march 2011 area minutes
DESCRIPTION
Mid Missouri Area March MinutesTRANSCRIPT
1
Mid-Missouri Area Service Committee Meeting Minutes from March 6, 2011
Our next ASC is on April 3, 2011 at Oak Towers in Columbia starting at 2:00 p.m. following the Sub-Committee Meetings
Sub-Committee Meeting Schedule:
11:00 - Cabin Fever Prevention Convention Committee 11:30 - H&I (Hospitals and Institutions)
12:30 - PI (Public Information) 12:30 - Activities & Literature Committee
Mid-Missouri Area Administrative Committee & Sub-Committee Chair Contact Information
Chairperson Vice-Chairperson Secretary Alternate Secretary Missy T. Rory D. Tracy R. vacant
(573) 424-0877 (573) 268-5982 (573) 441-2304 [email protected] [email protected] [email protected]
Treasurer RCM Alternate RCM Cabin Fever Chair Tracy R. Stephanie H. Hannah S. Vacant
(573) 441-2304 (573) 424-5061 (573) 424-5654 [email protected] [email protected] [email protected]
Activities Chair Hospitals & Institutions Public Information Literature Chair
Lance M. Wendy A. Anthony P. vacant (573) 239-4953 (573) 424-4060 (573)356-3789
2
IMPORTANT
GSR’S GO OVER THIS AND THE EVERYTHING IN THE MINUTES
WITH HOMEGROUP, BRING BACK THE FOLLOWING INFORMATION TO NEXT ASC MEETING
ELECTIONS: Cabin Fever Prevention Convention Chairperson – Tracy M.
yes # no # abstain #
Cabin Fever Prevention Vice-Chairperson – Stephanie S.
yes # no # abstain #
BUDGETS: Administrative yes # no # abstain #
Public Information: yes # no # abstain #
Hospitals & Institutions: yes # no # abstain #
Literature: yes # no # abstain #
REGIONAL MOTION: 011611-03 Per guideline 3.6.6…….”the budget for the RSO is included in the RSOs annual report.” For the RSO to report to the RSC in April, the RSC requests the annual report to include the following: profit & loss statement, year-end balance sheet, including income, expenses and debt owed. Also to report the RSO Board of Directors (BOD) plan for repayment of debts owed to all creditors.
yes # no # abstain # REGIONAL RESUMES: Attached are four RSO BOD resumes, (each of these are a yes or no vote, as each of these are running for a position, and not running against one another) and one resume for RDA; these will need to be voted on and brought back in April so that I can take your votes to the April RSC. RSO Board of Directors – Kit S. yes # no # abstain #
RSO Board of Directors – Brooke B. yes # no # abstain #
RSO Board of Directors – Jim E. yes # no # abstain #
RSO Board of Directors – Lisa H. yes # no # abstain #
Regional Delegate Alternate – Bob D. yes # no # abstain #
3
Meeting called to order Missy T. opened the Mid-Missouri Area Meeting at 2:00 p.m. on March 6, 2011 with a Moment of Silence followed by the “We” version of the Serenity Prayer.
Roll Call
Tracy R. conducted a roll call, and 19 out of 24 Home Groups were present creating a quorum. Approval of Minutes
Tracy R. read the minutes from the last meeting. The minutes were approved as written.
Treasurer’s Report Tracy R. gave the treasurer’s report for January and February combined since we did not meet in February. At the end of February the Area had a checking account balance of $3,184.00. Expenses for January & February totaled $5,415.36. Income for January & February totaled $214.40 from group donations. Tracy brought up that are fiscal year should run concurrent with the timing of our subcommittee budgets, it was voted on and our reports will now run from April – March.
Income for Jan/Feb 2011 Expenses for Jan/Feb 2011 Group Donations Check # Amount Administrative Committee Check # Amount Group Donations $214.40 FedEx Office 2242 $61.61
Housing Authority 2245 $300.00
Show-Me Region 2246 $2,750.40
Lisa Wright 2254 $413.75 MISC. Check # Amount Lisa Wright 2254 $132.00
Staples ONL $181.44
$3,839.20
Public Information Committee Check # Amount
AT&T 2241 $150.00
Verizon 2243 $86.14
Answer JC 2244 $125.42
DexOne 2247 $384.00
Brown Printing 2248 $327.06
Answer JC 2252 $122.66
Berry Company 2255 $96.00
Answer JC 2256 $114.32
Berry Company ONL $96.00
CenturyLink ONL $24.20
CenturyLink ONL $24.58
$1,550.38
Total Income $214.40 Total Expenses $5,389.58
Sub-Committee Reports
The RCM reports was given by Hannah S. and is as follows: - Missy and I attended the January RSC as Stephanie was not able to attend due to illness. - WORLD CONVENTION: The 2011 NA World convention will be held September 1st through 4th in
San Diego-right now registrations are 79.00, but the closer we get to event the price for that will continue to go up. For more information please visit the NAWS website.
- REGIONAL ASSEMBLY: The regional assembly will be this weekend Saturday March 12th at Howard Johnson hotel in Columbia starting at 10am and ending at 5pm. Topics will be presented by world board member Mary B, and they are as follows: Money Matters, What is Unique About NA in the USA, then lunch break, and then in the afternoon will be the NAWS update, and Inspiring Others into Service.
4
- SMRCNA: Looking for a Logo for the 2012 convention! For those who have ideas they would like to submit feel free to do so and the winning submission will receive a prize! YAY!
- RSO DEBT: We have attached a report from the Show-Me Regional Delegate detailing a problem the Region was unaware of regarding an $81,000 outstanding debt of the RSO to NAWS. Please be sure you read this report and share it with your groups. Out of this information a motion was presented that is as follows:
- MOTION: 011611-03 Per guideline 3.6.6…….”the budget for the RSO is included in the RSOs annual report.” For the RSO to report to the RSC in April, the RSC requests the annual report to include the following: profit & loss statement, year-end balance sheet, including income, expenses and debt owed. Also to report the RSO Board of Directors (BOD) plan for repayment of debts owed to all creditors. This will need to be voted on in your homegroups to go back to RSC in April. Also attached is the RSO balance sheet dated February 22nd 2011 for your information. If you have any questions, please contact Hannah or Missy.
- RESUMES: Attached are four RSO BOD resumes, (each of these are a yes or no vote, as each of these are running for a position, and not running against one another) and one resume for RDA; these will need to be voted on and brought back in April so that I can take your votes to the April RSC.
Upcoming Regional Events
RSC 2011 Schedule: April 9, July 9, and October 15
Cabin Fever Prevention Convention Committee report was presented by Debbie E. and is as follows: - 2011 FINAL CONVENTION REPORT: Attached - SUBCOMMITTEE CHAIRS: Entertainment, Jessica M.; Programming, Valerie K.; Registration, Carrie
B.; Merchandise, Missy T.; Secretary, Donna B.; Fever Info, Lisa M.; Hospitality, Kim M. - AREA ELECTED POSITIONS: I won’t be able to serve as Chairperson for the 2012 convention
therefore I have withdrawn my nomination. The committee will be turning in a nomination for Tracy M. for Chairperson and Stephanie S. for Vice-Chairperson.
- BUDGETS: Based on this year’s income we have a budget proposal to be voted on within the committee next month. We have cut it by $5,300.
- REGISTRATION: Price for 2012 will be $20.00 up until December 31, 2011, after that the price will be $25.00. We will not be offering the Early Bird Registration Special next year.
- NEWCOMER/DISCOUNT PACKETS: Newcomer packets will only be given until the amount collected from donations runs out. After that any request will be given a name badge and program only.
- BANQUET & BRUNCH PRICES: Next year’s prices will reflect how much they actually cost, so prices might be a little higher.
- SPEAKER CD’s: Need CD’s for 2012 convention - 2012 ARTWORK: Due at April 2011, winner will receive a full registration and room package. - OPEN POSITIONS: Chairperson (Area Elected), Vice-Chairperson, Treasurer (Area Elected),
Committee Members
5
The Activities Committee report was presented by Jerry F. and is as follows: - COMMITTEE MEMBERS: We elected Timmy M. as Vice-Chair for the committee and Kate M. as
Secretary. Susan P. will stay on as Treasurer. - UPCOMING EVENTS: We went over the arrangements for the Chili Cook-Off/Skate Party, 80’s
Theme Dance, Family Fun Days and the Annual Float Trip. We are currently seeking bids for DJ’s. - SURVEY: We received a few surveys from homegroups that received the email. A blank copy is
attached; we would appreciate all the feedback we can get. MARK YOUR CALENDARS Upcoming Events:
April 16th – 80’s Theme Dance, 10th & Walnut, Columbia May 14th – Family Fun Day, Cosmo Park, Columbia June 17th – Annual Float Trip, Steelville, MO
The Public Information Committee report was given by Anthony P. and is as follows: - BUDGET: A budget for 2011/2012 was turned in to be voted on by the Area. - WEBSITE: The website is going to be updated with new technologies designed to make finding a
meeting even easier than ever. We will be integrating an SQL database with a content management system called Joomla in addition to a technology called BMLT, which was developed by addicts for addicts.
- MEETING SCHEDULES: New meeting schedules are available and have been distributed at today’s ASC. There were a number of changes so please make sure that you destroy any old versions of the schedule that you may have and replace with the new version. The next printing will be in April but the Area has only authorized ½ of the usual quantity despite the Committee’s submission of a budget reduced by 21% from last year.
- FLYER DRIVE: We are still trying to schedule a flyer drive in Boonville but have not had much support from the local home group. We are going to reach out to the Primary Purpose area to see if they are interested in partnering with us for a flyer drive since they also have a home group in Boonville. We are also going to contact the Sedalia GSR to try and schedule a flyer drive in that city in the next few months.
- BASIC TEXT: We are continuing our ongoing project to distribute 6th edition basic texts to area high schools and middle schools. On average, we are distributing 2-6 books per month and will continue to do so until all schools have the 6th edition.
- LITERATURE RACKS: We believe we have a need to have a homegroup sponsor the literature rack at the Phoenix Program.
- OPEN POSITIONS: Vice-Chairperson and committee members.
The Literature Committee report was presented by John S. and is as follows: - BUDGET: A budget for 2011/2012 was turned in to be voted on by the Area. - COMMITTEE: Desperately need more committee members, only 2 in attendance. - LIVING CLEAN PROJECT: Workshop at CFPC went very well with about 25 present. The
fellowship approved draft copy of the book will be out in April. The Fellowship has one year to either accept or reject it.
- NEW WORLD PROJECT: A plan will be presented to the WSC 2012 for a Traditions Working Guide.
- LITERATURE SURVEY: Lots of feedback given, information will be forwarded to the World Office.
- OPEN POSITIONS: Chairperson, Vice-Chairperson, Secretary, Committee Members
Sweetheart Dance February 2011 Expenses: Income: Rent $ 100.00 Door $ 479.00 DJ $ 275.00 Raffle $ 60.00 Supplies $ 181.73 50/50 $ 70.00 Total $ 556.73 Soda $ 62.00 Total $ 671.00
Difference $+114.27
6
The Hospital & Institutions Committee report was presented by Rory D. and is as follows:
- BUDGET: A budget for 2011/2012 was turned in to be voted on by the Area. - FACILITIES: ½ dozen to dozen meeting were taken into a ½ dozen places - GUIDELINES: Review postponed until next month - OPEN POSITIONS: All internal positions were filled. Still need committee members to carry the
message into jails & treatment centers.
The Ad-Hoc Committee for Incorporating was presented by Anthony P. and is as follows: - DON’T UNDERSTAND WHAT IS GOING ON? CONTACT ANTHONY P. HE WILL BE HAPPY TO COME
TO YOUR GROUP CONSCIENCE AND EXPLAIN WHATEVER YOU NEED. - Final preparations of the forms for the IRS requesting tax-exempt status were completed with the
CPA. The application has been mailed to the IRS. - Final accounting $288.75 initial CPA fees, $385.00 final CPA fees & $750 IRS fee. Total allotted by
the Area for the incorporating expenses was $3,000. Total cost was only $1,473.25. Old Business
- Debbie E. and Tracy M. withdrew their nominations for CFPC - No resume received from Dolores for Literature so vote not taken - Wendy A. was elected as H&I Chairperson - Lance M. was elected as Activities Chairperson - Anthony P. was elected as PI Chairperson
Announcements & Group Concerns
- Hump Day NA (W @ 6:30, Columbia): We have child care - One Day At A Time (T @ 7:00, Ashland): Needs support - Saturday Night Solutions (S @ 7:30, Columbia): Needs support - Where There’s A Will There’s A Way (T @ 7:00, Columbia): We are having some really good meeting
turnouts. Meeting is being held in the 2nd Floor Auditorium. But we are desperately in need of some Home Group members.
New Business
Nominations Tracy M. – Cabin Fever Prevention Convention Chairperson Stephanie S. – Cabin Fever Prevention Convention Vice-Chairperson
Open Positions
Treasurer Cabin Fever Prevention Convention 2012 – Treasurer - Opened in March, Close in April, Vote in May, Take Office in June
RCM (to be filled by current RCM-A, Hannah S.), RCM-A, Secretary, Alternate Secretary Special Note: I will not be seeking re-election for Secretary. Someone please step up for this position and the Treasurer’s position.
7
Budgets - All subcommittee budgets were due today. After receiving a check from CFPC for only $4,996.74 an
extensive review of the budgets was done. We looked at what can be cut this year and in the future. It was discussed how the Area has depended on CFPC for support getting away from the actual purpose of Cabin Fever. Cabin Fever was originally started to help fund a phoneline. Since then this Area and Region have counted on Cabin Fever for a lot.
- Attached are detailed proposed budgets for each subcommittee, pay close attention when discussing and voting.
- One thing that came out of the discussion; to cut cost we are going to stop mailing minutes except to those that do not have any access to a computer.
Adjournment
Missy T. adjourned the meeting at 4:45 p.m.
Mid-Missouri Area Narcotics Anonymous Monthly Treasurer's Report FY 2010
2011 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DECTotal
(To Date)Budgeted (Yearly)
Remaining Balance
(To Date)Earned
Group Donations $114.40 $100.00 $508.05 $722.45Cabin Fever $4,996.74 $4,996.74Primary Purpose Area (PI) $0.00Activities $0.00Income Subtotal $114.40 $100.00 $5,504.79 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,719.19
Area Donation to Region $2,750.40 $2,750.40Copies $87.39 $121.29 $36.24 $244.92 -$244.92Postage $62.15 $62.15 -$62.15Post Office Box $76.00 $76.00 -$76.00Green Meadows Storage $0.00Housing Authority - Rent $300.00 $300.00Interpreter Services $0.00 $0.00Show-Me RSO $0.00 $0.00Misc. Supplies $60.15 $60.15 -$60.15Incorporation Expenses $413.75 $132.00 $1,135.00 $1,680.75 -$1,680.75Admin. Subtotal $3,551.54 $313.44 $1,309.39 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,174.37 $0.00
Answer Jefferson City $248.08 $114.32 $114.92 $477.32 -$477.32Brown Printing-schedules $327.06 $327.06 -$327.06CenturyLink $48.78 $24.58 $73.36 -$73.36Verizon Business $86.14 $205.93 $292.07 -$292.07Dex/Phone book $384.00 $384.00 -$384.00Berry Company $96.00 $96.00 $384.00 $576.00 -$576.00AT&T Yellow Pages $150.00 $942.00 $1,092.00 -$1,092.00X7 Host - Website $0.00 $0.00RSO - Literature $0.00 $0.00Postage/Misc. costs $0.00 $0.00PI Subtotal $1,340.06 $210.32 $1,671.43 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,221.81 $0.00 -$3,221.81
RSO - Literature $0.00 $0.00Postage/Supplies $0.00 $0.00Mileage for Chair $0.00 $0.00 $0.00Mileage for Panel Leader $0.00 $0.00 $0.00H&I Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Show-Me RSO $0.00 $0.00Copies $0.00 $0.00Postage $0.00 $0.00Supplies/Misc. $0.00 $0.00Mileage $0.00 $0.00Literature Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Expenses $4,891.60 $523.76 $2,980.82 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,396.18 0.00Total Income $114.40 $100.00 $5,504.79 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,719.19Income Less Expenses -$4,777.20 -$423.76 $2,523.97 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$2,676.99
Previous Checking Balance $8,384.96 $3,607.76 $3,184.00Current Checking Balance $3,607.76 $3,184.00 $5,707.97
Income
Administrative Committee
Public Information Committee
Hospitals & Instutions Committee
Literature Subtotal
Prudent Reserve1st quarter: 1/2 of total budget amounts - income for quarter
2nd quarter: 1/4 of total budget amounts - income for quarter
3rd quarter: 1/4 of total budget amounts - income for quarter
4th quarter: 1/4 of total budget amounts - income for quarter
1
Mid-Missouri Area NA Service Resume
Date: 03/06/2011 Position Nominated For: Cabin Fever Chairperson Name: Tracy McIntyre Clean Date: 3/16/05
Phone #: 573-673-3523
Email: [email protected]
Have you read the suggested guidelines for the position for which you have been nominated and are you willing to make the necessary commitment? yes no Do you have a working knowledge of the Mid-Missouri Area Guidelines? yes no Do you have a working knowledge of the 12 Traditions of NA? yes no Have you worked all NA 12 Steps? yes no Do you have an NA Homegroup? yes no Do you have a NA sponsor? yes no Do you attend NA meetings regularly? yes no
List all group service positions:
Group Position Dates Served
Sister-to-Sister Secretary 05/06
List all Area service positions:
Area Position Dates Served
Activities Committee committee member 07/09
Activities Committee Chairperson 08/09
List all Regional and/or World service positions:
2
Area Position Dates Served
If you have not completed a term or have been removed from a service position, explain why.
What resourced do you believe you can bring to the position to which you are nominated? I have experience in customer service and management. I feel like this would be a great learning opportunity for me.
In addition, all positions that will or may include any responsibility over NA related funds and/or property shall be asked the following questions: Do you have a stable source of employment? Yes
Are you currently delinquent or past due in any financial obligations to any creditor? No
Have you ever been convicted of a crime involving fraud, forgery or theft of funds? No
What other service positions have you held involving NA related funds and/or property? Activities Chair
Have you ever misappropriated or stolen NA funds? No
I am willing to make the necessary commitment as a trusted servant of the Mid-Missouri Area of Narcotic Anonymous, and if elected, pledge to perform the duties relative to my position to the best of my ability. I understand that any committee or person handling NA funds is completely accountable for these funds at all times. I furthermore understand that the Mid-Missouri Area of Narcotics Anonymous has the authority to pursue legal action against any individual found misappropriating these funds.
Signed: Tracy McIntyre Date: 3/6/11
Activities Questionnaire
Dear NA Family,
The Activities Committee would like your help. The committee is looking for your feedback on how they are doing. It would be greatly appreciated if you could take a few minutes during your group conscience to fill out the following survey and bring your responses to the March ASC.
1. What was your favorite activity of the last year?
2. What was your least favorite activity of the last year?
3. What would you like to see as an activity?
4. What can be done to increase activity attendance?
5. Are the area activities meeting your expectations?
Any and all input is welcome. The Activities Committee is asking because they want to know your honest opinions so that they may continue to serve the area effectively. It is difficult to come up with new ideas, our literature states that recovery is a “we” process and therefore your input as a member of this fellowship can only enhance your recovery experience.
In Loving Service,
Mid-Missouri Area Activities Committee
Mid-Missouri Activities Presents
"Bring Back the 80's"Dance and Speaker Meeting
Dance to Follow
Adults $5 Children $3
Think neon, leg warmers, spandex, parachute pants and
lots of hairspray!!
April 16thFirst Christian Church (10th & Walnut) Columbia, MO
Doors Open at 6pmSpeaker at 7pm
That is so bitchin!!
Raffle & 50/50
Fun Starts at NoonSpeaker around 5PM
Mid-Missouri Activities Presents
"Family Fun Day"Picnic and Speaker Meeting
May 14thLamb Shelter Cosmo Park Columbia, MO
Raffle & 50/50Please Bring a
Side Dish or Dessert.
Activities Comittee provides the meat and buns
7th Tradition Basket will be passed
Games for the kids
Volleyball, playground and convenient restrooms
Pricing:
Total $________________
Pre-Registration Form: Cut off date is June 1, 2011
Name: _____________________________
Address:____________________________
City:_______________________________
State:________Zip Code:_____________
# of Adult Campers: _________x $21.30
# of Children Campers: _______x $10.00
# of Canoes : _______x $46.00
# of extra floaters: _______x $23.00
Children Campers (8-12)Children Campers (7 and under)
Adult FloatersThird Person Floater (13 and older)
Mid Missouri Area Activities
"Campout & Float Trip"June 17, 2011 - June 19, 2011
Adult Campers $21.30 per person for the weekend$10.00 per person for the weekendFree
$46.00 per canoe (2 people)$23.00
Huzzah Valley Resort970 E. Highway 8Steelville, MO 65565See map on back
Please note that alternatives to camping and canoes may be available through Huzzah Valley Resort. Please call (800) 367-4516 or visit www.huzzahvalley.com
Mail to:Mid Missouri Activities402 N. Glacier DrColumbia, MO 65201
For More Information:Lance M. Tim M.(573) 239-4953 (573) 808-0700
