marketing your tampa event/announcement to...1 marketing your tampa event/announcement to students...
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MarketingYourTampaEvent/AnnouncementtoSTUDENTS
DoyouhaveanUSFeventorprogramopentoallstudentsthatyouwouldliketomarkettotheUSFTampacampus?IfyouareanofficialUSFstudentorganization,department,orcollege,therearenumeroustoolsavailable.[Non-campusentitiesarerestrictedfromcommercialsolicitationoncampuswiththeexceptionofparticipationinBullMarket(http://msc.usf.edu/bullmarket.php)andOracleadvertising(http://www.usforacle.com/).]ThishelpfullistoutlinesthevariousvehiclescampusentitiesmayutilizetomarkettoUSFBulls.
� Note-A-BullNews(free)o E-newsletter(archive:http://ctr.usf.edu/enews/)e-mailedtoeveryTampaUSFstudent
weeklyonFriday;includeseventsforthecomingweeko SubmissionsareduebytheendofthebusinessdayonTuesdayprecedingthedesired
issue(youcansubmitinadvanceofyourevent/announcement)o Onlinesubmissionatwww.sa.usf.edu/progo
� StudentEventsCalendar(free)
o Onlinecalendar(http://www.sa.usf.edu)forallevents;alsofeedsonlinecalendarsonseveralStudentAffairsdepartmentalWebsites
o Submissionsshouldbemadeatleastone(1)weekbeforeyourevent—theearlierthebetter!
o Onlinesubmissionatwww.sa.usf.edu/progo
� BullSync(free)o Officialstudentorganizationmanagementsystem,managedbytheCenterfor
Leadership&CivicEngagemento OfficialstudentorganizationsandcertainStudentAffairsdepartmentscanpostevents
andannouncementsinavarietyofways(calendar,pagepost,etc.)tosharewithotherstudentorganizationsandanyonewithaUSFNetIDatwww.usf.edu/bullsync.
o UniversitydepartmentsorcollegesnotregisteredinBullSync,maysubmitarequesttopromoteaneventbycompletingtheAdvertisingforDepartmentsformathttps://orgsync.com/88073/forms/135642.(YouwillbepromptedtosigninfirstusingyourUSFNetID.)
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o FormoreinformationonhowtoregisteraneworganizationorhowtouseBullSync,gotowww.usf.edu/bullsync,loginusingyourUSFNetID,andclickonBullSyncFrequentlyAskedQuestionsore-mailCSI@admin.usf.edu.
� Weekends@USFCalendar(free)o Onlinecalendar(www.involvement.usf.edu/weekends/)forallon-campusevents
takingplaceFridayeveningthroughSundayo SubmissionsshouldbemadebytheThursdayoftheweekprecedingyourevent—the
earlierthebetter!o Onlinesubmissionatwww.sa.usf.edu/progo
� UniversityCalendar(free)
o Onlinecalendarforallon-campusevents(http://webcal.forest.usf.edu/cal/main/showMain.rdo?utm_source=calendar-widget-headline&utm_medium=widget&utm_campaign=usfhomepage)
o Submissionsshouldbemadeatleastone(1)weekbeforeyourevent—theearlierthebetter!
o Onlinesubmissionatwww.sa.usf.edu/progoordirectonUCMsite(urlabove)
� WellnessUSFCalendar(free)o Onlinecalendar(http://usfweb2.usf.edu/wellness/calendar.asp)showcasingwellness
relatedeventsandprograms.o Submissionsshouldbemadeatleastone(1)weekbeforeyourevent—theearlierthe
better!o Onlinesubmissionatwww.sa.usf.edu/progo
� MarshallStudentCenterLCDScreens(free)
o Forcampus-wideeventsandstudentorganizationmeetingso Submissionsaredueatleastone(1)weekpriortoyourdesiredpostingdateifyou
providethegraphic;ifyouneedMSCMarketingtoprepareyourgraphic(USFDepartmentsOnly.StudentorganizationsshouldcontacttheHYPEroom,CLCE’s3rdflooroffice)fordesignassistance.),pleasesubmittwo(2)weekspriortoyourdesiredpostingdate.
o Onlinesubmissionatwww.sa.usf.edu/progo
� USFSocialMedia(free)o Universitydepartmentsareencouragedtoutilizesocialmediatopromoteeventsand
announcementsforstudents.! MainUniversitySocialMediaSites:UniversityCommunications&Marketing
supportspromotinguniversitysponsoredeventsthatarelargescaleandopentothepubliconthemainuniversitysocialmediasites.Departmentsshouldcontacttheirdepartment’scommunicationsofficertocoordinatesuchrequestswithUCM.
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! USFClassof20XXFacebookGroups:Housing&ResidentialEducationadministersaFacebookgroupforeachclassyearoncampus.Ifyouwouldliketocommunicatewiththesegroups,requesttojointhemonFacebooksoyoucanpostdirectly.Havequestions?EmailHREMarketing@usf.edu.
� ClubTalkListserv(free)o ClubTalkListservgoestostudentorganizationpresidentsandotherofficers.Goto
http://listserv.admin.usf.edu/archives/clubtalk.htmlandclickonJointheListtoregister.Thene-mailyourevent/infotothelistservandtheadministratorwillsenditthroughifitmeetsuniversityrequirements.
� MoviesontheLawnTablingorPreviewsSlide(free)o CampusActivitiesBoard(CAB,partoftheCenterforStudentInvolvement)hostsMovies
ontheLawn(outsidetheMSCneartheBookstore)acoupletimeseachmonth.Priortothenighttimemovie,thereistypicallyalimitedtablingopportunityforUSFclubsanddepartmentsanhourbeforetheshowing.Additionally,theyalsohaveaslideshowpriortoeachmovieforwhichyoucansubmitaPowerPointslideforyourclubordepartment’seventorotherannouncement.
o [email protected] [email protected]@5pmpriortothe
moviedate.
� MSCInformationalKiosk(freetostudentorganizations;paidrentalfornon-students)o Studentorganizationsanddepartmentscanreserveoneofthreekiosksavailableinthe
MarshallStudentCenterAtriumbyaccessingtheonlineMarshallStudentCenterreservationssystemathttp://msc.usf.edu/VirtualEMS/.
o Requestthespaceinadvancetoensureavailability.
� BullMarket(freetostudentorganizations;paidrentalfornon-studentsandoff-campusparties)o StudentorganizationsanddepartmentscanhaveatableattheweeklyBullMarketheld
outsideoftheMarshallStudentCentereachWednesday.Formoreinformation,visithttp://msc.usf.edu/bullmarket.php.
o ThedeadlinetosignupisTuesdayat1pm,thedaybeforethemarketyouwanttoattend.
� USFOracleArticle(free)
o USF’sdailynewspaperisalwaysinterestedincoveringengagingcampusstories.Ifyouhavepotentialnews,[email protected].
� Fliers/Postcards/Posters(costofprinting)
o USFoffersbulletinboardsacrosscampustopostfliersandposters(sorry,butnomapisavailableforthelocations).
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o TheMSCofferstheTackySpot,alargebulletinboardinthevendingareanexttothenorthentrancetothebuilding,topostyourposter/flier.
o Studentorganizationsanduniversitydepartmentscanrequestthattheirpostcards/fliersbemadeavailableattheMSCInformationDesk.Theflier/postcardmustbeapprovedbyMSCMarketing(MSC4100)priortobeingplacedontheInformationDesk.
� ResidenceHallFliers/Posters(costofprinting)o Fliers/postersaredistributedtoeveryResidentAssistant(andoneadditionaltoeach
building)forpostingintheresidencehallsoncampus.o Priorapprovalisrequiredandcanbeobtainedbye-mailinganelectroniccopyof
flier/[email protected] Tobeapproved,fliers/postersmustcontainanADAstatementsimilarto:“For
reasonableaccommodations,pleasecontact(nameande-mail/phonenumberofpersoninorganization/department).”ThisdesignatedpersonfromyourorganizationordepartmentwillberesponsibleforcoordinatinganyrequestedserviceswiththeStudentswithDisabilitiesServicesoffice(www.sds.usf.edu);requestingentitymayhavetobearthecostofservicesprovided.
o Exactly200copies(noorangepaper,please)mustbedeliveredtoRAR235atleasttwo(2)weeksbeforetheevent.Fliersreceivedwithlessthantwoweekstoeventwillbedistributedandpostedassoonaspossiblebuttimingisnotguaranteed.
� BannersintheMarshallStudentCenterandAroundCampus(costofbanner)
o BannerspaceisavailableintheMarshallStudentCenterandaroundcampusinselectlocations.MSCbannersmustbeforevents,notgeneralpromotion;mustbeprofessionallyprintedonfabricorvinyl,andbe4’highby8’longwithgrommetsevery2’(exceptionsmaybemadebytheMSCDirectorfornon-eventbanners).
o FortheMSC,reserveyourspotwithanonlinesubmissionatwww.sa.usf.edu/progo;submittherequestatleastone(1)weekpriortoyourdesiredhangingdate;bannermustbedeliveredtoMSCMarketinginMSC4100assoonaspossiblefollowingrequestsubmission.
o Forothercampusindoorlocations,youmustcontacttheindividualbuildingmanagertodeterminespecificationsandprocedures.Foroutdoorlocations,aPhysicalPlantSpaceImpactFormmustbesubmittedandisavailableathttp://www.pplant.usf.edu/pdf/SpaceImpactRequest.pdf.
� Chalking(costofchalk)o ChalkingispermittedinselectlocationsoncampusandmustnotappearonBENCHES,
BRICKS,BUILDINGS,andBREEZEWAYS(anywherethatrainwillnotwashitaway).o AmapofpermittedchalkingareasoutsideoftheMarshallStudentCentercanbefound
athttp://msc.usf.edu/doc/promote/chalking.pdfo Spraychalkisprohibited.
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� TemporarySignage/YardSigns(costofsignage)o Foranymajorcampusactivity,amaximumoffivelarge,aboveground,non-electric
signsmaybepostedatdesignatedlocations.Smallyardsignsarealsopermittedinlargerquantities.Allsignsmustberemovedwithin48hoursafterthescheduledevent.
o YoumustsubmitaTemporarySignageRequestForm,whichcanbeobtainedandsubmittedintheCenterforStudentInvolvementofficeonthe3rdflooroftheMSC.
o Ifyoursignagerequestisapproved,youwillbeprovidedwithstickerstoplaceonyoursignsasauthorization.SignswithoutstickerswillbepromptlyremovedbyPhysicalPlant.
� USFOracleAdvertisement(costofadvertisement)
o USF’sdailynewspapersellsadvertisingatreducedratesforstudentorganizationsanddepartments.Visithttp://www.usforacle.com/advertising.htmforadvertisinginformation.
� E-DeanScreens(costofadvertisement)o BuildingsacrosscampusalsoofferE-Deandigitalscreensthatareavailablefor
advertisingatacost.o Formoreinformation,[email protected],(727)432-2515,or
http://www.edeanusf.com/contact_us.
� USFBullrunner(advertiseintheinteriorofthebuses)o AdPlacards(costofadvertisement)
! Forinfotocomesoon!o GrabBarAds(costofadvertisement)
! Putanadonthehanginggrabbars.! Eachadvertisingmessageis2.75”hx5”L.! Monthlyspacerentalfeeisbaseduponthenumberofadsthatyoudesireand
theonetimeprinting/installationfee.! Visitwww.H5Advertising.comformoreinformationorcontactGreggBrogden
at205-620-3396.
Havequestions?ContactStudentAffairsCommunications&Marketingforassistanceat813-974-5383.