map project management€¦ · selected experience completed projects 2008 - 2015 architecture,...

MAP PROJECT MANAGEMENT Architecture, Project Management, Management Contracting Services &

Fit Out Contractors.

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INTRODUCTION

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Map Project Management has been established in 2008, and offers the most established and experienced real estate service providers in East Africa. With Over 10 years experience in a number of projects which include hospitals, office parks, residential, hotels and office fit outs.

From their experience they have undertaken the following interior solutions for the likes of HSBC, Heineken, MasterCard, KFC, EMC2, Linton's Beauty World and UNHCR.

CONTROL TEAM

Managing Director: Ameet Matharu Dual degree qualified With over 10 years experience in managing commercial buildings, residential buildings, hotels, low cost hosing developments, hospitals and interior office solutions both in the UK and East Africa specializing in the overall management of the design and construction of office fit outs including planning and programme preparation and monitoring, cost control, quality control and contract administration. Prior extensive in the executive delivery of project management services for major office relocation and area preparation exercise in Nairobi Kenya.

Director: Amritpal Matharu

Amritpal Matharu is a qualified Architect with RIBA and AAK certification with over 14 year experience in retail, interiors, commercial and residential. Amritpal has worked in the UK as well as East Africa on various projects.

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Selected Experience Completed Projects 2008 - 2015 Architecture, Project Management, Management Contracting Services &


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Selected Experience- Current Projects 2015

Client: Payment Kenya Limited

Year: 2015- to present

Contract: Management Contract Works

Contract Period 5months

Area: 1,400m2

Project Value $600,000

Status On-going.

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Client: FSDA Africa


Contract: Management Contract Works

Contract Period 2 months

Area: 750m2


Status Defects Liability Period

Client: Bank of India


Contract: Renovation & Painting

Contract Period 2 months

Area: 1,800m2


Status on-going

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Selected Experience Completed Projects 2008-2015

Client: Cigna Year: 2015Contract: Management Contracting

Contract Period: 2 MonthsArea: 2,50m²Project Value: $85,000

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Client: Broll Offices Garden City Year: 2015Contract: Management Contracting

Contract Period: 1 MonthsArea: 350m²Project Value: $75,000

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Client: Huawei Year: 2015Contract: Redecoration & Painting


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Client: Linton's Garden City Year: 2015Contract: Management Contracting


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Client: Cigna Year: 2015Contract: Renovation & Decorations



Client: EMC 2 Year: 2014Contract: Management Contract


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Client: Remax Head Office Year: 2014Contract: Management Contracting



Client: ICEA Year: 2014Contract: Project Management

Contract Period: 3 MonthsArea: 7500m²Project Value: $5,000,000.00

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Client: Coulson Harney Advocates Year: 2014Contract: Project Management

Contract Period: 3 MonthsArea: 3500m²Project Value: $4,444,444.00

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Client: Linton's Beauty Word Year: 2014Contract: Management Contract

Contract Period: 3 MonthsArea: 200m2Project Value: $45,000

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Client: SABIC Year: 2014Contract: Management Contract


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Client: MasterCard Year: 2012-13Contract: Management Contract


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Client: MasterCard Year: 2012-13Contract: Management Contract


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Client: UNHCR Year: 2012-13Contract: Project Management

Contract Period: 5 MonthsArea: 3000m²Project Value: $1,800,000

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Client: Heineken Year: 2012Contract: Management Contract


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Client: Heineken Year: 2012Contract: Management Contract


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Client: KimetricaYear: 2012Contract: Management Contract


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Client: ActisYear: 2012Contract: Project Management (Undertaken Under Mentor Management LTD)


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Client: HSBC Year: 2011Contract: Management Contract (Undertaken Under Mentor Management LTD)


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Client: Rockefeller Foundation Year: 2011Contract: Project Management (Undertaken Under Mentor Management LTD)


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Client: AED Year: 2009Contract: Management Contract (Undertaken Under Mentor Management LTD)


Client: AEDYear: 2009-2010Contract: Project Management

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Client: AED Year: 2009Contract: Management Contract (Undertaken Under Mentor Management LTD)


Client: AEDYear: 2009-2010Contract: Project Management

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MANAGEMENT CONTRACTING (Turnkey Option) Architecture, Project Management, Management Contracting Services &


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Management Contracting

What is Management Contracting?

This is a construction contract where a firm undertakes both the design and construction responsibilities under one Contract. The firm is bound, once the contract is signed, to complete the project according to the specified criteria and generally for a fixed agreed price.

It would be the Contractors responsibility to produce drawings to the Clients requirements, obtain all necessary approvals permits, carry out the construction phase of the project to the agreed time scale and handover the completed project to the Client.

During this process the Clients involvement is minimized and the Client does not need to appoint separate Consultants i.e. Architect, M&E Engineers, etc. All these designs are taken care of by the appointed Management Contractor.

The Clients has minimum involvement during this process is:-

During the Design Stage: Client to agree on design specifications and cost implications.Approval of final budget prior to start on site. Construction Phase: Client to approve samples of material, i.e. tiles, colour schemes. Attend site meetings if they wish to. Furniture: Client to order all furniture. Finishing Stage: Client to give a defects list of any works they are not satisfied with. 29


Advantages of Management Fit Out Contracts

Project Span is very short

The whole project is managed by one individual who is responsible for design permitting and

construction therefore minimizing the Clients risks.

Reduced Client input, hence less management time is consumed.

As the Contractor is involved at the design stage, cost/benefit exercises will ensure both the Client

and Contractor optimize design and material costs.

One company is responsible contractually to the Client for the whole project.

Time saving as design and procurement are automatically fast tracked.

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• Summary of Key Actions:

1. MAP to arrange meetings with the Client to confirm and finalize the design requirements. 2. Prepare concept design based on the original budget with the Client. Agree final layout and specifications

with the Client. 3. MAP to then price and finalize costs based on the agreed final layout and specifications with the Client.4. Final fixed price to be negotiated and agreed with the Client. Contract and appointment to then be

confirmed. 5. MAP /Architect to produce final layout designs and submit to NCC for planning approval. 6. During the NCC planning approval, design details and specifications are to be produced and procurement

of materials and specialist subcontractors to proceed with orders. 7. Once NCC planning is received, work will immediately commence on site. 8. MAP to then hold two weekly meetings with Client and specialist subcontractors on site to monitor

progress on site. 9. Site reports regarding progress on site to be forwarded to the Client on a two weekly basis. 10. MAP to be responsible to arrange meetings with Client to approve any design changes, approve samples

of material, when required. 11. MAP to complete the project and have a final inspection with the Client on site.12. Client to give their defects list for any work they are not satisfied with.13. MAP to make good defects. 14. Handover site to the Client.

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Plant & EquipmentArchitecture, Project Management, Management Contracting Services &


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Plant & Equipment Machinery & Plant Joinery work shop/ fully equipped Bend Saw, Surface planner Gauge planner, spindle molder Cordless for doors and panel making Cross cutter, pillar drills Wood working lathe, 2400 belt sander Surface sander, Hand held belt sander.

Aluminum Fabrication Hacksaw cutter/ Aluminum fabrication machine France angle cutter Drill maker Spray painting powder coating plant

Mechanical Workshop Press bending 3mm Press Cutter/ Bender Welding Plant/ spot welding plant Bench press machine.

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Plant & Equipment Vehicles Double cabin 4 wheel drive pickup – 2 UNITS Single cabin pick up – 4 UNITS 3 Ton Canter – 2 UNITS 7 Ton Canter – 1 UNIT 9 Ton Canter – 1 UNIT Saloon Station Wagon – 3 UNITS Motor bike – 2 UNITS Four wheel drive saloon – 3 UNITS

Equipment Scaffolding – 1000m2 Steel shuttering boards – 2000 UNITS Concerting mixing machines – 4 UNITS Poker vibrators – 4 UNITS Welding machines – 5 UNITS Grinding machines – 7 UNITS Reinforcing Bar bending machine – 2 UNITS Reinforcing Bar cutting machine – 2 UNITS Compressors – 4 UNITS Concerte Pump – 1 UNIT

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Plant & Equipment Vehicles Double cabin 4 wheel drive pickup – 2 UNITS Single cabin pick up – 4 UNITS 3 Ton Canter – 2 UNITS 7 Ton Canter – 1 UNIT 9 Ton Canter – 1 UNIT Saloon Station Wagon – 3 UNITS Motor bike – 2 UNITS Four wheel drive saloon – 3 UNITS

Equipment Scaffolding – 1000m2 Steel shuttering boards – 2000 UNITS Concerting mixing machines – 4 UNITS Poker vibrators – 4 UNITS Welding machines – 5 UNITS Grinding machines – 7 UNITS Reinforcing Bar bending machine – 2 UNITS Reinforcing Bar cutting machine – 2 UNITS Compressors – 4 UNITS Concerte Pump – 1 UNIT

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PROJECT MANAGEMENT SERVICES Architecture, Project Management, Management Contracting Services &


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Project Management Services Offered P

RE-

CO

NST

RU

CTI

ON

STA

GE

Design Consultants Selection & Appointment

o Identify suitable and professional consultants

o Establish the consultant project responsibilities

o Initiate the consultant recommendations to the Client

o Prepare consultant recommendations to the Client

o Negotiate consultant fee proposals, agree terms of engagement & establishment suitable PI Cover

o Manage the Consultant Performance throughout

Programme

o Prepare the project design and delivery programme

o Prepare the project procurement schedule

Design Management

o Implement the design management procedures

o Co-ordinate and manage the design process

o Monitor the design deliverables and programme

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Project Management Services Offered P

RE-

CO

NST

RU

CTI

ON

STA

GE

Client Communications & Reporting

o Implement effective communication lines & reporting structures

o Provide and maintain a single point of contact

o Provide weekly Client updates

o Provide detailed monthly Client reports

o Prepare project meeting schedules and structures

Tender Process & Administration

o Review all design & tender documents

o Provide procurement advise & recommendations

o Provide Contractor(s) recommendations

o Initiate the tender process & review all work packages

o Provide tender evaluation reviews & provide the final report for the Client

o Prepare & manage the contract execution documents

o Administer the contractor (s) appointment

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Project Management Services Offered C

ON

STR

UC

TIO

NST

AG

E

Construction Period

Monitor the site establishment & preparation

Initiate all site meeting schedules

Chair all site meetings with consultants and contractor(s)

Prepare and issue meeting records

Review & monitor the contractor(s) programme

Review all work packages

Review Client imports/ supply item schedule

Review Client direct work schedule

Prepare the cash-flow fore cast

Monitor the budget cost and provide reports

Monitor & record all variations & instructions

Co-ordinate all Client imports / supply items

Co-ordinate all Client direct works

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ON

STR

UC

TIO

NST

AG

E

Construction Period

o Monitor the consultants & contractor contractual obligations

o Co-ordinate the design team & contractor/ suppliers

o Review all architect recommended contractor/ supplier payments

o Review all consultant payments schedules

o Mediate any claims and pro-actively engage in dispute resolution

o Confirm the practical completion

o Monitor Client migratory movement into location

o Monitor the final execution of design compilation

o Monitor the O&M Manual compilation

o Prepare the final project report 40


OM

PLE

TIO

N/H

AN

DO

VER

& D

LP P

eri

od

Completion/Handover & Defect Liability Period

o Prepare any defects list with consultants

o Monitor the defect removal process

o Manage any Client defect identification & removal

o Confirm the completion of defect removal

o Collect all as-built design documentation & provide to the Client

o Collect all O&M manuals & provide to the Client

o Review all architect recommended contractor/supplier final payments

o Review all consultant final payment schedules

o Prepare all final accounts

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Health & Safety

We have all Health & Safety equipment and personal protective equipment for our workers these include, safety shoes, reflector jackets, helmets, harness, dust masks, ear plugs, harness belts, gloves and safety goggles amount others.

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BRANCH OFFICES

Offices and Services Facilities

Mechanical/ Electrical/ Power Coating Plant workshop & Offices –OPPOSITE MOMBASA ROAD, TSAVO ROAD on L.R. 209/10826/18

High Quality Joinery/Wood Workshop/ corian/ aluminum workshop & Office – Busia Road Industrial Area on L.R. 209/4436

Company Registration attached at the end of presentation.

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Contact Details

Address: Meili Road, Opposide Mombasa Road, South-C ,Nairobi, Kenya

Post Address: P.O.Box 4309900100 City Square

Telephone: +254-711862085 +254-716114866

Email [email protected],[email protected]

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mailto:[email protected]

mailto:[email protected]

THANK YOU Architecture, Project Management, Management Contracting Services &


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map project management€¦ · selected experience completed projects 2008 - 2015 architecture,...

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