march 31, 2021 to: radise international, lc mehta and … · 2021. 3. 31. ·...

$: March 31, 2021 To: RADISE International, LC Mehta and … · 2021. 3. 31. · F:\ROADWAY\CCNA\ANNUALS\CEI\2021 CEI\Selection Meeting\Selection Minutes.doc.docx MINUTES OF SELECION$
March 31, 2021

RADISE International, LCMehta and Associates, Inc.New Millennium Engineering, Inc.Craven Thompson & Associates, Inc.

To:

March 30, 2021, Selection Committee ResultsConstruction Engineering Inspection (CEI) Annual ServicesOn A Work Task Order BasisProject No. N/A

Subj:Department of Engineering

and Public Works

P.O. Box 21229

West Palm Beach, FL 33416-1229

(561) 684-4000

FAX: (561) 684-4050

www.pbcgov.com

Dear Consultants:

This letter serves to advise you of the results of the March 30, 2021,Selection Committee for the above referenced project. The firms that havebeen selected are: Mehta and Associates, Inc. and New MillenniumEngineering, Inc..

Consultants are hereby notified of the “Cone of Silence” requirementspursuant to Palm Beach County Lobbyist Registration Ordinance2003-055.

Palm Beach CountyBoard of CountyCommissioners

Dave Kerner, MayorIn accordance with Palm Beach County PPM #CW-O-048, the results ofthe Selection Committee meeting shall be reported in writing to the Boardof County Commissioners (Board). If any member of the Board has notrequested to review the ranking of the Selection Committee Meetingwithin ten (10) business days of such report, it shall be deemed that theBoard has affirmed the selection. The selected firm will be contacted toschedule a scope of services meeting and begin negotiations.

Robert S. Weinroth, Vice Mayor

Maria G. Marino

Gregg K. Weiss

Maria Sachs

Melissa McKinlay

Mack Bernard The enclosed Award Recommendation will be posted at the Engineering& Public Works Department / Roadway Production Reception area on the3rd Floor at 2300 North Jog Road, West Palm Beach, Florida on April 1,2021. If your office wishes to protest the award recommendation, youmay do so by addressing your protest to Ms. Kathleen M. Scarlett,Director, Palm Beach County Purchasing Department, 50 South MilitaryTrail, West Palm Beach, Florida 33415. Failure to submit a protest to theDirector of Purchasing within five (5) business days after posting of theAward Recommendation, as prescribed in Section 2-55(b) of the PalmBeach County Code, shall constitute a waiver of proceedings under thereferenced County Code.

County Administrator

Verdenia C. Baker

Thank you for your time in presenting your approach for this project. Weencourage you to submit on future projects. Should you have anyquestions or require additional information please contact me at 561-684-4122 or at [email protected].

“An Equal OpportunityAffirmative Action Employer"

F:\ROADWAY\CCNA\ANNUALS\CEI\2021 CEIVSelection Meeting\SelectionResults_Consultants.docx

printed on sustainable\fj£y and recycled paper

-s-ft Sincerely,A

ection Manager

ec: David Ricks, P.E., County EngineerTanya N. McConnell, P.E., Deputy County EngineerSteve Carrier, P.E. Assistant County EngineerMorton L. Rose, P.E., Director, Roadway ProductionKathleen O. Farrell, P.E., Asst. Director, Roadway ProductionHolly Knight, P.E., Contracts Section Manager, Roadway ProductionKristine Frazell-Smith, P.E., Local Roads Section Manager,

Roadway ProductionFattoush Jafar, Sr. P.E., Traffic Operations Manager, TrafficJaeAnn Dean, Technical Assistant II, Roadway ProductionAngela Smith, Compliance Specialist, OEBOSelection Committee MembersCCNA File

F:\ROADWAY\CCNA\ANNUALS\CEI\2021 CEI\Selection Meeting\SelectionResults_Consultants.docx

F:\ROADWAY\CCNA\ANNUALS\CEI\2021 CEI\Selection Meeting\Selection Minutes.doc.docx

MINUTES OF SELECION COMMITTEE MEETING

March 30, 2021, Commencing: 9:00 A.M., Ending: 11:39 a.m.

Engineering & Public Works Dept., 2300 N. Jog Road, 1st Floor Conference Room #VC-1E-58 / 59

MEMBERS PRESENT:

David Ricks, P.E. - County Engineer

Patrick Rutter - Assistant County Administrator

Ali Bayat, P.E.* - Deputy Director, Water Utilities

Irwin Jacobowitz - Director, Contract Development & Control

Fattoush Jafar, Sr. P.E.** - Traffic Operations Manager, Traffic

Allen Gray*** - Sm. Business Dev. Mgr., Office of Equal Business Opportunity

Kristine Frazell-Smith, P.E. - Project Manager of Division

* denote any delegated votes here:

*Jim Stiles - Director, Water Utilities

**Morton Rose, P.E. - Director, Roadway Production

***Tonya Johnson - Director, Office of Equal Business Opportunity

DISCUSSION:

Quorum is present representing a minimum of four members at least two of which are engineers.

The Selection Committee was called to order by David Ricks, P.E., County Engineer. It was stated that

the committee would be selecting a firm for Professional Engineering Consulting Services for:

Construction Engineering Inspection (CEI) Annual Services

On A Work Task Order Basis

Project No. N/A

The meeting was opened up the meeting for Public Comments, public was present but none had questions

or comments.

Opening discussion identifying and outlining the project requirements was given by Kristine Frazell-

Smith, P.E., and Fattoush Jafar, P.E. The outline stated what the work entailed, and what the committee

should be looking for in the presentations by the firms.

The order of business was to select two consultants. Each was invited to make a presentation of their

qualifications before the Selection Committee.

RESULTS:

The Selection Committee voting resulted in the following ranking order of the consulting firms:

1. Mehta and Associates, Inc.

1. New Millennium Engineering, Inc.

3. RADISE International, LLC

4. Craven Thompson & Associates, Inc.

SELECTION COMMITTEE TALLY SHEET

TWO (2) FIRMS TO PROVIDE: All Engineering Services Required for:

Construction Engineering Inspection (CEI) Annual Services On A Work Task Order Basis

N/APROJECT NO:

MEETING DATE: Tuesday, March 30, 2021MEETING TIME: 9:00 A.M.

CravenThompson &Associates,

NewMillenniumEngineering,

RADISEInternational,

Mehta andAssociates,Selection Committee

LC Inc.Inc. Inc.

David RicksPatrick RutterAli BayatIrwin Jacobowitz

* Fattoush Jafar* Allen Grey

Kristine Frazell-Smith

County EngineerCounty AdministratorDirector of Water UtilitiesDirector of Contracts Development & ControlDirector of Division to which project belongsDirector of OSBAProject Manager for project

4 1 2 33 3 1 22 1 3 42 1 4 24 2 1 31 4 2 33 2 1 4

Total 19 14 14 21Rank 3 1 41

* - Denotes a delegate for a committee member

31-4Melissa HagenSecretary's SignatureSecretary's Printed Name

SELECTION EVALUATION FORM

All Engineering Services Required for:Construction Engineering Inspection (CEI) Annual Services OnA Work Task Order BasisN/A

TWO (2) FIRMS TO PROVIDE:

PROJECT NO:

Tuesday, March 30, 20219:00 A.M.

SELECTION MEETING DATE:SELECTION MEETING TIME:

4-Craven

Millennium Thompson &Engineering, Associates,

NewRADISE Mehta and

International, Associates,MaxScoreCriteria

LC Inc.Inc. Inc.

3 3Ability, knowledge of design criteria and past performance offirm and the designated project team to satisfy the

requirements of the project.35 2^3 V1 3> Li3

3 2.Approach to the project, understanding of the project andquality of written response, including meeting schedule

requirements.3 335 33 O

c % & <?C ^Subtotal 70

Location of the firm's offices where work will beaccomplished. 3 3 3 33

State Certified MBE (2 points for state certified MBE primesand/or subconsultants)

22 2 02

EBO Program Evaluation preference as applied by the GSC.APIs for this contract are: SBE Evaluation Preference for

Prime Respondents (Option 2) and 20% Minimum MandatorySBE participation. Ord. 2-80.27(3)(d) Option 2 and Ord. 2-

80.27(3)(e).8 11 915

Volume of previous work awarded by the County over thepast 4 years. (The firm with the most work receives the

lowest score.)Subtotal

10 10 1010 6

2630 26 23 22

To/ ~t ^Total 100

O'L i/-Rank 1

D f b K / cstCJMember's Name:

Member's Signature:


TWO (2) FIRMS TO PROVIDE: All Engineering Services Required for:Construction Engineering Inspection (CEI) Annual Services OnA Work Task Order BasisN/APROJECT NO:



New CravenMillennium Thompson &Engineering, Associates,

Mehta andInternational, Associates,

RADISEMaxScore

CriteriaLC Inc.

Inc. Inc.

Ability, knowledge of design criteria and past performance offirm and the designated project team to satisfy the

requirements of the project. 3335 3^ 38f33 ^2-Approach to the project, understanding of the project andquality of written response, including meeting schedule

requirements. 3^3\35

Subtotal 70

Location of the firm's offices where work will beaccomplished. 3 3 3 3 3

State Certified MBE (2 points for state certified MBE primesand/or subconsultants) 22 2 2 0



80.27(3)(e).15 8 11 9



10 6 10 10 10

30 26 26 22

wsn ^c- siTotal 100

3 N 3^Rank

VMember's Name:

Member's Signature:


All Engineering Services Required for:Construction Engineering Inspection (CEI) Annual Services OnA Work Task Order BasisN/A |

TWO (2) FIRMS TO PROVIDE:

PROJECT NO:



CravenMillennium Thompson &Engineering, Associates,

NewRADISE Mehta and

International, Associates,MaxScoreCriteria

LC Inc. Inc. Inc.


requirements of the project. 3 3 5 3535

30 3S 33 3^Approach to the project, understanding of the project andquality of written response, including meeting schedule

requirements.35

b 2. 6 % 6170Subtotal

Location of the firm's offices where work will beaccomplished.

333 3 3

State Certified MBE (2 points for state certified MBE primesand/or subconsultants)

2 0222


Prime Respondents (Option 2) and 20% Minimum MandatorySBE participation. Ord. 2-80.27(3) (d) Option 2 and Ord. 2-

80.27(3)(e).8 11 915



10 106 1010

26 222330 26

8 g q i <wTotal 100

34 2.Rank

Member's Name:

IMember's Signature:

7



Tuesday, March 30, 2021SELECTION MEETING DATE:SELECTION MEETING TIME: 9:00 A.M.


RADISE Mehta andInternational, Associates,Max

ScoreCriteria

LC Inc.Inc. Inc.


requirements of the project.J3 J f35

32- t f i f r 3 S'

Approach to the project, understanding of the project andquality of written response, including meeting schedule

requirements.35

ar3* 3^ 3 l

Subtotal 70

Location of the firm's offices where work will beaccomplished. 33 3 3 3

State Certified MBE (2 points for state certified MBE primesand/or subconsultants) 2 2 2 2 0



80.27(3)(e).15 8 11 9



10 6 10 10 10

30 26 23 26 22

?3 9 D3- 3

Total 100

/Rank £Member's Name:

JUA,tMember's Signature:T- l


TWO (2) FIRMS TO PROVIDE: All Engineering Services Required for:Construction Engineering Inspection (CEI) Annual Services OnA Work Task Order BasisN/A |PROJECT NO:

-SELECTION MEETING DATE:SELECTION MEETING TIME:



NewMehta andRADISEInternational, Associates,Max

ScoreCriteriaLC Inc.

Inc. Inc.


requirements of the project.35

Approach to the project, understanding of the project andquality of written response, including meeting schedule

requirements. IP35

Subtotal 70




Prime Respondents (Option 2) and 20% Minimum Mandatory^SBE participation. Ord. 2-80.27(3)(d) Option 2 and Ord. 2-

80.27(3)(e).15 8 11 9



610 10 10 10

30 26 23 26 22

wf ® aoTotal 100

VRank

3 &Member's Name:

/Member's Signature:

7






Mehta andInternational, Associates,

RADISEMax

ScoreCriteria

LC Inc.Inc. Inc.

of - -TFYAbility, knowledge of design criteria and past performance offirm and the designated project team to satisfy the

requirements of the project.35

of ) ofh ofApproach to the project, understanding of the project andquality of written response, including meeting schedule

requirements.35

Subtotal 70~

Location of the firm's offices where work will beaccomplished.

3 3 3 3 3

State Certified MBE (2 points for state certified MBE primesand/or subconsultants) 2 2 2 2 0


Prime Respondents (Option 2) and 20% Minimum MandatorySBE participation. Ord. 2-80.27(3) (d) Option 2 and Ord. 2-

80.27(3) (e).

815 11 9



10 6 10 10 10

30 26 23 26 22

QIX 4^OJ & ! ^aTotal 100 7

2Rank4

fils MafMember's Name:

Member's Signature:






NewMehta andInternational, Associates,

RADISEMax

ScoreCriteria

LC Inc.Inc. Inc.


requirements of the project. 31 3 ^35 3*Approach to the project, understanding of the project and

quality of written response, including meeting schedulerequirements. n 3 ^ 3 3 3 335

(? $ 7Subtotal 70





80.27(3)(e).815 11 9

Volume of previous work awarded by the County over thepast 4 years. (The firm with the most work receives the 10


106 10 10

I30 26 23 26 22

31 H‘joTotal 100

V3 2 IRank

Member's Name:

Member's Signature:"7

Two (2) Firms to Provide:

Project No:

EBO API's:

Meeting Date:

Meeting Time:

PBC

M/WBE

FL

M/WBE

Craven Thompson & Associates, Inc. 10.1 75% 50% $0 $0

Thompson & Associates, Inc. 10.1 25% 25% 25.0 $0 $0

25.0% 0.0% 0.0%

9 0

Mehta and Associates, Inc. 10.1 55% 1 55% $0 $0

HBC Engineering Company 10.1 20% 20% 20.0 20.0 20.0 $0 $0

CONSOR Engineers, LLC 10.1 5% 1 5% $0 $0

K-Factor, Inc. 10.1 5% 8, 10 5.0 $0 $0

RADISE International, LC 10.1 5% 1 5% 5.0 $422,650 $21,133

R.J. Behar & Company, Inc. 10.1 5% 5% 5.0 $379,075 $18,954

Rummel, Klepper & Kahl, LLP (d/b/a RK&K) 10.1 5% 1 0% $0 $0

20.0% 20.0% 35.0%

8 2

New Millennium Engineering, Inc. 10.1 58% 58% $4,290 $2,488

HBC Engineering Company 10.1 30% 30% 30.0 30.0 30.0 $0 $0

Pinnacle Consulting Enterprises, Inc. 10.1 10% 8 0% $0 $0


30.0% 30.0% 32.0%

11 2

10100% 75% $0

$10,941

13

100%

3 9

90%

Team Members

LOCATIONTEAM

Services Provided% Work on

ProjectNotes

% Work in

PBC

Points

(3 max)

EBO VOLUME OF PREVIOUS WORK ($)

Points

(17 max)

Fee

Considered

Pro-Rated

Fee*

Points

(10 max)SBE

3 10 10

*K-Factor listed 5% in PBC but could not find a PBC address 100% 90% $40,086

SBE Evaluation Preference for Prime Respondents (Option 2) and 20% Minimum Mandatory SBE participation. Ord. 2-80.27(3)(d) Option 2 and Ord. 2-

80.27(3)(e).

N/A

Tuesday, March 30, 2021

9:00 A.M.

SELECTION CONSULTANT SUMMARY

Professional Engineering Consulting Services for



3 10

F:\ROADWAY\CCNA\ANNUALS\CEI\2021 CEI\Selection Meeting\Summary Spreadsheet of Teams_Rev2 Page 1 of 4 3/30/2021 4:03 PM

Two (2) Firms to Provide:

Project No:

EBO API's:

Meeting Date:

Meeting Time:

PBC

M/WBE

FL

M/WBE

Team Members

LOCATIONTEAM

Services Provided% Work on

ProjectNotes

% Work in

PBC

Points

(3 max)

EBO VOLUME OF PREVIOUS WORK ($)

Points

(17 max)

Fee

Considered

Pro-Rated

Fee*

Points

(10 max)SBE

SBE Evaluation Preference for Prime Respondents (Option 2) and 20% Minimum Mandatory SBE participation. Ord. 2-80.27(3)(d) Option 2 and Ord. 2-

80.27(3)(e).

N/A

Tuesday, March 30, 2021

9:00 A.M.

SELECTION CONSULTANT SUMMARY

Professional Engineering Consulting Services for




HSQ Group, Inc. 10.1 30% 30% 30.0 30.0 $994,756 $298,427

KEITH & Associates, Inc. 10.1 5% 1 5% $243,922 $12,196

Rummel, Klepper & Kahl, LLP (d/b/a RK&K) 10.1 5% 1 0% $0 $0

Thompson & Associates, Inc. 10.1 10% 10% 10.0 $0 $0

WSP USA Inc. 10.1 5% 1 0% $0 $0

40.0% 0.0% 75.0%

15 2

FDOT 10.1 (Roadway Construction Engineering Inspection)

Subcategories NotesPrime Categories

3 17 6

100% 90% $500,815

5 - Prime is doing less than 50% of the work

6 - Prime does not have at least one prime category

7 - Errors or Blanks on Questionnaires or Forms Missing

8 - Not registered in VSS

* - Pro Rated Fee = Previous Work Amount multiplied by the % of work on the project

1 - Prime and Sub on different teams

2 - Unrequested Service

3 - Incomplete Team

9 - SF 330 Missinig or Incomplete

10 - Blanks or "TBD" on Summary Chart at End of Letter

11 - Not FDOT Certified in a category they propose to provide

none

4 - Did not meet mandatory EBO requirement

F:\ROADWAY\CCNA\ANNUALS\CEI\2021 CEI\Selection Meeting\Summary Spreadsheet of Teams_Rev2 Page 2 of 4 3/30/2021 4:03 PM

DATE: February 16, 2021

TO: Holly B. Knight, P.E., Contracts Section Manager

FROM: Angela D. Smith, Small Business Specialist III Office of Equal Business Opportunity

SUBJECT: Construction Engineering Inspection (CEI) Annual Services on a Work Task Order Basis – SHORTLISTED FIRMS

The following shortlisted proposals are evaluated for certified SBE participation only, according the provisions set forth for the Affirmative Procurement Initiative (API) for Professional Services: (EBO Ord. 2-80.27 (3d), Option 2) and (EBO Ord. 2-80.27(3e)). The teams are evaluated in alphabetical order, not by the ranking of the proposal. ______________________________________________________________

Prime Consultant: Craven Thompson & Associates (CTA) 4723 W. Atlantic Avenue, Ste. A12 Delray Beach, FL 33445

SBE PRIME: NO Total SBE Participation: 25%

TEAM EBO STATUS EXP. DATE SERVICE PERCENTAGE CTA Non-SBE Prime -- 10.1 75% Thompson & Assoc. SBE 2/26/2022 10.1 25% ___________________________________________________________

Prime Consultant: Mehta and Associates, Inc. 2240 W. Woolbright Rd., Suite 347 Boynton Beach, FL 33426 (772) 708-0985

SBE PRIME: NO Total SBE Participation: 20%

TEAM EBO STATUS EXP. DATE Service PERCENTAGE Mehta and Assoc., Inc. Non-SBE Prime -- 10.1 55% HBC Engineering Co. S/MBE 5/14/2022 10.1 20% Consor Engineers, LLC Non-SBE -- 10.1 5% K-Factor, Inc. Non-SBE -- 10.1 5% Radise International Non-SBE -- 10.1 5% R.J. Behar & Co, Inc. Non-SBE -- 10.1 5% RK&K Non-SBE -- 10.1 5% _________________________________________________________________ Prime Consultant: New Millennium Engineering, Inc.

700 N. Olive Avenue, Ste. 1 West Palm Beach, FL 33401 (561) 655-0655

SBE PRIME: NO

tH.§C“1-

Office ofEqual Bvsintis Oppnrtunlty

50 Souili Military Trail,5uire 202

west Palm Beach . FL 35415(561) 616-6840

wwu.'.pbcgtiv.coinloebo

I^OEBOy 0FKCE 0F EGOAL BUSH ESS OPPOETUNrTY

SMALL BUSINESS IS 8IG BUSINESS


Dave Kerner, Mayor

Robe IT $ Weinroth . Vice Mayor

Maria C Manm)

Gregg K. Weiss

Maria Sachs

Melissa MeKinIay

Mack Bernard


VerdeniaC Balter

'A ii Rqual OpportunityAffirmative Action Imptoytr"

Official Flecrronir r .erterhead

Total SBE Participation: 30%

TEAM EBO STATUS EXP. DATE SERVICE PERCENTAGE New Millennium Eng. Non-SBE Prime -- 10.1 58% HBC Engineering Co. S/MBE 5/14/2022 10.1 30% Pinnacle Consulting Non-SBE -- 10.1 10% Radise International Non-SBE -- 10.1 2%

______________________________________________________________________

Prime Consultant:

SBE PRIME: Total SBE Participation:

Radise International L.C. 4152 W. Blue Heron Blvd., Suite 1114 Riviera Beach, FL 33404 (561) 841-0103NO 40%

TEAM EBO STATUS EXP. DATE SERVICE PERCENTAGE Radise International Non-SBE Prime -- 10.1 45%

SBE 3/12/2021 10.1 30% -- 10.1 5% -- 10.1 5%

HSQ Group, Inc. KEITH RK&K WSP USA Inc.Thompson

Non-SBE Non-SBE Non-SBESBE

-- 10.1 5%

______________________________________________________________________

EVALUATION:

Proposals were received for this project by the Engineering Department on September 1, 2020. OEBO performed a compliance review on September 21, 2020. After the shortlist meeting on October 14, 2020. RADISE International, LC graduated from the EBO program. The shortlisted teams were provided and opportunity to update their teams to ensure they would meet the project’s Affirmative Procurement Initiative (API) of SBE Subcontracting (Minimum Mandatory 20%) and SBE Evaluation Preference (Option 2).

Craven Thompson & Associates (CTA), a Non-SBE Prime has committed to over the required SBE Subcontracting minimum mandatory of 20% SBE participation.

Mehta and Associates, Inc., a Non-SBE Prime has met the required SBE Subcontracting minimum mandatory 20% API.

New Millennium Engineering, Inc., a Non-SBE Prime has committed to over the required SBE Subcontracting minimum mandatory of 20% SBE participation.

RADISE International L.C., a Non-SBE Prime has committed to over the required SBE Subcontracting minimum mandatory of 20% SBE participation.

2/26/2022 10.1 10%

tH.§C“1-

Office ofEqual Bvsintis Oppnrtunlty

50 Souili Military Trail,5uire 202

west Palm Beach . FL 35415(561) 616-6840

wwu.'.pbcgtiv.coinloebo

I^OEBOy 0FKCE 0F EGOAL BUSH ESS OPPOETUNrTY

SMALL BUSINESS IS 8IG BUSINESS


Dave Kerner, Mayor

Robe IT $ Weinroth . Vice Mayor

Maria C Manm)

Gregg K. Weiss

Maria Sachs

Melissa MeKinIay

Mack Bernard


VerdeniaC Balter

'A ii Rqual OpportunityAffirmative Action Imptoytr"

Official Flecrronir r .erterhead

COMMITTEEMEMBERS

SELECTION COMMITTEE MEETING

Palm Beach County Engineering Department

Two (2) Firms - to provide all engineering services required for the preparation of plans and specifications completefor formal advertising and receipt of bids for:

Construction Engineering Inspection (CEI) Annual ServicesOn A Work Task Order Basis

Project No. N/A

Tuesday, March 30. 2021

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F:\ROADWAY\CCNA\ANNUALS\CEI\2021 CEl\Selection Meeting\Selection Meeting Sign In Sheet_Committee.docx

march 31, 2021 to: radise international, lc mehta and … · 2021. 3. 31. ·...

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