manual to prepare documents for participation in the...

Astrakhan State University – International Program of Academic Mobility Erasmus+


MANUAL to Prepare Documents

for Participation in the Program

of Academic Mobility

ERASMUS+

Semester 1

Academic Year 2016-2017

Prepared by

Victoria Tinakina,

Coordinator of Incoming Academic Mobility,

PhD (Ca’ Foscari University of Venice, Italy)

[email protected]

mailto:[email protected]



Checklist / List of Documents for Primary Selection of Candidates

CV

Cover Letter

Checklist / List of Documents for Candidates Whose Applications Have

Been Successful

Language of Candidate’s Application & Its Translation

Passport

National ID

Certificate of Enrolment from Your University

Diploma

Student’s Record Book

Certificates

Learning Agreement / Combined Study Program

Letter of Recommendation

Any Other Diplomas, Certificates, etc.

Before You Submit Your Application

Contacts



CHECKLIST

LIST OF DOCUMENTS FOR PRIMARY SELECTION

CV (Europass) in English (max. 2 pages);

Cover Letter in English (max. 2 pages);

CURRICULUM VITAE

Your CV must be written in English, not longer than two pages. Your CV must be prepared as per the Europass standard that is generally applied in the EU. By clicking the link below, you may complete the online form with all the details and save it as a pdf. https://europass.cedefop.europa.eu/en/documents/curriculum-vitae

COVER LETTER

In your cover letter, which you must write in English, you should tell about yourself and explain the reasons why you desire to participate in this program (not longer than two pages);

Some tips how to make your cover letter for the Erasmus program look the

best way possible.

Study the web site of the Ca’ Foscari University of Venice and pay special

attention to its educational activities and to what this University offers its foreign

students

www.unive.it

7 Tips for Writing an Erasmus Cover Letter

http://erasmusu.com/en/erasmus-blog/erasmus-tips/7-tips-for-writing-an-

erasmus-cover-letter-274768

https://europass.cedefop.europa.eu/en/documents/curriculum-vitae

http://www.unive.it/

http://erasmusu.com/en/erasmus-blog/erasmus-tips/7-tips-for-writing-an-erasmus-cover-letter-274768

http://erasmusu.com/en/erasmus-blog/erasmus-tips/7-tips-for-writing-an-erasmus-cover-letter-274768



CHECKLIST

LIST OF DOCUMENTS FOR CANDIDATES WHOSE APPLICATIONS HAVE

BEEN SUCCESSFUL

Passport (only its main page with your personality identification data and

with your photo);

Scanned translation of your national ID (its main page with your

personality and place of residence identification data and with your

photo);

Translated certificate of your enrolment to your university;

Translated bachelor diploma (with its appendix) for students covering a

master program;

Translated student’s record book;

Certificates of language proficiency, professional training, etc.;

Combined study program (learning agreement);

Letter of recommendation in English;

Any other certificates or diplomas concerning your previous practical

trainings abroad, etc.



LANGUAGE OF APPLICATION & ITS TRANSLATION Please be aware that all your documents must be completed and submitted

in ENGLISH.

Before you submit all your documents, you must have them checked and

certified at the Center of Translation Studies & Conference Interpreting

“ASTLINK”

Astrakhan State University Room #425, 20a Tatischev Street, Astrakhan 414056 Russia Phone: +7-8512-61-08-18 Email: [email protected] http://asu.edu.ru/universitet/1370-centr-perevodovedeniia-i-sinhronnogo-perevoda-astlink.html Translation certified at Astrakhan State University is sufficient to participate in this program. Notarized translation is NOT necessary. To have your translations certified, you should contact staff of the Center of

Translation Studies & Conference Interpreting “ASTLINK” of ASU. There

you will have your translations certified with a translator’s personal signature

and their family name on each document. After that, you must have all your

documents certified with the University seal (next to each signature) at the

General Unit of ASU (Room #207).

ATTENTION: to have your translations certified, you must present not just your

translation, but also the very ORIGINALS of your documents!


http://asu.edu.ru/universitet/1370-centr-perevodovedeniia-i-sinhronnogo-perevoda-astlink.html

http://asu.edu.ru/universitet/1370-centr-perevodovedeniia-i-sinhronnogo-perevoda-astlink.html



PASSPORT You should submit only its two initial pages including your personality identification data and your photo. Candidates who have applied for a passport and who are expecting to obtain it in a short-term run may also participate in this program. It shall be decided in each case individually whether to receive or not to receive their applications. Candidates who have passed the primary selection stage and who have failed to submit a scan of their passports prior to March 15 shall automatically be expelled from this program.

NATIONAL ID It is necessary to translate your personality and place of residence identification data, as well as data indicating which legal authority and when issued you your national ID.

CERTIFICATE OF ENROLMENT TO UNIVERSITY Its translation. You can obtain the original certificate at the Unit of Students-Related Documentation (Hostel #3, Floor 4). http://asu.edu.ru/universitet/1420-otdel-studencheskogo-deloproizvodstva.html

DIPLOMA (if applicable) It is necessary to enclose a translation of a diploma of higher education (with its translated appendix) only for students covering master programs (since they have already obtained a bachelor degree).

STUDENT’S RECORD BOOK

It is necessary to provide the translation of the following pages of a student’s record book: - its initial page indicating your given and family names, your Department, and other data; - translated pages indicating the credits and examinations that you have ever taken (specifying your marks and scores).

CERTIFICATES You should enclose certificates of language proficiency (if you have them), of professional training, etc. If such a document is in Russian, you must provide its translation.

http://asu.edu.ru/universitet/1420-otdel-studencheskogo-deloproizvodstva.html



LEARNING AGREEMENT

COMBINED STUDY PROGRAM At the top of your combined study program, please type in your given and family names (as spelt in your passport), the Department where you study, etc. Please complete only the yellow fields (once you have completed them, please remove the yellow color). Students covering a bachelor or a specialist program – 1 cycle student Students covering a master program – 2 cycle student In this document, you have to indicate the classes and the courses which you are going to attend at the Ca’ Foscari University of Venice. The classes that you selected should preferably coincide with the courses that your study program at Astrakhan State University includes. This is the only case that the credits and the examinations that you have passed in Venice may fully or partially be recognized at ASU (upon your professor’s decision). You may find available classes by clicking http://www.unive.it/data/9639/. The Ca’ Foscari University of Venice provides a wide range of specializations (Study programme) in the field of Humanities and Technology: translation and interpreting, techniques of teaching foreign languages, Economics and Finances, Architecture and Design, biotechnologies, Chemistry, etc. Most classes at the Ca’ Foscari University of Venice are delivered in Italian, but there are also classes in English. For instance, let us type in the following search parameters (courses in Italian): Academic year: 2016-2017 Period: 1 semester/ 1st term/ 2nd term Study program: Filologia e letteratura italiana

http://www.unive.it/data/9639/



Please choose your preferred course from the list, e.g. Contemporary Italian Literature (the title of a course may be in English, even if it is delivered in Italian).



Please read the course description attentively (Programme). To choose this course, please insert it into the table “Before the Mobility”, which is your program of studies in Venice. Please indicate the title of the course (Contemporary Italian Literature), its code (Course code: FM0117), its semester (period – 1st semester), and the number of credits (ECTS credits: 6).

Please do the same with other courses, which you desire to attend in Venice. In the end, please indicate the total number of credits (Total). There is no maximal or minimal number of courses. However, we suggest that you choose 3 to 4 courses and have 1 to 2 spare courses in case you did not like the course you selected. If you seek a particular course, please type its title into the search field (Course Title).



If your search gave you no results,

please try to find that course in another way. Please type in its title into the general search field



Please click on the course, and you will see all the necessary information in a new window: when that course is delivered, its code, the number of credits, and its program. Please pay attention to the academic year! Not all the information concerning courses to be delivered next academic year is provided on the web site of the Ca’ Foscari University of Venice in February, when you are to submit your application. That is why we recommend that you choose more courses and keep them spare. It will make it possible for you to change your study program upon your arrival to Venice, if the course you indicated is not delivered during the current term (or if it does not meet its description).



To search for disciplines in English: Academic year: 2016-2017 Period: 1 semester/ 1st term/ 2nd term Study program: Filologia e letteratura italiana Properties: English-taught courses



Candidates are free to choose what to study (any Department, any course). However, the duration of all the chosen courses must not go beyond the period when you are in Venice. For example, a course may be delivered either throughout the entire semester (e.g. the 1st semester), or only during its 1st or 2nd terms. At the end of each term, you have to take credit tests and examinations. Please indicate the Russian courses you covered at ASU in the table Recognition at the Sending Institution. These are the courses that you will miss (while you are in Italy) and that will be recognized (fully or partially), if you pass your examinations or attend courses in Italy.

You may find out the course codes and the number of credits in your Dean’s office or on the web site of ASU by clicking http://asu.edu.ru/obrazovatelinaya-deyatelinost/5082-osnovnye-obrazovatelnye-programmy.html and choosing the Department, the specialization, and the year of admission:

http://asu.edu.ru/obrazovatelinaya-deyatelinost/5082-osnovnye-obrazovatelnye-programmy.html

http://asu.edu.ru/obrazovatelinaya-deyatelinost/5082-osnovnye-obrazovatelnye-programmy.html



You may find course codes (№ Б3.Д.05.01) in the syllabus

Please bear in mind that to complete your study program in Venice successfully, you must pass at least one examination at the Ca’ Foscari University of Venice.



Your combined study program must be signed by you and by your program supervisor

LETTER OF RECOMMENDATION

This is a letter by a faculty or research staff member; it must be written in English, signed by its author and indicate its author’s current position. This letter should emphasize your advantages and achievements, as well as recommend that you cover a training program at the Ca’ Foscari University of Venice.

DIPLOMAS, CERTIFICATES, ETC. You may enclose any certificates or diplomas proving your achievements in research, educational, cultural, or social activities to your application.



BEFORE YOU HAVE SUBMITTED YOUR APPLICATION

Please bear in mind that all your documents must be submitted in ENGLISH

(i.e. they must be translated).

Once all your documents have been completed and signed, and once they have

been certified with a signature of a staff member of the ASTLINK Center and

with the University seal at the General Unit of ASU, they must be scanned and

saved as a single document in the *pdf format.

Please send this single document as Familyname_Erasmus_Astrakhan.pdf

to [email protected] (please type [email protected] in the “Copy” field)

with the subject “Familyname Erasmus Application”.

This is an obligatory requirement of our Italian partners, since all the applications

(once they have passed a preliminary selection at ASU) shall be submitted to

the Ca’ Foscari University of Venice for their further consideration.





CONTACTS

Program Supervisor – Director of the Institute of Language &

Communicative Business Strategies of ASU

Professor Olga Egorova

Room #23, 11 Akhmatovskaya Str., Astrakhan 414000 Russia

Phone: +7-8512-39-17-57

E-mail: [email protected]

Coordinator of Incoming Academic Mobility,

PhD (Ca’ Foscari University of Venice, Linguistics)

Victoria Tinakina


Associate Professor of the Chair of Biotechnology, Zoology, &

Aquaculture of Astrakhan State University, PhD (Russia, Biology),

PhD (Ca’ Foscari University of Venice, Chemistry)

Oksana Astafyeva


Center of Translation Studies & Conference Interpreting “ASTLINK”

Astrakhan State University Room #425, 20a Tatischev Street, Astrakhan 414056 Russia Phone: +7-8512-61-08-18. E-mail: [email protected]



