marking paper copy from rude, carolyn. technical editing, 4 th ed

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Marking Paper Copy From Rude, Carolyn. Technical Editing, 4 th ed.

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Marking Paper Copy

From Rude, Carolyn. Technical Editing, 4th ed.

Editorial Markup

• Editorial markup consists of directions for the development and production of the document.

Placing marks on the page

• Be neat• Make your marks easy to read• Use standard markings• Do not obscure correct type• Use a bright-color pencil• Remove stray marks• Be consistent

WORDS AND LETTERSMarkup Symbols

• Delete

• Deleete

• Use the closeup mark, too, if the word could be spelled as two words

• Delete, close

• Proof-reading

• proofreading

• Delete a word

• In the the back

• In the back

• Insert

• Inert

• Insert

• Place the caret beneath the line. Write what is to be inserted above the line.

• Insert space

• Insertspace

• Insert space

• Usually the line alone will suffice; use the space symbol if there could be a question.

• Insert space

• Markup a text

• Mark up a text

• Transpose

• Trasnpose

• Transpose

• If multiple transpositions in a word make the edited version difficult to read, delete the whole word and print the correction above it.

• Close up

• Cl ose

• close

• Capital letters

• ohio; ibm

• Ohio; IBM

• Small caps

• 6 a. m.

• 6 A. M.

• Lower case

• Federal

• federal

WORD

• Lower case, whole word

• FEDERAL

• federal

WORD

• Initial cap

• FEDERAL

• Federal

Word

• Italics or Roman type

• Star Wars Star Wars

• Star Wars Star Wars

• Underline to change type style from roman to italic or vice versa.

Word

• Boldface

• Emphasis

• Emphasis

• Superscript

• Masters degree

• Master’s degree

• A2 A2

• Use the superscript sign to identify apostrophes, quotation marks, or exponents

• Subscript

• H20

• H20

• Delete an underline

• Revelry

• Revelry

• Spell out abbreviation or number

• 2

• Two

• Circle an abbreviation or number you want spelled out. Spell the word as well as circling if the spelling may be in question.

or

• “Let it stand”

• Precede

• Precede Precede

• If you have edited in error or changed your mind, direct the compositor to set the copy in its original unedited form.

PUNCTUATIONMarkup Symbols

• Period

• … forever

• …forever.

• Circle the period to call the compositor’s attention to this small mark. Do not circle other punctuation.

• Comma

• Copper iron and silver

• Copper, iron, and silver

• Place an inverted caret over the comma. Do not place it over other punctuation.

• Colon

• Following

• Following:

• Semicolon

• Following

• Following;

• To create a semicolon from a comma or colon, draw in the dot or tail. Otherwise, simply insert the semicolon.

• Parentheses

• 2002

• (2002)

• The lines in the parentheses won’t be typeset, but they do reinforce your intent to include parentheses rather than other lines.

• Brackets

• word

• [word]

• Be sure to square the lines if the writer has used parenthesis.

or

• Hyphen

• Light emitting diode

• Light-emitting diode

• The underline or checking of the hyphen reinforces your intent to include a hyphen.

• Equal sign

• A B

• A = B

• Since the equal sign can look like the underlined hyphen, write eq by the mark and circle it to show that the information is an instruction.

or

• Em dash

• A pejorative - disparaging- word

• A pejorative– disparaging– word

• An em dash is as wide as the base of the capital M in the typesize and typeface used. It is used to set off parenthetical material or a break in thought.

or

• En dash

• 2000 01

• 2000 – 01

• An en dash is as wide as the base of the capital letter N in the typeface and typesize used. Its primary use is in numbers expressed as a range.

SPACING, POSITIONMarkup Symbols

• Begin a new paragraph

• … other features. The editor’s…

• …other features. The editor’s…

• Begin a new line

• numbers; abbreviations;

• numbers;abbreviations;

• Run together

• …form your marks. It is not timeto express…

• …form your marks. It is not time to express…

or

• Flush left or justify left

• The editor’s…

• The editor’s…

• Place the edge of the mark on the margin where text should move.

• Justify right

• Book Title

• Book Title

• Center

• Book Title

• Book Title

• Ragged right

• _________________________________________________________

• _____________________________________________________

• Align

• ______________ __________________ ________________

• _______________________________________________________

• Indent one em

• _________________________________________________________

• _______________________________________________________

or

• Indent two ems

• _________________________________________________________

• ______________________________________________________

• Indent the whole block of text two ems

• ____________________________________________________________________________

• _______________ _______________ _________________ ______________

• Transpose a group of words

• Transpose of words a group

• Transpose a group of words

• Close up vertical space

• …too many lines skipped.

Close up vertical space.

• …too many lines skipped.Close up vertical space.

• Insert vertical space

• HeadingInsufficient leading follows.

• Heading

Insufficient leading follows.

• Set as a paragraph rather than as a list

• Numbers;abbreviations; andspelling

• Numbers; abbreviations; and spelling