marmel/tyv word 2007
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sample chapterTRANSCRIPT
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Sample Chapter
1 chapter
A First Look at Word
Are you ready to getstarted in Word? In thisfirst chapter, youbecome familiar withthe Word workingenvironment and youlearn basic ways tonavigate and to entertext.
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COPYRIG
HTED M
ATERIAL
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Open Word..............................................................4
Explore the Word Window..................................5
Work with the Office Button..............................6
Select Commands with the Mouse ..................7
Select Commands with the Keyboard ............8
Select Command Choices ................................10
Work with the Mini Toolbar and Context Menus ......................................12
Launch a Dialog Box ..........................................13
Enter Text ..............................................................14
Move Around in a Document ..........................16
Get Help ................................................................18
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You can open Microsoft Word anumber of ways. This sectiondemonstrates how to openMicrosoft Word from the AllPrograms menu. Once Wordopens, a blank document, readyfor you to type text, appears.
1 Click Start.
2 Click All Programs.
3 Click Microsoft Office.
4 Click Microsoft Office Word 2007.
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Open Word
Open Word
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A blank document appears in the Word window.
A button representing the document appears inthe Windows taskbar.
l To close Word, click the Close icon ( ).
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chapter1Explore the Word Window A First Look at Word
Title Bar Shows the program and document titles.
Office Icon Provides access to the only menu in Word 2007. The commands on this menu start a new document, open an existing document, and save, print, and close documents.
RibbonContains the commands organized in three components: tabs, groups, and commands. Tabs represent activities you perform in Word. They appear across the top of the ribbon and contain related groups. Some tabs, like the Table Tools tab, are context sensitive and only appear when you need them. Groups organize related commands; each group name appears below the group on the ribbon. Commands appear within each group.
Quick Access Toolbar Contains buttons that perform the common actions: saving a document, undoing your last action, or repeating your last action.
Dialog Box Launcher The button that appears in the lower right corner of a group on the ribbon; clicking this button opens a dialog box or task pane that provides more options.
Document Area The area where you type. The flashing insertion point represents the location where text will appear when you type.
Scroll Bar Enables you to reposition the document window vertically. Drag the scroll box within the scroll bar or click the scroll bar arrows ( and ).
Status Bar Displays document information as well as the insertion point location. From left to right, this bar contains: the number of the page on which the insertion point currently appears as well as the total number of pages in the document; the proofing errors indicator ( ); and the view buttons.
The Word window contains tools you can use to workquickly and efficiently while you are creating documents.
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The Office button opens the only menu inWord 2007. On this menu, you find a listof actions — commands — you can use tomanage files by saving them, printing them,cleaning them up by removing sensitiveinformation, and distributing them.
1 Click the Office icon ( ).
A menu opens, displaying the most commonly used filemanagement commands.
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Work with the Office Button
Work with the Office Button
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2 Click the command you want to use.
Word performs the command.
l Menus displaying side-pointing arrows display additional informationto the right when you position the mouse pointer over them.
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Select Commands with the Mouse
You can use the mouse to navigatethe Ribbon or select a commandfrom the Quick Access toolbar atthe top of the window. The Ribbonorganizes tasks using tabs. On anyparticular tab, you find groups ofcommands related to that task.
The Quick Access toolbar appears immediatelybeside the Office button and contains four commonly used commands: Save, Undo, Redo, andPrint. Click a button to perform that command.
1 Click the tab containing the commandyou want to use.
2 Click in the text or paragraph you wantto modify.
3 Point to the command you want to use.
l Word displays a ToolTip describing thefunction of the icon at which the mousepoints.
4 Click the command.
Select Commands with the Mouse A First Look at Word
l Word performs the command youselected.
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To keep your hands on the keyboard and work efficiently,you can use your keyboard toselect commands from the Ribbonor the Quick Access toolbar.
1 If appropriate for the command youintend to use, place the insertion pointin the proper word or paragraph.
2 Press on the keyboard.
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Select Commands with the Keyboard
Select Commands with the Keyboard
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l Shortcut letters and numbers appear onthe Ribbon.
Note: The numbers control commands on the Quick Accesstoolbar.
3 Press a letter to select a tab on the Ribbon.
This example presses .
Note: If you press a key you did not mean to press, pressto back up to your preceding action.
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l Word displays the appropriate tab and letters for each command on that tab.
4 Press a letter or letters to select a command.
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Is there a way to toggle between the document and the Ribbonusing the keyboard?Yes. Each time you press ,Word changes focus of theprogram, switching betweenthe document, the Statusbar, and the Ribbon.
I just want to type and I do not need anycommands. Can I hide the Ribbon so that Ihave more screen spacein which to type?Yes. Double-click any tab;Word hides the Ribbon.Double-click any tabagain to redisplay theRibbon.
Click
Click
l Word displays options for the commandyou selected.
5 Press a letter or use the arrow keys onthe keyboard to select an option.
Word performs the command youselected, applying the option you chose.
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In many cases, Word 2007 previewsthe effects of a command choicebefore you select it, giving you theopportunity to “try before you buy.”
VIEW A LIVE PREVIEW
1 Click in the word or paragraph you wantto modify.
2 Click the tab containing the commandyou are considering performing.
3 Position the mouse pointer above thecommand you are considering applying.
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You cannot preview the effects of all commands,and the type of preview available varies fromcommand to command. In addition, Live Previewdoes not work with the Mini Toolbar.
Select Command Choices
Select Command Choices
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l Word displays the effects of the commandwithout performing the command.
In this example, the paragraph containingthe insertion point appears in theHeading 1 style.
On the Ribbon, the currently appliedstyle is highlighted for the paragraph.When you position the mouse pointerover a new style, Word displays the textin the Document Area in that style andhighlights the new style on the Ribbon.
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PREVIEW USING OTHER METHODS
1 Click an icon containing an arrow.
l You can view more choices.
l For some commands, you might clickarrows to scroll through choices.
l You can also click the More icon to displaya drop-down view of the choices.
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A First Look at Word chapter1
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Can I preview font selections?Yes. Follow these steps:
1 Click in the word or select the text you want to preview in a different font.
Note: See Chapter 3 for more on selecting text.
2 Click the Home tab.
3 On the Ribbon, click here to display the list of fonts.
4 Point at a font to see Word display the selected word or text in that font.
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l Word displays additional choices.
2 Click a choice to select it.
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You can use the Mini Toolbar and thecontext menu to format text withoutswitching to the Home tab. The MiniToolbar and the Context menu containa combination of commands availableprimarily in the Font group and theParagraph group on the Home tab.
1 Select text.
l The Mini Toolbar appears in the background.
2 Position the mouse pointer over the MiniToolbar to make it appear solidly.
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The Mini Toolbar fades in and out when you select text.
Work with the Mini Toolbar and Context Menus
Work with the Mini Toolbar and Context Menus
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3 Right-click the selected text.
l Both the Mini Toolbar and the contextmenu appear.
You can right-click anywhere, not just onselected text, to display the Mini Toolbarand the context menu.
4 Click any command or icon.
Word activates the command or icon.
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tomorrow afternoon?
Hi, Bill, Can you pick up Kelly Smith at the airport
Wanda
Launch a Dialog Box
Although the Ribbon contains most of thecommands you use on a regular basis, youstill need dialog boxes occasionally toselect a command or refine a choice.
1 Position the mouse pointer over aDialog Box launcher icon ( ).
l Word displays a ToolTip that describeswhat will happen when you click.
2 Click .
Launch a Dialog Box A First Look at Word
l Word displays the dialog box.
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Word makes typing easy: youdo not need to press Enter tostart a new line. Word calculateswhen a new line should begin andautomatically starts it for you.
TYPE TEXT
1 Type the text that you want to appear in yourdocument.
The text appears to the left of the insertionpoint as you type.
As the insertion point reaches the end of theline, Word automatically starts a new one.
Press only to start a new paragraph.
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When you type, you should use the Tab key insteadof the spacebar to add more than one space betweenwords. See Chapter 6 for details on setting tabs.
Enter Text
Enter Text
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SEPARATE INFORMATION
1 Type a word or phrase.
2 Press .
To align text properly, you press to includemore than one space between words.
Several spaces appear between the last letteryou typed and the insertion point.
3 Type another word or phrase.
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ENTER TEXT AUTOMATICALLY
1 Begin typing a common word, phrase, or date.
The AutoComplete feature suggests common wordsand phrases based on what you type.
l Word suggests the rest of the word, phrase, or month.
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Why should I use instead of to include more than one space between words?Typically, when you include more than one space between words orphrases, you intend to align text in a columnar fashion. Most fonts areproportional, meaning each character of a font takes up a differentamount of space on a line. Therefore, you cannot calculate the numberof spaces needed to align words beneath each other. Tabs, however, areset at specific locations on a line, such as 3 inches. When you press ,you know exactly where words or phrases appear on a line. Word setsdefault tabs every .5 inches; to avoid pressing multiple times to separate text, change the tab settings.
l You can press to let Word finish typing theword, phrase, or month for you.
You can keep typing to ignore Word’s suggestion.
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You can use many different techniquesto move to a different location in adocument; the technique you selectdepends on the location to whichyou want to move.
MOVE ONE CHARACTER
1 Note the location of the insertion point.
2 Press .
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Home Insert Page Layout References Mailings Review View
New Document - Word
Shapes
Tables
Table
Illustrations
Picture Clip Art Chart
Cover Page Blank Page Page BreakPages
Links
Hyperlink Bookmark Cross-referenceHeaderFooter#
Text
Quick PartsWord ArtEquationSymbol
Move Around in a Document
Move Around in a Document
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l Word moves the insertion point onecharacter to the right.
You can press , , or to movethe insertion point one character left, up,or down.
Holding any arrow key moves the insertionpoint repeatedly in the direction of thearrow key.
You can press + or + tomove the insertion point one word at atime to the right or left.
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How do I quickly move the insertion pointto the beginning or theend of a document?Press + tomove the insertionpoint to the beginningof a document or
+ to movethe insertion pointto the bottom of a document. You can press
+ to move theinsertion point to the last place you changed inyour document.
Home
Is there a way to move the insertion pointto a specific location?Yes, you can use bookmarks tomark a particular placeand then return to it. SeeChapter 3 for details oncreating a bookmark andreturning to thebookmark’s location.See Chapter 4 fordetails on searching fora specific word and, ifnecessary, replacing thatword with a different one.
MOVE ONE SCREEN
1 Note the last visible line on-screen.
2 Press .
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l Word moves the insertion point downone screen.
You can press to move the insertionpoint up one screen.
l You can click the to scroll up or toscroll down, one line at a time in a document.
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1 Click the Help icon ( ). 11
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Get Help
Get Help
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You can search for help with theWord tasks you perform. By default,Word searches the Help file on yourcomputer as well as the Internet.
The Word Help window appears.
2 Type a word or phrase related to thehelp topic you want to view.
3 Press .
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l Help topics related to the word or phrase you typedappear in the task pane.
4 Click the topic most closely related to the subject onwhich you want help.
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Can I leave the Word Help window openwhile I work in Word?Yes. Simply do not performStep 5. By default, the WordHelp window remains ontop of the Word window.You can move the WordHelp window by draggingits title bar. You can resizethe window by positioningthe mouse pointer over anyedge of the window; when themouse pointer changes to a two-headed arrow,drag in to make the window smaller and out tomake the window larger.
I want to keep the Help window open, but not in front of the Word window. Is there a way to make it drop down to the Windows Task Bar? Yes. Click the pushpinicon ( ). When yousubsequently click inWord window, WordHelp drops down tothe Windows Task Bar.You can redisplay WordHelp by clicking its taskbar button.
l The help topic information appears in the Word Helpwindow.
5 To close the Help window, click .
The Word window reappears.
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