mass.gov cms training. introductions instructor – andrew larrimore – mass.gov, project analyst...
TRANSCRIPT
Mass.GovCMS Training
Introductions
• Instructor– Andrew Larrimore – Mass.Gov, Project Analyst
• Assistant– Youssef Riahi– Mass.Gov
• Your Turn– Name– Agency & work location– What you do at your agency
Today’s Schedule
• Morning– General Concepts & Best Practices– Navigating the CMS– Finding existing content within CMS– Page analysis– Begin to build content
• Lunch break• Afternoon
– Continue building content– Assembling Pages– How to workflow your work to Publishing– Editing existing content
Classroom Logistics and Rules
• Restrooms• No Food or Drink in Training Room• Cellphones – off or on silent• PLEASE - No Checking of email during class –
do it on breaks and during lunch only• Cafeteria located in basement of building– Food and beverages served until 2:30 PM
General Concepts
• What is a CMS and how they work• Overview of Mass.Gov CMS and how it works– Sites– Communities– Roles– Workflows– Content Types and Page Types– Publishing
Roles
• You have at least two sets of permissions– Community (controls where you can do things)– User role (controls what you can do in your
community)• There are currently five (5) user roles– Contributor– Contributor Plus– Power User– Power User Plus– Site Admin
Workflow States
• Draft• Pending Publication of Changes• Public• Edit Public Content• Recycle Bin• Archived
Some of Mass.Gov Content Types
• Brief• Document• Image• Link
– Internal (within CMS)– External
• List Container• Video (Youtube only)• Multi-Column Row• Organization (license
related)
• Custom HTML• Slideshow
– Links– Images
• Welcome– Only one use– Also uses an image type
• Pages• Navons & NavTree Items
How Content Type Elements are Built
• Use of a “form” to capture information• Some “forms” have a WYSIWYG editor (Ephox)
within some fields• Required fields must be completed• Validation of some fields
Page Types (templates)
• Generic• Press Release• Category• Article• License (only one use)
• Home• Other custom pages for specific uses (alert,
community, etc.)
2 Column Layout1 Column Layout
Examples of Generic Pages
Example Press Release Page
Category Pages
Anatomy of a CMS Page
How Navigation is built
• Folders in CMS correspond to the navigation• Site Tabs are the top level folders– Exceptions (docs, images etc. and other
suppressed folders)• Left navigation are the subfolders– Can be expanded to see next level below (less
clicks)• Mega Drop Down items are managed
differently by Site Admins
Slots
• A place holder on the page which you can put content items into
• Many different slots on any page type• You can reuse the same content item on many
pages in various different slots• You can use content from other sites• You can display that content in various ways
using something called snippets
Snippets
• Various ways a piece of content can be displayed• Examples:– Linked Title– Linked Title with description– Title with description– Description only
• The various slots on a page determine what snippet can go within it
• Let’s look at some examples
Page Layouts that are possible
Using the various components of the system – slots, snippets, multi-column rows,and content items
What is a Tetris Row
• Allows for a center page column to be broken into up to three additional columns
• Done with use of a Multi-Column Row content type
• Use for layout instead of tables (use of tables causes accessibility problems)
Things to remember about Images
• Must be sized before you upload– No way to resize within the CMS
• Best practice is to use a system name with image size included to help later on– Example: statehouseoutside-462x300
• Size images in 2:1 ratio for slideshows• Don’t grab from internet unless they are for
public use (copyright laws can get you in trouble)
How Your Content is Published
CMS IncrementalPublishing
PublishedPages
State Firewall
Runs about every20-30 minutes
John Q Public
Sync Script
Mass.Gov Web Servers