manual for facilities reservations - pccc...approved: 07/25/78 revised: 08/14/85 revised: 03/22/04...
TRANSCRIPT
Manual for Facilities Reservations and
Room Designs
ii
Manual for Facilities Reservations
Table of Contents
Intent ........................................................................................................................................................................1
Board Policy ............................................................................................................................................................1
Process – Internal and External Requests ................................................................................................................2
Requestor .........................................................................................................................................2
Scheduler..........................................................................................................................................2
Internal Facility Request Forms - SEE ATTACHED LINKS
Paterson .............................................................................................................................................
PAC ...................................................................................................................................................
PSA ....................................................................................................................................................
WAC .................................................................................................................................................
External Facility Request Form (AUTHORIZED PERSONNEL ONLY) ................................................................
Food Services Sample Catering Form ......................................................................................................................
Food Services Catering Guidelines ...........................................................................................................................
Facility Rental Invoice
Paterson .............................................................................................................................................
PAC ...................................................................................................................................................
PSA ...................................................................................................................................................
WAC .................................................................................................................................................
AVAILABLE SET-UPS
ACADEMIC HALL
Center for Teaching & Learning Conference Room A111 – Capacity 7 .............................................................3
English Conference Room A149 – Capacity 10 ..................................................................................................4
Academic Affairs Conference Room A230 – Capacity 20 ..................................................................................5
Cafeteria – Capacity 300
Standard Set Up ...........................................................................................................................................6
Paterson Room – Capacity 80
Board Style Set Up.......................................................................................................................................7
Cabinet Style Set Up ....................................................................................................................................8
Split Café Style Set Up with Serpentine option ..........................................................................................9
Standard Café Style Set Up .......................................................................................................................10
iii
Table of Contents
FOUNDERS HALL
Gymnasium – Capacity 750 ..............................................................................................................................11
Room E314 – Capacity 14 .................................................................................................................................12
Room E501 – 5th Floor Conference Room - Capacity 12 ................................................................................13
Sandor Levit Conference Room E322 – Capacity 12 ........................................................................................14
Theater – Capacity 309 ......................................................................................................................................15
HAMILTON CLUB
Alcove ................................................................................................................................................................16
Parlor – Capacity 30
Standard Set Up .........................................................................................................................................17
Reading Room
Lecture Set Up – seats 52...........................................................................................................................18
Standard Set Up – seats 20.........................................................................................................................19
Training Set Up – seats 24 .........................................................................................................................20
Seminar Room
Banquet Set Up – seats 38 .........................................................................................................................21
Boardroom Set Up – seats 75.....................................................................................................................22
Classroom Set Up – seats 14 ......................................................................................................................23
Theater Set Up – seats 75...........................................................................................................................24
U-Shape Set Up – seats 52 ........................................................................................................................25
U-Shape Set Up Chairs both sides – seats 52 ...........................................................................................26
HAMILTON HALL – Center for S.T.E.M. Innovation
Conference Room – Capacity 8..........................................................................................................................27
MARKET STREET
Center for Student Success Conference Room ES222 – Capacity 10................................................................28
Multipurpose Room ES006 A&B (Multipurpose Use) – Capacity 40 - 60 .......................................................29
iv
Table of Contents
MEMORIAL HALL
Room M-332 – Capacity 20
Board-Style Set Up ....................................................................................................................................30
Standard Set Up .........................................................................................................................................31
Training Set Up ..........................................................................................................................................32
SPECIAL EVENT SET-UPS
CEREMONIES
ACADEMIC HALL
Awards Café Set Up (TRIO).....................................................................................................................33
Award Ceremony Cafeteria Extension Set Up ( SGA/AA) .......................................................................34
Award Ceremony Serpentine Set Up (Nurse Pinning) ..............................................................................35
Commencement – Cafeteria Set Up ...........................................................................................................36
Commencement – Paterson Room Set Up .................................................................................................37
FOUNDERS HALL
Commencement – Gym Set Up .................................................................................................................38
Commencement – Stage Set Up ................................................................................................................39
Graduate Awards – Theater Set Up ...........................................................................................................40
Nurse Pinning Set Up ................................................................................................................................41
Nurse Pinning Set Up Photo ......................................................................................................................42
PTK Induction Set Up ...............................................................................................................................43
EVENTS
ACADEMIC HALL
Cafeteria Extended Chain Set Up ..............................................................................................................44
ICAT Set Up .............................................................................................................................................45
v
Table of Contents
Paterson Room Extra Capacity Set Up .....................................................................................................46
Paterson Room Split Café Set Up ..............................................................................................................47
FOUNDERS HALL
Gym Job Fair Set Up.................................................................................................................................48
Gym Round Table Set Up ..........................................................................................................................49
Press Release Set Up in Theater ................................................................................................................50
HAMILTON CLUB
Hamilton Club Parlor – Holiday Set Up ....................................................................................................51
Hamilton Club Seminar Room – Holiday Set Up ......................................................................................52
CTC BUILDING
Room 102-A
Standard Set Up – Capacity 26 .................................................................................................................53
Room 102-B
Standard Set Up – Capacity 26 ..................................................................................................................53
Room 301-A
Standard Set Up – Capacity 26 .................................................................................................................53
Room 301-B
Standard Set Up – Capacity 26 ..................................................................................................................53
PASSAIC ACADEMIC CENTER
Conference Room
Standard Set Up – Capacity 20 ..................................................................................................................54
Board Set Up – Capacity 30.......................................................................................................................55
Passaic Room
Standard Set Up – Capacity 24 .................................................................................................................56
vi
Table of Contents
PUBLIC SAFETY ACADEMY
Auditorium
Standard – Capacity 177 ............................................................................................................................57
Classroom
Standard Set Up – Capacity 24 ..................................................................................................................58
Classroom – Double
Standard Set Up – Capacity 48 ..................................................................................................................59
Conference Room
Standard Set Up – Capacity 18 ..................................................................................................................60
WANAQUE ACADEMIC CENTER
Conference Room
Standard Set Up – Capacity 20 ..................................................................................................................61
Board Set Up – Capacity 30.......................................................................................................................62
Classroom W 125
Board Set Up – Capacity 30.......................................................................................................................63
President’s Retreat Set Up – Capacity 30 ..................................................................................................64
Restaurant
Standard Set Up – Capacity 28 ..................................................................................................................65
Black Box Theater – Capacity -TBD .........................................................................................................66
1
INTENT
It is the philosophy of PCCC to have available its facilities for both internal and external events, with the
internal events taking precedence over all others. Every event is to be carried out according to Board Policy.
For this reason, this Manual for Facilities Reservations has been created to assist members the campus liaisons
with the scheduling of such events, especially when the primary person responsible for such is not available.
Copies of the necessary forms and available setup are included in this Manual and have been updated to reflect
recent changes.
POLICY
Passaic County Community College Board Policy
F101 OUTSIDE USE OF COLLEGE FACILITIES
Passaic County Community College encourages the use of its facilities by outside organizations for their
events on a space available basis. All groups renting college facilities will be charged a rental fee for the
space and will be responsible for direct costs to the College. These fees will be periodically updated and
submitted to the Board of Trustees for approval. The rental fee will be waived for nonprofit corporations
that are tax exempt pursuant to IRC §501(c) (3) that do not charge a fee for the event and for governmental
agencies. These groups will still be responsible for all direct costs incurred by the College. Nonprofit
corporations will need to provide a current Certificate of Good Standing from the State of New Jersey (not
older than 60 days), along with a letter from the Internal Revenue Service confirming that the corporation
has qualified for 501(c) (3) tax exempt status to avoid paying a rental fee. Nonprofit corporations that
charge a fee for an event will be charged a rental fee along with all associated costs.
All groups renting facilities will be required to provide the following: A Certificate of Insurance naming
PCCC as an additional insured and a Hold Harmless and Indemnification Agreement. These
requirements cannot be waived.
Approved: 07/25/78
Revised: 08/14/85
Revised: 03/22/04
Revised: 01/16/18
2
PROCESS
Internal Requests
Requestor
Request date
Send internal request form to fill out then return to schedule
Confirm availability
Return completed form with signature approval to requestor
Scheduler
Place event on CWC
Place all requirements requested:
o Room
o Set-up
o Media
o Security
o Food Services
Send invitation to all required individuals and their supervisors
Create appropriate folder and/or log in appropriate binder(s)
Internal Room Request Facility Forms:
Internal Room Request Form- Paterson
Internal Room Request Form - PAC
Internal Room Request Form - PSA
Internal Room Request Form - WAC
External Facility Request Form: (Authorized Personnel Only)
External Facilities Form
Food Services
Request Form
Internal Catering Guide
Facility Rental Invoices:
Paterson (Main Campus)
Passaic Academic Center
Public Safety Academy
Wanaque Academic Center
3
DOOR
Center for Teaching & Learning
Conference Room A-111
Seats 7 Technology - Yes
4
DO
OR
W
IND
OW
S
English CONFERENCE ROOM A-149 Seats – 10 Technology - Yes
DO
OR
Technology
5
Conference Room A230 Seats - 20 Technology - Yes
6
STANDARD CAFETERIA SET-UP Seats – 300
Technology - No
W
IND
OW
W
IND
OW
CA
FETE
RIA
EN
TRA
NC
E
WINDOW
WIN
DO
W
WIN
DO
W
WIN
DO
W
WINDO WINDOW
PATERSON ROOM
7
PATERSON ROOM - BOARD STYLE – SET UP
Seats – 80 Technology - Yes
Entrance Doors
Kit
che
n
Do
or
FOO
D T
AB
LES
8
PATERSON ROOM - CABINET STYLE – SET UP Seats – 80 Technology - Yes
Entrance Doors
Kit
che
n D
oo
r FO
OD
TA
BLE
S
9
PATERSON ROOM - SPLIT CAFÉ STYLE SET UP/SERPENTINE OPTION Seats - 80 Technology - Yes
Kit
che
n
Do
or
Entrance Doors
Optional Tables
SER
PEN
TIN
E O
PTI
ON
AL
10
PATERSON ROOM - STANDARD CAFÉ STYLE SET-UP Seats – 80 Technology - yes
Entrance Doors
Kit
che
n
Do
or
11
Do
or
to L
ob
by
EXIT EXIT
EXIT
BLEACHERS
GYMNASIUM Bleachers Seat – 750 Technology - No
12
E 314 CONFERENCE ROOM Seats – 14 Technology - Yes
DO
OR
D
OO
R
AV
Pre
sen
tati
on
Syst
em
TAB
LE
13
Conference Room 5th Floor Seats – 12 Technology - Yes
DOOR
KIT
CH
EN A
REA
AV PRESENTATION
SYSTEM
14
DO
OR
Screen
Sandor Levit CONFERENCE ROOM E322 Seats – 12 Technology - Yes
15
THEATER Seats 300
Technology - Yes
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
S
tair
s
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
DO
OR
D
OO
R
STAGE
AV PRESENTATION Room
16
HAMILTON CLUB Alcove
Catering Table Set-up Technology - No
ENTRANCE
Catering
Station
17
HAMILTON CLUB Parlor Standard Set-up Seats – 30 Technology - No
Window Window
W
ind
ow
Win
do
w
W
ind
ow
Fireplace
Tab
le
Entr
y D
oo
r
18
HAMILTON CLUB READING ROOM Lecture Set-up
Seats 52 maximum Technology -YES
FIREPLACE
DO
0R
D
O0
R
19
HAMILTON CLUB READING ROOM Standard Set-up
Seats 20 around table Technology Yes
DO
0R
FIREPLACE
WIN
DO
W
DO
0R
20
HAMILTON CLUB READING ROOM Training Set-up Seats 24 around tables Technology Yes
THREE TABLES WITH EIGHT CHAIRS AT EACH TABLE
DO
OR
WIN
DO
W
WIN
DO
W
FIREPLACE
DO
0R
21
WIN
DO
W
WIN
DO
W
WIN
DO
W
DO
OR
Win
do
w
Window Window
Win
do
w
Win
do
w
FIREPLACE
HAMILTON CLUB SEMINAR ROOM Banquet Set-up Seats – 38 Has Power point presentation package
22
HAMILTON CLUB Seminar Room Boardroom Set-Up Seats – 75 Maximum Has Power point presentation package
DO
OR
Win
do
w
FIREPLACE
Win
do
w
Win
do
w
Window Window
23
HAMILTON CLUB Seminar Room Classroom Set-Up Seats – 14 Has power point presentation package
FIREPLACE W
IND
OW
W
IND
OW
W
IND
OW
WINDOW WINDOW
DO
OR
24
HAMILTON CLUB Seminar Room Theater set-up Seats – 75 Has Power point presentation package
FIREPLACE W
IND
OW
W
IND
OW
W
IND
OW
DO
OR
WINDOW WINDOW
25
Win
do
w
Window Window
Win
do
w
Win
do
w
FIREPLACE
DO
OR
HAMILTON CLUB SEMINAR ROOM U Shape Set-up Seats – 52 Maximum Has Power point presentation package
26
Win
do
w
Window Window
Win
do
w
Win
do
w
FIREPLACE
DO
OR
HAMILTON CLUB SEMINAR ROOM U Shape Set Up with inside seats Seats – 52 Maximum Has Power point presentation package
27
Hamilton Hall Conference Room Seats – 8
Technology - No
28
MARKET STREET Conference Room ES222 Seats – 10 Technology - Yes
29
MARKET STREET ROOM ES006 A&B Seats – 60 Maximum Technology - Yes
Table
Tab
les
wit
h C
om
pu
ters
Co
pie
r
DOOR DOOR
Table
30
MEMORIAL HALL ROOM - M 332 BOARD SETUP Seats -20 maximum Technology - Yes
Food Tables
AV
Pre
sen
tati
on
Syst
em
Entr
ance
31
MEMORIAL HALL
ROOM - M 332 Standard Setup Seats -20 maximum
Technology - Yes
Food Tables
AV
Pre
sen
tati
on
Syst
em
Entr
ance
32
MEMORIAL HALL ROOM - M 332 TRAINING SETUP Seats -20 maximum Technology - Yes
Food Tables
AV
Pre
sen
tati
on
Syst
em
Entr
ance
33
PATERSON ROOM AWARDS – CAFE SET-UP Seats – 80 Technology - Yes
KIT
CH
EN
DO
OR
ENTRANCE DOORS
FOO
D T
AB
LES
OPTIONAL TABLES
34
CAFETERIA EXTENSION SET-UP Seats – 100 Technology - Yes
PARTITION
WIN
DO
W
WIN
DO
W
WINDOW
WIN
DO
W
WIN
DO
W
WIN
DO
W
WINDOW WINDOW
PATERSON ROOM
Dri
nk
s FO
OD
TA
BLE
S
FOOD TABLES
Gu
est
will
form
tw
o
lines
an
d
retu
rn t
o
Pat
erso
n
Bev
erag
e
Co
rner
Caf
ete
ria
Entr
ance
35
PATERSON ROOM AWARD CEREMONY SERPENTINE SET-UP Seats – 80 Technology - Yes
Paterson Room Entrance Doors
Kit
che
n
Do
or
Beverage & Dessert Tables Optional
36
COMMENCEMENT CAFETERIA SET-UP
Window Window Window Window Window
Cafeteria’s Entrance
Pat
erso
n R
oo
m
Win
do
w
W
ind
ow
W
ind
ow
Drink
Station
Drink
Station
Drink
Station
Drink
Station
Food Tables
Foo
d T
able
s
37
Paterson Room-Commencement Set-up Seats – 80 Technology - Yes
F
oo
d T
able
s
S
erp
enti
ne
Set
-up
Kit
chen
Do
or
Entrance Doors
Foo
d T
able
s
Bev
erag
e
Tab
le
Bev
erag
e
Tab
le
38
Gym – Commencement Set-up Seats – 1200 Technology - Yes
Stu
den
ts
Stu
den
ts
VID
EO
SCR
EEN
C
am 2
Spea
ke
Do
or
Spea
ker
AA
S C
ert.
Co
A
Flyi
ng
Pro
ject
or
Ph
oto
grap
her
s
Gu
ests
Facu
lty Cam
4
Spea
ker
VID
EO
SCR
EEN
Cam
3
Spea
ker
Do
or
AA
A
S Fl
yin
g P
roje
cto
r
14
4 B
oar
d 1
4
Free
ho
lder
s 7
C
abin
et 2
3
Ad
min
istr
ato
rs 1
00
Last
2 R
ow
s fo
r El
de
rly
and
Han
dic
app
ed
Gu
ests
Sal
An
no
un
cer
Pip
e in
to T
hea
ter
Live
fee
d t
o c
able
W
irel
ess
& h
and
-hel
d m
ic f
or
MED
IA s
et-u
p
Mai
n C
amer
a 1
Ble
ach
ers
Cam
5
39
Commencement Stage Set-up
Seats – 22
Trustee Alumni Rep VP Trustee
Cerone Tanis VP
Valedictorian Special Guest VP Kineavy Student Nutter Rose Lassiter Freeholder Risher Student VP
Diagram C2-A
Macebearer Student VP Trustee
Passaic
County
40
THEATER Graduate Awards Set-up Seats – 330 Technology - Yes
Aw
ard
s Ta
ble
STAGE
Podium
Do
or
Usher
Presenters walk up ramp from Hallway
Theater En
trance
Usher Students enter
from Gym follow
Usher
First Row – Shea Family
THEATER SEATS
Usher- Seat guests from top row & moving down.
GUESTS - Fill this section FIRST
Usher
SG JK SR HN BS FULL PROFESSORS
41
THEATER Nurse Pinning Set-up Seats – 330 Technology - Yes
Podium
Tab
le
42
Theatre
43
PTK CEREMONY GYM SET-UP Seats 1200 Technology - Yes
PTK Officers A
war
ds
Roses in
Box
Candle
Table
Co
rds, Tassels &
Can
dle
s Sto
les
HA
NG
on
Rai
l
Students Walk Accross Stage
BLEACHERS
100 chairs
For
Inductees
100 chairs
For
Inductees 20
ch
airs
fo
r
PTK
Alu
mn
i 2
0 ch
airs for
Distin
guish
ed
Gu
ests
44
CAFETERIA CHAIN SET-UP Seats - 150
Window Window Window Window
Cafeteria’s Entrance P
ater
son R
oom
Win
do
w
Win
do
w
Win
do
ws
Windows
BU
FFET
TA
BLE
BEV
ERA
GES
45
PATERSON ROOM - ICAT - SET-UP Seats – 40 Technology - Yes
Kit
chen
D
oo
r
Entrance Door
LUN
CH
SEA
TIN
G
WO
RK
SHO
P S
EATI
NG
FO
R 4
0
Observers
Table
Instructors Table
46
PATERSON ROOM EXTRA CAPACITY SET UP Seats – 120 Maximum Technology - Yes
KIT
CH
EN D
OO
R
ENTRANCE DOORS
Fire
Door
Tab
le
Tab
le
Tab
le
Tab
le
Tab
le
47
PATERSON ROOM SPLIT CAFÉ STYLE SET-UP Seats – 80 Technology - Yes
Kit
che
n D
oo
r
Entrance Doors
48
Gym Job Fair Set up Seats – 400 Technology - Yes
COLLEGE
BLVD.
ELLISON
STREET
REG
ISTR
ATI
ON
TA
BLE
S
40 TABLES - 10 CHAIRS AT EACH TABLE
ENTR
AN
CE
Food Tables
Foo
d T
able
s
STAGE
Podium
4 CHAIRS ON STAGE
49
REG
ISTR
ATI
ON
TA
BLE
S
38 39
40
36
37
1 2 3 6 4 5
7 8 9 10 11 12
13 14 17 16 15 18
19 20
22 23 24
25 26 27
28 29 30
31 32 33 34
35
FOO
D T
AB
LES
FOOD TABLES
ENTR
AN
CE
REG
ISTR
ATI
ON
TA
BLE
S
COLLEGE
BLVD.
ELLISON
STREET
Gym Special Events Set Up Seats – 320
Technology - Yes
FOOD TABLES
PODIUM
STAGE
21
50
SAMPLE PUBLIC HEARING ROOM LAYOUT
*Power Source for Head Table
5 or 6 Microphones
Partisan District Staff Staff
Testimony Table
1 Microphone Realtime Sign Writer Language Hearing Impaired Close off first row Close off first row X X X X X X X X X X X X X X X X X X X X X X This position may require an extra table for realtime writer and hard of hearing persons This position may require an extra chair for person performing sign language interpretation (outside hearing room, near entrance) This position may require portable microphone for hearing impaired
15 SEATS HEAD TABLE
Extension Cord,
Signal Switch, and
Power Source
1-4 Persons
Signal
Light
4-8
Per
son
s
2 T
able
s
2 T
able
s
A
C
B
Seating
A
I s
l e
Seating
Signal Light
needs to be
connected by
extension
cord to signal
switch, then
connected to
power source
A
I s
l e
A
B
C
Registration Table Second floor by Bridge, near restrooms, 2 chairs needed
Modesty skirts affixed *Power source needed behind each legislator To all tables and staff table for laptop computers
Total Seating 170-200
4-8
Per
son
s
Press Release Set Up Theater Seats – 309 Maximum Technology - Yes
51
HAMILTON CLUB PARLOR – Holiday Set-up Seats – 30 Technology - No
W
ind
ow
Win
do
w
Window Window
Fire
pla
ce
Table Entry Door
TAB
LE
Table
Tab
le
Charity Gift Boxes
Window
52
HAMILTON CLUB Seminar Room Holiday Party Set-up Seats – 48 Technology - Yes
Bistro Tables
Foo
d T
able
s Food Table
DOOR
53
C.T.C. CLASSROOMS 102 A & B 301 A & B 26 - SEATS Technology - Yes
54
Do
or
WIN
DO
WS
P.A.C. CONFERENCE ROOM Seats – 20 Technology - Yes
55
P.A.C. CONFERENCE ROOM BOARD SET-UP Seats – 30 Technology - Yes
DOOR
56
P.A.C. PASSAIC ROOM Standard Set-Up
6 TABLES- SEATS 24 Technology - Yes
DOOR
57
177
CAPACITY
P.S.A. AUDITORIUM Seats – 177 Technology - Yes
58
P.S.A. STANDARD CLASSROOM SEATS – 24 Technology - Yes
59
P.S.A. DOUBLE CLASSROOM Seats – 48 Technology - Yes
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
60
DO
OR
P.S.A. CONFERENCE ROOM Seats – 18 Technology - Yes
61
W.A.C. CONFERENCE ROOM 104 Seats – 20 Technology - Yes
W
IND
OW
S D
OO
R
WIN
DO
WS
62
W.A.C. CONFERENCE ROOM BOARD SET-UP Seats – 30 Technology - Yes
DO
OR
63
White Board
Door
Three rows of chairs
WAC ROOM W-125 Seats – 30 Technology - Yes
Using
classroom
desks
64
White Board
Door
WAC ROOM W-125 President’s Retreat Seats – 30 Technology - Yes
Using
classroom
desks
65
W.A.C. Restaurant Standard Set Up
DOOR
66
THE
BLA
CK
BO
X T
HEA
TER
W.A.C. THEATER
Seats- Technology - No