martin wong & ben laabs · 2017-06-27 · • use programs that allow you easily archive...
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TimeManagementStrategies
MartinWong&BenLaabs
“PlaytoWin”KerryAnnRockquemore
NationalCenterforFacultyDevelopment&Diversity
• Considerhowyouspentyourtimelastweek(orinatypicalweek)–whatwastheratioofyourtimespentonteaching,research,service?
• Howdoesthiscomparetoyourownprofessionalpriorities,andwithexpectationsofyourinstitution?
MultitaskingisaMyth
• Human brain not wired for it
• Wastes more time than gains
• Leads to mindlessness • Successful people are
not multi-taskers, but those who can focus on one task for short intervals
See: The Organized Mind, Daniel Levitan and, Brain Rules, John Medina
UseTimeWell• Focusonthetaskathand=mindfulness
• Takeadvantageofshorttimeperiods
• Scheduleyourthinking,planning,exercise,writingtimeandsticktoit!
• Restrictyourtravelsfor“work.”
• Takeavacationanddisconnect.
DealingwithClutter
• Clutterisanythingthathasnocurrentvalue,merit,oruse.
• Clutterisclutternomatterwhereitis.
• Clutterispostponeddecisions.
80-90%ofpaperinaDilecabinetwillneverbeaccessedagain(forcomputerDiles,it’smorelike99%)!
Interruptions• Self-interruptionisthegreatestdistraction
• Don’tdoitnow–writeitdown!
• Closeyourdoorwhenyouwanttoworkinpeace
• Turnoffnon-essentialnotiLications
SpeciLicTimeManagementStrategies/Exercises
• Writedownyourtimemanagementproblems(topthree)
• YourtimeshouldreLlectyourpersonalandprofessionalpriorities
TheProductiveEnvironmentScorecard™
• AdaptedfromMegginMcIntosh,TheProductivityProfessor™
• Completethesurveyhonestly.
TheProductiveEnvironmentScorecard™
• 105-117:Congratulations!You’reamodelfortherestofus!
• 79-104:You’reontherighttrack,butthere’sroomforimprovement.
• 53-78:You’refrequentlystressedandhaveasensethatyou’renotbeingaseffectiveasyouwanttobe(andneedtobe).
• 27-52:Disasterisloomingifchangesarenotmadesoon!
• <26:Gethelpimmediately!
AvailabletoPromise
method(ATP)
Important/UrgentMatrix
(popularizedbyStevenCovey,“7HabitsofHighlyEffectivePeople”)Notethereare“apps”forthisnow,thatmanageto-dolistsinasimilarmanner
Gadgets,AppsandTools
• AcademicLadder• NationalCenterforFacultyDevelopmentandDiversity
• CuttingEdgeworkshops
• Appsforto-dolists• Sharablecalendarapps(e.g.,GoogleCalendar)
• Timetrackerapps–evaluatetimeusageregularly
Doyouhaveafavoritetool/app/systemfortimemanagement?
• Rememberthattimemanagementisaboutmatchingyourvalues/goalswithhowyouspendyourtime–noappcanLixthatproblemforyou,and…
• Thesetoolsonlyhelpifyouactuallyusethem,consistently.
ManagingE-mail• TurnofftheautomaticnotiLication!
• UseLiltersforjunk• Useprogramsthatallowyoueasilyarchiveunneededemails,pin/starkeyemails,andsnoozemessagesforlateraction
• Yougetlessifyousendless.• Don’trespondtotrivia.• Wait24hoursforreplying• Usethetelephone!Youcanoftenresolveissuesquicklyandsavetime!!
Howdoyousay“No”torequests?• “Nolympics”–partnerwithabuddy–earnapointeachtimeyousay‘no’toarequest–rewardyourselfaftersome##points!
• Forceyourselftosay‘no’to3thingsbeforesayingyes.
• CanIcompletethistask(review,presentation,service)inthenextweek?Ifnot,say‘no’
• AmImeetingmyownwriting/productivitygoals?Ifnot,thenIcan’tsay‘yes’tohelpothers
“PlanforMargins”–RichardYuretich,EarlyCareerLeader
• Arriveatmeetings10minutesaheadoftime.• Leavespacesinyourcalendarbeforeandafterevents.
• Buildinpreparationanddecompressiontime.• Buildinfollow-upandclean-uptime.• Alwayskeepsometimeunstructured.• Workisapartofyourlife.Howmuchitoccupiesisuptoyou.
Work,Life,Tenure• Workisanintegralpartofyourlife,butonlypart.Treatitassuch.
• Tenureispartofanaturaltrajectoryofsuccess.
• Useplanstoguideyouinachievingyourgoals.