march 4, 2014. march 4 th – cash with trustee - $222,090
TRANSCRIPT
OES Committee Meeting
March 4, 2014
March 4th – Cash with Trustee - $222,090
Financial Report Fund 118
EMPG $41,500 in place for this year (Salaries)
Homeland Security Recommendation to accept $15,250
TVA ($17,600)
DOE Completed
Grant Reports
Training – Training Calendar Almost Complete
Exercises – ◦ December 17th – Harriman Care and Rehab (Major
Fire) Planning – Exercise for Roane Medical
Center Planning Meeting Kingston TVA Fossil Plant –
March 4
Emergency Management Division
Responses Training – Chuck Hiatt – Operations Officer
◦ Modular Emergency Radiological Transportation Training Train-the-Trainer (T-T-T) 16 hours
◦ Hazardous Materials Team Operations (T-T-T) 32 hours
◦ Hazardous Materials Awareness and Hazardous Materials Operations (T-T-T) 16 hours
◦ Site Operations – 80 hours Exercises
Hazardous Material Division
Responses (October 1 – February 28)◦ Structure Fires – 16◦ Motor Vehicle Collisions – 3◦ Decontamination – 3◦ Hazmat – 2◦ Special Event – 1◦ Alarms - 7
Fire Division
Training – October 2013 – Present◦ Captain Rayburn – 154 hours◦ Firefighter Cloyd – 154 hours◦ Firefighter Taylor – 153 hours
Fire Division
Responses
EMS Division
2011 fiscal 2012 fiscalFeb Mar Apr May June
Call Totals 746 753 729 885 749NPC Totals 83 85 120 129 106NPC Percent 11% 11% 16% 15% 14%Transport Totals 663 668 609 756 643
Transports/day 22.9 21.55 20.3 24.39 21.43DAYS IN MONTH 28 31 30 31 30
2012-13 FY 12-Jul 12-Aug 12-Sep 12-Oct 12-Nov 12-Dec 13-Jan Feb-13 Mar-13 Apr-13 May-13 Jun-13 TotalsCall Totals 804 883 708 830 822 782 823 719 789 732 719 701 9312NPC Totals 122 146 123 118 112 129 96 100 108 103 106 104 1367NPC Percent 16% 17% 18% 15% 15% 17% 12% 14% 14% 14% 15% 15% 15%Transport Totals 682 737 585 712 710 653 727 619 681 629 619 597 7951
Transports/day 22 23.23 19.5 22.9 23.7 21.06 23.45 22.1 22 20.63 19.96 19.9 21.7025DAYS IN MONTH 31 31 30 31 30 31 31 28 31 30 31 30 365
2013-14 FY Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 TotalsCall Totals 802 648 668 634 659 734 732 666 5543NPC Totals 134 98 110 114 108 123 108 115 910NPC Percent 17% 15% 16% 17% 16% 17% 15% 17% 17%Transport Totals 668 550 558 520 551 611 624 551 4633
Transports/day 21.5 17.7 18.8 17.1 18.3 19.7 20.1 19.7 19.1DAYS IN MONTH 31 31 30 31 30 31 31 28 31 30 31 30 365
thru FEB total calls total tx's NPC total NPC % trans/dayFY 2012 6371 5425 946 22.3FY 2013 5543 4633 910 17 19.1
Difference 828 792 36 17 3.2
EMS Division
EMS Division
EMS Division
Incident Zone Summary
Zone Calls Percentage
DISTRICT 1 Blair 135 2%
DISTRICT 2 Midtown 472 9%
DISTRICT 3 East 254 5%
DISTRICT 4 South 274 5%
DISTRICT 5 West 227 4%
DISTRICT 6 Kingston 649 12%
DISTRICT 7 Harriman 2,534 46%
DISTRICT 8 Rockwood 883 16%
OUT OF COUNTY 111 2%
Total 5,539 100%
EMS DivisionZone Breakdown
7/1/2013 to 2/28/2014
Ambulance Billing Service
Request for ProposalEvaluation
March 4, 2014
Third Party Billing◦ National Reimbursement Group - 2011
30 % of billing processed incorrectly Lack of transparence Lack of response concerning NRG’s errors
EMS Division
The Request for Proposal (RFP) was developed and advertised on December 22, 2013 for an opening date of January 16, 2014.
A legal ad was placed in the Roane County News advertising the RFP.
Additionally, the RFP was sent via email to the following vendors:◦ Bottom Line Strategies◦ EMS Consultants◦ Intermedix◦ NRG◦ 911 Billing Service
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The Solicitation
The proposals were opened on January 16, 2014 at 2:00 p.m. in the Purchasing Department.
A total of four companies responded to the RFP. They are:◦ EMS Consultants◦ Intermedix◦ NRG◦ 911 Billing Service
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Proposals Received
The proposals were distributed to the members of the Evaluation Team. Team members include:◦ Commissioner Ron Berry◦ Brandon Browning, OES/Ambulance Division◦ Commissioner Bobby Collier◦ Lynn Farnham, Purchasing Agent◦ Brenda Smith, OES/Ambulance Division◦ Scott Stout, OES Director
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The Evaluation Team
Each team member was asked to score the proposals on a scale from 1-10. The responses were weighted in so that the more important items could be given more points. Below is a list of the evaluation criteria:◦ General Information = Score x 1◦ Technical Proposal = Score x 1◦ Billing = Score x 3◦ Accounts Receivable Management = Score x 4◦ Performance = Score x 2.5◦ ePCR Solution = Score x 3◦ Billing System = Score x 1◦ Compliance = Score x 3
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Scoring the Proposal
Below are the results of the scoring:
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The Scores
EMS Consultant
sIntermedi
xNRG 911
Billing
Berry 111.5 126.5 120.0 110.5
Browning 136.5 159.5 69.0 136.0
Collier 134.0 171.5 80.0 140.5
Farnham 19.5 141.0 118.0 108.0
Smith 94.0 172.5 67.5 153.0
Stout 88.0 166.5 106.0 125.0
TOTALS 583.5 937.5 560.5 773.0
Below is a summary of the proposed costs for providing the service of Ambulance Billing. The prices listed below are based on the percentage of collections.
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Cost for Collections
EMS Consultants Intermedix NRG 911 Billing
Option 15.5 %
Option 15.504
Option 14.95%
Option 17.5%
Option 25.25%
Option 24.75% No Option 2
Option 27%
Below is a summary of the proposed incentives that will be provided in the contract:
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Incentives
EMS Consultants Intermedix NRG 911 Billing
Option 1ComputersSoftware Data Hosting
Option 1ComputersWireless Service CostHardware Maintenance
Option 1Computers
Option 1Computers
Option 2SoftwareData HostingSoftware Support
Option 2No Equipment
No Option 2 Option 2No Equipment
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AWARD OF CONTRACT
Question and Comments