'Enter the purchase order number from part 3-2 or search for it via the material and supplying plant. Enter the storage location and post the goods issue.

Movement type: 351

3-6 Inventory Management Goods Movement Goods Issue (MIGO); transaction 'Display', reference document 'material document'; double-click the last material document from the document overview.


Material T-RN2##



Stock transport order

Stock in transit


100 0 0


40 0 40

3-8 Inventory Management Goods Movement Goods Receipt For Purchase Order Goods Receipt for Purchase Order (MIGO) transaction ‘goods receipt’, reference document ‘purchase order’



Material

T-RN2##



Stock transport order

Stock in transit


100 0 0


0 0 0


20

SAP AG 1999

Price Data for Consignment Material

Procurement of Consignment Material

Consignment Stock Movements

Settlement of Consignment Liabilities

Contents:

Consignment


20.2

SAP AG

R

Exercises

Note:



20.2.2Consignment Exercises

Unit: Consignment

Topic: Consignment Material


Maintain an info record for a consignment price

Display a purchase order for a consignment material with item category K

Post goods receipts into consignment stock

Post stock transfers and transfer postings within consignment stock

Post goods issues from consignment stock

Settle consignment liabilities

You have an agreement with two different vendors to supply consignment material to your company. The consignment material is considered available for MRP purposes. However, it is not valued because it is still owned by the vendor. You take ownership of the material when you issue to a cost center or transfer it into your own stock. You settle your consignment liabilites with the vendor monthly.

Use the SAP menu for these activities.

1-1 Determine the consignment stock for material T-RNC## in plant 1000.

To display the stock, choose Inventory Management Environment Consignment. Display the prices and values also.

To which vendor does the consignment stock belong, and what consignment price has been negotiated?

____________________________________________________________

1-2 Write down the stock situation in the table below for your consignment material T-RNC## in plant 1000.

(Stock Overview)

Storage location Storage location


0001 0002

Unrestricted-use(own)

Unrestricted-use consignment

Quality inspection consignment

Blocked consignment

1-3 Display the Accounting 1 view on the material master for material T-RNC## in plant 1000 and write down the following information.

1-3-1 What is the total stock quantity? __________________________

1-3-2 What is the total value of this unrestricted-use stock?

______________________________________________________

1-4 Cost center T-L## requires 50 pieces of material T-RNC## in three weeks. Create a withdrawal reservation for plant 1000. You do not know from which storage location the material will be taken, so you leave it blank.


1-5 Display the stock/requirements list for T-RNC##. How does the reservation affect the available quantity during the next two months? ____________________________________________________________


1-6 Display consignment purchase order 415108-##.

1-6-1 Which vendor is listed on the purchase order?

______________________________________________________

1-6-2 What is the item category?

______________________________________________________

1-6-3 What is the purchase order price?

______________________________________________________

1-7 The consignment material T-RNC## is supplied by vendor T-K10B##. Display the consignment info record to see the consignment price that has been negotiated with the vendor for purchasing organization 1000 and plant 1000.

You find the price on the Purch. Org. data 1 screen.

Price _______________________________________________________

1-8 Vendor T-K10B## delivers the consignment material on purchase order 415108-## to plant 1000. The packaging is damaged, so you post a receipt of 10 pieces to blocked stock in storage location 0001 and send the remaining 90 pieces to quality inspection in storage location 0001. Post this goods receipt using one material document.

To distribute the total delivered quantity among blocked stock and quality inspection stock, choose [Distribute quantity].

What special stock indicator does the system automatically determine? Why does it determine this indicator?______________________________________________________

Material document number ___________________________________

1-9 Display the material document for the goods receipt. Is there an accounting document for the goods receipt?

____________________________________________________________


1-10 Display the Accounting 1 view on the material master for material T-RNC## in plant 1000. Answer the following questions and compare to your results in part 1-3.

1-10-1 Has the total stock quantity changed?

______________________________________________________

1-10-2 Has the total value of this unrestricted stock changed?

______________________________________________________

1-10-3 Why?_______________________________________________

______________________________________________________

1-11 Display the stock overview for material T-RNC## in plant 1000 for all storage locations and write down the stock situation.

(Stock Overview)






Blocked consignment

1-12 The 90 pieces of material T-RNC## from vendor T-K10B## passed the quality inspection. Carry out the transfer from quality inspection consignment stock to unrestricted-use consignment stock. The storage location is the same.

Which movement type and which special stock indicator do you use?

____________________________________________________________



1-13 Display the stock overview for material T-RNC## for all storage locations in plant 1000 and write down the following information.

(Stock Overview)






Blocked consignment

1-14 Issue 50 pieces of material T-RNC## from consignment stock in storage location 0001 (vendor T-K10B##) with reference to the reservation for cost center T-L## from part 1-4.

Which movement type and which special stock indicator do you use? ____________________________________________________________

You can enter the vendor in the [Partner] tab on the item detail screen.


1-15 Display the material document.

1-15-1 Is there an accounting document for this goods movement?

______________________________________________________

1-15-2 Which G/L accounts are updated?

______________________________________________________

______________________________________________________

______________________________________________________

1-16 You have agreed with vendor T-K10B## to regularly transfer unrestricted-use consignment stocks to your own stock at the end of the quarter. First, check the stock overview for material T-RNC## to see the quantity of unrestricted-use consignment stock remaining for vendor T-K10B##.

(Stock Overview)


Vendor T-K10B## Storage location 0001



1-17 Transfer this remaining quantity of unrestricted-use consignment material T-RNC## into unrestricted-use stock within the same storage location. Update the current stock situation in the table.

Movement type _______________________________________________


(Stock Overview)

Vendor T-K10B## Stor. loc. 0001 Stor. loc. 0002


1-18 What movements of consignment stock have taken place during the last two months for material T-RNC##? How can you display this information?

____________________________________________________________

1-19 What liabilities from vendor consignment have accrued during the last two months for vendor T-K10B##?

Total value __________________________________________________

1-20 Settle your consignment liabilities with vendor T-K10B## by running the settlement program.

Invoice document number ____________________


20.3

SAP AG

R

Solutions


20.3.2Consignment Solutions

Unit: Consignment

Topic: Consignment Material

1-1 Inventory Management Environment Consignment Vendor Consignment Stock

Vendor T-K10C##

Price 16.00


(Stock Overview)




110 0


15 0


0 0

Blocked consignment 0 0

1-3 From the stock overview: Position the cursor on the plant line and choose Extras Display Material

orLogistics Materials Management Material Master Material Display Display Current

1-3-1 Total stock: 110 pcs

1-3-2 Total value: 1.595 UNI

1-4 Inventory Management Reservation Create. Then choose Movement Type Consumption For Cost Center

1-5 Inventory Management Environment Stock Stock/Requirements List

The reservation reduces the available quantity.

1-6 Logistics Materials Management Purchasing Purchase Order Display

1-6-1 Vendor: T-K10B##

1-6-2 Item category: K

1-6-3 Order price: 0.00


1-7 Logistics Materials Management Purchasing Master Data Info Record Display You find the price on the Purch. Org. data 1 screen.

Price: 13.00

1-8 Inventory Management Goods Movement Goods Receipt For Purchase Order Goods Receipt for Purchase Order (MIGO) Then choose ‘goods receipt’ for purchase order

As the item category K (consignment) is specified in the order item, the system automatically determines the special stock ‘consignment’ (indicator K) when goods are received for a purchase order.

1-9 Keep the transaction from part 1-8 open. Instead of choosing ‘Goods receipt for purchase order’, choose ‘Display – material document’. The [Accounting docs] pushbutton is contained in the [Document info] tab in the header details.

As the vendor consignment stock does not yet belong to your stocks, it is not valuated at goods receipt. Therefore, there is no accounting document.

1-10 Logistics Materials Management Material Master Material Display Display Current

1-10-1 No

1-10-2 No

1-10-3 Because the consignment stock is still owned by the vendor and therefore is not valuated by the system.



(Stock Overview)




110 0


15 0


90 0


1-12 Inventory Management Goods Movement Transfer Posting. Then choose Movement Type Transfer Posting Vendor Consignment QI to Unrestricted.

Movement type: 321 Special stock indicator: K


(Stock Overview)




110 0


105 0


0 0


1-14 Inventory Management Goods Movement Goods Issue (MIGO) 'Goods issue' for reservation

Enter the reservation number. Also enter the special stock indicator K and vendor T-K10B##, [Partner] tab.

1-15 From the Enter Goods Issue view, switch to the Display Material Document view.

1-15-1 The system has created an accounting document for this goods issue.

1-15-2 Liabilities from consignment stores and consumption of raw materials 1.


(Stock Overview)




Unrestricted-use consignment 40 0

1-17 Inventory Management Goods Movement Transfer Posting. Then choose Movement Type Transfer Posting Vendor Consignment Consignment to own.

Movement type: 411 Special stock: K

(Stock Overview)



Unrestricted-use consignment 0 0

1-18 Inventory Management Environment List Displays Material Documents for Material

1-19 Inventory Management Environment Consignment Consgnmt from Vendor Liability

On the initial screen, enter the vendor, material, and a posting date in the past two months as selection criteria. Select only ‘Consignment’ and choose ‘Display’ from the Processing menu.

You can total the liabilities by adding the amounts of the individual liabilities. Select the ‘Amount’ column and click [ Total].

Total value: 1170.00

1-20 Inventory Management Environment Consignment Consgnmt from Vendor Liability

Choose the same selection criteria as those used in part 1-19. On the initial screen, choose only Consignment and choose Settle from the processing menu.


21

SAP AG

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Subcontracting

Overview of subcontracting

Subcontracting in purchasing

Subcontracting in inventory management

Subcontracting in invoice verification

Scheduling agreement and delivery schedule


21.2

SAP AG

R

Exercises

Note:



21.2.2

Unit: Subcontracting

Topic: Subcontract Material

Outline the process for a subcontract material

Explain item category L on the purchase order

Explain the different ways to issue components to the vendor

Perform a goods receipt for the final product

Settlement of invoice

In our company we produce an ignition module. We don’t have the resources available to assemble the components therefore we send the raw materials to our subcontract vendor who then produces the final material.

1-1 Vendor T-L10C## produces material T-B1## under a subcontracting arrangement with you. You provide the vendor with the required components, as listed on the bill of material for this material.

Display the bill of material for material T-B1##, in plant 1000, BOM usage 1. What components and quantities have to be provided for material T-B1##?

Component QuantityT-T1## Slug for Cast Iron Spiral CasingT-T2## Flat GasketT-T3## Hexagon Head Screw

1-2 Display the stock overview for the components in plant 1000. What quantity of these materials are in unrestricted use, in storage location 0001? What quantity does subcontractor T-L10C## have? Answer these questions by recording the current stock situation.

Plant 1000 Unrestricted Use Mat. Prov. To VendorT-T1##T-T2##T-T3##

1-3 Display subcontract purchase order 415109-##.

1-3-1 Which item category is used?

1-3-2 What component quantities are suggested?


1-4 Display the SC Stocks per Vendor report for your subcontract vendor T-L10C##. Which materials and quantities do you still have to send to the vendor so he can carry out your purchase order?


Material Quantity NeededT-T1##T-T2##T-T3##

1-5 You need to provide subcontractor T-L10C## with the components needed to produce material T-B1##. Transfer the components to the vendor from the SC Stocks per Vendor report. Use storage location 0001.

What is the movement type?

Where can you find the material document number that was created for this transaction?

Material Document: _____________________________

1-6 Display the material document. What items does the material document contain? Why is each material listed twice?


Component Quantity Movement Stock TypeT-T1##T-T1##T-T2##T-T2##T-T3##T-T3##

1-7 Display the stock overview for materials T-T1## and T-T2## and record the stock situation.

Plant 1000 Unrestricted Use Mat. Prov. To VendorT-T1##T-T2##

1-7-1 Compared to the initial stock situation in question 1-2, what changes have occurred?

1-8 Do an analysis of stock material provided to your vendor T-L10C##. What change has occurred with the required quantities?

1-9 To be on the safe side, transfer another 10 pieces of material T-T1## and T-T2## from plant 1000 storage location 0001 to your subcontractor T-L10C##. Transfer these components to the vendor using a transfer posting from the inventory management system.

1-9-1 Which menu path do you use?

1-9-2 Movement Type

Material Document


1-10 Display the material document. Which items does it contain?

Component Quantity Movement Stock TypeT-T1##T-T1##T-T2##T-T2##

1-11 Vendor T-L10C## delivers material T-B1##, ordered on purchase order 415109-##. Enter the goods receipt for your purchase order into plant 1000 storage location 0001.

Material document __________________________

1-12 Display the material document. Which items does it contain? Why do we have different movement types listed on this material document?

Component Quantity Movement Stock TypeT-B1##T-T1##T-T2##T-T3##


1-12-1 Which GL accounts were updated for raw materials and semi finished goods?

Account Account Description Value

1-13 Your subcontractor informs you that he needed one extra piece of component T-T1## to complete your purchase order. Enter the subsequent adjustment.

What is the menu path?

Key in your purchase order and press enter. Use the Copy icon to display the material components. Enter a quantity of 1 for material T-T1## select copy then save.

Material document ________________________

1-14 Vendor T-L10C## sends the invoice for the subcontracting charges for purchase order 415109-##. For 10 pieces, he charges 1,000 plus tax for a total amount of 11,000.00. Process this invoice from the vendor using the following data.

Initial screen ValueDocument Date Today’s DateCompany Code 1000Currency UNIPurchase Order 415109-##

On the vendor item (001) screen key in the total amount of the invoice, check the calculate tax button and press enter. Save. Press enter to bypass the exception messages for the date variance.

Invoice document Number ____________________

1-15 Display the invoice and the accounting document. Which G/L accounts have been updated?


Further processing Display

1-16 Display the purchase order history for your subcontract purchase order.

From the invoice document overview screen, position your cursor on the purchase order number, and then: Environment Purchase Order Hist. Or Menu Path: Logistics Materials Management Purchasing Purchase Order Display Then click the PO history button


21.3

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Solutions


21.3.2

Unit: Subcontracting

Topic: Subcontract Material

Outline the process for a subcontract material

Explain item category L on the purchase order

Explain the different ways to issue components to the vendor

Perform a goods receipt for the final product

Settlement of invoice

In our company we produce an ignition module. We don’t have the resources available to assemble the components therefore we send the raw materials to our subcontract vendor who then produces the final material.

1-1 Vendor T-L10C## produces material T-B1## under a subcontracting arrangement with you. You provide the vendor with the required components, as listed on the bill of material for this material.

Display the bill of material for material T-B1##, in plant 1000, BOM usage 1. What components and quantities have to be provided for material T-B1##?

Menu Path:

Logistics Production Master Data Bills of Material Bill of Material Material BOM Display

Component QuantityT-T1## Slug for Cast Iron Spiral Casing 1 pcT-T2## Flat Gasket 1 pcT-T3## Hexagon Head Screw 8 pcs


1-2 Display the stock overview for the components in plant 1000. What quantity of these materials are in unrestricted use, in storage location 0001? What quantity does subcontractor T-L10C## have? Answer these questions by recording the current stock situation.

Menu path:

Logistics Materials Management Inventory Management Environment Stock Stock Overview

Plant 1000 Unrestricted Use Mat. Prov. To VendorT-T1## 1000 10T-T2## 1000 0T-T3## 1000 0

1-3 Display subcontract purchase order 415109-##.

Menu Path:

Logistics Materials Management Purchasing Purchase Order Display

1-3-1 Which item category is used? L – Suncontracting

1-3-2 What component quantities are suggested?

T-T1## quantity of 100



1-4 Display the SC Stocks per Vendor report for your subcontract vendor T-L10C##. Which materials and quantities do you still have to send to the vendor so he can carry out your purchase order?

Menu Path:

Logistics Materials Management Purchasing Purchase Order Reporting SC Stocks per Vendor


Material Quantity NeededT-T1## 90T-T2## 100T-T3## 800

1-5 You need to provide subcontractor T-L10C## with the components needed to produce material T-B1##. Transfer the components to the vendor from the SC Stocks per Vendor report. Use storage location 0001.

Menu Path from the SC Stockper Vendor Report:

Select the materials then click the Post Goods Issue button

What is the movement type? 541

Where can you find the material document number that was created for this transaction? The material documents for the material report

Menu Path:

Logistics Materials Management Inventory Management Environment List Displays Mat. Doc. For Material. Key in a component material number and select the execute icon. Look for the material document number with movement type 541.

Material Document: _____________________________

1-6 Display the material document. What items does the material document contain? Why is each material listed twice? Each material is listed twice because the material is moving from unrestricted stock into the Material Provided to Vendor stock type. This stock type has an O in the stock type field.

Menu Path:

Logistics Materials Management Inventory Management Material Document Display

Component Quantity Movement Stock TypeT-T1## - 90 541 BlankT-T1## + 90 541 OT-T2## - 100 541 BlankT-T2## + 100 541 OT-T3## - 800 541 BlankT-T3## + 800 541 O

1-7 Display the stock overview for materials T-T1## and T-T2## and record the stock situation.

Menu path:

Logistics Materials Management Inventory Management Environment Stock Stock Overview


Plant 1000 Unrestricted Use Mat. Prov. To VendorT-T1## 910 100T-T2## 900 100

1-7-1 Compared to the initial stock situation in question 1-2, what changes have occurred?

1-8 Do an analysis of stock material provided to your vendor T-L10C##. What change has occurred with the required quantities? All of the components have been transferred to the vendor .

1-9 To be on the safe side, transfer another 10 pieces of material T-T1## and T-T2## from plant 1000 storage location 0001 to your subcontractor T-L10C##. Transfer these components to the vendor using a transfer posting from the inventory management system.

1-9-1 Which menu path do you use? Logistics Materials Management Inventory Management Goods Movement Transfer Posting Movement Type Transfer posting Stck. W. subcontract From unrestricted

1-9-2 Movement Type ___541__________

Material Document _________________________


1-10 Display the material document. Which items does it contain?

Menu Path:


Component Quantity Movement Stock TypeT-T1## - 10 541 BlankT-T1## + 10 541 0T-T2## - 10 541 BlankT-T2## + 10 541 0

1-11 Vendor T-L10C## delivers material T-B1##, ordered on purchase order 415109-##. Enter the goods receipt for your purchase order into plant 1000 storage location 0001.

Menu Path:

Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known

Material document __________________________

1-12 Display the material document. Which items does it contain? Why do we have different movement types listed on this material document? We have different movement types listed on the material document because we are receiving the final material and consuming the components.

Menu Path:


Component Quantity Movement Stock TypeT-B1## + 100 101 BlankT-T1## - 100 543 0T-T2## - 100 543 0T-T3## - 800 543 0

1-12-1 Which GL accounts were updated for raw materials and semi finished goods?

Account Account Description Value790000 Work in process inventory 27,666191100 GR/IR 10,000893010 Cost of goods sold 27,666417001 Purchased services 10,000300000 Inventory – raw materials 1008


400020 Raw materials consumed 100830000 Inventory – raw materials 4590400020 Raw materials consumed 459030000 Inventory – raw materials 800400020 Raw materials consumed 800

1-13 Your subcontractor informs you that he needed one extra piece of component T-T1## to complete your purchase order. Enter the subsequent adjustment.

What is the menu path? Menu Path: Logistics Materials Management Inventory Management Goods Movement Subsequent adjustment Subcontracting

Key in your purchase order and press enter. Use the Copy icon to display the material components. Enter a quantity of 1 for material T-T1## select copy then save.

Material document ________________________

1-14 Vendor T-L10C## sends the invoice for the subcontracting charges for purchase order 415109-##. For 10 pieces, he charges 1,000 plus tax for a total amount of 11,000.00. Process this invoice from the vendor using the following data.

Menu Path:

LogisticsMaterials Management Invoice Verification Invoice Verification Document Entry Enter Invoice

Initial screen ValueDocument Date Today’s DateCompany Code 1000Currency UNIPurchase Order 415109-##

On the vendor item (001) screen key in the total amount of the invoice, check the calculate tax button and press enter. Save. Press enter to bypass the exception messages for the date variance.

Invoice document Number ____________________

1-15 Display the invoice and the accounting document. Which G/L accounts have been updated?

Further processing Display

1-16 Display the purchase order history for your subcontract purchase order.


From the invoice document overview screen, position your cursor on the purchase order number, and then: Environment Purchase Order Hist. Or Menu Path: Logistics Materials Management Purchasing Purchase Order Display Then click the PO history button


22

SAP AG 2002

Physical Inventory Process

Functions for Carrying out Physical Inventory

Posting Inventory Differences

Tools for Organizing Physical Inventory

Physical Inventory Management

Contents:


22.2

SAP AG

R

Exercises

Note:



22.3

SAP AG

R

Solutions


22.3.2Data Used in the Exercises

Data Data in the Training System

Data in the IDES System

Cost center T-L##

Materials T-RB1## 1300-340

T-RB2## 1300-350

T-RB3## 1300-360

T-RB4## 1300-360

T-RB5## 1300-410

T-RB6## 1300-360

T-RB7## CH_4103

T-RB8## CH_4104

T-RB9## 1300-560

T-RBA##

T-ZU1## 1300-780

T-RBB## 1300-321

T-ZP1## 1300-800

T-RBC## 400-141

T-B1## 100-100

T-T1## 100-110

T-T2## 100-120

T-T3## 100-130

Unit: Physical Inventory

Topic: Physical Inventory


Explanation of the physical inventory process

Posting physical inventory documents

Configuration and various settings for the physical inventory

The physical inventory number and using it togroup physical inventories

Standard reports for the physical inventory

Your company carries out physical inventories periodically. You have to check the stock quantity in the plant. You sometimes use various stock types to manage a material, for example, blocked stock, stock in quality inspection, or unrestricted-use stock. You carry out the physical inventory manually or using the batch function. If a count result seems unlikely, you may carry out a recount.

1-1 Physical inventory

1-1-1 Create a physical inventory document for plant 1000, storage location 0001. The count is supposed to take place in two days, so you do not have to set the posting block. For the physical inventory document, assign the physical inventory number G## to your group.The following materials and stock types are to be counted.

Menu path: Logistics Materials management Physical inventory Phys. inventory doc. Create

Material Stock type

T-RB2## Unrestricted-use

T-RB2## QI

T-RB2## Blocked stock

No. of phys. inv. doc. ____________________________

Use stock type 1 for stock material, 2 for quality inspection, and 4 for blocked stock.

1-1-2 Enter the physical inventory count for the document. Enter a variance of 5% on the initial screen and use the values in the table for the items in your document. Remember to set the zero count indicator.

Menu path: Physical inventory Inventory count Enter

Use the “Zero count” pushbutton for items with a value of zero.

Material Count

T-RB2## Unrestr.-use 490


T-RB2## QI 10

T-RB2## Blocked 0

1-1-3 Display the physical inventory document. Call up the history and statistics for the first material in the document and answer the questions below.

Menu path: Physical inventory Phys. inventory doc. Display

Who entered the count? ___LO511-##____________________

What is the physical inventory status? ___Counted_______________________

What is the quantity? __The counted quantity in the storage unit______

What is the book quantity? __Book quantity at time of count__

What is the difference quantity? __ Difference quantity between the book quantity and the counted quantity

1-1-4 Create the list of differences and analyze the count results you have entered.

Menu path: Physical inventory Difference Print

Enter your material number, plant, and storage location as selection criteria.

1-1-5 Choose one of the document items for a recount and assign the physical inventory number G## again.

Physical inv. doc. _____________________________

Menu path: Physical inventory Phys. inventory doc Recount

1-1-6 Enter the count for the recount document.


1-1-7 Post the differences from your two physical inventory documents.

What is the quantity difference? _______________________

What is the value difference? ______________________

Material doc. no. __________________________

Menu path: Physical inventory Difference Post

1-1-8 Display the material document number. Is there an accounting document? What is the accounting entry?

Menu path: Physical inventory Environment Mat. doc. for material


If your physical inventory showed differences, the system creates an accounting document in addition to the material document. The inventory differences are posted to expenditure/income accounts.

1-1-9 Display the physical inventory data for your material. Has a physical inventory been carried out for the material this year?

Menu path: Physical inventory Environment Phys. in. data for mat.

______Yes___________________________________________

Has a physical inventory been carried out for the special stocks?

______No____________________________________________

Display the physical inventory documents for your material.

Menu path: Physical inventory Environment Phys. inv. doc. for mat.



Topic: Physical Inventory

Explanation of the physical inventory process

Posting physical inventory documents


The physical inventory number and using it to group physical inventories

Standard reports for the physical inventory

2-2.1 Physical inventory with blocking indicator

2-1-1 The unrestricted-use stock for material T-RB2## in plant 1000, storage location 0002 is to be counted. Create a physical inventory document for the count. The count is to take place today, so the posting block has to be set for this material, as no goods movements should take place for this material during the count. Assign G## as the physical inventory number again.

Menu path: Physical inventory Phys. inventory doc. Create

Physical inv. doc. ___________________________

2-1-2 Test the posting block by carrying out a goods issue for over 10 pieces from plant 1000, storage location 0002, to cost center T-L##.

Menu path: Logistics Materials management Inventory management Goods issue

Can you issue the material to the cost center? ___No_____________

What message is displayed?

__Material blocked due to physical inventory_____________


2-1-3 Display the storage location stock view in the material master T-RB2## for plant 1000 and storage location 0002. What is the physical inventory status?

Menu path: Logistics Materials management Material master Material Display Display currentThe physical inventory status is displayed in the view for plant or storage location stock.

2-1-4 Create a list of all the physical inventory documents you have created and processed. Use your physical inventory number G## as a selection criterion. Cancel the material number, the physical inventory docment number, and the storage location.

Menu path: Physical inventory Environment Phys. in. data for mat.Enter the physical inventory number instead of the material number as a selection criterion.



Topic: Physical Inventory Using the Batch Function

Explaining the physical inventory process

Using a batch input session to create physical inventory documents.


3-1 Physical inventory documents via the batch function

3-1-1 Create the physical inventory documents without special stock.

Menu path: Physical inventory Sessions Create phys. inv. docs W/o special stock

You want to create a physical inventory count for your raw materials in plant 1000, storage location 0001. The storage bin description for your materials is HRL##. Use this storage bin description as a selection criterion as well as plant 1000, storage location 0001, and material type Roh. You only want to count the unrestricted-use stock and select this on the selection screen under ‘Stock types’.

What session name was assigned automatically? MB_MI01_______

Process this session in the background. On the overview screen for background processing (System -> Services -> Batch input ->Edit, click on the Log button. Press the ‘Overview’button to display a list of all the batch input sessions. Choose your session via the ‘Created by’ column).

Note: Choose the “Display errors only“ processing mode and start processing by pressing the “Process“ pushbutton

What physical inventory document(s) was/were created? (It may take a moment to complete this transaction). How many items does the physical inventory document contain?

_____7________________________


3-1-2 Enter the physical inventory counts manually for the physical inventory document that you created via the batch function


Material Count

T-RB1## 98

T-RB3## 1000

T-RB4## 800

T-RB5## 59

T-.RB9## 190

T-TBB## 200

T-RBC## 150

3-1-3 Use a batch input session to post the differences.

Menu path: Physical inventory Sessions Post difference

What is the name of the session? __MB_MI07____________________________

Process this session in the background. On the overview screen for background processing (System -> Services -> Batch input ->Edit, click on the Log button. Press the ‘Overview’button to display a list of all the batch input sessions. Choose your session via the ‘Created by’ column).

Note: Choose the “Display errors only“ processing mode and start processing by pressing the “Process“ pushbutton.

What material document was created? (It may take a moment to complete this transaction). _____________________________

Note: You find the material document by displaying the physical inventory document and choosing the physical inventory history at item level

3-1-4 Display the physical inventory document and the statistics and history for one of the materials.

Menu path: Physical inventory Phys. inventory doc. Display

Who entered the count results and posted the differences? __LO511-##___

What material document was used to post the differences? __________________


3-1-5 Display the material document that was used to post the differences. Which movement type was used? Is there an accounting document? What is the accounting entry for this transaction?

Menu path: Physical inventory Environment Material document

Press the Accounting documents pushbutton to display the accounting document. Select the accounting document. The raw materials account is posted and, depending on the type of difference, the income or expenditure from inventory differences account is also posted.


23

SAP AG 2002

Flagging Materials for Cycle Counting

Creating Physical Inventory Documents for Cycle Counting

Cycle Counting

Contents:


23.2

SAP AG

R

Exercises

Note:



23.2.2

Unit: Cycle Counting

Topic: Cycle Counting

Explanation of the cycle counting process

Assigning a cycle counting indicator to a material

Carrying out the cycle counting process

Configuration and settings for cycle counting

The materials in your company are grouped into various cycle counting categories, either A, B, or C. Materials belonging to group A are the highest in value and are therefore counted every 30 days. In some cases, you manually assign a cycle count category to a material. In others, the cycle counting program assigns the indicator

1-1 Cycle counting

1-1-1 Display the settings for cycle counting in Customizing and answer the following questions by filling out the table.

What are the cycle counting indicators for plant 1000?

How many physical inventories are carried out? What is the percentage for each indicator?

Cycle count.

indicator

No. of phys. invs

Percentage

1-1-2 In the material master, set the cycle counting indicator for material T-B1## to C. Which view contains this field?

_________________________________


1-1-4 Set the cycle counting indicator by carrying out an ABC analysis. Carry out the analysis for previous consumption values for raw materials in plant 1000. Choose all the stock materials. Answer the following questions:

What is the new cycle counting indicator for material T-T3##? ___________

What is the old cycle counting indicator for material T-T3##? ___________

Change the cycle counting indicator for material T-T3##. Save the ABC analysis.

1-1-5 Create the physical inventory documents for the cycle counting materials. Use the multiple selection function to specify the material numbers T-T1##, T-T2##, and T-T3##.


23.3

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Solutions


23.3.2

Unit: Cycle Counting

Topic: Cycle Counting

Explanation of the cycle counting process

Assigning a cycle counting indicator to a material

Carrying out the cycle counting process

Configuration and settings for cycle counting

The materials in your company are grouped into various cycle counting categories, either A, B, or C. Materials belonging to group A are the highest in value and are therefore counted every 30 days. In some cases, you manually assign a cycle count category to a material, in others, the cycle count program assigns the indicator.

1-1 Cycle counting

1-1-3 Display the settings for cycle counting in Customizing and answer the following questions by filling out the table.

What are the cycle counting indicators for plant 1000?

How many physical inventories are carried out? What is the percentage for each indicator?

Menu path: Tools Business Engineer Customizing Implement. projects SAP Reference IMG Materials Management Inventory Management Physical Inventory Cycle Counting

Cycle count. indicator

No. ofphys. invs

Percentage

A 12 56

B 6 28

C 3 14

D 1 2

1-1-4 In the material master, set the cycle counting indicator for material T-B1## to C. Which view contains this field?

Menu path: Logistics Materials management Material master Material Change Immediately

____Storage 1_____________________________


1-1-4 Set the cycle counting indicator by carrying out an ABC analysis. Carry out the analysis for previous consumption values for raw materials in plant 1000. Choose all the stock materials. Answer the following questions:

What is the new cycle counting indicator for material T-T3##?

_The new CC indicator is determined by consumptions of the material.__________

What is the old cycle counting indicator for material T-T3##? ____D_______

Change the cycle counting indicator for material T-T3## . Save the ABC analysis.

1-1-5 Create the physical inventory documents for the cycle counting materials.

Use the multiple selection function to specify the material numbers T-T1##, T-T2##, and T-T3##.

Menu path: Physical inventory Special procedures Cycle counting Create phys. inv. documents.


24

SAP AG 2002

Inventory Sampling: Preparation

Inventory Sampling: Procedure

Inventory Sampling

Contents:


24.2

SAP AG

R

Exercises

Note:



24.2.2

Unit: Inventory Sampling

Topic: Inventory Sampling

Explanation of the inventory sampling procedure

Configuration and settings for the inventory sampling procedure

Carrying out an inventory sampling

Your company wants to minimize the number of materials that are counted. You use inventory sampling for the raw materials in your plant so that you can obtain an overview of the stock situation without having to count every material.

1-1 In Customizing, check the profile for inventory sampling.

For which currencies have profiles been created in Customizing?

_______________________________

Display profile 01 and check the following settings:

Are materials with an ABC indicator taken into account in inventory sampling?

_________________________________________________________________

As of which price limit are materials adopted into the complete-count area?

________________________________

What is the minimum number of materials per stratum that must be included in the inventory sampling?

_________________________________

1-2 For which stock types is inventory sampling allowed in plant 1000, storage location 0001?__________________________________

1-3 When you are preparing for the physical inventory, how do you check which steps have already been carried out and the results of these?___________________________________________________________________


24.3

SAP AG

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Solutions


24.3.2

Unit: Inventory Sampling

Topic: Inventory Sampling

Explanation of the inventory sampling procedure

Configuration/settings for the inventory sampling procedure

Carrying out an inventory sampling

Your company wants to minimize the number of materials that are counted. You use inventory sampling for the raw materials in your plant so that you can obtain an overview of the stock situation without having to count every material.

1-4 In Customizing, check the profile for inventory sampling.

Menu path: Tools Business Engineer Customizing Implement. projects SAP Reference IMG Materials Management Inventory Management Physical Inventory Inventory Sampling Create inventory sampling profiles

For which currencies have profiles been created in Customizing?

___Units and US dollars____________________________

Display profile 01 and check the following settings:

Are materials with an ABC indicator taken into account in inventory sampling?

_____Materials belonging to group A are assigned to the complete-count area___

As of which price limit are materials adopted into the complete-count area?

__From 1000.1 upwards______________________________

What is the minimum number of materials per stratum that must be included in the inventory sampling?

___30______________________________


1-5 For which stock types is inventory sampling allowed in plant 1000, storage location 0001?

Menu path in Customizing: Materials Management Inventory Management Inventory Management Inventory Sampling Define stock management levels

_For raw materials (ROH)________________________________

1-6 When you are preparing for the physical inventory, how do you check which steps have already been carried out and the results of these?By displaying or changing the inventory sampling and then choosing Goto List


25

SAP AG

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Section: Forecasting and Consumption Based Planning


25.2

SAP AG 2001

Overview of the overall process of materials requirements planning

MRP master data

Contents:

Planning Prerequisites


25.3

SAP AG

R

Exercises

Note:



25.3.2Exercises

Unit: Planning Prerequisites

Topic: Material Master Record

Maintain MRP data in the material master record

Use MRP profiles

Check prerequisites for material requirements planning

In order to carry out consumption-based planning for a material, you need to create a material master record with valid MRP data.

In plant 1000, a new raw material is to be used. The new material is to be planned using consumption-based planning.

1-1 Create a new material master record using a short description of your choice and the following data:

Material type: Raw materialMaterial number: T-RAZ##Industry sector: MViews: Purchasing, MRP 1, MRP 2, Accounting 1Plant: 1000Storage Location: 0001MRP profile: ZVB1

Purchasing view:Base unit of measure: Piece(s)Purchasing group: 001Material group: 001

Accounting view:Valuation class: 3000Moving average price: 10.00


1-1-1 Before saving your material, go back to the MRP1 view and check the MRP data. Where do the default values in the fields MRP type, Reorder Point, MRP controller come from?

___________________________________________________________

1-1-2 Why is it not possible to change the lot size indicator?

____________________________________________________________

Change the default reorder point to 50.

1-2 You have been using a similar raw material for a longer period of time for which no material master record exists. In order to use the forecast at a later point in time, you would like to store the consumption values of this material in the material master of your newly created raw material. Go to the extra data level and choose the Consumption view. The consumption values should be managed on a monthly basis. Choose the corresponding period indicator. After that, enter the following total consumption values:

Previous month 430

Previous month 1 400










Save your material master record.

1-3 Check the use of the MRP profile ZVB1 in plant 1000. How many materials is this MRP profile allocated to?


__________________________________________________________________

1-4 Display the MRP profile ZVB2. Which values of this MRP profile are default values, and which values are standard values that you cannot overwrite? Complete the following table.

Description Standard Value

(Write Protected)

Default Value

MRP type

MRP controller

Scheduling margin key for

floats

Planned delivery time in

days

Safety stock

Reorder point

Lot size (materials

planning)


1-5 You have found out that the settings of the MRP profile ZVB2 are more appropriate for your material T-RAZ## than the values of the profile you have allocated to it. Change the material master record and allocate the MRP profile ZVB2 to your material. The change should be effective immediately.(Note: In one of the MRP views, choose from the Edit menu the option MRP profile.)

1-5-1 Check the change by examining the Lot size field. Which value and which characteristic (ready for input/not ready for input) does the field have after allocating the profile ZVB2?(Note: You will find the Planned delivery time field in the MRP2 view.)

____________________________________________________________

1-5-2 Check the change by examining the Planned delivery time field. Which value and which characteristic (ready for input/not ready for input) does the field have after allocating the profile ZVB2?(Note: You will find the Planned delivery time field in the MRP2 view.)

____________________________________________________________

Save your changes.


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25.4.2Solutions

Unit: Planning Prerequisites

Topic: Material Master Record

1-1 Menu Path:Logistics Materials management Material masterMaterial Create (special) Raw material

1-1-1 The default values in the fields MRP type, Reorder point, MRP controller and so on are copied from the MRP profile ZVB1.

1-1-2 It is not possible to change the lot size indicator because it has been defined as write-protected in the MRP profile.

1-2 Menu Path: Logistics Materials management Material masterMaterial Change Immediately

From the material master, select Extras and the tab marked Consumption.

1-3 Menu Path:Logistics Materials management Material masterProfile MRP profile Usage

The number of materials will vary according the class size.


1-4 Menu Path:Logistics Materials management Material masterProfile MRP Profile Display

The settings of the MRP profile ZVB2 are as follows:

Description Standard Value

(Write Protected)

Default Value

MRP type X

MRP controller X

Scheduling margin key for

floats

X

Planned delivery time in

days

X

Safety stock X

Reorder pointX

Lot size (materials

planning)

X

1-5 Menu Path:Logistics Materials management Material masterMaterial Change Immediately

1-5-1 The Lot size field still has the value FX and is now ready for input.

1-5-2 After allocating the MRP profile ZVB2, the Planned delivery time field has the value 2 and is not ready for input.


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Planning Run

Executing the planning run

Planning file

Control parameters for materials planning

Contents


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Exercises

Note:



26.2.2Exercises

Unit: Planning Run

Display planning file entry

Carry out requirements planning as single-item planning

Understand the effects of some control parameters and the data in the material master

You need to consider how the planning run is to be executed, how the number of materials to be planned can be limited appropriately and which result the planning run is supposed to have.

1-1 Display the planning file entry for your material T-RAZ## in plant 1000.

1-1-1 Which low-level code is your material allocated to?

________________________________________________________

1-1-2 Which planning indicators are set for your material?

________________________________________________________

1-2 Carry out single-item planning for your material T-RAZ## in plant 1000.

1-2-1 Choose the planning procedure Net change planning in the total horizon. Which processing key do you use?

________________________________________________________

1-3 Make sure that planned orders are generated during the MRP run by setting the appropriate creation indicator. You want the result to be displayed immediately after the planning run. Set the Display result indicator.

Confirm your entries and check the planning result.

1-3-1 Did the system create a planned order for your material?

________________________________________________________

Save your planning result.


1-4 Display the planning file entry for your material T-RAZ## in plant 1000.

1-4-1 Which planning indicators are set for your material?

________________________________________________________

1-5 Display the MRP data for your material T-RAZ## in the material master record.

1-5-1 Which MRP group is allocated to your material?

________________________________________________________

1-6 Display the control parameters for the MRP group of your material in plant 1000. In Customizing, choose Maintain all MRP groups.

1-6-1 Which planning horizon is defined for the MRP group of your material in plant 1000?

________________________________________________________

1-7 Display the control parameters for the MRP group of your material in plant 1000. In Customizing, choose Maintain all plant parameters.

1-7-1 Which planning horizon is defined for plant 1000?

________________________________________________________


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26.3.2Solutions

Unit: Planning run

1-1 Menu Path:Logistics Materials management Materials planning MRPMRP Planning file entry Display

1-1-1 Your material T-RAZ## is allocated to low-level code 999.

1-1-2 The planning indicators for net change planning in the total horizon (NETCH) and for net change planning in the planning horizon (NETPL) are set, and existing order proposals would be reset.

1-2 Menu Path:Logistics Materials management Materials planning MRPMRP Sng-item, sng-level

1-2-1 Processing key for net change planning in the total horizon: NETCH

1-3 On the initial screen for carrying out the planning run, the creation indicator should be set to 3 for creating planned orders. Scroll to the bottom of this screen to set the indicator for displaying the results of the planning run.

1-3-1 Yes

1-4 Menu Path:Logistics Materials management Materials planning MRPMRP Planning file entry Display

1-4-1 After the execution of NETCHL planning, both the NETCH indicator and the NETPL indicators are reset in the planning file.

1-5 Menu Path:Logistics Materials management Material masterMaterial Display Display current

1-5-1 MRP group 0000 is allocated to your material.


1-6 Menu Path:Tools Business Engineer CustomizingImplement. projects SAP Reference IMGMaterials management Consumption-Based Planning MRP Groups Maintain all MRP groups MRP group Maintain

1-6-1 For MRP group 0000 in plant 1000, no planning horizon is defined.

1-7 Menu Path:Tools Business Engineer CustomizingImplement. projects SAP Reference IMGMaterials management Consumption-Based Planning Plant Parameters Maintain all plant parameters Plant parameters Maintain

1-7-1 For plant 1000, a planning horizon of 100 workdays is defined.


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MRP list and current stock/requirements list

Exception messages

Converting planned orders

Contents

Planning Result and Evaluation


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Exercises

Note:



27.2.2Solutions

Unit: Planning Result and Evaluation

1-1 Menu Path:Logistics Materials management Materials planning MRPEvaluations MRPlist-coll.displ.

1-1-1 There is a MRP list for your material T-RAZ##.

1-1-2 The exception messages for your material are allocated to the exception groups 1 and 6.

1-2 The following exceptional situations were found:– Stock fallen below safety stock level– New, and opening date in the past– Rescheduled.

1-3 The processing indicator is not set.

1-4 Menu Path:Logistics Materials management Materials planning MRPEvaluations Stock/reqmts list

1-4-1 The conversion indicator is set for your planned order.

1-5

1-5-1 The firming indicator is not set initially. It will be set automatically when you change the planned order.

1-5-2 By setting the firming indicator, dates and quantities cannot not be changed automatically by another MRP run.


1-6

1-6-1 The current changes are displayed in the stock/requirements list when refreshed. Choose List Refresh.

You can see that an MRP element is firmed by the asterisk which sometimes follows an object number.

1-7 Menu Path:Logistics Materials management Materials planning MRPEvaluations MRP list - material

Environment Convert PlannedOrd pur.req.


1-7-1 The MRP list shows the result of the last planning run. It will only be updated after the next planning run is carried out. You can indicate that a material has been processed, by manually switching on the processing indicator in the header of the MRP List for Material.


1-8-1 No, the processing indicator prevents it from appearing in a list of unprocessed items. Your material will not show in the list if you switched on the processing indicator in the previous step.


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Solutions


27.3.2Solutions

Unit: Planning Result and Evaluation


1-1-1 There is a MRP list for your material T-RAZ##.

1-1-3 The exception messages for your material are allocated to the exception groups 1 and 6.

1-2 The following exceptional situations were found:– Stock fallen below safety stock level– New, and opening date in the past– Rescheduled.

1-3 The processing indicator is not set.

1-4 Menu Path:Logistics Materials management Materials planning MRPEvaluations Stock/reqmts list

1-4-2 The conversion indicator is set for your planned order.

1-5

1-5-3 The firming indicator is not set initially. It will be set automatically when you change the planned order.

1-5-1 By setting the firming indicator, dates and quantities cannot not be changed automatically by another MRP run.


1-6

1-6-2 The current changes are displayed in the stock/requirements list when refreshed. Choose List Refresh.

You can see that an MRP element is firmed by the asterisk which sometimes follows an object number.

1-7 Menu Path:Logistics Materials management Materials planning MRPEvaluations MRP list - material

Environment Convert PlannedOrd pur.req.


1-7-1 The MRP list shows the result of the last planning run. It will only be updated after the next planning run is carried out. You can indicate that a material has been processed, by manually switching on the processing indicator in the header of the MRP List for Material.


1-8-1 No, the processing indicator prevents it from appearing in a list of unprocessed items. Your material will not show in the list if you switched on the processing indicator in the previous step.


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Procedure and execution of reorder point planning

Contents

Reorder Point Planning


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Exercises

Note:



28.2.2Exercises

Unit: Reorder Point Planning

Name the data in the material master record that is necessary for reorder point planning

Explain the scheduling for reorder point planned materials

In manual reorder point planning, the available stock is compared to the manually specified reorder point. If the available stock is lower than the reorder point, an order proposal is created by materials planning.

1-1 In Customizing, display the plant parameters for plant 1000.

1-1-1 Determine the purchasing department processing time.

_________________________________________________________

1-1-2 Is the purchasing department processing time defined on a workday basis or on a calendar day basis?

_________________________________________________________

1-2 Display the MRP list for your material T-RAZ## in plant 1000.

1-2-1 Switch on the detailed header and determine the values for the following fields in the material master:

Reorder point: ____________________

Safety stock: ____________________

Planned delivery time: ____________________

Goods receipt processing time: ____________________

Date of Planned order ____________________

1-2-2 How does the system calculate this date? _________________________________________________________


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Solutions


28.3.2Solutions

Unit: Reorder Point Planning

1-1 Menu Path:Tools Business Engineer CustomizingImplement. projects SAP Reference IMGMaterials management Consumption-Based Planning Plant Parameters Maintain all plant parameters Plant Parameters Maintain

Select External Procurement.

1-1-1 For plant 1000, purchasing department processing time is one day.

1-1-2 Purchasing department processing time is defined in workdays.

1-2 Menu Path:Logistics Materials management Materials planning MRPEvaluations MRP list-material

1-2-1 The following values are maintained in the material master record for your material T-RAZ##:

Reorder point: 50 piecesSafety stock: 20 piecesPlanned delivery time: 2 daysGoods receipt processing time: 0 days

1-2-2 The planned delivery date should be 3 days from the date of the planning run. This is calculated using the following formula:

Date of planning run + 2 days planned delivery time + 1 day purchasing department processing time

As the goods receipt processing time is not maintained in the material master, the system does not consider it when calculating the planned delivery date.


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Static and periodic lot-sizing procedures

Contents

Lot-Size Calculation


29.2



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Forecast prerequisites

Forecast models

Ex-post forecast

Forecast procedures

Contents

Forecast


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Exercises

Note:



30.2.2Exercises

Unit: Forecast

Name the prerequisites for the forecast

Carry out, evaluate and influence the forecast

When a series of consumption values is analyzed, certain patterns can usually be detected. By carrying out the forecast in the R/3 System, you can derive a prediction of future requirements from these patterns. These forecast values can be used for requirements planning.

1-1 Using the forecast function, the future consumption values should be estimated for your material T-RAZ##.

First, check the prerequisites for a forecast of your material. Display the current material master record for plant 1000. Choose any view that is maintained already.

1-1-1 Are there any consumption values for your material? If so, for how many periods?

_________________________________________________________

The consumption values can be found in the extra data of a material master record.


1-2 Examine only the last four consumption values.

1-2-1 Can you detect a pattern in these consumption values? If so, which forecast model would you choose?

_________________________________________________________

1-2-2 Has your material been allocated a period indicator? If so, which period indicator is it?

_________________________________________________________

1-3 Using the administrative data in the material master record determine whether the forecasting view in the material master is maintained.

The administrative data can also be found in the additional data of the material master record.

1-4 Maintain the forecasting view for your material T-RAZ## in plant 1000.

You should use the trend model to carry out the forecast for your material.

1-4-1 Which forecast model indicator are you using? ____________________

Limit the number of historical values the system is to take into account during the forecast to 4.

Limit the number of periods a forecast is to be carried out for to 10.

1-4-2 Is the initialization indicator set? _______________________________

1-4-3 What does the initialization indicator specify?_________________________________________________________


1-5 Carry out the forecast.

You will see three dialog boxes appearing one after the other:

In the first dialog box, by confirming the system default you choose the current period to be the forecast period.

In the second dialog box, confirm the system defaults regarding forecast periods and execution by choosing Forecasting.

In the third dialog box, confirm the system default by also choosing Forecasting and thus choosing the first-order exponential smoothing procedure.

In the fourth dialog box, the forecast results are displayed.

1-5-1 Which basic value did the system calculate?

_______________________________________________________

1-5-2 Which trend value did the system calculate?

_______________________________________________________

1-5-3 Did the system calculate ex-post forecast values?

_______________________________________________________

1-5-4 Check the forecast error messages. Which problems/particular situations are pointed out to you?

_______________________________________________________

1-6 Due to a special sales activity you expect an increased consumption of your material during three periods in three months. Correct the forecasted values of these periods. You assume an increased consumption of 30 pieces per month.

Accept the forecast values and save your material master record.


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Solutions


30.3.2Solutions

Unit: Forecast

1-1 Menu Path:Logistics Materials management Material masterMaterial Display Display current

1-1-1 For your material, consumption values for 11 historical periods exist.

1-2

1-2-1 From the latest consumption values, an increasing trend can be detected. This means, that the trend model could be used for forecasting.

1-2-2 The period indicator M (=monthly) is allocated to the material.

1-3 The forecasting view has not yet been maintained.


1-4-1 The forecast model indicator T specifies that the forecast should be carried out on the basis of the trend model.

1-4-2 The initialization indicator is automatically set when carrying out an initial forecast.

1-4-3 The initialization indicator specifies that the system should initialize a forecast model. The system also calculates the parameters that are needed for the model (such as basic value, trend value, and seasonal indices).

During an initial forecast, an ex-post forecast is carried out and ex-post values are calculated by the system.


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Forecast-based planning

Time-phased materials planning

Automatic reorder point planning

Contents:

Forecasting in Consumption-Based Planning


31.2



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Automatic source determination, source list and quota arrangement

Automatic schedule lines

Contents:

Source Determination in Materials Planning


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Exercises

Note:



32.2.2Exercises

Unit: Procurement: Planning and Execution

Name the factors that influence the order proposal

Explain and distinguish the master data for source determination

Define special procurement and sources of supply for a material

In the course of a planning run, various processing steps are performed. This also includes the determination of an order proposal. During this processing step, the system determines the procurement type, the document type, and if necessary the source of supply.

1-1 Your material T-RAZ## is also needed in plant 1100.

Create the master data record for plant 1100, storage location 0001. Use the already existing material master for plant 1000 as a reference.

Choose the views Purchasing, MRP 1, MRP 2, Accounting 1.

Change the following fields:

MRP 1:MRP type: Manual reorder point planningReorder point: 100Lot size: Fixed lot sizeFixed lot size: 400

MRP 2:Special procurement: Stock transfer (Procurement from plant 1000)Safety stock: 20

1-1-1 Which special procurement key do you use? ____________________

Do not forget to maintain the accounting view because otherwise your new material master record would not be maintained sufficiently



1-2 Carry out single-item planning for your material in plant 1100.

Do not forget to change the plant as it will default from previous planning runs!.

The planning run should create purchase requisitions in the opening period, otherwise it should create planned orders.

1-3 Display the MRP list for your material in plant 1100.

Display the purchase requisitions created during the planning run.

Choose Environment Display element.

1-3-1 Which item category is allocated to your purchase requisition?

_________________________________________________________

1-3-2 Which supplying plant is allocated to your purchase requisition? _________________________________________________________

1-4 Your material T-RAZ## is also needed in plant 1200.

Before copying the material to plant 1200, change the material to remove the MRP profile applied earlier.

Create the master data record for plant 1200, storage location 0001. Use the already existing material master for plant 1000 as a reference.

Choose the views Purchasing, MRP 1, MRP 2, Accounting 1.

Change the following fields:

MRP 1:MRP type: Manual reorder point planningReorder point: 100MRP Controller 001Lot size: Fixed lot sizeFixed lot size: 400

MRP 2:Safety stock: 20


Do not forget to maintain the accounting view because otherwise your new material master record would not be maintained sufficiently


1-5 You have entered into a contract with vendor T-L25B concerning the procurement of material T-RAZ## for plant 1200. The contract should be represented in a scheduling agreement.

In the purchasing menu, choose Outline agreement Scheduling agreement Create Vendor known and create a scheduling agreement using the following data:

Vendor: T-L25BAgreement type: LPPurchasing Organization: 1000Purchasing group: 001Plant: 1200Validity end: Dec. 31 of next yearMaterial: T-RAZ##Target quantity: 5000 piecesNet price: 10.00

Save your scheduling agreement.

Number of scheduling agreement: ____________________

1-6 The schedule lines for this scheduling agreement should be created automatically during the planning run. Therefore, you have to enter the scheduling agreement as the only source of supply in the source list.

In the Purchasing menu, choose Master data Source list Maintain. Using the following data, create a source list entry for your material T-RAZ## and for plant 1200 using the following data:

Valid from: todayValid to: Dec. 31 of next yearVendor: T-L25BPurchasing Organization: 1000Agreement: Your scheduling agreement number from exercise 9-5Item: 10MRP indicator: 2

Save your source list record.


1-7 Carry out single-item planning for your material in plant 1200.The planning run should always create schedule lines.

1-8 Display the MRP list for your material in plant 1200.

1-8-1 Did the planning run create a purchase requisition or a schedule line?

_________________________________________________________


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Solutions


32.3.2Solutions

Unit: Procurement: Planning and Execution


Enter your material number in both the space for Material and the space for Copy from…Material

1-1-1 Key 40 is the special procurement key for stock transfer from plant 1000.



1-3-1 During the planning run, the system creates a purchase requirement with item category U (=stock transfer) and supplying plant 1000.

1-4 Menu Path:Logistics Materials management Material masterMaterial Change Immediately

Select MRP 1 view for plant 1000 and EditMRP profile. Blank out the MRP Profile and save the material.

Logistics Materials management Material masterMaterial Create (special) Raw material

Enter your material number in both the space for Material and the space for Copy from…Material


1-5 Menu Path:Logistics Materials management Purchasing Outline agreement Scheduling agreement Create Vendor known

1-6 Menu Path:Logistics Materials management PurchasingMaster data Source list Maintain



1-8-1 The planning run creates a schedule line for your scheduling agreement because the scheduling agreement is the only source of supply entered in the source list and the entry is marked to be included in planning. Moreover, you have defined in the source list and by setting the creation indicator for the planning run that schedule lines should be created.


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Section: ASAP


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ASAP Overview: Contents


33.2.2



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Appendix


34.2

