master control plan - (cod-frm-005.twm)rev - … mastercontrol plan...process/opportunity for...

Protection Retention Disposition

INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION

Environm

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Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.

Process/Opportunity for Improvement Form 6 COD-FRM-002 X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

MasterControl Plan 1

COD-FRM-

005.TWM X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Document Approval/Deletion Form 2 COD-FRM-006 X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Opportunities & Incidents Log 1

COD-FRM-

008.TWM X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Training /Meeting Sign-in Sheet 4 COD-FRM-012 X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Environmental Incident Report 1/13/2004

AD 3-73 Attachment

A X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Incident Costs Worksheet 3/20/2006

AD 3-73X

Attachment X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Vendor Boot Request N/A N/A X X X N/A N/AX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

City of Dallas Safety Manual 0 Pub No 09-10/23 X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

S1-552/2 5kv Digital Insulation Tester User Manual (external) N/A

S1-

552_2_UG_en_V05

1108 X X N/A SyscopyX N/A N/A N/A N/A N/A N/A N/A

Power dB User’s Manual (external) N/A N/A X X N/A SyscopyX N/A N/A N/A N/A N/A N/A N/A

Master Control Plan - (COD-FRM-005.TWM)rev.2

Revision If we are only

controlling the

document as a record

(typically the case for

records from

subcontractors), the

revision is N/A.

Document Description/Title (Primary Recognition) also

known as Process Name and/or Records Identification

Distribution is for the most part controlled electronically (online).

Distribution of an individual document (where we are maintaining

copies) is included as an embedded "comment" in the description

for that document.

Document Control & Records Identification

TWM

Records Control along with identification (to the left)

Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Revision: Syscopy

1 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM



Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.

Document Control & Records Identification Records Control along with identification (to the left)

Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Emergency Action Plan Trinity River Federal Levee System 4/1/2010 N/A X N/A Syscopy

Electronic Electronic Electronic

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Operations and Maintenance Manual 3/2/2009 N/A X

Dhruv

Pandya Syscopy


Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Levee Inspection System User Manual 5/1/2013 N/A X N/A Syscopy


Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Criteria for design and construction within the limits of existing

federal projects 10/1/2013 SWFP 1150-2-1 X N/A Syscopy


Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Vendor Evaluation Form 1 POM-FRM-001 X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Degreasing Units Solvent Calculator 1 STS-CPL-013 X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Snow and Ice Response Operations Plan 1 STS-PRO-64-1 X X X N/A 5/1/2014X N/A N/A Electronic Electronic Electronic N/A N/A

Trinity Watershed Management MSD site 9 TWM-MSD-001 X X X N/A 5/3/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

TWM EMS Fence line 3 TWM-EMS-001 X X X N/A 4/18/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Trinity Watershed Management EMS Bulletin 7 TWM-EMS-002 X X X Director 10/1/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Operational Controls Table 2 TWM-EMS-003 X X X N/A 12/2/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

What is a Nonconformance 1 TWM-PUB-001 X X X N/A 4/4/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Vehicle Idling 2 TWM-PUB-002 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Printing 2 TWM-PUB-003 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Recycling 2 TWM-PUB-004 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Details Count 2 TWM-PUB-005 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Cell phones 2 TWM-PUB-006 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Fueling Vehicles 2 TWM-PUB-007 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Floodplain Management Information TWM-PUB-201 X X X N/AX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Waste Drop-Off 1 TWM-PUB-301 X X X N/A 6/24/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FC Daily Activity Report/Time Sheet 1 TWM-FRM-001.FC X X X N/A 11/11/2010X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Duty Change Request 3 TWM-FRM-002.FC X X X N/A 4/15/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Pollution Prevention Checklist 1 TWM-FRM-003.FC X X X N/A 11/11/2010X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Procurement Request Form 4 TWM-FRM-005 X X X N/A 3/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Meeting Agenda 2 TWM-FRM-006.FC X X X N/A 6/4/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Maintainer Blade Checklist 1 TWM-FRM-008.FC X X X N/A 11/22/2010X Date Supervisor Supervisor Supervisor Hard Copy

1 Years (GR

1075-41B)Destroyed

Track Excavator Checklist 1 TWM-FRM-009.FC X X X N/A 11/22/2010X Date Supervisor Supervisor Supervisor Hard Copy

1 Years (GR

1075-41B)Destroyed

Long Stick Excavator Checklist 1 TWM-FRM-010.FC X X X N/A 11/22/2010X Date Supervisor Supervisor Supervisor Hard Copy

1 Years (GR

1075-41B)Destroyed

Rubber Tire Loader Checklist 1 TWM-FRM-011.FC X X X N/A 11/22/2010X Date Supervisor Supervisor Supervisor Hard Copy

1 Years (GR

1075-41B)Destroyed

Track Loader Checklist 1 TWM-FRM-012.FC X X X N/A 11/22/2010X Date Supervisor Supervisor Supervisor Hard Copy

1 Years (GR

1075-41B)Destroyed

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Outfall and Appurtenance PM Deleted

TWM-FRM-

013.MEC X X X N/A 2/6/2012X Date Supervisor Supervisor Supervisor Hard Copy

1 Years (GR

1075-41B)Destroyed

Tractor / Mower Checklist 1

TWM-FRM-

014.MOW X X X N/A 11/29/2010X Date Supervisor Supervisor Supervisor Hard Copy

1 Years (GR

1075-41B)Destroyed

Levee Checklist 2 TWM-FRM-015.FC X

Dhruv

Pandya 5/11/2015

X Date Flood Control Electronic Electronic Electronic2 Years (GR

1075-41B)

Archived for

Audit Purposes

Pump Station Log 3 TWM-FRM-016.FC X

Dhruv

Pandya 12/3/2015


1075-41B)

Archived for

Audit Purposes

Base Operators Log 1 TWM-FRM-017.FC X

Dhruv

Pandya 12/13/2010


1075-41B)

Archived for

Audit Purposes

Levee Station Farval Weekly Inspection 1

TWM-FRM-

018.MEC X X X

Dhruv

Pandya 4/5/2011


1075-41B)

Archived for

Audit Purposes

Levee Stations Weekly Inspection Log 1 TWM-FRM-019.ELE X X X

Dhruv

Pandya 1/11/2011


1075-41B)

Archived for

Audit Purposes

QMS Awareness Bulletin 6

TWM-FRM-

020.ADM X X X Director 10/17/2017


1075-41B)

Archived for

Audit Purposes

Street Station Weekly Inspection 2

TWM-FRM-

021.MEC X X X

Dhruv

Pandya 11/20/2012


1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Levee Station Weekly Inspection 1

TWM-FRM-

022.MEC X X X

Dhruv

Pandya 4/5/2011


1075-41B)

Archived for

Audit Purposes

Cole Park Monthly Preventive Maintenance 2

TWM-FRM-

023.MEC X X X

Dhruv

Pandya 1/15/2013


1075-41B)

Archived for

Audit Purposes

Equipment Daily Checklist 1 TWM-FRM-024.FC X X X N/A 11/30/2010X Date Supervisor Supervisor Supervisor Hard Copy

1 Years (GR

1075-41B)Destroyed

ALERT Monthly Inspection Checklist 4

TWM-FRM-

025.TEC X X X N/A 10/12/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

ALERT Sites Monthly Inspection 3

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

ALERT Sites Yearly PM 6

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

ALERT System Semi Annual PM Checklist 3

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

FRWS Monthly Inspection Checklist 4

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

FRWS Monthly Inspection 3

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

FRWS Semi Annual Preventive Maintenance 4

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

PM Checklist for FRWS Sensor and Signs 3

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Central RTU Semi Annual PM Checklist 3

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

SCADA Station Semi Annual Maintenance 4

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM-FRM-035.TEC SCADA System PM Semi Annual Checklist 4

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

Whelan Siren Checklist 3

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

SCADA Monthly Inspection Check List 6

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

CPX Monthly Inspection Check List 2

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

River Levee Gate Locations Monthly PM Report 3

TWM-FRM-

039.MEC X X X N/A 4/15/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Civil Defense Siren PM Deleted TWM-FRM-040.ELE X X X N/A 5/21/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Civil Defense Siren CM SOP Deleted TWM-FRM-041.ELE X X X N/A 5/21/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Motor Overhaul SOP 2 TWM-FRM-042.ELE X X X N/A 2/28/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Switchgear Overhaul SOP 2 TWM-FRM-043.ELE X X X N/A 2/28/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Permit Authorization 2 TWM-FRM-044.FC X X X N/A 6/5/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Dallas Floodway Access Request Form 2 TWM-FRM-045.FC X X X N/A 6/4/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Defensive Driving and Yearly Physicals 1 TWM-FRM-046.FC X X X N/A 11/30/2010X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Flood Control Phone Inventory 1 TWM-FRM-047.FC X X X N/A 11/30/2010X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FC Employees Call Out 1 TWM-FRM-048.FC X X X N/A 11/30/2010X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FC Roll Call List 1 TWM-FRM-049.FC X X X N/A 11/30/2010X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Pump Station Operation Log 1 TWM-FRM-050.FC X X X N/A 12/6/2010X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Police Report for Vandalism or Theft Of City of Dallas Property 1 TWM-FRM-051.FC X X X N/A 12/6/2010X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

CCTV Truck Footage Tabulation 2

TWM-FRM-

052.CCT X X X N/A 8/13/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Crew Leaders ISO booklet Distribution Log 1 TWM-FRM-053 X X X N/A 4/4/2011X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

CCTV Inlet inspection Sheet 2

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

MSE Wall Measurements Monthly Inspections 1

TWM-FRM-

055.MEC X X X

Dhruv

Pandya 4/5/2011


1075-41B)

Archived for

Audit Purposes

Flood Control Org Chart 1 TWM-FRM-056.FC X X X

Dhruv

Pandya 8/29/2011

X N/A Flood Control Electronic Electronic Electronic2 Years (GR

1075-41B)

Archived for

Audit Purposes

Flap Gate & Wingwall Maintenance Quarterly Inspection 1

TWM-FRM-

057.MEC X X X

Dhruv

Pandya 4/5/2011


1075-41B)

Archived for

Audit Purposes

Outfall & Appurtenance Quarterly Inspections 3

TWM-FRM-

058.MEC X X X

Dhruv

Pandya 12/2/2013


1075-41B)

Archived for

Audit Purposes

CCTV Section Response / Request Report / Inlet Inspection 2

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

Cole Park Semi-Annual Maintenance 1

TWM-FRM-

060.MEC X X X

Dhruv

Pandya 4/5/2011


1075-41B)

Archived for

Audit Purposes

Protocol For Scrapping Materials with Residual Value 1 TWM-FRM-061 X X X

Dhruv

Pandya 5/2/2011


1075-41B)

Archived for

Audit Purposes

Trash Crane Annual Maintenance 1

TWM-FRM-

062.MEC X X X

Dhruv

Pandya 4/5/2011


1075-41B)

Archived for

Audit Purposes

Miscellaneous Structures Annual Maintenance 1

TWM-FRM-

063.MEC X X X

Dhruv

Pandya 4/5/2011


1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Levee Access Permit Log 1 TWM-FRM-064.FC X X X

Dhruv

Pandya 11/15/2011


1075-41B)

Archived for

Audit Purposes

Street Station Weekly Check Log 2 TWM-FRM-065.ELE X X X N/A 2/28/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Daily Camera Preset Checklist 3

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

Uvalde Semi Annual PM Checklist 3

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

CRMS Cover Sheet 1 TWM-FRM-068.CS X X X N/A 3/30/2011X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Confined Space Entry 2

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

FC Mowing Inspection Sheet 1 TWM-FRM-070.FC X X X N/A 1/23/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Levee/Street Station Maintenance - Checklist 1 TWM-FRM-072.LEV X X X N/A 10/5/2011X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Fuel Cards and Keys 1 TWM-FRM-073.FC X X X N/A 1/23/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FC Mowing West Sumps 1 TWM-FRM-074.FC X X X N/A 1/23/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FC Mowing East Sumps 1 TWM-FRM-075.FC X X X N/A 1/23/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Descrepancy Log 1 TWM-FRM-076.FC X X X N/A 1/23/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Street Pump Station Monthly Hours/Start Log 2 TWM-FRM-077.ELE X X X N/A 2/28/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

P.M. Checklist 2 TWM-FRM-078.ELE X X X N/A 2/28/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Levee Station Pump Motor Hours/Start Log 1 TWM-FRM-080.ELE X X X N/A 2/6/2012X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Levee Station Quarterly Inspection

TWM-FRM-

082.MEC X X X N/AX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Fuel Tank Log 1 TWM-FRM-083 X X X N/A 5/7/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Leave Request Form 1 TWM-FRM-084.FC X X X N/A 1/30/2013X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

CCTV Daily Activity 2

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

Flood Control Security Log 1 TWM-FRM-086.FC X X X N/A 9/3/2013X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Flood Control EMS Training Matrix Deleted TWM-FRM-087.FC X X X N/A 5/11/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Concrete Inspection 2 TWM-FRM-088 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Spill Kit - Fuel Island 1 TWM-FRM-089 X X X N/A 5/7/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Application for Cross Training 1 TWM-FRM-090.FC X X X N/A 6/25/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Weekly Check List 1 TWM-FRM-091.FC X X N/A 3/24/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Employee Assessment for Supervisor Position 1 TWM-FRM-092.FC X X N/A 6/25/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Employee Assessment for Crew Leader Position 1 TWM-FRM-093.FC X X N/A 6/25/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Employee Assessment for Equipment Operator Position 1 TWM-FRM-094.FC X X N/A 6/25/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Individual Development Plan 1 TWM-FRM-095.FC X X N/A 6/25/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Emergency Call out Sheet 3 TWM-FRM-096.FC X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FC Employee Feedback Form 1 TWM-FRM-097.FC X X N/A 4/8/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FC Levee Patrol Weekly Activity Report 1 TWM-FRM-098.FC X X N/A 4/9/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Spill Station Contents 1 TWM-FRM-099 X X X N/A 5/7/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Cash Advance Log Sheet 2 TWM-FRM-100 X X X N/A 3/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Petty Cash Advance Form Trinity Watershed Management 2 TWM-FRM-101 X X X N/A 3/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Trinity Watershed Management Petty Cash Log 2 TWM-FRM-102 X X X N/A 3/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Trinity Watershed Management Department Petty Cash

Reconciliation Worksheet 4 TWM-FRM-103 X X X N/A 3/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SCADA Station Monthly Check 2

TWM-FRM-


2 Years (GR

1075-41B)

Archived for

Audit Purposes

Unit report form 1 TWM-FRM-105.FC X X X N/A 11/3/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Office Supplies Order Form TWM-FRM-106.FC X X X N/AX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Area Evacuation Plan Form 1 TWM-FRM-107 X X X N/A 7/21/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Fire Drill and Incident Report TWM-FRM-108 X X X N/AX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Channel/Creek Rating 2 TWM-FRM-109.FC X X X N/A 10/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

New Employee Check Off List 2 TWM-FRM-114 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Office Supplies Order Form 1 TWM-FRM-115 X X X N/A 2/4/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Flood Control Operations Radio & Telephone Directory 1 TWM-FRM-116 X X X N/A 2/4/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Visitors Sign in Sheet 1 TWM-FRM-117 X X X N/A 2/4/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FC Resources and Phone Numbers 1 TWM-FRM-118 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Daily Activity Sheet 1 TWM-FRM-119 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Radio Check out Log 1 TWM-FRM-120 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Flood Control Cleaning Checklist 1 TWM-FRM-121 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Workplace Chemical List 2 TWM-FRM-122 X X X N/A 2/8/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Division Document Management 1 TWM-FRM-123 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Safety Environmental and Quality Jobsite Inspection Form 1 TWM-FRM-124 X X X N/A 5/3/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Semi-Annual AST Inspection Report 1 TWM-FRM-125 X X X N/A 6/7/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Tertiary Containment Structure Drainage Discharge Report Form 1 TWM-FRM-126 X X X N/A 6/7/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Employee Advisory Council Member Nomination Form 1 TWM-FRM-127 X X X N/A 9/16/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Annual Facility Inspection Report Form 1 TWM-FRM-128 X X X N/A 10/19/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Flood Control Key Card System Access Request 1 TWM-FRM-129 X X X N/A 12/8/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Shift Supervisors Instruction Report 1 TWM-FRM-130

Fill Permit Application 1 TWM-FRM-200 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Fill Permit Arborist Memo 1 TWM-FRM-205 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Floodplain Alteration Permit Memo 1 TWM-FRM-206 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Fill Permit Extension Request Memo 1 TWM-FRM-207 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Fill Permit Approval Memo 1 TWM-FRM-208 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Fill Permit Parks Memo 1 TWM-FRM-209 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Fill Permit Planning Memo 1 TWM-FRM-210 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

RFI RFP RFC Submittal Log 1 TWM-FRM-215 X X X N/A 9/15/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Letter of Ranking to Director 1 TWM-FRM-217 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SOQ Evaluation Sheet 1 TWM-FRM-218 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

RFP Scoring Summary 1 TWM-FRM-219 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Selected Firm Letter 2 TWM-FRM-220 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Short List Evaluation Form 1 TWM-FRM-221 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Short List Firm Letter 1 TWM-FRM-222 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Payment Routing Cover Sheet 2 TWM-FRM-223 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Capital Project Routing Form 1 TWM-FRM-224 X X X N/A 4/15/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Hydraulic Model Review Checklist 2 TWM-FRM-225 X X X N/A 9/15/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Ten Engineering Criteria Review Comments 1 TWM-FRM-226 X X X N/A 4/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Erosion Control Criteria Rating Form 1 TWM-FRM-227 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Floodplain Management Criteria Rating Form 1 TWM-FRM-228 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Storm Drainage Relief System Criteria Rating Form 1 TWM-FRM-229 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Certificate of Acceptance 2 TWM-FRM-231 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Notice of Substantial Completion 2 TWM-FRM-232 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Construction Notification Letter 2 TWM-FRM-233 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Construction Work Order 2 TWM-FRM-234 X X X N/A 12/15/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Daily Construction Progress Report 2 TWM-FRM-236 X X X N/A 5/31/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Quantity Verification Sheet 1 TWM-FRM-237 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Warranty Inspection Report 1 TWM-FRM-238 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Daily Field Log 1 TWM-FRM-239 X X X N/A 9/15/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Notice to Proceed 2 TWM-FRM-240 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Addendum Letter 2 TWM-FRM-241 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Log Sheet for FEMA and CRS Information 2 TWM-FRM-242 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

CRS Activity 320 330 and 360 Log 1 TWM-FRM-244 X X X N/A 9/15/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Architect/Engineering/Consultant Evaluation 1 TWM-FRM-258 X X X AD 3/17/2016

TWM Post Construction Contractor Evaluation 1 TWM-FRM-259 X X X AD 8/16/2016

Trinity Watershed Managanagement Real Estate Acquisition

Request 1 TWM-FRM-260 X X X AD 5/31/2017

Construction Bidder Recommendation Memo 2 TWM-FRM-262 X X X N/A 11/16/2017

Subpart CC Inspection Log 1 TWM-FRM-301 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Pollution Prevention Daily Checklist Hensley Field 1 TWM-FRM-302 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Waste Yard Weekly Inspection List 1 TWM-FRM-303 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Uniform Hazardous Waste Manifest Tracking Log 1 TWM-FRM-304 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Hazardous Waste Shipment Emergency Response Call Info Card 1 TWM-FRM-305 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SWM Construction Inclement Weather Letter 1 TWM-FRM-309 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

HQ40d Calibration Log 1 TWM-FRM-310 X X X N/A 10/7/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

DR890/900 Calibration Verification Log 2 TWM-FRM-311 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Standard and Reagent ID Log 1 TWM-FRM-312 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SWM Yard Waste Outreach Survey - Spanish 1 TWM-FRM-314 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SWM Pet Waste Outreach Survey - Spanish 1 TWM-FRM-315 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SWM Landscape Chemical Outreach Survey 1 TWM-FRM-316 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SWM Pet Waste Outreach Survey 1 TWM-FRM-317 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SWM Soaps and Detergents Outreach Survey 1 TWM-FRM-318 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

SWM Yard Waste Outreach Survey 1 TWM-FRM-319 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SWM Industrial Compliance Exceedance Letter 1 TWM-FRM-320 X X X N/A 4/8/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SWM Lab Eye Wash Check 1 TWM-FRM-323 X X X N/A 4/8/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SWM Field Sampling Log 1 TWM-FRM-324 X X X N/A 4/8/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SWM Lab Temperature Log 1 TWM-FRM-325 X X X N/A 4/8/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Litter Boom Efficiency Log 1 TWM-FRM-326 X X X N/A 7/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Bacteria Log 1 TWM-FRM-327 X X X N/A 4/8/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Asset Verification Form 1 TWM-FRM-329 X X X N/A 7/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

CCTV Section Downtime Crew 1 TWM-FRM-330 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SWM Internal Training Matrix 1 TWM-FRM-331 X X X N/A 3/25/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Laboratory Instrument Sign-Out Log 1 TWM-FRM-332 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Hensley Field Waste Drop-Off Checklist 1 TWM-FRM-333 X X X N/A 6/24/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Waste Yard Door Key Issue Log 1

TWM-FRM-

334.SWM X X X N/A 8/3/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Open Records Request- Letter for Estimated Charges Over $40 4 TWM-FRM-402 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Open Records Request- Letter for Estimated Charges Under $40 4 TWM-FRM-403 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Letter of Information - SWM 1 TWM-FRM-404 X X X N/A 11/1/2014X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Open Records Request- Letter of Information Responsive 3 TWM-FRM-405 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Open Records Request- Letter of No Information 3 TWM-FRM-406 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Open Records Request- Receipt of Open Records Information 2 TWM-FRM-407 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Open Records Request- Request for Extension 4 TWM-FRM-408 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Open Records Request- Clarification Letter 3 TWM-FRM-409 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FY 17-18 Storm Drainage Management (SDM) Initial Transfer Review and Comment Checklist3 TWM-FRM-412 X X X N/A 12/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

(SDM) Capital CIP Fund Review and Comment Checklist 2 TWM-FRM-413 X X X N/A 1/29/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

SDM Reimbursement Tracking Sheet 2 TWM-FRM-414 X X X N/A 1/29/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Supervisor Green Ride Survey 2 TWM-FRM-415 X X X N/A 4/20/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FC EMS Training Matrix 2 TWM-FRM-416 X X X N/A 6/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Procurement Fact Sheet 2 TWM-FRM-417 X X X N/A 5/26/2015X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Training Calendar 1 TWM-FRM-419 X X X N/A 1/11/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Management Review Data Submission Template 1 TWM-FRM-420 X X X N/A 1/11/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Capital Project Funding Information 2 TWM-FRM-421 X X X N/A 2/16/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Administrative Action Routing Form 1 TWM-FRM-422 X X X N/A 2/16/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Vehicle Key Checkout Log 2 TWM-FRM-423 X X X N/A 6/1/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

P-Card/T-Card Reconciliation Statement 1 TWM-FRM-424 X X X N/A 3/21/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

l

Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Special Events Waiver of Liability and Media Release 1 TWM-FRM-425 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Check Request Form 1 TWM-FRM-426 X X X N/A 6/24/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Capital Project Funding Information-PAR 1 TWM-FRM-427 X X X Director 6/24/2016X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Personnel Training Matrix. TWM-FRM-428 X X X DirectorX N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TRINITY WATERSHED MANAGEMENT DEPARTMENT

EXCEPTIONAL BOOT REPLACEMENT FORM 1 TWM-FRM-429 X X X Director 1/13/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TRINITY WATERSHED MANAGEMENT DEPARTMENT EMPLOYEE BOOT REPLACEMENT FORM1 TWM-FRM-430 X X X Director 1/13/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

TWM Opportunity and Innovation Form 2 TWM-FRM-431 X X X Director 2/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Opportunity and Innovation Form Log 1 TWM-FRM-432 X X X Director 1/13/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FRWS Sign Power Distribution X86 (SOLAR) 2 TWM-DWG-001 X X X N/A 8/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FRWS Sign Equipment Box X86 (SOLAR) 2 TWM-DWG-002 X X X N/A 8/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

FRWS Sensor Power Distribution X86 (AC) 2 TWM-DWG-003 X X X N/A 8/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Revision: Syscopy




Environm

enta

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Health/S

afe

ty

Qualit

y

Ap

pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

FRWS Sensor Equipment and Battery Box X86 (AC) 2 TWM-DWG-004 X X X N/A 8/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic

2 Years (GR

1075-41B)

Archived for

Audit Purposes

Shift Supervisors Instructions 2 TWM-PRO-001.FC X

Dhruv

Pandya 6/2/2015

X Date Flood Control Admin AdminElectronic/

Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Base Operator's Instructions 3 TWM-PRO-002.FC X

Dhruv

Pandya 6/2/2015


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Customer Related Process Crew Complaint 1 TWM-PRO-003.CS X

Dhruv

Pandya 12/27/2010


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Field Procedure for Fueling Equipment 2 TWM-PRO-004.FC X

Dhruv

Pandya 11/11/2013


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Fueling Procedures at fuel island 1 TWM-PRO-005.FC X

Dhruv

Pandya 12/27/2010


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Revision: Syscopy


http://fc.city.dallastx.cod/iso/pro/TWM-PRO-004.FC Approval Form.doc#



Environm

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pro

val

Date

Is it

a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

Levee Permit Procedure 3 TWM-PRO-006.FC X

Assistant

Director 7/19/2016


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Flood Control 16 TWM-PRO-009.FC X

Dhruv

Pandya 3/24/2016


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Concrete Services 1

TWM-PRO-

010.CON X

Dhruv

Pandya 12/6/2010


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

SCADA/ALERT SG Monthly PM Process 2 TWM-PRO-011.SG X

Dhruv

Pandya 2/10/2014

X N/A Flood Control Electronic ElectronicElectronic/

Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

SCADA/ALERT SG Weekly PM Process 2 TWM-PRO-012.SG X

Dhruv

Pandya 2/10/2014


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Revision: Syscopy


http://fc.city.dallastx.cod/iso/pro/TWM-PRO-009.FC Approval Form.xls#



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pro

val

Date

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a R

eco

rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



records from


revision is N/A.






for that document.


Storage

Who Will

Review

/Approve It

RetrievalDocument

Type

Document I.D.

Number

ALERT Users Guide 4 TWM-PRO-013.FC X

Dhruv

Pandya 7/7/2017


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

SCADA Users Guide 8 TWM-PRO-014.FC X

Dhruv

Pandya 7/24/2017


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Hiring of Vacant Positions Procedure TWM-PRO-015.FC X

Dhruv

Pandya


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Charlie Station Operation 2 TWM-PRO-016.FC X

Dhruv

Pandya 3/6/2017


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Delta Station Operation 2 TWM-PRO-018.FC X

Dhruv

Pandya 7/7/2017


Hardcopy

Untill

Superseded or

date of

separation +

5years (GR

1000-38)

Archives

Revision: Syscopy




Environm

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y

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val

Date

Is it

a R

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rd?

What is the

order in which

these records

are indexed?

Who has primary

respon. for

controlling access

to these records

In what

physical area

are these

records filed

(short-term

filing)

In what physical

area are these

records stored

(long-term

storage).

In what form

are these

records

maintained

(electronic,

hard-copy,

fiche)?

How long are

these records

kept in long-

term storage?

(min time)

What is to be

done with the

records when

the retention

time expires.



controlling the



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Construction Compliance Site Termination 1 TWM-PRO-311 X N/A 10/13/2017


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Stormwater Management Outreach Activities 1 TWM-PRO-312 X N/A 10/13/2017


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hard-copy,

fiche)?

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TPDES (Texas Pollutant Discharge Elimination System) Industrial Stormwater Compliance and Enforcement Program1 TWM-PRO-313 X N/A 10/13/2017


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SWM Industrial Facility Screening 1 TWM-PRO-314 X N/A 10/13/2017


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Litter Boom Inspections 1 TWM-PRO-316 X N/A 10/13/2017


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Total Coliform and E. Coli Procedure 1 TWM-PRO-317 X N/A 10/13/2017


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Operation of DR890/900 Colorimeter 1 TWM-PRO-318 X N/A 10/13/2017


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(long-term

storage).

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are these

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maintained

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hard-copy,

fiche)?

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Operation of Water Quality Meter HQ40D 1 TWM-PRO-319 X N/A 10/13/2017


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Storage Temperature Monitoring 1 TWM-PRO-320 X N/A 10/13/2017


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Asset Verification 1 TWM-PRO-323 X N/A 10/13/2017


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2015 to 2019 Waste Yard Pollution Prevention Plan 1 TWM-PRO-324 X N/A 10/13/2017


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Wet Weather Sampling (Local and Regional) 1 TWM-PRO-325 X N/A 10/13/2017


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hard-copy,

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Bioassessment Sampling 1 TWM-PRO-326 X N/A 10/13/2017


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Measuring Stream Flow 1 TWM-PRO-327 X N/A 10/13/2017


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Collecting Aquatic Macroinvertebrates for Bioassessment Sampling 1 TWM-PRO-328 X N/A 10/13/2017


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Sorting and Identification of Aquatic Macroinvertebrates 1 TWM-PRO-329 X N/A 10/13/2017


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CCTV 1 TWM-PRO-330 X N/A 10/13/2017


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CCTV Line Locate 1 TWM-PRO-331 X N/A 10/13/2017


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CCTV Inlet Inspection 1 TWM-PRO-332 X N/A 10/13/2017


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CCTV Mapping New Storm Sewer Assets by GPS 1 TWM-PRO-333 X N/A 10/13/2017


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CCTV Confined Space Entry 1 TWM-PRO-334 X N/A 10/13/2017


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Stormwater Management SOG for Event Coordination TWM-PRO-335 X N/A


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Procurement and Payables 8 TWM-PRO-400 X Director 8/22/2017

N/A N/A N /A N/A N/A N/A N/A N/A

Open Records Requests 1 TWM-PRO-401 X Director 11/27/2017

N/A N/A N /A N/A N/A N/A N/A N/A

Customer Related Process TWM-PRO-402 X N/A


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Monthly Performance Reporting TWM-PRO-403 X N/A


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Customer Request Management System (CRMS) Service Requests TWM-PRO-404 X N/A


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Stormwater Drainage Management (SDM) Fund and Capital Fund Internal Transaction Initiator (ITI)3 TWM-PRO-405 X N/A 5/30/2017


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CBU-Capital Funding 1 TWM-PRO-406 X N/A 1/29/2016


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Trinity Watershed Management – Central Business Unit (ISO Webpage) 1 TWM-PRO-407 X N/A 5/3/2016


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Real Estate Check Request Procedure 1 TWM-PRO-408 X Director 6/24/2016

N/A N/A N/A N/A N/A N/A N/A N/A

Training Tracking Procedure 2 TWM-PRO-409 X Director 8/22/2017


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TWM Non-Conformance Investigation Procedure 1 TWM-PRO-410 X Director 9/1/2016


Opportunity and Innovation Form Process 1 TWM-PRO-411 X Director 1/13/2017


TWM Safety Boots Procedure 1 TWM-PRO-412 X Director 1/20/2017


Document Approval Process 1 TWM-PRO-413 X Director 6/27/2017


TWM Survey Procedure 1 TWM-PRO-414 X Director 8/15/2017


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City of Dallas ISO Web Site Syscopy N/A X N/A N/A

Flood Control Division Intranet Site Syscopy N/A X N/A N/A

N/A Flood Control Electronic Electronic Electronic

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Flood Control Division Internet Site Syscopy N/A X N/A N/A


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Snapshot Internet Site Syscopy N/A X N/A N/A


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MIS Reports Web Site Syscopy N/A X N/A N/A

Novastar ALERT Software Syscopy N/A X N/A N/A

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(long-term

storage).

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(electronic,

hard-copy,

fiche)?

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(min time)

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Flood Control Planning Web Site Syscopy N/A X N/A N/A


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SCADA/ALERT Intranet Web Site Syscopy N/A X N/A N/A


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Payroll Web Site Syscopy N/A X N/A N/A


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Flood Control Time Off/Duty Web Site Syscopy N/A X N/A N/A


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Flood Control Quick Facts Web Site Syscopy N/A X N/A N/A


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Fleet Tracker Web Site Syscopy N/A X N/A N/A


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hard-copy,

fiche)?

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Calibration Web Site Syscopy N/A X N/A N/A


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SVG Graph Web Site Syscopy N/A X N/A N/A


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Levee Slides Web Site Syscopy N/A X N/A N/A


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Flood Control Alarm Central Web Site Syscopy N/A X N/A N/A


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Employee Information Web Site Syscopy N/A X N/A N/A


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Flood Control Video Web Site Syscopy N/A X N/A N/A


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Flood Control Video History Web Site Syscopy N/A X N/A N/A


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TWM Inventory Web Site Syscopy N/A X N/A N/A


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Snow & Ice Response Web Site Syscopy N/A X N/A N/A

N/AStreets

DepartmentElectronic Electronic Electronic

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Training Central Web Site Syscopy N/A X N/A N/A


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hard-copy,

fiche)?

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CCTV Process 2 TWM-WKI-001.CCT X

Dhruv

Pandya 9/16/2015


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Vacuum Truck Process 1 TWM-WKI-002.CCT X

Dhruv

Pandya 12/13/2010


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Line Locate 2 TWM-WKI-003.CCT X

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Concrete Wall Process 2

TWM-WKI-

004.CON X

Dhruv

Pandya 3/8/2013


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R-Rap Retaining Wall Process 2

TWM-WKI-

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hard-copy,

fiche)?

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Storm Sewer Pipe Process 2

TWM-WKI-

006.CON X

Dhruv

Pandya 3/8/2013


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Dranage Channel Process 2 TWM-WKI-007.CHA X

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Electrical Systems Process 1 TWM-WKI-008.ELE X

Dhruv

Pandya 12/6/2010


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Electronic Systems Process 4 TWM-WKI-009.TEC X

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Mechanical Systems Process 1

TWM-WKI-

010.MEC X

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maintained

(electronic,

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