Mariana Uhrlaub, NASEO Consultant Uhrlaub Consulting Group (301) 926-4718MarianaU@aol.com

APPA FEDERAL STIMULUS APPLICATION AND FUNDING WORKSHOP

May 19, 2009

To assist state, local, and tribal governments in implementing strategies to:

Reduce fossil fuel emissionsReduce total energy useImprove energy efficiency in the transportation, building, and other appropriate sectors, andAccelerate deployment of market-ready distributed renewable energy technologies.

To spur substantial, sustainable, and measurable energy savings, job creation/retention, and economic stimulus effects.

TOTAL: $3.2 billion$2.8 billion as authorized in the Energy Independence and Security Act of 2007

28% to states (60% to local non-formula governments)68% to local governments (formula cities/counties)

2% to Indian tribes2% in competitive grants

$400+ million in competitive grants among state, local (formula and non-formula), and tribal entities (competitive funding notice not yet announced by DOE)

Today’s Focus

$3.2 billion total for fiscal year 2009DOE retains $59 million for technical assistance and training for grantees$1.8 billion to local governments designed as formula-eligible cities and counties$767 million for formula grants to states

60% to non-formula local government entities

$55 million for formula grants to eligible Indian tribesAdditional $400+ million for competitive grants

Development of an Energy Efficiency and Conservation Strategy and Technical Consultant Services to assist in the development of such a strategyResidential and Commercial Building Energy AuditsFinancial Incentive Programs for energy efficiency improvementsGrants to nonprofit organizations and governmental agencies for the purpose of performing Energy Efficiency RetrofitsEnergy Efficiency and Conservation Programs for Buildings and FacilitiesDevelopment and Implementation of Transportation Programs to conserve energyBuilding Codes and Inspections to promote building energy efficiency

Energy Distribution Technologies including distributed generation, combined heat and power, and district heating and cooling systemsMaterial Conservation Programs including source reduction, recycling, and recycled content procurement programs that lead to increases in energy efficiencyReduction and Capture of Methane and Greenhouse Gases excluding carbon capture or sequestration from power plantsEnergy efficient Traffic Signals and Street LightingOn-Site Renewable Energy Technologies for Government BuildingsAny Other Appropriate Activity that meets the purpose of the program and is approved by DOE

• Grants awards will have a 36 month period of performance

Funds must be obligated/committed within 18 monthsAll funds must be expended/spent within the 36 month grant period of performance Leveraging of funds is strongly encouraged; no cost share required

Up to 10% or $75,000, whichever is greater, may be used for administrative expensesUp to 20% or $250,000, whichever is greater, may be used for subgrants to assist in the implementation of the Energy Efficiency & Conservation Strategy (EECS)Up to 20% or $250,000, whichever is greater, may be used for establishment of revolving loan funds

<$250k - 100% of funds obligated at time of award (EECS required within 120 days of award)$250k - <$2 million – up to $250k* obligated at time of award for development of strategy and approved activities

Remaining funds obligated with approved EECSEECS submitted with grant application, full funding amount obligated with grant approval

>$2 million - up to $250k* without EECS and approved activities

50% with approved EECSBalance of funds disbursed after demonstrated progress

* Submitting grant application without EECS could cause significant delay in receipt of total grant funding amount

DOE will award ~ $3.2 billion through 2,200 grants under the EECBG Program

Be Ahead of the Flood of Applications

Less than 35% of eligible formula cities/counties are currently registered in FedConnect

REGISTER TODAY!!!!!!!

NEW DOE WEBSITE: www.eecbg.energy.gov

        

Obtain a DUNS numberhttp://www.dnb.com/US/duns_update/

Register with the Central Contractor Registration (CCR)

http://www.ccr.gov/

Register with FedConnect to submit grant application

www.fedconnect.net

DOE estimates at least 10 days to obtain registration in FedConnect

Must be registered to submit questions and read Q&As submitted by other interested parties

Grants.govUse only to download application package and preparation instructions

Fedconnect.net Register to obtain copy of Funding Opportunity Announcement and any amendmentsOn FOA page, under “Response Team” click on “Join” and add your name Submit questions and read Q&As submitted by other interested partiesSubmit completed grant application package

Download Application Package at http://www.grants.govSelect “Apply for Grants” Verify Your Version of Adobe is Compatible http://www.grants.gov/applicants/AdobeVersioningTestOnly.jspSelect “Download Application Package”Enter CFDA # 81.128Download and Save Application Package

Complete Application Package Must be Saved with a Unique ID Code (UIC). For Units of Local Government:

1 (State Code) -- 2 (Type of Local Government) -- 3 (Name of Local Government)

Example: OH-CITY-COLUMBUS.pdfExample: OH-COUNTY-HAMILTON.pdf*Example: OH-OTHER-MONTVILLE.pdf

*use “Other” for boroughs, townships, villages

Energy Efficiency & Conservation StrategyFormat in Attachment D

Project Activity Worksheet Format in Attachment B1

EECS Format in Attachment D of Funding Opportunity AnnouncementSix Sections to EECS

Measureable goals and objectives of proposed project(s) in line with EECBG metrics (CO2 reduction, jobs created/retained, energy savingsProposed implementation plan Current energy reduction programs being undertakenSharing/dissemination of project resultsSustainability of project beyond funding periodFinancial and accounting controls in place

Starting point – City/County existing energy reduction policy, climate change action plan, etc. Priority energy reduction/generation projectsProjects/programs must be EECBG eligible activitiesTwo Options for local governments receiving >$250,000

Submit EECS with grant application and receive full funding immediately after grant approval (<$2 million) Submit grant application only; receive $250k EECS due no later than 120 days after date of award

EECBG Worksheet format contained in Attachment B1 of FOABrief description of each project activity

May propose multiple activities within same technology area on one project worksheetMultiple technology areas, separate project worksheets

Identify:Market sector(s) being servedJobs to be created/retainedEnergy savings/renewable energy generatedEmissions reduction (CO2)Overall cost of projectFunds to be leveraged

Cost and metrics transfer to EECS

Application for Federal Assistance SF-424Complete this form firstComplete all yellow highlighted areasCompleted information on this form will transfer to other forms

Project/Performance Site LocationEnter primary work site(s)Enter congressional district(s)

SF-424A – Budget Information (Non-Construction Programs)

Total funding request broken out by object class category (personnel, travel, contractual, administrative costs, indirect)All subawards costs go under contractual Expected expenditures by quarter for 1st year; annually for future years

Budget Justification File (Awards > $250,000)Budget details

Salaries of key personnelIdentify subaward/consultant work and cost of each subawardDetail travel costs, number of trips, number of travel daysName of cognizant/oversight agency (if awarded previous Federal grants)Name and telephone number of person responsible for indirect rates

Subaward Budget File (Awards > $250,000)Separate budget documentation and justification for proposed subawards if:

Estimated cost >25% of the total formula allocationOr $1m, whichever is less

Assurances and Certification of Davis-Bacon Compliance

Certify name and contact information of agency authorized to receive EECBG funds Certify that laborers and mechanics on EECBG funded projects receive not less than prevailing wage rate

Financial Management AssessmentFormat contained in Attachment B2Validation of applicant’s financial management system

Disclosure of Lobbying Activities – SF-LLLForm is part of grant application packageSubmit only if City/County retains a registered lobbyist; not sure? Check with City/County counsel

National Environmental Policy Act CertificationAttachment B3Only required for certain activities:

4. Financial Incentive Programs5. Energy Efficiency Retrofits7D. Development and Implementation of Transportation

Programs such as bike lanes, pathways, pedestrian walkways

11. Reduction and Capture of Methane and Greenhouse Gases 13. Renewable Energy Technologies on Government Buildings 14. Any Other Appropriate Activity submitted for DOE Approval

Sign in to FedConnectOpen opportunity – DE-FOA-0000013Click “create” at bottom rightUnder “Response Team” click on team member name Complete the data entry pages and attach application as directedClick Submit to Agency buttonPrint the confirmation page for your records

Start Early! Be Methodical! Ask for Assistance When Needed!

Grant Applications must be Submitted through FedConnect.net no later than June 25, 2009 at 8:00 pm Eastern Time

Mariana UhrlaubUhrlaub Consulting Group

MarianaU@aol.com