MARION COUNTY BOARD OF COMMISSIONERS

Board Session Agenda Review Form

Meeting date: May 27, 2020

Department: Business Services Agenda Planning Date: May 21, 2020 Time required: 20 min

Contact: Sherry Lintner Phone: 503-588-7990

Audio/Visual aids Power Point Presentation

Department Head Signature:

TITLE 2019 Volunteer Annual Report and Award Presentation

Issue, Description & Background

The Volunteer Services Coordinator (VSC) collects data from County departments who utilize volunteers in order to compile the Annual Volunteer Report. The VSC will present the 2019 Volunteer Annual Report to the Board. Additionally, the VSC executes the County's annual recognition of volunteers. Traditionally Departments nominate volunteers, and winners are announced/presented at a recognition event during a board session. Due to COVID19 restrictions, our 2019 volunteer awards were presented privately to the winners. This presentation will be our public recognition of their service, and the powerpoint will include photos from the private award presentations.

Financial Impacts: N/A

Impacts to Department & External Agencies N/A

Options for Consideration:

1) Schedule presentation of 2019 Volunteer Annual Report & Awards; or 2) Do not schedule presentation of 2019 Volunteer Annual Report & Awards.

Recommendation: Schedule presentation of 2019 Volunteer Annual Report & Awards

List of attachments: 2019 Annual Volunteer Report & Past/Present Award Recipient Summary Sheet

Presenter: Sherry Lintner, Volunteer Services Coordinator

Copies of completed paperwork sent to the following: (Include names and e-mail addresses.)

Copies to: slintner@co.marion.or.us

I’m excited to share information about Marion County volunteers, and their accomplishments in 2019. Volunteers contributed more than 105,661 hours of service last year, supporting dozens of programs and services.

Volunteerism plays an important role in Marion County, helping to build our relationship with citizens while building our capacity to deliver important services and supports. We are fortunate in Marion County as we benefit from a community committed to civic engagement, and many volunteers make significant contributions of time, energy and expertise throughout the year. It is with pleasure that I present the 2019 Annual Volunteer Report.

Sincerely,

Sherry LintnerMarion County Volunteer Services Coordinator

Marion CountyVOLUNTEER2019 Annual Report

NUMBER OF VOLUNTEERS:

2,548

NUMBER OF HOURS:

105,661

VALUE OF HOURS:*

$2,686,959Program Volunteers

Interns/Practicum

Advisory Board

1557

14924

By the NumbersJanuary 1–December 31, 2019

*Based on the Independent Sector’s 2018 published rate that values a volunteer’s time at $25.43 per hour. Total number of volunteers includes individuals who may be counted more than once because they serve in more than one role.

**Unduplicated number of active volunteers in 2019.

Community ServicesNumber of Volunteers: 1,515 n Number of Hours: 56,994Value of Hours: $1,449,357

Volunteer activities & roles: Children & Families Commission & Action Team Member, Marion County Fair Board & event volunteers, Marion County Reentry Initiative mentor & educator, dog walker, adoption & outreach ambassador, kennel assistant, canine foster care provider, 4-H leader, Master Gardener, Master Food Preserver, food safety & nutrition educators, youth camp volunteers, and more.

Spotlight: Dog ShelterVolunteers helped to find permanent, loving homes for 479 dogs; place 136 dogs with specialty rescue organizations, and re-unite 805 dogs with their owners.

Spotlight: Marion County Fair• 593 volunteers made the fair possible for 23,561 visitors.

• Volunteer superintendents organized and staffed 5,931 exhibit opportunities. 5,296 of those were youth open class or 4-H/FFA exhibits.

Spotlight: Extension & 4-H Service District• 40 Master Food Preserver volunteers provided low-cost classes including Food Preservation Update, Basics of Pressure Canning, food specific preservation classes, and youth focused monthly classes.

• 4-H Youth Development volunteers contributed 9,128 hours providing club activities, camps, special events, STEP and other educational programming to local youth.

Board of CommissionersNumber of Volunteers: 31 n Number of Hours: 331Value of Hours: $8,417

Volunteer activities/roles: Budget Committee, Council of Economic Advisors, Public Safety Coordinating Council.

Spotlight: Thanks to the dedication of the Public Safety Coordinating Council and their partners, Marion County is positioned to make a positive impact on the lives of people in our community who have been impacted by crime. In 2019 the council successfully applied for a $3.7M Justice Reinvestment grant, as well as a $951,571 Supplemental Grant. This funding will provide important programs to deter recidivism and crime.

Business Services & Clerk OfficeNumber of Volunteers: 9 n Number of Hours: 174Value of Hours: $4,424

Volunteer activities & roles: Compensation Board, Retirement Committee, Board of Property Tax Appeals.

District Attorney’s OfficeNumber of Volunteers: 53 n Number of Hours: 18,902Value of Hours: $480,677

Volunteer activities & roles: Victim Advocate, Sexual Assault Response volunteer, law clerk, file clerk.

Spotlight: Victims Assistance11 unpaid interns from 5 local colleges made a 6 month commitment to the program, providing at least 520 service hours. This is a significantly higher number of hours than most schools require. Interns played an important part in the program’s ability to serve over 2,000 victims in 2019.

Health & Human ServicesNumber of Volunteers: 49 n Number of Hours: 2,205Value of Hours: $56,073

Volunteer activities & roles: Assist with client & family interviews, scheduling appointments and other administrative duties, group facilitation & resource referral, develop and deliver educational materials on a wide variety of topics including nutrition, reproductive health, and immunizations.

Spotlight: Volunteer educators facilitate monthly “Eating for Two” and “Breastfeeding Essentials” classes for families served by WIC. A retired RN, volunteer Margaret B. comes with an extensive knowledge in maternal & child health. Families regularly comment that they really enjoy her teaching style. In 2019 Margaret worked with 144 families, providing important information and tools.

Legal CounselNumber of Volunteers: 3 n Number of Hours: 282 Value of Hours: $7,171

Volunteer activities & roles: Organize shelves, legal forms and CLE resources, scan & copy duties, rebinding titles requiring repair.

JuvenileNumber of Volunteers: 57 n Number of Hours: 997Value of Hours: $25,341

Volunteer activities & roles: Assist with intake paperwork, provide educational support & tutoring, plan and prepare materials for group and recreational activities, provide office and clerical support. In addition to program volunteers, Narcotics Anonymous and Ala-teen volunteers provide confidential counseling for youth impacted by addiction.

Spotlight: In 2019, volunteers tackled a long over-due project scanning and archiving over 417,000 pages of stored records. This greatly improved staff’s ability to quickly access department records, and freed up much needed storage space.

Sheriff’s OfficeNumber of Volunteers: 226 n Number of Hours: 13,502Value of Hours: $343,343

Volunteer activities & roles: Cadets, Parole & Probation Intern & Practicum students, Search & Rescue, faith based & 12-step program volunteers, Marine Patrol, administrative, and special event volunteers.

Spotlight: CadetsIn addition to completing the Sheriff’s Office Cadet Acadamy over the course of 3 months, cadets attend regular meetings and commit to a minimum of twenty hours every month. In 2019 Cadets volunteered at more than 50 events, providing critical security and traffic control. Other activities include assisting deputies on ride-alongs, assisting with prevention education, crime scene security and community policing. In total, Cadets contributed 4,936 hours of service in 2019.

Spotlight: Search and RescueWith six specialized units, Marion County’s Search and Rescue volunteers contributed 5,140 hours of volunteer service in 2019. In addition to monthly training exercises that are unit specific, Search & Rescue volunteers attend at least one all unit training for the best possible coordination when the need arises.

Public WorksNumber of Volunteers: 605 n Number of Hours: 12,276Value of Hours: $312,165

Volunteer activities & roles: Litter pick up, storm drain marking, park hosting, recycling outreach & education, Community Emergency Response Teams, Medical Response Corp, Auxiliary Communications.

Spotlight: Environmental Services Master RecyclersEnvironmental Services volunteers assisted with three unique events in 2019: a repair fair, a toy swap and a clothing swap. The events engaged the general public and encouraged residents to find fun, creative ways to reduce items that often end up in the trash bin. Volunteer “fixperts” were able to successfully repair 65 of the 89 items brought to the Repair Fair.

Spotlight: Emergency Management Citizens CorpCitizens specially trained in preparedness & response dedicated over 9,300 hours to ensure Marion County is ready for the next emergency or natural disaster. In addition to basic disaster response, Community Emergency Response Team (CERT) and Medical Reserve Corp (MRC) volunteers promote fire safety, conduct light search and rescue, organize & assist in disaster medical operations, and much more.

2019 Annual Report (January 1 –December 31, 2019)Visit www.co.marion.or.us/HR/VOL/ for more information, or to download a copy of the 2019 Volunteer Annual Report.

Marion County Volunteer Services555 Court Street NE, Suite 4250 | Salem, Oregon 97301

Mailing: PO Box 14500 | Salem, Oregon 97309

Marion County Volunteer Award Recipients

2014 2015 2016 2017 2018 2019

YOUTH VOLUNTEER OF

THE YEAR

Stephanie Burbank

Dog Services

Brianna Luna Cadet Program

Anna Williams Emergency

Management / MCSO Cadet Unit

McKenzie Kress Law Library

Payton Schlag Marion County Fair

Guadalupe Lagunas Garcia

Law Library

ADVISORY BOARD

VOLUNTEER AWARD

Don Miller Board of Property

Tax Appeals

George Grabenhorst

Planning Commission

Steven Bergmann & Joshua Graves Compensation

Board

Mark Caillier, Don Fredrickson, Pete McCallum, & Ed

McKenney Public Safety Coordinating

Council

Robert Anderson Solid Waste

Management Advisory Council

Eric Richards Marion County Children &

Families Commission

PROGRAM or DIVISION

VOLUNTEER AWARD

Terri Jacobson & Karen Lee

Dog Shelter

Wasi Khan Community

Services

MCSO Cadet

Program Shirley Williams

Parole & Probation Monica Melhorn

Dog Shelter

Cheryl Smith-Banacka

Dog Services Robert Mill

Emergency Management Marisol Cervantes

Juvenile Department

COMMISSIONER MARY PEARMINE

VOLUNTEER GROUP AWARD

MCSO Mounted Posse

Dog Services Volunteer

Outreach Group

MCHD Community Care

Partnerships

Solid Waste Management

Advisory Council

Salem Audubon Society

Woodburn Fire Fighter Rehabilitation Team

Emergency Management

JUDGE REX HARTLEY

VOLUNTEER AWARD

Renee Albert Victim Assistance

Roger Williamson Emergency

Management

Janie Vohland Victim Assistance

Charlie Goodman Juvenile

Department

Ulrich Reich Emergency

Management

Julie Wallin Dog Services