Date: 4th July 2015 (Last Updated 16/9/2015) Strategic Plan of Moratuwa Toastmasters Club for the year of 2015/2016 Done By: 2015/2016 Exco

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Purpose & Current Status Action Plan for next 3 months

Golden Gavel Check List

Toastmasters International Mission: We empower individuals to become more effective communicators and leaders

Club Mission: We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self confidence and personal growth.

2015/2016 Focus (MTM Tagline):‘Elevate you to greater heights’ (Improve communication & leadership skills of all members through quality meetings)

Supportive Targets for 2015/2016Min number of theme meetings : 2Min number of joint meetings : 2Min number of Guest speakers : 5Min number of day outing : 1

Reflection of last year activities

Goal 2014/2015 2015/2016

DCP Plan Distinguished club (6points) Golden Gavel(10+ points)

Membership 1st Oct 21 25

1st April 22 35

What Went Well Things to Improve Summary

• Bringing new members (18 members)

• Very good installation ceremony

• Good 2 contests, especially the 1st contest

• Very engaging table topic sessions in last 3 months

• 27 meetings• Year end party (MAD House)• Participation for Divisional

events

• Could not complete speeches for Presidents Distinguish status

• Did not conduct the mentoring program

• Members are not responding to make effective agendas

• Lack of confidence to speak• Toastmaster is not organizing

the meeting• Not using ballots to get the

evaluation of whole audience• No visibility of the budget

report till the EOY• No proper record/ journal

mainlining• Not enough guidance to new

members on TMI guidelines

• Lot of new members came but retention was not good due to poor quality of meetings

• Fun activities got the crowd going

• Not having the mentoring program is the root cause for lot of problems

• Drive and professionalism can be improved to have proper agendas and quality meetings

• Not conducting enough theme meetings, guest speeches & joint meetings made the meeting monotonous

What Who When Status

Start mentoring program Muditha/ Sachith 1st Aug 3rd Oct kick off, Muditha to organize an

educational session, Share the list by 20th Sep

Visual display for all members project status Muditha 1st Aug20th Sep details3rd Oct print

E flyer before every meeting Venuri 1st AugPublish on Thursday even though speeches are confirmed or not

Uploading photos every week with comments in FB Venuri Done

Sachith to bring camera and venuri to use a SD card

Develop a guest pack for new members Sachith 30th Sep Have an A4 for Do's & Don’ts of the ClubFor every meeting one volunteer member to bring foods to the meeting Malsiri 21st Sep

request members to voluteer, mail to be sent by 21st and kick off from 26th meeting

Monthly budget report circulation Sameera 31st July go to bank and request e statements Reciept book Sameera 26th Sep Go to bank for signature change & e statement Muditha 26th Sep Ashika to send lettersAppoint a CL chair to complete CL manuals Muditha TBC Revebaration trip organizing Mahesh Upgrade the Sarvodaya meeting room Malsiri TBC Check with Sarvodaya head office & with Mr. Rohan for a meeting place Malsiri 26th Sep

Video recording of speeches Members to request if necessary Collect all club documents Warna 3rd Oct