march 2013 news from pihq
DESCRIPTION
The News From PIHQ is the supplemental electronic newsletter of Pilot International, a worldwide service organization.TRANSCRIPT
IN THIS ISSUE
P1Letter from PI President
Winnie Brewer Regarding
International Nominations
P1Updated 501c3
Documentation Link
P22013 Pilot International
Annual Convention amp
Leadership Conference Info
P3Anchor Club News
P4PIHQ Procedural Info
Including Updated Club amp
District Manual Links
P4Useful PI Website Links
News From PIHQ bull March 2013
March 2013
Appeal to All Pilot Members to Participate inPI Leadership Nomination Process
P 1March 2013 501c3 Update
Necessary 501c3 documentation information is still missing for several Pilot Clubs Please click on this linK to view the current
list of Clubs with outstanding documentation httpwwwpilotinternationalorgwp-contentuploads201303March-Newslet
ter-Update_Club-Listpdf
Dear Pilot Friends
To be successful as an international organization Pilot International must have a diverse
slate of talented qualified and committed nominees from which to choose next yearrsquos
leaders All Pilots by joining their clubs and enthusiastically giving of their time and energy
to participate in club activities have shown their willingness to serve their communities
The next logical step is serving in leadership positions at the club district and internation-
al levels Remember that many Pilots may be willing to serve but simply have not been
asked
Serving as a Pilot leader has benefits beyond a stronger and more effective organization
- it also benefits the individual Pilot Pilot leaders gain new skills and experience personal
growth opportunities to meet new people and more Therersquos no better training ground for
management than elected office where people have to be motivated and strong leader-
ship is key And taking part in the decisions that shape the Pilot organization is a reward
in and of itself
Today I am asking each club to commit to making a nomination for the International level
I ask that each of you take this process seriously and give careful consideration to nomi-
nating qualified candidates for each office and to accepting nomination if you are asked Detailed job descriptions and requirements
for each office can be found in Article XXV of the Pilot International Bylaws httpwwwpilotinternationalorgmembersgovernance
pilot-international-bylaws
As a reminder we will be electing the following officers in July at the Pilot International Annual Convention and Leadership Conference
in New Orleans
bull Vice President (2 nominations 1 accepted as of 33113) bull Secretary (3 nominations 2 accepted as of 33113)
bull Treasurer (2 nominations 2 accepted as of 33113) bullDirector - 3 Positions Available
(6 nominations 3 accepted as of 33113)
Nominations for the office of President and President Elect are not necessary as President Elect Judy Langley automatically becomes
President at the close of the International Conference in New Orleans and Vice President Sherry Johnson will become President Elect
Bonnie Turner will serve the second year of her term in 2013-2014 as Director
Please also consider this your personal invitation to attend the 2013 Pilot International Annual Convention and Leadership Confere-
rence in New Orleans in July - we have many exciting and educational activities planned for you I hope to see you there
In Pilot
2012 - 2013 Pilot International President
REMINDER TO ALL PILOT MEMBERS - PI BYLAWS AMENDMENT SUBMISSION FORM
The PI Bylaws Amendment Submission Form must be submitted to the Secretary AND Executive Director of Pilot International post-
marked no later than 60 days prior to the opening of the International Convention Proposed Bylaws amendments are reviewed by
the Bylaws Submission Committee composed of the Immediate Past President and the PI Parliamentarian The form may be found in
the Club Manual (Forms section) on the PI website at the following link httpwwwpilotinternationalorgmembersmanaging-a-club
club-manual Please contact Pilot Club Services at Headquarters (478-477-1208 ext 307) should you have any questions
Introducing the new official logo of Pilot
International Please see the PI website for
more information regarding new branding
standards for both Pilot and Anchor Clubs
News From PIHQ bull March 2013
Celebrate Excellence at
Mardi Gras World
Friday July 12 bull 700 PM
Tickets $150 or $1100 each
Since 1947 the artists and craftsmen
at Mardi Gras World have been designing and building the
biggest and best Mardi Gras parade floats on the planet
constructing and decorating over 500 floats each year Join
us as we Celebrate Excellence in this amazing venue com-
plete with its stunning antebellum mansion and larger than
life Mardi Gras floats Your evening at Mardi Gras World
will include an overview of the history of the New Orleans
Mardi Gras tradition while you walk through the float den
where the artists work feverishly to build the parade and
float props After the tour yoursquoll enjoy dinner in a beautiful
New Orleans style setting and afterwards an evening of
fun Actual events and amenities vary depending upon tick-
et level purchased - two levels available $150 or $1100
Come join us for this once in a lifetime event and support
the Pilot International Founders Fund at the same time
This experience is sure to be one you will never forget
Additional FUN-draising Activities at MGW will Include
bull Silent AuctionmdashSilent Auction tems will be on display in
the marketplace during the convention starting July 10th
bull Heads or TailsmdashA fun and quick game with prizes utilizing
Mardi Gras beads sold prior to the event as a fundraiser
possibly by and for our Anchors The more beads you have
the better your chance to WIN
bull Crazy AuctionmdashSmaller items (not include in the Silent
Auction) will be auctioned off LIVE at the MGW event Par-
ticipants can purchase as many numbers as they want until
the bidding ends Person with the winning number gets
the item For example Participant A says ldquoIrsquoll take $20rdquo
She is assigned numbers 1-20 Participant B buys $10 and
is assigned 21-30 and so onhellip When a number is drawn
the person assigned that number wins Each person leaves
their money on the way out
P 2
If you or your Pilot club would like to purchase an ad in
this yearrsquos Convention Program Book please click on the
following link for more information httpwwwpilotinter-
nationalorgwp-contentuploads2013042013-PI-Con-
vention-Program-Ad-Formpdf
Regstration is NOW OPEN for the
2013 Pilot International Annual
Convention amp Leadership Conference
and 2013 Pilot International Annual
Convention amp Leadership Conference
SPECIAL EVENTS
Registration for 2013 International Convention is NOW OPEN
All attendees will enjoy their stay in the newly renovated Sheraton New Orleans right in the heart of the French
Quarter Among the many activities at this yearrsquos event attendees will enjoy two beautiful celebratory luncheons
and have the opportunity to experience the vibrant City of New Orleans with a choice of four exciting guided
tours (see Registration Form for more information) To register - or for more information - please click on the
following link httpwwwpilotinternationalorgconvention
For more information please visit the Pilot International website 2013 PI Convention tab
There are SO MANY exciting things in store This promises to be the best year yet GEAUX REGISTER
Those in-the-know will want to arrive to international con-
vention early Tuesday attendees will be given the exclusive
opportunity to participate in Pilotrsquos first ldquoWhatrsquos Cooking
With Pilotrdquo event Staged at the rollicking and oh-so-tasty
New Orleans School of Cooking this limited-seating engage-
ment will be your chance to have one-on-one time with the
Pilot Executive Committee to hear all about what is new and
what has been going on with Pilot to give your feedback and
suggestions and find out just what is ldquoCookingrdquo with Pilot
International all while being educated entertained and FED
by the charismatic instructors at the New Orleans School of
Cooking
Since opening in 1980 The New Orleans School of Cooking
has introduced countless visitors from around the world to
the wonderful food and rich culture of Louisiana and New
Orleans Classes are held seven days a week in their beauti-
fully renovated 1830rsquos molasses warehouse located at 524
St Louis Street between Chartres and Decatur in the French
Quarter ndash an easy walk from the Sheraton New Orleans
Hotel NSOC instructors (all well-known local chefs) teach
the basics of Louisiana Cooking in a way yoursquoll never forget
Fun is a primary ingredient in their kitchen At NSOC Creole
Cajun experts teach New Orleans specialties such as Gumbo
Jambalaya and Pralines and season them with history trivia
and tall tales Itrsquos a ldquoga-ron-teedrdquo good time for all
So join us wonrsquot you This is your once in a lifetime
opportunity to be a part of the process that is guiding Pilot
into the future Come be a part of the change
Summer of Laginappe Raffle
A Little Something EXTRA
Itrsquos like a bakerrsquos dozen Itrsquos expected in New Orleans If
you buy some veggies from a vendor you might get some
chili peppers thrown in for free Thatrsquos the theory behind
PIrsquos new ldquoSummer of Lagniapperdquo raffle (In lieu of provid-
ing items for this yearrsquos raffle Pilot Clubs are encouraged
to purchase at least $50 in raffle tickets) $1 tickets are
now available from your PI Representative
2013 Pilot International Annual Convention amp Leadership Conference SPECIAL EVENTS
Want to know
ldquoWhatrsquos Cooking With Pilot
Tuesday July 9 630 PM
$52 per person Limited seating available
News From PIHQ bull March 2013
As part of Pilotrsquos unwavering commitment to the Anchor Program and to the development of Todayrsquos Top Youth Leaders
the new Leadership Summit will feature
Anchor Awards New Leadership Workshops and Opportunities
National Speakers Opportunities to learn about and help design new Anchor Programming
Inaugural Anchor Internship Program Introduction of New National Partnerships
Learn Best Practices for Leadership and Service Friendship opportunities to meet Anchors from all over the world
bull Each Pilot District is entitled to one authorized Anchor representativeat the annual convention (now the Anchor Leadership Sum-
mit) Pilot DACDEC may select one Anchor representative using their own set criteria [Suggested example they may elect the
incoming Anchor District President OR the incoming President of the Outstanding Anchor Club of the Year
bull In Pilot Districts without an organized Anchor District the representative could be the incoming President of the Outstanding An-
chor Club of the Year or this opportunity could be extended to the next officer in line
This is an investment in the Anchor Program and is meant to strengthen its clubs and districts
bull In an effort to demonstrate our commitment to these bright young people and in accordance with Pilot International Policy PIHQ
encourages each Pilot Club to sponsor and fund the Leadership Conference registration fee for at least one Anchor Member in their
area
For the Authorized Representative Pilot International Pays
Anchor Registration fee Transportation (Not exceeding $250)
Procedures
1 The Governor will notify the Anchor Specialist at Pilot Headquarters who the
chosen Anchor representative will be All information regarding Anchor represen-
tatives must be received no later than May 15th in order to receive the financial
benefits described above Any request after May 15th will not be considered due
to budgetary deadlines
2 The District Anchor Coordinator or sponsoring representative sees to it that the registration form (httpwwwpilotinternational
orgconvention2013-anchor-leadership-summit) is completed and electronically submitted to PI Headquarters
3 A convention acknowledgement packet will be mailed from Pilot Headquarters
4 The compensated Anchor representative must attend and participate in all Anchor meetings by signing in at each session to re-
ceive reimbursement for travel
P 3
Calling all Anchors and Anchor Advisors
Come to the Inaugural Anchor Leadership Summit
COME EXPERIENCE ALL THE EXCITING NEW THINGS PILOT
HAS IN STORE FOR ANCHOR CLUBS
AND FIND OUT WHATrsquoS COMING YOUR WAY IN 2013
Pilots and Pilot Clubs are strongly encouraged to consider sponsoring additional Anchors to attend this outstanding event
We hope to host at least 150 Anchors at this yearrsquos Leadership Summit with increasing attendance in the coming years
It is Pilotrsquos mission to grow Anchor Clubs into the premier youth service organization in the nation
REMEMBER Todayrsquos Anchors are Tomorrowrsquos Pilots
PILOT CLUBS Get your Anchors ldquoGeared UPrdquo for Graduation and Anchor Club Spirit
ON SALE NOW
bull New Anchor Club T-Shirts in sizes S M amp L
($10 each + shipping amp handling)
bull Graduation Cords
($8 each + shipping amp handling)
Find the order form on the Pilot International
website Anchor Resources page at httpwww
pilotinternationalorganchorsanchor-resources
and email to anchorpilothqorg
News From PIHQ bull March 2013
Useful Website Links Pilot International Website httpwwwpilotinternationalorg
2013 Pilot International Convention httpwwwpilotinternationalorgconvention
Founders Fund Resources httpwwwpilotinternationalorgpilot-international-foundationfoundation-documents
Pilot Club Member Resources httpwwwpilotinternationalorgmembersmanaging-a-club
Anchor Club Member Resources httpwwwpilotinternationalorganchorsanchor-resources
Pilot Media httpwwwpilotinternationalorgmedia
Pilot Boutique httpwwwpilotinternationalorgshop-pilot
P 4
Announcements and Reminders From PIHQ
bull After 30 years of friendship and service to Pilot International PIHQ wishes to announce that Debbie Brown former
PI Accounting Assistant amp Member Records Manager has retired We wish Debbie all the best and will miss her very
much
bull PIHQ welcomes new team member Teresa Corley as our new AccountingMember Records Administrator Teresa
brings over 20 years of AccountingBookkeeping and Customer Relations experience to her new position with PIHQ
Most recently Teresa was Manager of Southern Finance Company in Macon GA and Customer Relations Manager at
Butler Toyota also in Macon In addition to her new duties with PIHQ Teresarsquos 15 year-old daughter Kelly Ann keeps
her very busy Kelly Ann barrel races her horse ldquoPopeyerdquo and won the title of ldquoQueenrdquo of the Middle Georgia Jr Rodeo
Association in 2010 she also competed in the World Finals in Jackson Mississippi Welcome Teresa Teresa can be
reached at Pilot International Headquarters or via email teresapilothqorg
Club amp District Manual Update Information bull In preparation for the upcoming District Conventions updated Club and District Manuals are now availalble for download from
the PIlot International website at the following links
Club Manual httpwwwpilotinternationalorgmembersmanaging-a-clubclub-manual
District Manual (download all sections) httpwwwpilotinternationalorgmembersmanaging-a-districtdistrict-manual
Several of our districts have written into PIHQ encouraging other districts and clubs to consider downloading the updated
manuals and having them printed locally versus ordering printed copies to be mailed from PIHQ This saves districts and
clubs on shipping and handling costs and some districts and clubs have been able to have their printing costs offset by
using local vendors with ties to Pilot Midwest District Governor Elect Holly Baker wrote to us and said
For years the Midwest District has adopted a pro-active approach to reducing our printing and copying costs for district meetings
workshops and conventions How do we do it you ask It is a team effort We have a very generous Pilot who has written a grant
for many years to her former employer This grant provides us with a professionally printed COLOR Annual Convention program
The savings - we have estimated - would total over $60000 Another thrifty Pilot has been able to utilize a gracious family memberrsquos
business copier for items like manuals handouts and other meeting materials Some of our Pilots have communicated with their em-
ployers to utilize their company marketing departments or office equipment These acts have provided us with a healthy bottom line
which enables our district to give back to clubs via reduced registration fees quality programs and on occasion district grants With
our 501(c) 3 status we anticipate many new opportunities to further reduce these types of costs in the future
There are many other ways to reduce printing costs For example printing on thinner paper printing two pages per sheet or printing
on both sides of the sheet You can also reduce the size of the paper or opt to send files electronically and have recipients print their
own copies See other helpful hints at httplifehackercom5031086smart-and-easy-ways-to-reduce-printing-costs
Holly Baker- Governor-Elect Midwest District
Thank you so much for your districtrsquos resourcefulness Holly and for sharing your ideas with fellow Pilots
bull If your club or district has any similar useful and resourceful ideas that you would like to share through the News From PIHQ
please email communicationpilothqorg
2013 PI Annual Convention amp Leadership Conference Information
bull At this yearrsquos Pilot international convention the Executive Committee and PiHQ staff will be addressing the new direction of
the organization We would love to hear your questions If you have any questions or comments that you would like to have
addressed please send them to piquestionspilothqorg We hope to compile a list of questions and answers to send out to
members unable to attend international convention
bull PIHQ is searching for vendors for this yearrsquos PI Annual Convention amp Leadership Conference Marketplace If you know of any
businesses that might be interested in participating - or if YOUR business is interested in participating please contact Alan
Reyes Director of Operations Pilot International at alanpilothqorg For the 2013 Pilot International Convention Vendor
Agreement form click on the following link httpwwwpilotinternationalorgwp-contentuploads201304Vendor-Agree-
ment-2013pdf
Additional Announcements and Procedural Updates From PIHQ
bull Pilot International is calling on ALL PILOT CLUBS AND DISTRICTS to submit professional ldquowebworthyrdquo photography for use on
the updated Pilot International website scheduled to go live later this Spring If you have any photos you would like to submit
for consideration please contact Alison Coons Director of Communications at alisonpilothqorg
bull Pilot International has adopted new branding standards and guidelines Please review the 2013 Branding Standards Guide to en-
sure that your clubrsquos printed documents and other materials are in compliance with the new codified standards The 2013 Brand-
ing Standards Guide and all new marks logos and official fonts are also available for download at this linkhttpwwwpilotinter
nationalorgmedia2013-branding-standards-guidelines-logos-marks
bull BrainMinders Coloring Books are available to order from PIHQ Phase 1 and Phase 2 available Cost is $65 for a box of 200
plus shipping Contact Megan PIHQ by phone or email meganpilothqorg
bull FROM OUR ACCOUNTING FIRM The ldquoPilot International Foundationrdquo no longer exists Please make sure to make donation
checks payable simply to ldquoPILOT INTERNATIONALrdquo NOT ldquoPilot International Foundationrdquo Your donations made payable simply to
ldquoPilot Internationalrdquo remain tax deductible as Pilot International itself is a 501c3 organization
bull SUBMISSIONS FOR THE SUMMER EDITION OF THE PILOT LOG DUE MAY 31 2013 Email your information along with high
quality JPG photos (preferably 300 dpi) to Alison Coons Director of Communications and Editor of The Pilot Log (Subject line
marked ldquoClub Newsrdquo ldquoBrainMindersrdquo or ldquoOTHERrdquo) email address alisonpilothqorg
httpwwwfacebookcompilotinternationalheadquarters
The ldquoNews From PIHQrdquo is a monthly publication of Pilot International Headquarters bull 102 Preston Court bull Macon GA 31210
For questions or comments please email communicationpilothqorg
News From PIHQ bull March 2013
Celebrate Excellence at
Mardi Gras World
Friday July 12 bull 700 PM
Tickets $150 or $1100 each
Since 1947 the artists and craftsmen
at Mardi Gras World have been designing and building the
biggest and best Mardi Gras parade floats on the planet
constructing and decorating over 500 floats each year Join
us as we Celebrate Excellence in this amazing venue com-
plete with its stunning antebellum mansion and larger than
life Mardi Gras floats Your evening at Mardi Gras World
will include an overview of the history of the New Orleans
Mardi Gras tradition while you walk through the float den
where the artists work feverishly to build the parade and
float props After the tour yoursquoll enjoy dinner in a beautiful
New Orleans style setting and afterwards an evening of
fun Actual events and amenities vary depending upon tick-
et level purchased - two levels available $150 or $1100
Come join us for this once in a lifetime event and support
the Pilot International Founders Fund at the same time
This experience is sure to be one you will never forget
Additional FUN-draising Activities at MGW will Include
bull Silent AuctionmdashSilent Auction tems will be on display in
the marketplace during the convention starting July 10th
bull Heads or TailsmdashA fun and quick game with prizes utilizing
Mardi Gras beads sold prior to the event as a fundraiser
possibly by and for our Anchors The more beads you have
the better your chance to WIN
bull Crazy AuctionmdashSmaller items (not include in the Silent
Auction) will be auctioned off LIVE at the MGW event Par-
ticipants can purchase as many numbers as they want until
the bidding ends Person with the winning number gets
the item For example Participant A says ldquoIrsquoll take $20rdquo
She is assigned numbers 1-20 Participant B buys $10 and
is assigned 21-30 and so onhellip When a number is drawn
the person assigned that number wins Each person leaves
their money on the way out
P 2
If you or your Pilot club would like to purchase an ad in
this yearrsquos Convention Program Book please click on the
following link for more information httpwwwpilotinter-
nationalorgwp-contentuploads2013042013-PI-Con-
vention-Program-Ad-Formpdf
Regstration is NOW OPEN for the
2013 Pilot International Annual
Convention amp Leadership Conference
and 2013 Pilot International Annual
Convention amp Leadership Conference
SPECIAL EVENTS
Registration for 2013 International Convention is NOW OPEN
All attendees will enjoy their stay in the newly renovated Sheraton New Orleans right in the heart of the French
Quarter Among the many activities at this yearrsquos event attendees will enjoy two beautiful celebratory luncheons
and have the opportunity to experience the vibrant City of New Orleans with a choice of four exciting guided
tours (see Registration Form for more information) To register - or for more information - please click on the
following link httpwwwpilotinternationalorgconvention
For more information please visit the Pilot International website 2013 PI Convention tab
There are SO MANY exciting things in store This promises to be the best year yet GEAUX REGISTER
Those in-the-know will want to arrive to international con-
vention early Tuesday attendees will be given the exclusive
opportunity to participate in Pilotrsquos first ldquoWhatrsquos Cooking
With Pilotrdquo event Staged at the rollicking and oh-so-tasty
New Orleans School of Cooking this limited-seating engage-
ment will be your chance to have one-on-one time with the
Pilot Executive Committee to hear all about what is new and
what has been going on with Pilot to give your feedback and
suggestions and find out just what is ldquoCookingrdquo with Pilot
International all while being educated entertained and FED
by the charismatic instructors at the New Orleans School of
Cooking
Since opening in 1980 The New Orleans School of Cooking
has introduced countless visitors from around the world to
the wonderful food and rich culture of Louisiana and New
Orleans Classes are held seven days a week in their beauti-
fully renovated 1830rsquos molasses warehouse located at 524
St Louis Street between Chartres and Decatur in the French
Quarter ndash an easy walk from the Sheraton New Orleans
Hotel NSOC instructors (all well-known local chefs) teach
the basics of Louisiana Cooking in a way yoursquoll never forget
Fun is a primary ingredient in their kitchen At NSOC Creole
Cajun experts teach New Orleans specialties such as Gumbo
Jambalaya and Pralines and season them with history trivia
and tall tales Itrsquos a ldquoga-ron-teedrdquo good time for all
So join us wonrsquot you This is your once in a lifetime
opportunity to be a part of the process that is guiding Pilot
into the future Come be a part of the change
Summer of Laginappe Raffle
A Little Something EXTRA
Itrsquos like a bakerrsquos dozen Itrsquos expected in New Orleans If
you buy some veggies from a vendor you might get some
chili peppers thrown in for free Thatrsquos the theory behind
PIrsquos new ldquoSummer of Lagniapperdquo raffle (In lieu of provid-
ing items for this yearrsquos raffle Pilot Clubs are encouraged
to purchase at least $50 in raffle tickets) $1 tickets are
now available from your PI Representative
2013 Pilot International Annual Convention amp Leadership Conference SPECIAL EVENTS
Want to know
ldquoWhatrsquos Cooking With Pilot
Tuesday July 9 630 PM
$52 per person Limited seating available
News From PIHQ bull March 2013
As part of Pilotrsquos unwavering commitment to the Anchor Program and to the development of Todayrsquos Top Youth Leaders
the new Leadership Summit will feature
Anchor Awards New Leadership Workshops and Opportunities
National Speakers Opportunities to learn about and help design new Anchor Programming
Inaugural Anchor Internship Program Introduction of New National Partnerships
Learn Best Practices for Leadership and Service Friendship opportunities to meet Anchors from all over the world
bull Each Pilot District is entitled to one authorized Anchor representativeat the annual convention (now the Anchor Leadership Sum-
mit) Pilot DACDEC may select one Anchor representative using their own set criteria [Suggested example they may elect the
incoming Anchor District President OR the incoming President of the Outstanding Anchor Club of the Year
bull In Pilot Districts without an organized Anchor District the representative could be the incoming President of the Outstanding An-
chor Club of the Year or this opportunity could be extended to the next officer in line
This is an investment in the Anchor Program and is meant to strengthen its clubs and districts
bull In an effort to demonstrate our commitment to these bright young people and in accordance with Pilot International Policy PIHQ
encourages each Pilot Club to sponsor and fund the Leadership Conference registration fee for at least one Anchor Member in their
area
For the Authorized Representative Pilot International Pays
Anchor Registration fee Transportation (Not exceeding $250)
Procedures
1 The Governor will notify the Anchor Specialist at Pilot Headquarters who the
chosen Anchor representative will be All information regarding Anchor represen-
tatives must be received no later than May 15th in order to receive the financial
benefits described above Any request after May 15th will not be considered due
to budgetary deadlines
2 The District Anchor Coordinator or sponsoring representative sees to it that the registration form (httpwwwpilotinternational
orgconvention2013-anchor-leadership-summit) is completed and electronically submitted to PI Headquarters
3 A convention acknowledgement packet will be mailed from Pilot Headquarters
4 The compensated Anchor representative must attend and participate in all Anchor meetings by signing in at each session to re-
ceive reimbursement for travel
P 3
Calling all Anchors and Anchor Advisors
Come to the Inaugural Anchor Leadership Summit
COME EXPERIENCE ALL THE EXCITING NEW THINGS PILOT
HAS IN STORE FOR ANCHOR CLUBS
AND FIND OUT WHATrsquoS COMING YOUR WAY IN 2013
Pilots and Pilot Clubs are strongly encouraged to consider sponsoring additional Anchors to attend this outstanding event
We hope to host at least 150 Anchors at this yearrsquos Leadership Summit with increasing attendance in the coming years
It is Pilotrsquos mission to grow Anchor Clubs into the premier youth service organization in the nation
REMEMBER Todayrsquos Anchors are Tomorrowrsquos Pilots
PILOT CLUBS Get your Anchors ldquoGeared UPrdquo for Graduation and Anchor Club Spirit
ON SALE NOW
bull New Anchor Club T-Shirts in sizes S M amp L
($10 each + shipping amp handling)
bull Graduation Cords
($8 each + shipping amp handling)
Find the order form on the Pilot International
website Anchor Resources page at httpwww
pilotinternationalorganchorsanchor-resources
and email to anchorpilothqorg
News From PIHQ bull March 2013
Useful Website Links Pilot International Website httpwwwpilotinternationalorg
2013 Pilot International Convention httpwwwpilotinternationalorgconvention
Founders Fund Resources httpwwwpilotinternationalorgpilot-international-foundationfoundation-documents
Pilot Club Member Resources httpwwwpilotinternationalorgmembersmanaging-a-club
Anchor Club Member Resources httpwwwpilotinternationalorganchorsanchor-resources
Pilot Media httpwwwpilotinternationalorgmedia
Pilot Boutique httpwwwpilotinternationalorgshop-pilot
P 4
Announcements and Reminders From PIHQ
bull After 30 years of friendship and service to Pilot International PIHQ wishes to announce that Debbie Brown former
PI Accounting Assistant amp Member Records Manager has retired We wish Debbie all the best and will miss her very
much
bull PIHQ welcomes new team member Teresa Corley as our new AccountingMember Records Administrator Teresa
brings over 20 years of AccountingBookkeeping and Customer Relations experience to her new position with PIHQ
Most recently Teresa was Manager of Southern Finance Company in Macon GA and Customer Relations Manager at
Butler Toyota also in Macon In addition to her new duties with PIHQ Teresarsquos 15 year-old daughter Kelly Ann keeps
her very busy Kelly Ann barrel races her horse ldquoPopeyerdquo and won the title of ldquoQueenrdquo of the Middle Georgia Jr Rodeo
Association in 2010 she also competed in the World Finals in Jackson Mississippi Welcome Teresa Teresa can be
reached at Pilot International Headquarters or via email teresapilothqorg
Club amp District Manual Update Information bull In preparation for the upcoming District Conventions updated Club and District Manuals are now availalble for download from
the PIlot International website at the following links
Club Manual httpwwwpilotinternationalorgmembersmanaging-a-clubclub-manual
District Manual (download all sections) httpwwwpilotinternationalorgmembersmanaging-a-districtdistrict-manual
Several of our districts have written into PIHQ encouraging other districts and clubs to consider downloading the updated
manuals and having them printed locally versus ordering printed copies to be mailed from PIHQ This saves districts and
clubs on shipping and handling costs and some districts and clubs have been able to have their printing costs offset by
using local vendors with ties to Pilot Midwest District Governor Elect Holly Baker wrote to us and said
For years the Midwest District has adopted a pro-active approach to reducing our printing and copying costs for district meetings
workshops and conventions How do we do it you ask It is a team effort We have a very generous Pilot who has written a grant
for many years to her former employer This grant provides us with a professionally printed COLOR Annual Convention program
The savings - we have estimated - would total over $60000 Another thrifty Pilot has been able to utilize a gracious family memberrsquos
business copier for items like manuals handouts and other meeting materials Some of our Pilots have communicated with their em-
ployers to utilize their company marketing departments or office equipment These acts have provided us with a healthy bottom line
which enables our district to give back to clubs via reduced registration fees quality programs and on occasion district grants With
our 501(c) 3 status we anticipate many new opportunities to further reduce these types of costs in the future
There are many other ways to reduce printing costs For example printing on thinner paper printing two pages per sheet or printing
on both sides of the sheet You can also reduce the size of the paper or opt to send files electronically and have recipients print their
own copies See other helpful hints at httplifehackercom5031086smart-and-easy-ways-to-reduce-printing-costs
Holly Baker- Governor-Elect Midwest District
Thank you so much for your districtrsquos resourcefulness Holly and for sharing your ideas with fellow Pilots
bull If your club or district has any similar useful and resourceful ideas that you would like to share through the News From PIHQ
please email communicationpilothqorg
2013 PI Annual Convention amp Leadership Conference Information
bull At this yearrsquos Pilot international convention the Executive Committee and PiHQ staff will be addressing the new direction of
the organization We would love to hear your questions If you have any questions or comments that you would like to have
addressed please send them to piquestionspilothqorg We hope to compile a list of questions and answers to send out to
members unable to attend international convention
bull PIHQ is searching for vendors for this yearrsquos PI Annual Convention amp Leadership Conference Marketplace If you know of any
businesses that might be interested in participating - or if YOUR business is interested in participating please contact Alan
Reyes Director of Operations Pilot International at alanpilothqorg For the 2013 Pilot International Convention Vendor
Agreement form click on the following link httpwwwpilotinternationalorgwp-contentuploads201304Vendor-Agree-
ment-2013pdf
Additional Announcements and Procedural Updates From PIHQ
bull Pilot International is calling on ALL PILOT CLUBS AND DISTRICTS to submit professional ldquowebworthyrdquo photography for use on
the updated Pilot International website scheduled to go live later this Spring If you have any photos you would like to submit
for consideration please contact Alison Coons Director of Communications at alisonpilothqorg
bull Pilot International has adopted new branding standards and guidelines Please review the 2013 Branding Standards Guide to en-
sure that your clubrsquos printed documents and other materials are in compliance with the new codified standards The 2013 Brand-
ing Standards Guide and all new marks logos and official fonts are also available for download at this linkhttpwwwpilotinter
nationalorgmedia2013-branding-standards-guidelines-logos-marks
bull BrainMinders Coloring Books are available to order from PIHQ Phase 1 and Phase 2 available Cost is $65 for a box of 200
plus shipping Contact Megan PIHQ by phone or email meganpilothqorg
bull FROM OUR ACCOUNTING FIRM The ldquoPilot International Foundationrdquo no longer exists Please make sure to make donation
checks payable simply to ldquoPILOT INTERNATIONALrdquo NOT ldquoPilot International Foundationrdquo Your donations made payable simply to
ldquoPilot Internationalrdquo remain tax deductible as Pilot International itself is a 501c3 organization
bull SUBMISSIONS FOR THE SUMMER EDITION OF THE PILOT LOG DUE MAY 31 2013 Email your information along with high
quality JPG photos (preferably 300 dpi) to Alison Coons Director of Communications and Editor of The Pilot Log (Subject line
marked ldquoClub Newsrdquo ldquoBrainMindersrdquo or ldquoOTHERrdquo) email address alisonpilothqorg
httpwwwfacebookcompilotinternationalheadquarters
The ldquoNews From PIHQrdquo is a monthly publication of Pilot International Headquarters bull 102 Preston Court bull Macon GA 31210
For questions or comments please email communicationpilothqorg
News From PIHQ bull March 2013
As part of Pilotrsquos unwavering commitment to the Anchor Program and to the development of Todayrsquos Top Youth Leaders
the new Leadership Summit will feature
Anchor Awards New Leadership Workshops and Opportunities
National Speakers Opportunities to learn about and help design new Anchor Programming
Inaugural Anchor Internship Program Introduction of New National Partnerships
Learn Best Practices for Leadership and Service Friendship opportunities to meet Anchors from all over the world
bull Each Pilot District is entitled to one authorized Anchor representativeat the annual convention (now the Anchor Leadership Sum-
mit) Pilot DACDEC may select one Anchor representative using their own set criteria [Suggested example they may elect the
incoming Anchor District President OR the incoming President of the Outstanding Anchor Club of the Year
bull In Pilot Districts without an organized Anchor District the representative could be the incoming President of the Outstanding An-
chor Club of the Year or this opportunity could be extended to the next officer in line
This is an investment in the Anchor Program and is meant to strengthen its clubs and districts
bull In an effort to demonstrate our commitment to these bright young people and in accordance with Pilot International Policy PIHQ
encourages each Pilot Club to sponsor and fund the Leadership Conference registration fee for at least one Anchor Member in their
area
For the Authorized Representative Pilot International Pays
Anchor Registration fee Transportation (Not exceeding $250)
Procedures
1 The Governor will notify the Anchor Specialist at Pilot Headquarters who the
chosen Anchor representative will be All information regarding Anchor represen-
tatives must be received no later than May 15th in order to receive the financial
benefits described above Any request after May 15th will not be considered due
to budgetary deadlines
2 The District Anchor Coordinator or sponsoring representative sees to it that the registration form (httpwwwpilotinternational
orgconvention2013-anchor-leadership-summit) is completed and electronically submitted to PI Headquarters
3 A convention acknowledgement packet will be mailed from Pilot Headquarters
4 The compensated Anchor representative must attend and participate in all Anchor meetings by signing in at each session to re-
ceive reimbursement for travel
P 3
Calling all Anchors and Anchor Advisors
Come to the Inaugural Anchor Leadership Summit
COME EXPERIENCE ALL THE EXCITING NEW THINGS PILOT
HAS IN STORE FOR ANCHOR CLUBS
AND FIND OUT WHATrsquoS COMING YOUR WAY IN 2013
Pilots and Pilot Clubs are strongly encouraged to consider sponsoring additional Anchors to attend this outstanding event
We hope to host at least 150 Anchors at this yearrsquos Leadership Summit with increasing attendance in the coming years
It is Pilotrsquos mission to grow Anchor Clubs into the premier youth service organization in the nation
REMEMBER Todayrsquos Anchors are Tomorrowrsquos Pilots
PILOT CLUBS Get your Anchors ldquoGeared UPrdquo for Graduation and Anchor Club Spirit
ON SALE NOW
bull New Anchor Club T-Shirts in sizes S M amp L
($10 each + shipping amp handling)
bull Graduation Cords
($8 each + shipping amp handling)
Find the order form on the Pilot International
website Anchor Resources page at httpwww
pilotinternationalorganchorsanchor-resources
and email to anchorpilothqorg
News From PIHQ bull March 2013
Useful Website Links Pilot International Website httpwwwpilotinternationalorg
2013 Pilot International Convention httpwwwpilotinternationalorgconvention
Founders Fund Resources httpwwwpilotinternationalorgpilot-international-foundationfoundation-documents
Pilot Club Member Resources httpwwwpilotinternationalorgmembersmanaging-a-club
Anchor Club Member Resources httpwwwpilotinternationalorganchorsanchor-resources
Pilot Media httpwwwpilotinternationalorgmedia
Pilot Boutique httpwwwpilotinternationalorgshop-pilot
P 4
Announcements and Reminders From PIHQ
bull After 30 years of friendship and service to Pilot International PIHQ wishes to announce that Debbie Brown former
PI Accounting Assistant amp Member Records Manager has retired We wish Debbie all the best and will miss her very
much
bull PIHQ welcomes new team member Teresa Corley as our new AccountingMember Records Administrator Teresa
brings over 20 years of AccountingBookkeeping and Customer Relations experience to her new position with PIHQ
Most recently Teresa was Manager of Southern Finance Company in Macon GA and Customer Relations Manager at
Butler Toyota also in Macon In addition to her new duties with PIHQ Teresarsquos 15 year-old daughter Kelly Ann keeps
her very busy Kelly Ann barrel races her horse ldquoPopeyerdquo and won the title of ldquoQueenrdquo of the Middle Georgia Jr Rodeo
Association in 2010 she also competed in the World Finals in Jackson Mississippi Welcome Teresa Teresa can be
reached at Pilot International Headquarters or via email teresapilothqorg
Club amp District Manual Update Information bull In preparation for the upcoming District Conventions updated Club and District Manuals are now availalble for download from
the PIlot International website at the following links
Club Manual httpwwwpilotinternationalorgmembersmanaging-a-clubclub-manual
District Manual (download all sections) httpwwwpilotinternationalorgmembersmanaging-a-districtdistrict-manual
Several of our districts have written into PIHQ encouraging other districts and clubs to consider downloading the updated
manuals and having them printed locally versus ordering printed copies to be mailed from PIHQ This saves districts and
clubs on shipping and handling costs and some districts and clubs have been able to have their printing costs offset by
using local vendors with ties to Pilot Midwest District Governor Elect Holly Baker wrote to us and said
For years the Midwest District has adopted a pro-active approach to reducing our printing and copying costs for district meetings
workshops and conventions How do we do it you ask It is a team effort We have a very generous Pilot who has written a grant
for many years to her former employer This grant provides us with a professionally printed COLOR Annual Convention program
The savings - we have estimated - would total over $60000 Another thrifty Pilot has been able to utilize a gracious family memberrsquos
business copier for items like manuals handouts and other meeting materials Some of our Pilots have communicated with their em-
ployers to utilize their company marketing departments or office equipment These acts have provided us with a healthy bottom line
which enables our district to give back to clubs via reduced registration fees quality programs and on occasion district grants With
our 501(c) 3 status we anticipate many new opportunities to further reduce these types of costs in the future
There are many other ways to reduce printing costs For example printing on thinner paper printing two pages per sheet or printing
on both sides of the sheet You can also reduce the size of the paper or opt to send files electronically and have recipients print their
own copies See other helpful hints at httplifehackercom5031086smart-and-easy-ways-to-reduce-printing-costs
Holly Baker- Governor-Elect Midwest District
Thank you so much for your districtrsquos resourcefulness Holly and for sharing your ideas with fellow Pilots
bull If your club or district has any similar useful and resourceful ideas that you would like to share through the News From PIHQ
please email communicationpilothqorg
2013 PI Annual Convention amp Leadership Conference Information
bull At this yearrsquos Pilot international convention the Executive Committee and PiHQ staff will be addressing the new direction of
the organization We would love to hear your questions If you have any questions or comments that you would like to have
addressed please send them to piquestionspilothqorg We hope to compile a list of questions and answers to send out to
members unable to attend international convention
bull PIHQ is searching for vendors for this yearrsquos PI Annual Convention amp Leadership Conference Marketplace If you know of any
businesses that might be interested in participating - or if YOUR business is interested in participating please contact Alan
Reyes Director of Operations Pilot International at alanpilothqorg For the 2013 Pilot International Convention Vendor
Agreement form click on the following link httpwwwpilotinternationalorgwp-contentuploads201304Vendor-Agree-
ment-2013pdf
Additional Announcements and Procedural Updates From PIHQ
bull Pilot International is calling on ALL PILOT CLUBS AND DISTRICTS to submit professional ldquowebworthyrdquo photography for use on
the updated Pilot International website scheduled to go live later this Spring If you have any photos you would like to submit
for consideration please contact Alison Coons Director of Communications at alisonpilothqorg
bull Pilot International has adopted new branding standards and guidelines Please review the 2013 Branding Standards Guide to en-
sure that your clubrsquos printed documents and other materials are in compliance with the new codified standards The 2013 Brand-
ing Standards Guide and all new marks logos and official fonts are also available for download at this linkhttpwwwpilotinter
nationalorgmedia2013-branding-standards-guidelines-logos-marks
bull BrainMinders Coloring Books are available to order from PIHQ Phase 1 and Phase 2 available Cost is $65 for a box of 200
plus shipping Contact Megan PIHQ by phone or email meganpilothqorg
bull FROM OUR ACCOUNTING FIRM The ldquoPilot International Foundationrdquo no longer exists Please make sure to make donation
checks payable simply to ldquoPILOT INTERNATIONALrdquo NOT ldquoPilot International Foundationrdquo Your donations made payable simply to
ldquoPilot Internationalrdquo remain tax deductible as Pilot International itself is a 501c3 organization
bull SUBMISSIONS FOR THE SUMMER EDITION OF THE PILOT LOG DUE MAY 31 2013 Email your information along with high
quality JPG photos (preferably 300 dpi) to Alison Coons Director of Communications and Editor of The Pilot Log (Subject line
marked ldquoClub Newsrdquo ldquoBrainMindersrdquo or ldquoOTHERrdquo) email address alisonpilothqorg
httpwwwfacebookcompilotinternationalheadquarters
The ldquoNews From PIHQrdquo is a monthly publication of Pilot International Headquarters bull 102 Preston Court bull Macon GA 31210
For questions or comments please email communicationpilothqorg
News From PIHQ bull March 2013
Useful Website Links Pilot International Website httpwwwpilotinternationalorg
2013 Pilot International Convention httpwwwpilotinternationalorgconvention
Founders Fund Resources httpwwwpilotinternationalorgpilot-international-foundationfoundation-documents
Pilot Club Member Resources httpwwwpilotinternationalorgmembersmanaging-a-club
Anchor Club Member Resources httpwwwpilotinternationalorganchorsanchor-resources
Pilot Media httpwwwpilotinternationalorgmedia
Pilot Boutique httpwwwpilotinternationalorgshop-pilot
P 4
Announcements and Reminders From PIHQ
bull After 30 years of friendship and service to Pilot International PIHQ wishes to announce that Debbie Brown former
PI Accounting Assistant amp Member Records Manager has retired We wish Debbie all the best and will miss her very
much
bull PIHQ welcomes new team member Teresa Corley as our new AccountingMember Records Administrator Teresa
brings over 20 years of AccountingBookkeeping and Customer Relations experience to her new position with PIHQ
Most recently Teresa was Manager of Southern Finance Company in Macon GA and Customer Relations Manager at
Butler Toyota also in Macon In addition to her new duties with PIHQ Teresarsquos 15 year-old daughter Kelly Ann keeps
her very busy Kelly Ann barrel races her horse ldquoPopeyerdquo and won the title of ldquoQueenrdquo of the Middle Georgia Jr Rodeo
Association in 2010 she also competed in the World Finals in Jackson Mississippi Welcome Teresa Teresa can be
reached at Pilot International Headquarters or via email teresapilothqorg
Club amp District Manual Update Information bull In preparation for the upcoming District Conventions updated Club and District Manuals are now availalble for download from
the PIlot International website at the following links
Club Manual httpwwwpilotinternationalorgmembersmanaging-a-clubclub-manual
District Manual (download all sections) httpwwwpilotinternationalorgmembersmanaging-a-districtdistrict-manual
Several of our districts have written into PIHQ encouraging other districts and clubs to consider downloading the updated
manuals and having them printed locally versus ordering printed copies to be mailed from PIHQ This saves districts and
clubs on shipping and handling costs and some districts and clubs have been able to have their printing costs offset by
using local vendors with ties to Pilot Midwest District Governor Elect Holly Baker wrote to us and said
For years the Midwest District has adopted a pro-active approach to reducing our printing and copying costs for district meetings
workshops and conventions How do we do it you ask It is a team effort We have a very generous Pilot who has written a grant
for many years to her former employer This grant provides us with a professionally printed COLOR Annual Convention program
The savings - we have estimated - would total over $60000 Another thrifty Pilot has been able to utilize a gracious family memberrsquos
business copier for items like manuals handouts and other meeting materials Some of our Pilots have communicated with their em-
ployers to utilize their company marketing departments or office equipment These acts have provided us with a healthy bottom line
which enables our district to give back to clubs via reduced registration fees quality programs and on occasion district grants With
our 501(c) 3 status we anticipate many new opportunities to further reduce these types of costs in the future
There are many other ways to reduce printing costs For example printing on thinner paper printing two pages per sheet or printing
on both sides of the sheet You can also reduce the size of the paper or opt to send files electronically and have recipients print their
own copies See other helpful hints at httplifehackercom5031086smart-and-easy-ways-to-reduce-printing-costs
Holly Baker- Governor-Elect Midwest District
Thank you so much for your districtrsquos resourcefulness Holly and for sharing your ideas with fellow Pilots
bull If your club or district has any similar useful and resourceful ideas that you would like to share through the News From PIHQ
please email communicationpilothqorg
2013 PI Annual Convention amp Leadership Conference Information
bull At this yearrsquos Pilot international convention the Executive Committee and PiHQ staff will be addressing the new direction of
the organization We would love to hear your questions If you have any questions or comments that you would like to have
addressed please send them to piquestionspilothqorg We hope to compile a list of questions and answers to send out to
members unable to attend international convention
bull PIHQ is searching for vendors for this yearrsquos PI Annual Convention amp Leadership Conference Marketplace If you know of any
businesses that might be interested in participating - or if YOUR business is interested in participating please contact Alan
Reyes Director of Operations Pilot International at alanpilothqorg For the 2013 Pilot International Convention Vendor
Agreement form click on the following link httpwwwpilotinternationalorgwp-contentuploads201304Vendor-Agree-
ment-2013pdf
Additional Announcements and Procedural Updates From PIHQ
bull Pilot International is calling on ALL PILOT CLUBS AND DISTRICTS to submit professional ldquowebworthyrdquo photography for use on
the updated Pilot International website scheduled to go live later this Spring If you have any photos you would like to submit
for consideration please contact Alison Coons Director of Communications at alisonpilothqorg
bull Pilot International has adopted new branding standards and guidelines Please review the 2013 Branding Standards Guide to en-
sure that your clubrsquos printed documents and other materials are in compliance with the new codified standards The 2013 Brand-
ing Standards Guide and all new marks logos and official fonts are also available for download at this linkhttpwwwpilotinter
nationalorgmedia2013-branding-standards-guidelines-logos-marks
bull BrainMinders Coloring Books are available to order from PIHQ Phase 1 and Phase 2 available Cost is $65 for a box of 200
plus shipping Contact Megan PIHQ by phone or email meganpilothqorg
bull FROM OUR ACCOUNTING FIRM The ldquoPilot International Foundationrdquo no longer exists Please make sure to make donation
checks payable simply to ldquoPILOT INTERNATIONALrdquo NOT ldquoPilot International Foundationrdquo Your donations made payable simply to
ldquoPilot Internationalrdquo remain tax deductible as Pilot International itself is a 501c3 organization
bull SUBMISSIONS FOR THE SUMMER EDITION OF THE PILOT LOG DUE MAY 31 2013 Email your information along with high
quality JPG photos (preferably 300 dpi) to Alison Coons Director of Communications and Editor of The Pilot Log (Subject line
marked ldquoClub Newsrdquo ldquoBrainMindersrdquo or ldquoOTHERrdquo) email address alisonpilothqorg
httpwwwfacebookcompilotinternationalheadquarters
The ldquoNews From PIHQrdquo is a monthly publication of Pilot International Headquarters bull 102 Preston Court bull Macon GA 31210
For questions or comments please email communicationpilothqorg