mark reichanadter lcls fac [email protected] apr7-8, 2005 lcls facilities advisory...
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Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005
LCLS Facilities Advisory Committee
LCLS Organization &
Executive Status
M. Reichanadter / SLAC
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 2
Outline
Status of the LCLS ProjectCost, Schedule and Resources
LCLS Organization & Staffing
Long-Lead Procurements
Preparation for Construction
Response to Oct04 FAC recommendations
Plans for the next six months
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005
LCLS Project Status – 1 •LCLS Critical Decision Status;
–CD-0 Approve Mission Need – Complete (Jun01)–CD-1 Approve Preliminary Baseline Range – Complete (Oct02)–CD-2A Approve Long-Lead Procurement Budget – Complete (Jul04)–CD-2B Approve Performance Baseline – ESAAB Scheduled for April 8
•Continue to work with BREI & OECM for baseline validation–CD-3A Approve Start of Long-Lead Procurements – Complete (Dec04)–CD-3B Approve Start of Construction – Scheduled (Nov05)–CD-4 Approve Start of Operations – Scheduled (Mar09)
•LCLS Major Upcoming Start/Completion Dates;–Start of LCLS Construction Start– Mar06–Injector Laser Commissioning Start– Jun06–Injector E-Beam Commissioning Start– Apr07 –Linac-to-Undulator Commissioning Start – Mar08–“First Light” (E-Beam through Undulator) Start – May08
•LCLS Major Upcoming Project Reviews–FAC – Apr 7-8, 2005–DOE “Lehman” Review – May 10-12, 2005
•Full Technical, Cost, Schedule and Management Review•Includes conceptual review of the LCLS Instruments (MIE) and LCLS Operations
–DOE “Lehman” Review – Nov, 2005•CD-3B – Assess readiness for start of construction
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005
LCLS Project Status – 2
•LCLS is in the Design/Procure/Construct phase.–Design (Staffing up Mgmt & PED, Technical Specs, A/E 100% Title I, Kick-Off Title II)–Procure (Long-Lead Procurements)–Prep for Construction (CM/GC RFP, Construction Safety Plan, ISMS)
•Safety First! Then think about schedule, technical and cost issues.–The LCLS P3 resource-loaded database is the approved scope, cost and schedule.
•LCLS performance and progress is based on the resource-loaded schedule.•Changes to the “plan” are approved through change control.•Earned-Value measured against resource-loaded schedule.
•FY05 funding arrived in Jan05–Will have carryover in FY06–Advance the design (PED), particularly in Injector and Undulator–Injector, Linac, Undulator & CF LLP’s–Title 2 Design, CM/GC procurement
•Emphasis on meeting schedules/milestones … cost will follow closely.
•Safety First! Then think about schedule, technical and cost issues.
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 5
LCLS BA, C+Comm & BCWSLCLS Project TEC
0
50,000,000
100,000,000
150,000,000
200,000,000
250,000,000
300,000,000
350,000,000
Cost+COMM
BA
BCWS
BCWP
ACWP
•FY06 is aggressive to stay to the schedule (Injector, Linac, Undulator, & CF all ramping up)
•Note; FY07 “Swing” work can be advanced if we have good cost and schedule performance
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 6
LCLS Total Project Cost (Feb05)LCLS Cost &
Schedule Estimate -----------------$315M TEC
$379M TPC
CD-4 Mar09------------------
Major emphasis/yr
FY05-LLP’s, Staffing, PED, T2 & CM/GC
FY06-Inj, Lin, Und Proc’s & Mock-Up, T3
FY07-Inj Comm, Linac, Und Assemblies XTOD/XES Proc, 2-D Det, T3
FY08-T3 BO’s, XTOD/XES Proc, May08 First Light
FY09-CD-4 Mar09
WBS System FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 Total
1.1 Project Mgmt., Admin. & Integration 0.00 1.43 2.40 7.21 6.29 5.11 4.54 2.24 29.23
1.2 Injector System 0.00 0.64 1.86 7.42 6.73 1.38 0.35 0.07 18.44
1.3 Linac System 0.00 0.18 1.16 3.49 10.58 7.62 3.25 0.46 26.75
1.4 Undulator System 0.00 0.57 1.60 7.22 22.25 14.83 1.67 0.10 48.24
1.5 X-Ray Transport & Diagnostics 0.00 0.70 0.82 2.72 5.92 8.94 7.02 0.46 26.59
1.6 X-Ray Endstations 0.00 0.00 0.22 0.73 1.49 5.86 6.44 0.24 14.98
1.9 Conventional Facilities 0.00 0.11 1.61 8.36 20.11 37.15 8.98 0.43 76.75
Estimated Base Cost 0.00 3.64 9.67 37.16 73.37 80.89 32.25 3.99 240.98
Contingency 0.00 0.00 0.00 12.91 12.17 24.61 18.25 6.01 73.95
Total Estimated Cost (Base + Contingency) 0.00 3.64 9.67 50.08 85.54 105.50 50.50 10.00 314.93
2.1 Project Mgmt., Admin. & Integration 1.50 0.00 1.17 1.88 1.81 4.95 7.00 14.86 33.16
2.2 Injector System 0.00 0.00 0.22 0.54 0.25 3.66 1.14 0.34 6.16
2.3 Linac System 0.00 0.00 0.00 0.00 0.00 1.10 1.11 0.34 2.55
2.4 Undulator System 0.00 0.00 0.34 0.50 0.38 4.79 0.93 0.34 7.27
2.5 X-Ray Transport & Diagnostics 0.00 0.00 0.27 0.54 0.06 0.66 2.11 0.69 4.34
2.6 X-Ray Endstations 0.00 0.00 0.00 0.17 0.18 0.53 2.18 0.49 3.55
2.9 Conventional Facilities 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Other Project Costs 1.50 0.00 2.00 3.63 2.67 15.69 14.47 17.06 57.03
Management Reserve 0.00 0.00 0.00 0.37 0.83 0.31 1.03 4.44 6.97
Total Other Project Cost (Base + MR) 1.50 0.00 2.00 4.00 3.50 16.00 15.50 21.50 64.00
Total Project Costs (Base + Cont. + OPC) 1.50 3.64 11.67 54.08 89.04 121.50 66.00 31.50 378.93
FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 TotalTEC Funding 0.00 5.93 7.46 50.08 85.54 105.50 50.50 10.00 315.00OPC Funding 1.50 0.00 2.00 4.00 3.50 16.00 15.50 21.50 64.00Total Funding 1.50 5.93 9.46 54.08 89.04 121.50 66.00 31.50 379.00
Linac Coherent Light Source BCWS Profile (AYM$) Feb05
Linac Coherent Light Source Funding Profile (AYM$)
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 7
LCLS Cost Performance Report – Feb05
1.1 Project Management 630 409 292 -221 118 5,655 5,434 4,927 -221 507 0.96 1.10 29,294
1.2 Injector -35 415 202 450 213 2,963 3,186 3,203 223 -17 1.08 0.99 18,435
1.3 Linac 151 289 90 138 199 2,051 1,898 1,827 -153 70 0.93 1.04 26,751
1.4 Undulator 600 316 252 -284 64 3,265 2,972 2,965 -293 6 0.91 1.00 48,242
1.5 X-ray Transport 225 266 332 42 -65 1,928 1,968 1,969 40 -1 1.02 1.00 26,595
1.6 X-ray Endstations 80 83 80 3 3 451 454 407 3 47 1.01 1.12 14,956
1.9 Conventional Facilities 478 444 59 -34 385 2,761 2,659 2,314 -101 345 0.96 1.15 76,754
1 LCLS Total Base Cost 2,129 2,223 1,306 94 917 19,074 18,571 17,613 -502 958 0.97 1.05 241,027
315,000
73,973
33.3%
7.3%
2.1 LCLS Project Mgmt, Planning & Admn (OPC) 169 138 259 -31 -121 3,462 3,464 3,727 2 -262 1.00 0.93 33,199
2.2 Injector (OPC) 92 164 87 72 77 407 478 441 71 36 1.17 1.08 6,089
2.3 Linac (OPC) 0 0 0 0 0 1 1 1 0 0 1.00 1.00 2,552
2.4 Undulator (OPC) 70 30 -5 -40 35 594 527 477 -67 50 0.89 1.11 7,269
2.5 X-ray Transport (OPC) 13 13 -178 0 191 343 498 336 154 161 1.45 1.48 4,342
2.6 X-ray Endstations (OPC) 7 0 0 -7 0 44 7 5 -36 3 0.17 3,546
2.9 Conventional Facilities (OPC) -47 -48 0 -1 -48 0 0 41 0 -41 0.00 0.00 0
2 LCLS Total Other Project Cost 305 297 163 -7 134 4,851 4,975 5,028 124 -52 1.03 0.99 56,998
64,000
7,002
13.5%
8.8%
LCLS Total Project Cost 2,434 2,520 1,469 86 1,051 23,925 23,547 22,641 -378 905 0.98 1.04 379,000
6.2%
LCLS Total Estimated Cost
Avail. Contingency
% Contingency / Rem. Work
% Complete LCLS Base Cost
LCLS Cost Performance Report - Work Breakdown Structure
WBS
Work Scheduled
Work Performed
Actual Cost Work
Performed
Current Period ($K)
Budgeted Cost Variance
Schedule Cost
% Complete LCLS TPC
28-Feb-05
SPI CPI
Performance Indices
Cumulative to Date ($K) At Completion ($K)
BudgetedWork
Performed
Actual Cost Work
PerformedVariance
Latest Revised Estimate
Variance
Schedule
Budgeted Cost
CostWork
Scheduled
Avail. Management Reserve
% Contingency / Rem. Work
% Comp LCLS Other Project Cost
LCLS Other Project Cost
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 8
LCLS Summary Schedule – Mar05
Highlights
• Schedule Float •213 days (10.5 mos.)
•~23% cont wrt CD-4
• Critical Path •Und B.O. - Und Inst to 1st Light
• FY05 Shutdown
•~1 month
• FY06 shutdown •~ 4 months
• FFTB Shutdown•Jul06•LCLS may request advancing this date
DOE Milestones
Major LCLS Milestones
Conventional Facilities Sector 20 Injector Facility
Linac Facility
Main Control Center
Magnetic Measurement Facility
Undulator Hall
Other Facilities (Undulator,BD, RY, NEH, FEH,FEE, BTH,CLOC & X-Ray Xport)
Injector Drive Laser
RF Gun
Linac Design/Procurement
Installation
Undulator
Design
Testing at MMF
X-Ray Transport & Diagnostics
Commissioning Diagnostics
X-Ray End Stations
Operations
FY 2009OCT JAN APR JUL
FY 2008OCT JAN APR JUL
FY 2007OCT JAN APR JUL
FY 2006OCT JAN APR JUL
FY 2005OCT JAN APR JUL
FY 2004OCT JAN APR JUL
T1 Title 2 Construction
Title 1 Title 2 Construction
T1 Title 2 Construction
Title 1 Title 2 Construction
Design/Procure
Design/Procure
Commission
L1, BC1, L2, BC2, L3, & LTU, E-Dump
Commission
Design
F/MM
Commission
Operations
Design/Procure
Commission
S20/Alcove B.O. Linac B.O.
BD B.O.
MCC B.O.
MMF
CD2bCD3a CD3b CD4
FFTB Shutdown
Rcv 1st Arts
LCLS ARR LCLS Start Operation (X-Ray to Far Hall)
Start Proc for
T3 Constr
Laser Design/Procure/Assy
MMF
Drive Laser RFP
CableplantX-Band Klystron
Ti Strongback
Magnet Blocks
Magnet Poles
Del of 1st Arts to MMF
Install
Title 1 Title 2 Construction
CLOC B.O.
XTOD B.O.
FEH B.O.
FEE B.O.NEH B.O.
Procure
Drive Laser Award
L1, BC1
1st Light
L2,BC2,L3
E-Dump Install
LTU Install
BTH B.O.
UV Beam to Cathode
33 Prod UndsReceived
Injector Accelerator ARR
Linac ARR
Start Injector Comm (Drive
Laser)
Wall Region Install
Heater Region Install
Accelerator Region Install
Gun Region Install
Inject RF Install
Spectrometer Install
Commission C/O
Injector ARR
Laser Heater Install
Solid Attenuator Install
Gas Attenuator Install
Tunnel Mech/Vac InstallAward Initial Funding
Design/Procure 2-D X-Ray Detector Install
Install
Commission
ConstructionTitle 2UND B.O.
Title 1
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 9
LCLS L1 and L2 Milestones• 7 L1 Milestones
tracked by DOE-SC1
• 27 L2 Milestones tracked by DOE-SSO
• 132 L3 Milestones tracked by LCLS Project Office
• L1-L2-L3 under change control
• Add'l L4’s tracked by System Managers
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 10
LCLS Project Organization (Mar05)Increase senior level expertise
•Accel Team Ldr.
•Construction & ES&H Safety Professionals
•Dedicated Procurement Group
•E-Beam and X-Ray Systems Managers add a layer between WBS Managers and Project Office (better integration)
•Laser Group Manager to provide expertise to entire project
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 11
LCLS Peoplepower / System / Lab
LCLS Physicist, Engineering & Management Resources (SLAC Only)
0
10
20
30
40
50
60
70
80
FY2004(actuals est*)
FY2005 FY2006 FY2007 FY2008 FY2009
Physicist/Post-Doc
Pwr Conv Engr
Mech Drafting/Design
Laser Engr
Klystron Engr
Project Office Staff
Electrical Engineer
Controls Programmer
Controls Engineer
Controls Coordinator
Mech/Vacuum Engineer
LCLS resource usage is derived from resource-loaded schedule.
Staffing @ SLAC
-Controls-MOU
-RF-MOU
-Engr-Improving
PO Staff-need senior-level and construction mgmt
Laser-need to recruit talent
LCLS Estimated FTE'sFY2004
(actuals) FY2005 FY2006 FY2007 FY2008 FY2009* TOTAL ANL 11.2 15.59 20.76 13.01 2.82 0.33 63.71LLNL 5.4 8.7 10.43 11.77 10.46 5.72 52.48SLAC 40.2 88.48 107.79 106.5 74.59 51.69 469.25Total 56.8 112.77 138.98 131.28 87.87 57.74 585.44
*FY2009 annualized rate
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 12
Actual Reported Staffing @ SLAC
• 63.5.0 FTE’s (Feb05)
• Does not include additional staff under contract
– Jacobs– PMCS – AIM– Consultants
• Dalesio• Desaulniers
– CM/GC (6/05)
LCLS FTE's @ SLAC
0
10
20
30
40
50
60
70
Oct-
03
Nov-0
3
Dec-0
3
Jan-
04
Feb-0
4
Mar
-04
Apr-0
4
May
-04
Jun-
04
Jul-0
4
Aug-0
4
Sep-0
4
Oct-
04
Nov-0
4
Dec-0
4
Jan-
05
Feb-0
5
FT
E's
FY05 funding @ SLAC
Treading water. Year-long CR or full-
funding?Award Title I
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 13
FY05 Matrix SupportESD-LCLS & RF-LCLS MOU’s
•LCLS Controls and RF Managers are members of LCLS Division and co-located in B280.
•ESD matrix ~7.0 FTE’s in FY05 to LCLS. LCLS still plans 2 EE hires.
•KD matrix ~3.0 FTE’s in FY05 to LCLS + mfg & RF Gun Support.
•CEH MOU (TBD)•Accel Dept (TBD)
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 14
LCLS Facilities @ SLAC
MMF-4,000sf facility used to tune, measure and store undulator magnets
S20-2,160sf facility Laser &
Control Rm
B280 A&B 2 floors
~13,000sf
B750 LCLS temporary staging/storage, permanent lab,
testing and machine shop space. Share with other users, LSS?, EXO?
Remove Mark II Detector?
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 15
LCLS Procured Materials and Services
LCLS Procurements and Subcontracts
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
FY05 FY06 FY07 FY08 FY09
AY
K$
T3 Constr
SLAC
LLNL
ANL
AYK$ FY05 FY06 FY07 FY08 FY09 TotalANL $2,219 $15,646 $13,244 $62 $2,104 $33,274LLNL $30 $2,863 $2,615 $4,502 $1 $10,011SLAC $12,425 $14,310 $16,617 $15,514 $4,565 $63,430T3 Constr $2,541 $20,246 $29,993 $5,701 $0 $58,481Total $17,215 $53,064 $62,468 $25,779 $6,670 $165,196
LCLS uses decentralized three procurement groups at ANL, LLNL and SLAC
ANL-LCLS Proc Mgr – J. Ingraffia
LLNL-LCLS Proc Mgr – G. Otani
SLAC-LCLS Proc Mgr- Dave McGiven
SLAC-LCLS Procurement Cell manages LCLS procurements and coordinates closely with SLAC Purchasing for less critical or commodity purchases
LCLS Technical LeadsB. Freeman
V. Villanueva
LCLS CF LeadB. Patten
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 16
LCLS Long-Lead Procurements
•All LLP’s have been reviewed during LCLS TDR’s.
•Laser system includes a large number of small procurements + system integration.
•Laser and Conv Fac are most critical to maintaining schedule.
•Sufficient time is built into the LCLS schedule to provide for the procurement process.
•APP’s start the procurement process.
•Contingency on LLP ~31%
LCLS PROJ ECT
Long Lead Procurements (LLP)BCWS, AYM$
WBS Description FY05 FY06 Total
1.02 Injection System 12.7 1.3 14.0
* Drive Laser ($1,090k) - - -
* Streak Camera ($350k) - - -
1.03 LINAC System
BC1 Magnets 0.1 0.1 0.2
BC2 Magnets 0.2 0.1 0.3
RF Xband 1.2 0.3 1.5
1.04 Undulator System
Ti Strongback 0.7 1.2 1.9
Magnet Blocks 0.9 - 0.9
Magnet Poles 1.1 0.1 1.2
1.09 Conventional Facilities
S20 I njector Facility 1.5 - 1.5
Magnetic Measurement Facility 1.4 - 1.4
Total 19.8 3.1 22.9
LLP BA 30.0Contingency 31%
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 17
Preparations for Construction
SafetyLCLS ISMS established, add ES&H staff to PO
ES&H – M. ScharfensteinConstruction ES&H – R. Hislop
Working with SLAC ES&H and SOC on approval and review processes.
Establish LCLS Construction Safety Plan
S20 and MMF construction to provide good feedback on processes and policies prior to main construction effort.
CM/GC RFP going through DOE approval processLargest procurement for LCLS (~60M)Evaluation and Advisory Boards are establishedStart construction March 2006!
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 18
LCLS Response to Recommendations Oct04 FAC
Steep ramp-up of staff in light of FY05 CR is not feasible. Exploit Continuing Resolution by replanning work.
LCLS replanned its effort assuming a CR through Dec04 with full-funding in Jan05, which is what occurred.
LCLS has effectively staffed up when funding became available.
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 19
LCLS Response to Recommendations Oct04 FAC
Update the Risk Registry monthly.The Risk Registry is updated monthly and a dedicated Risk Management meeting is held each month. AC Conductivity was placed on the Risk Registry but is now considered a low risk. A FY06 CR is a serious risk to the project. Under a CR;
1/12 of PED (~$2.5M), 1/12 LLP ($0), 1/12 of OPC (~$3.5M) or ~$500K/mo. Ave 1-Q 06 ‘burn rate’ is ~$5.5M/mo.Two plusses;
Late FY05 funding, LCLS predicts a BA carryover ( ~$13M).Actual construction start is planned for Mar06 (3Q-06).
Mitigation strategy;Pull back on technical system procurements, hold CDG together.
Most likely impact; >1Q CR will delay schedule (reduced float, increase cost)
Looking to push non-critical path work from FY05 to FY06Continue to work with DOE SSO and BES on additional mitigation plans.
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 20
LCLS Response to Recommendations Oct04 FAC
Global integration needs more attention/resources.LCLS has added substantial resources to integration;
Added Integration/Installation Mgr (R.M. Boyce)Added Accelerator Team Leader (P. Emma)Added E-Beam System Mgr (TBD ~2 weeks)Added Photon Beam System Mgr (J. Arthur)2 Undulator Project Engineers
G. Pile – ANL, B. Youngman - SLAC
Added QA Mgr (TBD ~1week), D-Dbase Mgr (TBD)Continue to push on specs (PRD, ESD, ICD, RDS)
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 21
LCLS Technical Specifications
•Technical baseline specifications are defined.
•Documents are added/ revised as the design evolves.
•Technical specs under configuration mgmt.
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 22
LCLS is under Configuration ControlManagement Control
LCLS Project Management Planwith Appendices
LCLS Advance Procurement Mgmt Plan LCLS Quality Implementation PlanLCLS Risk Management Plan
with Risk Registry AppendixTechnical Control of Scope
Technical Specifications DocumentsGRD, PRDs, ESDs, RDSs, ICDs
WBS DictionaryCost/Schedule/Resource Control
LCLS P3 Cost & Schedule DatabaseWith Baseline Change Requests
LCLS L1-L2-L3 Milestones & DictionaryAll LCLS Project documentation can be foundon the LCLS website
Mark Reichanadter
LCLS FAC Meeting [email protected]
Apr7-8, 2005 23
Plans for the Next Six Months
Baseline LCLS (Cd-2b)Complete staffing and co-location of Central Design Group at 3 labs.Continue to push ISMS into LCLS work processes.Continue to work enhance integration effort and processes.Complete awarding of Long-Lead Procurements
Laser, Injector components, Undulator Materials, S20 and MMF)
Complete Title II on schedule (Nov30)Award CM/GC (Jun30)
Maximize overlap between A/E T2 and CM effort.
CD-3b (Approve Construction Start)Make plans flexible for full FY06 funding (~$89M) or CR?