manual - excon · 11.13 scaffolding – erection and use 11.14 welfare facilities (first aid and...

��A COMPLETE GUIDE ON HEALTH & SAFETY REQUIREMENTS

10 - 14 December 2019Bangalore International Exhibition Center(BIEC), Bengaluru, Karnataka, India

Largest Construction Equipment Exhibition in South Asia

10TH EDITION

FOREWORD

Confederation of Indian Industry regards promotion of Health and Safety as a priority at all levels for exhibitors, visitors and other stakeholders to provide a safe and healthy venue.CII is therefore committed to

• Setting up of Health and Safety expectation among the various stakeholders.• Competence building of all who are involved in the execution of the event safely.• Communication of the expectation to all the stakeholders.• Involving all stakeholders and motivating them to achieve continual improvement in health and safety performance. • Continuous monitoring of the health and safety performance indicators.

All stakeholders are expected to completely abide by the health and safety expectation and guidelines.

Date:Place:

Authorized Signatory

1. Introduction 2. Contacts 3. Exhibition Management and Organization 4. Legislation5. About the Event 5.1 Event Location

5.2 Key Dates and Times 6. Important Terms and Definitions7. Health and Safety – Roles and Responsibilities8. Event Planning 8.1 Event Layout Drawing 8.2 Engineering Limitations 8.3 Floor Trenching 8.4 Good Access to the Venues 8.5 Fire Protection System Requirement 8.6 Occupancy limits 8.7 Hazardous Materials and Activities 8.8 Simultaneous Operation

9. Exhibition Stand Design and Construction 9.1 General Requirements - Stand Area Limitation 9.2 Stand Design and Safe Construction 9.3 Supervision and Control 9.3.1 Training and Competency 9.3.2 Contractor Management 9.3.3 Safety Communication 9.3.4 Operational Control 9.3.5 JSA / Risk Assessment 9.3.6 Site Inspection 9.3.7 Fire Prevention and Emergency Safety 9.3.8 Waste Management 9.3.9 Transportation 9.3.10 Emergency Signages and Access 9.3.11 Stability Check

10. Access and Admission to the Venues 10.1 General Safety Guidelines 10.1.1 Online Induction for Visitors 10.2 Alcohol / Drugs / Smoking 10.3 Emergency Exit Lights / Doors 10.4 First Aid and Emergency Services (Ambulance) 10.5 Kitchen Activities / Catering / Food Safety 10.6 Major incident planning (Emergency Preparedness and Planning) 10.7 Crowd Management 10.8 Transport / Traffic Management 10.9 Electrical installations and lighting – Requirements 10.10 Information and welfare

11. Lifecritical elements 11.1 Lifting Operations 11.2 Abrsive Wheels 11.3 Electrical and Utility Supplies 11.4 Equipment and Moving Machinery Operation 11.5 Guarding on Machinery 11.6 Hot Works at the Venues 11.7 Ladders and Stepladders 11.8 Marshalling Yard Operations 11.9 Painting and Spraying Activities 11.10 Personal Protective Equipment (PPE) 11.11 Rigging Operations at the Venues 11.12 Scaffold Towers 11.13 Scaffolding – Erection and Use

11.14 Welfare Facilities (First Aid and Emergency) 12. Emergency Preparedness and Planning – Onsite and Offsite Contractors Working at the Venues13. Dismantling of the Venue 13.1 Method statement 13.2 SIMOP 13.3 Storage and Unpacking of Stand Material 13.4 Emergency Services – Ambulance, First Aid 13.5 Housekeeping 13.6 Handling of Hazardous Material 13.7 Falling object 13.8 Slip,trip and fall 13.9 Hand tools and equipment 13.10 Noise, vibration and dust 13.11 Fire Protection Safety 13.12 Waste Management

TABLE OF CONTENT

1. INTRODUCTIONConfederation of Indian Industry (CII), India's Premier Industry Association CII has embarked on a journey to create and sustain an environment conducive to the development of India by orga-nizing exhibition across different industrial sector to showcase the new technologies advancement in the market. In this regard, CII is organising Excon 2019 which is scheduled to be held between 10th - 14th December 2019, at Banga-lore International Exhibition Centre (BIEC), Karnataka, India. Presently in its 10th Edition, the International Construction Equipment and Technology Trade Fair is supported by the Indian Construction Equipment Manufacturers Association (ICEMA) as Sector Partner for the event.CII is committed to ensuring the health, safety and welfare of employees, contractors, exhibitors and visitors during the full cycle of the exhibition starting from erection, exhibition and disman-tling. This document outlines the general health and safety requirements to be followed during events, including pre and post event activities held at the BIEC. There may be additional requirements depending on the activities planned for the event.

The Confederation of Indian Industry (CII) works to create and sustain an environment conducive

to the development of India, partnering industry, Government, and civil society, through advisory

and consultative processes.

CII is a non-government, not-for-profit, indus-try-led and industry-managed organization,

playing a proactive role in India's development process. Founded in 1895, India's premier busi-

ness association has around 9000 members, from the private as well as public sectors, including

SMEs and MNCs, and an indirect membership of over 300,000 enterprises from around 276

national and regional sectoral industry bodies.

CII charts change by working closely with Gov-ernment on policy issues, interfacing with

thought leaders, and enhancing efficiency, com-petitiveness and business opportunities for

industry through a range of specialized services and strategic global linkages. It also provides a

platform for consensus-building and networking on key issues.

ABOUT CII:

2. CONTACTS

EHS CONSULTANT PARTNER

Mr S Rajagopal, Senior DirectorConfederation of Indian Industry (CII)98/1, Velachery Main Road, Guindy, Chennai – 600 032Tel : +91 - 44 - 42 444 555Email : [email protected]

Mr Tazim RawatSYNTHESIS DESIGN STUDIO # 24, 2nd floor, 6th cross,Lakshmi Road, Shanthi Nagar, Bangalore - 560027 Tel : +91 80 41217294 Email - [email protected] / [email protected]

Mr. Senthilraja, GM, CholaMS Risk ServicesNo.2, Parry House 3rd Floor, Dare House, NSC Bose Road, Chennai – 600001.Phone: 7502510111E-mail: [email protected]

FLOOR/HALL MANAGERS:

3. EXHIBITION MANAGEMENT AND ORGANIZATION

Ms Chandrama Bhattacharya (Hall Manag-ers Coordinators)Confederation of Indian Industry (CII)Mobile: +91 9766089996Email: [email protected]

Event organiser: CIIVenue owner: BIEC (Indoor) and NICE ground (Outdoor)EHS Advice and Audit: CholaMS Risk Services

Mr Dev ThapaBangalore International Exhibition Centre (BIEC)10th Mile Tumkur RoadMadavara Post, Bangalore 562 123Tel : +91 – 80 – 6624 6600Email : [email protected]

Empanelled list of vendors: https://www.biec.in/vendors

Mr Virendra Gupta(Deputy Director General)

Mr Kunal Joshi(Senior Manager)

Mr P S Kesavan(Manager)

Mr J ImmanuelMahesh Kumar

(General Manager)

Mr J Shankar(General Manager)

Ms Anupama Singla(Consultant)

Mr R Satish(Regional Director - SR)

Mr S Rajagopal(Senior Director)

Mr Subhajit Saha(Director)

Ms MadhuVasanthy(Director)

Ms MerinDevassia(Director)

Mr K Ramesh(Director)

The Building & Other Construction Workers (Regulation of Employment & Conditions of Service) Act, 1996. The following regulation will be considered during erection and dismantling of the exhibition.

The Exhibitor shall, at its sole cost and expense, procure and maintain through the term of this contract, compre-hensive general liability insurance against all claims for bodily injury or death and property damage occurring in or upon or resulting from the Exhibitor participation in the Exhibition. Such insurance shall include contractual liability and product liability coverage.

The Organiser recommends the follow-ing insurance policies from authorized insurance provider:

The policy should cover all the risks which may occur during the Exhibition (including build up and Tear Down) and the Organiser shall under no circum-stance be held liable for any damages occurred during this period.

Damage to goods:

Each stakeholder shall ensure safety and health of their respective workers. All stakeholders are playing different roles. They may be occupier, employers or employees.

Obligation

INSURANCE

THIRD PART LIABILITY

4. LEGISLATION

Duties of occupiers of premises:

Occupier of premises means a person who has any degree of control over the premises where a workplace is located,As such a Venue Operator, an Event Organiser or an Exhibitor may be an occupier of an exhibition premises or an exhibition area respectively,Occupier shall ensure that the premises, the means of access to and egress from the premises or substances kept at the premises are safe and without risk to health.

Duties of employers:

Provide and maintain safe exhibition and safe system of work,Ensure safe use, handling, storage and transportation of materials and substances,Provide information, instruction, training and supervision,Provide safe means of access to and egress from the workplace,Provide and maintain a safe workplace and working environment,A Venue Operator, Organiser, Exhibitor or Contractor is an employer To ensure safety and health at work of their employees.

Duties of employees:

Take care for the safety and health of himself and other persons who areat the workplace,Co-operate with employer to ensure safety and health requirements arecomplied with.Venue Operators, Event Organisers, Exhibitors, Contractors and employees should make clear their roles and responsibilities for the safety and health of the people in the exhibition and conven-tion industry.

Duties of EHS Consultant

Carry out Risk Assessment of the exhibitors stall for health and safetyQualitative analysis of the hazards associated outside and inside the exhibition venue.Provide information, instruction during erection and dismantling to exhibitors and concerned authorities.Site walkthrough during erection and dismantling operation and recommend as per rules,standards and good engineering practices.

The event is organized for showcasing progress in the Construction Equipment Industry technology. Indian economy currently stands around Rs 190 lakh crore (GDP at current market prices, 2018-19) which bring out lots of infrastructure development around the country. To meet the projected economy, construction equipment technol-ogy requires a considerable capability. To showcase this, CII is organizing the event for construction equipment industries to demonstrate their capability in terms of innovation, technological updates and new services.

EXCON Endeavours to:

International Technologies being used in infrastructure development across the world.Augmented road building capacityInfrastructure for inclusive growth building rural connectivityBuild ecologically sustainable infrastructurePromote India as an outsourcing destination – Aggregate and Component manufacturingInfrastructure for urban renewal aimed at improving the quality of life

Event Features:

Largest construction equipment exhibition in South Asia3,00,000 sq.mts of exhibition display areaUFI approved event1250+ exhibitors including 350 from abroad10 Country Pavilions50,000+ Business VisitorsProduct LaunchesIndustry Conferences by CII, BAI and ICEMA

5. ABOUT – EXCON

6. EVENT LOCATION

The event will be hosted at BANGALORE INTERNATIONAL EXHIBITION CENTRE which is locat-ed at 10th Mile, Tumkur Main Road, Madavara Post Dasanapura, Hobli, Bengaluru, Karnataka 562123. For more information, please visit https://www.biec.in/

Indoor events will be hosted at BIEC and Outdoor events will be hosted at NICE Grounds.Location on Google Map:

https://www.google.co.in/maps/place/Bangalore+Internatioal+Ex-hibition+Centre/@13.0625009,77.4727482,17z

7. KEY DATES AND TIMES

Date of Possession

DescriptionOutdoor

(Outside BIEC Complex) -Orange, Yellow and

Green Lot

Indoor Raw Space Indoor Built up Space

19th November2019 at 1000 hrs

7th December 2019 at 1200 hrs (Hall 1 to 3)


For Hall 4 & 5 - NO VEHI-CLE MOVEMENT on 7th

December 2019

For Hall 4 & 5 - NO VEHICLE MOVEMENT on 7th December 2019

Vehicle Movement During Possession Dates (Inside BIEC)





Entry close for MHE & Exhibits / Equipment

movement

FabricationCompletion

8th December 2019 at 2230 hrs


9th December 2019 at 1600 hrs (All Halls)


All Fabrication personnel to vacate




Tear Down period starts




Tear Down period ends


OUTDOOR AND HALL 1 TO 3STALL POSSESSION & DISMANTLING PERIOD

1. Kindly note that all vehicle movement will be stopped at 2230 hrs on 8th December 2019 for the outdoor area and the area will be cordoned to set right the pathway and carryout other infrastructure work to make your participation and your customers (visitors) more comfortable. Please plan accordingly as there will strictly be no relaxation.

2. Please note, there will be no Vehicle movement on 7th December 2019 inside BIEC and the fabrication work has to be completely shut down, as there is a program in Hall 4 and 5 please.

3. Please note that there will be no entry of Light commercial vehicles, Trucks , Trailers and Heavy Commercial vehicles into the Excon 2019 venue from the main Tumkur Highway till 2100 hrs on 14th December 2019. Kindly inform all personnel involved in Transportation, Logistics and Fabrication.

HazardSource, situation, or act with a potential for harm in terms of human injury or ill health or a combina-tion of these.

IncidentWork-related events in which an injury or ill health or fatality occurred, or could have occurred.

Note 1: An accident is an incident which has given rise to injury, ill health or fatality.Note 2: An incident where no injury, ill health, or fatality occurs may also be referred to as a “near-miss”, “near-hit”, “close call” or “dangerous occurrence”.Note 3: An emergency situation is a particular type of incident.

Date of Possession

DescriptionOutdoor

(Outside BIEC Complex) -Orange, Yellow and

Green Lot

Indoor Raw Space Indoor Built up Space

19th November2019 at 1000 hrs


For Hall 4 & 5 - NO VEHI-CLE MOVEMENT on 7th

December 2019

For Hall 4 & 5 - NO VEHICLE MOVEMENT on 7th December 2019

Vehicle Movement During Possession Dates (Inside BIEC)

8th December 2019 at 2300 hrs (Hall 4 & 5)




Entry close for MHE & Exhibits / Equipment

movement

FabricationCompletion





All Fabrication personnel to vacate




Tear Down period starts




Tear Down period ends


HALL 4 & 5STALL POSSESSION & DISMANTLING PERIOD

Hall 4 & 5 - 6th December 2019 at 1000 hrs

Working on 6th December only till 2100 hrs

7th December 2019 - NO WORKING DAY

8th December 2019 - 0800 hrs onwards working will

be permitted please.

8. IMPORTANT TERMS AND DEFINITIONS

Ill HealthIdentifiable, adverse physical or mental condition arising from and/or made worse by a work activity and/or work-related situation

Dangerous OccurrenceAn unplanned event, which is NOT resulted in physical injury or disable-ment, but arising out of-

1. Collapse or failure of a crane, derrick, winch, hoist, or other appliance used in raising of lowering persons or goods, or any part thereof, or the overturning of a crane / vehicles / equipment.

2. Fire caused due to hot work or any flammable material at the site used for the construction (e.g. thinners, paints) causing injury to any person or any stalls or place in which persons are employed.

3. Collapse of any equipment kept for display gallery at height, tempo-rary walls or any other supported structure or framework or scaffold.

Near Miss CaseAn incident where NO injury, ill health or fatality occurs.

RiskCombination of the likelihood of an occurrence of a hazardous event and the severity of injury or ill health that can be caused by the event.

Acceptable RiskRisk that has been reduced to a level that can be tolerated by the orga-nization having regard to its legal obligations and its EHS policy

Risk AssessmentProcess of evaluating the risk arising from a hazard, taking into account the adequacy of any existing controls, and deciding whether or not the risk is acceptable.

9.HEALTH AND SAFETY – ROLES ANDRESPONSIBILITIES

Everyone has a responsibility to identify any foreseeable hazards and eliminate or minimise the risk as far as reasonably practicable. There is also a requirement to consult, cooperate and coordinate with other persons working on site.

Event organisers have a legal responsibility to ensure the health, safety and welfare of the public participants attending the event and also any employee, volunteer, helper or contractor involved in organis-ing the event.

ORGANISERS:

CII (herein referred to as the organiser), through consultation and in conjunction with the Chola-mandalam Team, is responsible for ensuring a safe event. This includes, but is not limited toensuring:


To organise the pre-event induction program for the exhibitors and ensure compliance. Temporary seating, scaffolding and custom built or two storey structures are certified by structural engineers appointed by CII where appropriate and approved by BIEC. Live demonstrations or displays that have been directly sourced, hired or brought in at the specific request of the organiser, are safe to undertake and have been approved by BIEC. Direct supervision of persons they engage to undertake activities on their behalf (i.e. contractors, workers, volunteers etc.) While organisers cannot always be held responsible for the actions, or inactions of their exhibitors and the exhibitor’s contractors, they are responsible for requesting proof that the exhibitor and their contractors will ensure the stability of stands and structures, and implement safe systems of work when using materials, machinery and equipment on-site. Responsible for making the exhibitors, contractors, and sub-contractors to know and adhere to the appropriate legislation, BIEC guidelines and Exhibition EHS Framework. If the event organiser hires or instructs contractors directly, then the organiser must check that the contractor they hire is competent and consults all relevant parties with regards to ensuring health and safety during the bump-in, construction, event, deconstruction and bump-out.Ensure the entrance, emergency exits and access to firefighting equipment is freely available. Ensure all relevant information regarding emergency (e.g. signages,fire exit, emergency communication numbers etc)are communicated.Manning of Medical Emergency Room at BIEC at all thetimes during construction, event, during event anddeconstruction period.

EXHIBITORS:


In the case where the exhibitor employs or contracts out the work on their stand, the Pre-event H&S Checklist/risk assessment for Exhibitor must be completed and submitted to the event organ-iser prior to the event as each stand becomes its own separate workplace subject to all relevant laws and regulations. Exhibitors may have a larger work health and safety duty than that pertaining in their workplace. They have duties and responsibilities to each contractor and subcontractor they engage to work on their stand (including their own employees or sales persons) to adhere H&S and CII/BIEC guide-lines. Exhibitors are directly responsible for the safe use and maintenance of every element on their stand. This will usually extend to include the general public and/or visitor to the stand. Exhibitors should ensure that the persons they engage to undertake work on their stand are com-petent and have undertaken a suitable and sufficient risk assessment for the work to be carried out. Complex stands or structures may require the production of documentation to verify that the structure is safe to inhabit. Documents include engineer’s certificate, load capacity, installation as per manufacturer’s directions.High visibility vests and enclosed footwear must be worn during the construction, bump-in and bump-out of events. Exhibition floor plans must not compromise emergency egress or safety and allow for sufficient space around stands, displays, room sets etc.

10. EVENT PLANNINGEvent Layout Drawing

CONTRACTORS

Contractors have obligations and statutory duties which include but may not be limited to:

Providing Public Liability Insurance, safety management plan, safe work method statements. Contractor safety supervisor must be able to demonstrate training, supervision and competence of workers but also to any sub-contractors they engage to work on the site. Contractors also have duties to consult with all relevant parties regarding their undertaking to ensure work health and safety of all persons where there may be an impact on. This duty is not limited to their own stand or build area but to those on adjacent stands, aisle ways, fire exits, temporary seating, and using facilities, materials, machinery or equipment. Example: dust creation, noise issues, utilisation of forklifts etc. Contractors must also adhere to the Venue guidelines. It is a standard prerequisite that all persons working at the venue complete the online H&S induc-tion and webinars. The induction should be completed in advance, off site and online as per the instructions given by the organiser.High visibility vests and enclosed footwear must be worn during the construction, bump-in and bump-out of events.

8.2 ENGINEERING LIMITATIONS

8.3 FLOOR TRENCHING

The organiser must ensure that the engineering limita-tions are not exceeded at the venues. This will include the loading of roof trusses during the build-up, tear-down and operation of the event. Floor loadings internally and externally will be subject to limitations to prevent damage, failure or subsidence. Stands or exhibits are not allowed to use venue walls or doors for bracing to stabilise exhibition stands or temporary structures. Loading limit information for the venues from BIEC:Floor loading capacity of 0.75 to 30 MT/sqmAlso, floor loadings internally and externally will be subject to limitations to prevent damage, failure or subsidence. Stands or exhibits are not allowed to use venue walls or doors for bracing to stabilise exhibition stands or temporary structures.

Access to and use of all the floor trenches is limited only to employees of the BIEC, for the purpose of installing mains supply cables, piped services and telecommunication equipment only. And during the operation with the floor trenches the area around should be barricaded and operation signage’s should be provided.

8.4 GOOD ACCESS TO THE VENUES

CONTRACTOR, EXHIBITOR AND VISITOR ACCESS TO THE HALLS

The organiser must ensure that competent freight forwarders empanelled by venue authority is engaged in the delivery and removal activities at the venues. All material for exhibitions must be taken into the halls through the truck entry. Exhibits and stand fixtures or fittings and associated materials shall only be delivered, unpacked, packed or collected, at times when the public are not admitted into the halls.

No structural or heavy-duty elements shall be worked on during exhibitions unless to facilitate emergen-cy safe repair of a structure following written approval by authorised Structural engineer and the venue management. It is the organiser’s responsibility to advise the venue owner of such work requirements. Exhibitors’ personal luggage will not be permitted (exception: provided it is of a reasonable size, carried or wheeled by one person, does not cause a hazard or inconvenience to other facility users and will not damage the venue infrastructure).

Contractors must only be in the halls during an exhibition where they have been asked to attend a stand that requires attendance due to an urgent safety situation otherwise all works must be carried out after visitor hours. Contractors must display ID Card and a proof that they have been approved for access by the organiser. Where ‘out of hours’ works are necessary or special access arrangements exist with the organiser a documented permit system will be used. It is the responsibility of the exhibitor to ensure that hot works are suitably controlled at all times.

No moving vehicles, including contractor vehicles such as forklifts, other than those given special approval will be allowed into any hall while that hall is open to the public or during construction. Material or industrial trolley will be permitted through the dedicated entrance. All contractors who wish to bring in construction supplies and equipment to be used for build-up and tear-down of their stands located at the event should bring in their supplies and equipment through a designated gate.

All contractors should ensure any construction supplies or equipment brought through this gate should not at any time be left along the

corridors, block any of the fire exit doors, or cause any damage to BIEC property. During exhibition no material or industrial trolley will be

permitted through the concourse gate (visitor entrance)

Visitor and Exhibitor access to the halls shall be via the main security gate. The halls are suitably signed to assist visitors to the venues in locating their exhibition entry points and the rules of BIEC and the

exhibition organiser must be respected with regards to specific access arrangements. The halls have separate doors for pedestrian entry and

exit which must be used accordingly where instructed. All persons entering exhibition areas must be in possession of a visitor, exhibitor,

organiser, press or BIEC employee badge or equivalent to gain access to the halls. Head count shall be maintained by the Security at the

entry gate.

The display of ID cards is also required whilst within the halls. Access to the rear of halls external areas or areas of the venues that are not

active public areas, such as behind the stand, is not permitted and equipment exists that may be harmful if interfered with, except in an emergency. Where substantial numbers of visitors are expected at an

event it is the organiser’s responsibility to ensure suitable crowd safety and control measures that will be necessary.

The BIEC is equipped with a state-of-the-art fire protection system for the indoor event planned at the exhibition halls. These systems consist of the

following:

8.5 FIRE PROTECTION SYSTEM REQUIREMENT

Fire detection andalarm system

Fire sprinklers, fire hose reels,

fire extinguishers

Fire Tenderat site

Wall wettingsprinklers

Emergency warning and intercommunication system such as break

glass alarm

Computer graphic system

Fire indicatorpanels

Qualified Firewardens

The BIEC has fire detection and firefighting systems, as well as established emergency procedures. Hoses, extinguishers and break glass alarm points can be found at regular intervals with travel distance not more than 15 meters along the walls of the exhibition halls and conference areas. Firefighting equipment may be used for small fires where persons are trained to use the equipment.

Therefore, it is mandatory that fire points inside the halls should not be blocked. Should a fire emergency arise during an event, voice announcements will assist visitors and staff in deciding what actions to take. If the evacuation announcement is made, everyone should exit the halls via the nearest fire exit and follow signage to the assembly point. It is in the interests of everyone using the venues to act in a manner that reduces risk of fire within the complex, therefore a number of requirements have been established which will help reduce risk.

8.6 OCCUPANCY LIMITS

Contractors must only be in the halls during an exhibition where they have been asked to attend a stand that requires attendance due to an urgent safety situation otherwise all works must be carried out after visitor hours. Contractors must display ID Card and a proof that they have been approved for access by the organiser. Where ‘out of hours’ works are necessary or special access arrangements exist with the organiser a documented permit system will be used. It is the responsi-bility of the exhibitor to ensure that hot works are suitably controlled at all times.

For areas without fixed seating, the occupant load shall be not less than that number determined by dividing the floor area under consideration by the occupant load factor assigned to the function of the space as set forth in the table.

[BE] TABLE 1004.5MAXIMUM FLOOR AREA ALLOWANCES PER OCCUPANT

300 gross

300 gross

500 gross

20 gross300 gross100 gross15 gross

11 gross30 net

See Section 1004.4

7 net5 net

FUNCTION OF SPACE

Accessory storage areas, mechanical equipment room

Agricultural building

AssemblyGaming floors (keno, slots, etc.)

Exhibit gallery and museum

Assembly with fixed seats

Assembly without fixed seats

Aircraft hangars

Airport terminalBaggage claim

Baggage handlingConcourse

Waiting ares

Concentrated (chairs only - not fixed)Standing space

Unconcentrated (tables and chairs) 15 net

OCCUPANT LOAD FACTOR*

8.7 HAZARDOUS MATERIALS AND ACTIVITIES

It is the organiser’s responsibility to advise the BIEC where equipment, substances or processes exist, that has the potential to be hazardous. No hazardous or flammable material or equipment is allowed to be delivered or used at the venues until approval has been received by the venue. The provision of flammable materials and the use of hazardousequipment will be required to submit a Risk Assessment andMethod Statement, if applicable.

8.8 SIMULTANEOUS OPERATION

Obviously, on any event site there will be many different tasks to be done, often at the same time. The distinction here relates to major work events, such as having two cranes operated in proximity.

How to conduct a SIMOPS Risk Assessment

Identify the combined operationsExecute Risk Assessment for EACH task separatelyIdentify the additional hazards introduced by the SIMOPSAssessing the relevant level of risk;Verify the adequacy of the planned control measure;Identifying additional risk reduction measure.

Refer SIMOP review form in the Annexure.

1. EXHIBITION STAND DESIGNAND CONSTRUCTION9.1 General Requirements - Stand Area Limitation

Details of the stand arrangements must be provided to the BIEC Event Planner by the organiser in advance of the event. All designs must be approved and signed by CII Structural Engineer, Exhibi-tion Architect, Exhibition Health & Safety with consultation of BIEC.

Where a stand is included in the following criteria, full design details must be provided to the CII Event Planner in sufficient time for the company structure engineer and Exhibition Health & Safety to consider an approval for the below points:

In order for the civil engineer to perform his task he will need clear detail of the stand design, including full structural design detail. Exhibitors should refer to the Organiser to clarify the require-ments if required. Where designers have included raised platforms in excess of 300mm height within the design, the structural detail of this should also be included in design submissions.

• Space only stands • Double-decker stands • Unusual structures with potential to injure or deemed to be structurally unsafe

Structures attached to the halls roof structure for support are not permitted. Lighting structures including those suspended from ceiling trusses are permitted provided they do not exceed the allowable load of the structure and are subject to BIEC approval. Such details must be submitted with the structural design detail when applicable. Any enclosed conference or event area which is established with partial or continuous partitioning in the venues must comply with NBC/NFPA 101 Standards, in relation to fire. As an example, where a room is established by partitioning which is intended for 50 persons or more, it must have in excess of one fire exit and meet standards for angle of divergence.

Designers must seek to reduce risk where possible within their designs. This might extent to introducing ways of reducing work at height or alternatively replacing highly hazardous products with less harmful substances. Also, that designing in of smaller sections can aid reduction in manual handling and reduce risk.

The finishing of stand floor edges in metal strip sections is not encouraged as they often leave sharp splinters and snags where they have not been finished correctly. Plastic protection strips should be placed over corners or corners finished in a curved form or provide round edges (half circle). Edging in general should also be curved, avoiding right angles, to avoid snags.

Where a raised display area is required, a non-slip gradient of less than 20 degrees is recommended and the finished colour should contrast with the floor or carpet colour. All stands must display the exhibitors name as well as the stand number in a conspicuous place at all times.

For reasons of visitor safety, all enclosed stands must provide suitable means of escape with illuminated escape routes signs at all times and in accordance with NFPA 101 or internationally accepted fire standards.

Additionally, to support emergency evacuations, a permanent escape route signage is in place in the halls. The signage is fixed on the ceiling and direct to the concourse fire exits.

In order that a designed stand can be construct-ed safely, designers need to consider the way in which the stand will be erected, fitted and dismantled safely. This is particularly important where persons constructing the stands will be working above two meters in height and manual handling operations are necessary.

This also extends to designer’s knowing the loading requirements of not only the structure but also the client materials that will be mount-ed or displayed upon the structure. It is the designer’s responsibility to ensure that the stand can be built safely and clear information on the client’s requirements is established prior to the start of design.

9.2 STAND DESIGN ANDSAFE CONSTRUCTION

Where design can eliminate or reduce the requirement for work at height it should be incorporated. Also, where specific construction

sequences affect the safe erection of a structure it must be provided to the contractor by the designer. The modular or sectional production of

construction elements which reduce the need for manual handling of heavy or oversized sections must also be a design consideration.

Where a stand requires propping during the safe construction of a stand, only suitable propping equipment and materials may be used for this purpose. The use of timbers or other materials, the

loading properties of which are not known, will not be permitted.

Designers and contractors must note that stands are not permitted to be suspended from the roof structure. Trusses for audio-visual and lighting purposes only are permitted as well as light weight

banners. Designers must also note that any doors or windows along walkway edges must open inwards for reasons of safety. The use of materials and drapes in the venues is limited to material

which has been treated to be retardant to fire in accordance with NFPA 701 and other internationally accepted standard. It is the organiser’s responsibility to ensure that where drapes are introduced into any event, the lighted fire escape signage is maintained for emergency evacuation purposes and the

detail of the signs is shown in the visual design drawings

Site safety inductions shall be undertaken by all employees,contractors and visitors before commencing work or on upon

entering the site

Upon the person’s arrival at their intended place of work, the person shall undertake the site-specific Training prior to undertaking any

work. This Training is based on the risk management processes, work activities and work areas to be entered. (Ex. Working at Height,

Permit to Work System (Hot, Lifting), Risk Management etc).

When the Requirements have been defined for a particular Job, it is then necessary to ensure that all of the employees performing that

Job meet the specific requirements necessary to demonstrate com-petence. One method of ensuring that this happens is to use Com-

petence matrix.

All visitors shall undertake the visitor induction uponentering the site.

9.3.1 Training and Competency

9.3 SUPERVISION AND CONTROL

9.3.2 CONTRACTOR MANAGEMENT

Health and Safety of Contract Employee

ConstructionSafety Rules

andRegulation

Training andawareness onconstruction

safety

Reportingincidents andnear misses

Inspection ofAll tools

machinery andPPE

Housekeeping

Contractor Management

No workmen below 18 years and above 58 years of age shall be engaged for a job.

All workmen shall be screened before engaging them on the job. Physical fitness of the person to a certain job like working at height or other dangerous locations was to be ensured before engaging the person on work. The final decision rests with the site management to reject any person on the ground of physical fitness.

Smoking is strictly prohibited at workplace. Smoking zone is identified at the venue.

Contractors shall ensure adequate supervision at workplace. They shall ensure that all persons working under them shall not create any hazards to self or to co-workers.

Employees working in areas where there is a possible danger of head injury, excessive noise exposure, or potential eye and face injury shall be protected by Personal Protection Equipment (PPE) - Wearing safety helmet with Chinstrap of safety helmet shall be always on; work at or more than 1.8 meter height wearing safety harness and anchoring the lanyard of safety belt to firm support preferably at shoulder level; adequate foot protection; eye protection equipment shall be ensured when workmen are engaged for grinding, chipping, welding and gas cutting.

Adequate illumination at workplace shall be ensured before starting the job at night.

Ladders being used at site shall be adequately secured at bottom and top. Ladders shall not be used as work-platforms.

Erection zones and dismantling zones shall be barricaded and nobody will be allowed to stand under suspended load.

Horseplay is completely prohibited at workplace. Running at site is completely prohibited, except in case of an emergency.

Material shall not be thrown from heights. If required the area shall be barricaded and one person shall be posted outside the barricade for preventing the trespassers from entering the area.

Other than the electricians no one is allowed to carry out electrical connections, repairs on electrical equipment or other jobs related thereto. Inserting of bare wires for tapping the power from electrical sockets is completely prohibited.

All injuries at work must be reported to your supervisor and first aid center, to enable themanagement to take necessary steps to avoid the recurrence. Manufacture's specifications/limitations /instructions shall be followed when on work.

All scaffoldings / work-platforms shall be strong enough to take the expected load. Minimum of 600 mm width of the working platform and fall protection arrangements shall be maintained.

All tools and tackles shall be inspected before use and defects to be reported immediately. No lifting tackle to be used unless it is certified by the project EHS team.

To facilitate cleaning, every floor, working place, and passageway shall be kept free +from protrud-ing nails, splinters, loose boards, and holes and openings. Good housekeeping to be maintained. Passages shall not be blocked with materials. Materials shall not be stacked to the dangerous height at workplace.

Debris, scrap and other materials to be cleared from time to time from the workplace and at the time of closing of work every day.

All the unsafe conditions, unsafe act identified by contractors, reported by site supervisors and / or safety personnel to be corrected on priority basis.

9.3.3 SAFETY COMMUNICATION

Formal meetings tocommunicate safety

Formal observation ofparticular work activity

Assessment ofworkplace conditions

Enables personnel to be aware of potential risks

Committee responsible for monitoring Safety

Tools Box Talks

BehaviouralObservations

WorkplaceInspections

Safety Alerts

Safety Committee

Communication and consultations

9.3.4 OPERATIONAL CONTROL

Permit to work system

Work permits shall be obtained for high-risk activities, height works / rigging / and hot works like welding.

9.3.5 JSA / RISK ASSESSMENT

Risk Assessment Methodology

The Severity and Probability of Occurrence (Frequency) of each hazard is rated. The impact of the hazard that might occur at project site is then obtained from the product of the two ratings. After which, the risks are ranked as accordingly to the categories which they belong to; and the manage-ment will need to decide the appropriate preventive or corrective actions that are necessary.

Hazard controls mentioned in the permit shall be implemented before commencing the work activity

Risk = Severity X Frequency

OccurenceFrequency

Severity

Risk

RiskCalculation

RiskRating

OccurenceFrequency

Compare Riskwith Risk

AssessmentMatrixServerity

Probability

Severity rating according to the hazard effect

Ratio Description

Very Likely

Likely

Unlikely

Highly Unlikely

Fatality

Major Injury / Major Damage

Minor Injury / Minor Damage

Could Happen frequently (> 1 /month)

Could happen occasionally (> 1/ year)

Could happen, but only rarely (< 1/ year)

Could happen, but probably never will

Death /Complete Destruction

Normally irreversible injuries or health effects /irreversible destruction

Normally reversible injury or health effect requiringseveral days off work / reversible destruction

4

3

2

1

4

Severity DescriptionRatio

3

2

Negligible Damage / Negligible Injury First Aid / Negligible Destruction1

Probability of Occurrence / Frequency

Occurrence is the ranking of likelihood that a specific cause will occur with existing controls. The probability of occurrence, like severity, can be defined into different categories with different values; and has to be calculated for every cause of the hazards. Table below shows an example of probability of occurrence rating.

Risk Ratings

Risk Assessment Matrix

Severity and Probability factors are used to represent risk ratings. The matrix depicted below facilitates quick reference and assignment of risk levels for each of the three risk categories (High, Medium and Low) which used to guide management actions.

Mange for ContinuousImprovement

Incorporate RiskReduction Methods

In-tolerable

Severity

4

3

2

1

Fatality

Major Injuries

Minor Injuries

NegligibleInjuries

People4

Very Likely Likely Unlikely Highly Unlikely

3 2 1

Risk Between 8 and 16 are considered High RiskRisk Between 3 and 6 are considered Medium RiskRisk Between 1 and 2 are considered Low Risk

The risk assessment matrix is divided into three risk categories as define below:

High Risk Unacceptably high

This level of risk exposes the Company to intolerable losses to People, Assets, Environ-ment or Reputation. The hazard should be eliminated or its risk reduced to tolerable levels immediately.

Medium Risk

Low Risk

Acceptable but must be managed at ALARPThe hazard(s) must be managed to reduce the frequency and/or the severity of the hazardous events to ALARP.

Acceptable without required further action.Correction(s) may be applied as resources allow.

Risk reduction measures must be planned and documented.

ACTION MUST BE TAKEN IMMEDIATELY TO LOWER THE RISK.

Guideline for Risk Management

Preliminary hazard identification shall be carried out by CII with BIEC to understand overall risk posed by external factors.

Exhibitors stall involving number of high-risk activities (e.g. lifting / erecting of heavy object, usage of flammable material) shall produce HIRA document to CII Safety Team for approval. Exhibitors limited to construct stalls requiring exhibition of small equipment may follow permit to work system.

a. Risk control hierarchy shall be as follows

The site inspections shall be carried out by the Cholamandalam team and it is the responsibility of the contractors to close the activity listed in the work permit system ensuring the site is accessible for safe work. Housekeeping of the site to be ensured by the exhibitor.

1. Elimination - The complete elimination of the hazard2. Substitution - Replacing the material or process with a less hazardous one3. Engineering - Redesign the equipment or work processes or document all existing engineering controls e.g., machine guards etc.4. Administration - Providing controls such as procedures, records or signs etc.5. Training - Any related training for managing the hazard e.g. manual handling training6. Monitoring - Preventive Maintenance, Calibration, audits and inspections7. Personal Protective Equipment (PPE) - Using properly fitted PPE where other controls are not practicable

9.3.6 SITE INSPECTION

It is in the interests of everyone using the venues to act in a manner that reduces risk of fire within the complex, therefore a number of requirements have been established which will help reduce that risk. The venues are a non-smoking environment at all times. Separate area is designated as Smoking Zone.

Exhibitors to ensure that exhibition areas are designed in such a way that fire exits / routes and walkways are not blocked with materials. Furthermore, the general storage of combustible goods are not allowed to store behind stands within the halls in order that access for wall mounted firefighting equipment and electrical cupboards is made possible by giving 1-meter clear gap between the stands and the walls.

Exhibitor or hired contractors must not store thinners and industrial spirits other than in a sealed container and in small volumes. Such substances must not be stored in an un-labelled bottle that can be mistaken for drinking water. Exhibitor or hired contractors are requested not to block walkways, fire exits and road routes during the build-up, operation and tear-down of exhibitions, inside and outside the halls. Should an accident or emergency arise it may be necessary to utilise these routes to evacuate persons, including on wheeled stretchers.

9.3.7 FIRE PREVENTION AND EMERGENCY SAFETY

Fire Rating of Materials

Materials used for the construction of exhibition stands, staging and events infrastructure should meet with Indian standards / NBC guidelines of material fire acceptability. Materials must be non-combustible and inherently non-flammable. Materials should meet NBC standards as a mini-mum.

During Construction / Demolition: If there is waste generated during the construction, exhibitors / contractors, waste shall be disposed by the authorized body hired by exhibitors.

During Exhibition: If there is waste generated as part of the event, removal needs to be organised through discussion with the BIEC event manager in case of Food/plastic/paper waste. Other than Food/plastic/paper, exhibitor is responsible to dispose the waste by the authorized body hired by exhibitors.

9.3.8 WASTE MANAGEMENT

During Construction / Demolition: If there is waste generated during the construction, exhibitors / contractors, waste shall be disposed by the authorized body hired by exhibitors.

9.3.9 TRANSPORTATION

Make sure they are wide enough for the safe movement of the largest vehicle.Ensure surfaces are suitable for the vehicles and pedestrians using them, eg firm, even and properly drained. Outdoor traffic routes should be similar to those required for public roads.Avoid steep slopes.Avoid sharp corners and blind bends.Keep them clear of obstructions.Make sure they are clearly marked and signposted.Keep them properly maintained.Some parts of a workplace, such as cable routes, are vulnerable to impact from vehicles and will need to be protected.Where it is not 'reasonably practicable' to widen traffic routes; traffic management systems and/or parking restrictions should be used ifnecessary.

What does 'reasonably practicable' mean? This means balancing the level of risk against the measures needed to control the real risk in terms of money, time or trouble.

Man-Machine Interface:

Every site is different and likely to present different hazards and risks. However, a well-designed and maintained site with suitable segregation of vehi-cles and people will make workplace transport accidents less likely.

Parking:

Parking areas should be clearly indicated and there should be separate parking areas for commer-cial and private vehicles. There should also be designated areas where commercial vehicles can be loaded and unloaded.

The most effective way of ensuring pedestrians and vehicles move safely around a workplace is to provide separate pedestrian and vehicle traffic routes. Where possible, there should also be a one-way system as this will reduce the need for vehicles to reverse, and will help pedestrians and driv-ers

There might be circumstances where complete segregation is not possible, in such cases it is required to have clearly marked pedestrian and vehicle traffic routes, using measures such as barriers and signs.

When vehicles are parked, their parking brakes should always be applied. On most trailersdisconnecting the emergency air line does not apply the trailer parking brake.

Drivers should never leave a vehicle unattended without ensuring both the vehicle and the trailer are securely braked, the engine is off, wheels are choked with stoppers and the key to the vehicle has been removed.

Where appropriate, trailer legs should be lowered to the ground.

The illuminated emergency exit signs cannot be removed, tampered with or turned off. Emergency light shall be backed by dedicated

UPS independent of any exhibition power source.

Emergency exit doors are not to be blocked by any exhibition booth, food stations or any other equipment, as clear access is

required to these doors in case of an emergency.

The design, manufacture and construction of the stand, will ensure its stability for the duration of the exhibition, under normal exhibition conditions.

While organisers cannot always be held responsible for the actions, or inactions of their exhibitors and the exhibitor’s contractors, they are responsible for requesting proof that the exhibitor and their contractors will ensure the stability of stands and

structures, and implement safe systems of work when using materials, machinery and equipment on-site.

There should be separate entrances and exits for vehicles and pedestrians, and vision panels should be installed on doors that open onto vehicle traffic routes. Where pedestrian and vehicle traffic routes cross, they should be clearly marked using measures such as dropped kerbs, barriers, deterrent paving etc, to help direct pedestrians to the appropriate crossing points.

9.3.10 EMERGENCY SIGNAGES, LIGHTS AND ACCESS

9.3.11 STABILITY CHECK

2. ACCESS AND ADMISSIONTO THE VENUES

10.1 GENERAL SAFETY GUIDELINES

10.2 ALCOHOL / DRUGS / SMOKING

Exhibitor Access to the Halls

Exhibitors accessing the halls must display their exhibitor badges for entry into the halls. Persons without exhibitor badges will not be allowed to enter. Exhibitors setting up their displays must only do so after completion of the stand. Persons accessing the stand whilst it is being constructed, which includes all fittings and fixtures work, will do so at their own risk.

Visitor Access to the Halls

Visitor access to the halls shall be via the security gate. The halls shall be suitably routed with signage’s to assist visitors in locating their exhibition and entry points, and the rules of the exhibition organiser must be respected with regards to access arrangements. The halls have separate doors for pedestrian entry and exit which must be used accordingly, where applied. Entry points will be manned by a security officer and the instruction of the officers must be respected.

Contractor Access during Exhibitions

Contractors must only be in the halls during an exhibition where they have been asked to attend a stand that requires attendance due to an urgent or dangerous safety situation, otherwise all works must be carried out after visitor hours. The moving of vehicles, including contractor vehicles such as forklifts, other than those given special approval or operated by health and safety staff will not be allowed into any hall while that hall is open to the public.

The BIEC venues are no smoking - this is a legal requirement. Smok-ing is permitted outside the building only, away from the building entrances in a designated smoking area. Failure to comply with this legal requirement may result in a fine. No alcohol or any kind of illegal drugs are prohibited at the site. Non compliance of the terms are subjected to CII code of conduct.

Organisers are required to enforce this non-smoking requirement and suitably advertise it within their welcome packs. For visitors and guests also, smoking is only allowed in designated areas.

10.3 EMERGENCY EXIT LIGHTS / DOORS

The illuminated emergency exit signs cannot be removed, tam-pered with or turned off. Emergency exit doors are not to be blocked by any exhibition booth, food stations or any other equipment, as clear access is required to these doors in case of an emergency. No equipment can be left in the corridors of an emergency exit route at any time.

10.4 FIRST AID AND EMERGENCY SERVICES

A fully equipped first aid room is located near the security control office and all safety and security officers are first aid trained. For any events with specific hazards and where it has been identified there’s a need for further first aid services, the BIEC requires that these events are provided with medical and first aid facilities appropriate to the nature and throughout the duration of an event at the event organiser’s cost.

10.5KITCHEN ACTIVITIES / CATERING /FOOD SAFETY

10.6 MAJOR INCIDENT PLANNING(Emergency Preparedness and Planning)

No cooking is allowed inside the exhibition complex. However, heating will be allowed where in an electric heating appliance is used with prior permissions. Catering and food outlets shall be clean and fit for purposeHygiene license/certificates from the Food Safety Authority shall be obtained.Hand washing facilities to be provided near the food outletsFood should be covered all the time and anyone involved in food prepa-ration wearing hats, gloves etc Position food stalls away from any structures or items that would facilitate rapid spread of fire.Supervise and ensure firefighting equipment is adjacent. Ensure food handling, preparation and cooking is carried out by compe-tent personnel.Do not allow oil to drip onto the floor. Use drip trays and non-slip mats.

All incidents including injuries, illnesses, near misses, unsafe work practic-es, hazards, property damage and environmental issues must be reported through the organiser to the BIEC event manager and/or security as soon as practicable. This is in addition to any other incident reporting required by the event organiser or contractors. If the incident is notifiable, the regulator is to be notified immediately after becoming aware that a notifiable incident arising out of the conduct of the business or undertak-ing has occurred. BIEC and the organiser will together assess the situa-tion and the site will need to be preserved by BIEC security.

BIEC requires organizers to give strong consideration for the control of large numbers of visitors to the venues that it provides. BIEC Security ensures that arrangements and controls are in place that persons are not put at risk by a large number of crowds. Likewise, is responsible for the visitor arrangements at events which must be given adequate consideration by a competent person.

10.7 CROWD MANAGEMENT

Consideration must be given to the hazard involved and a Risk Assessment must be made to ascertain the extent of that risk and reduce it to an accept-able level. Such consideration may include the following;

Vehicles and Pedestrian routes: It is difficult to completely separate vehicle and pedestrian routes during an event build-up and breakdown.

10.8 TRANSPORT / TRAFFIC MANAGEMENT

Allocated seating at events rather than ‘first come first served’ arrangements which tend to encour-age the urgency of access. Early access to allow a stream of visitors rather than the holding of large numbers of persons at crowding points. Clear labelling of seating areas to allow the organized and speedy flow of persons away from access areas. Hard barriers are allowed to be placed at the outdoor premises only and it is designed and manu-facture for traffic purposes. It is not allowed to be used as part of any internal barriers like in the outdoor area or inside the exhibition halls. The purpose of not allowing is due to the sharp and pointed legs which may be a physical hazard if over turned. Sufficient entry and exit points for the size of the expected crowd.

The venue owner will be responsible for the marshalling of all traffic within the external vehicle manoeuvring areas and loading bays. The organisers will be responsible for the marshalling of all traffic within the hall areas. Vehicles have priority in the external traffic manoeuvring areas (pedestrians must give way), and venues must provide protected pedestrian routes for all external access. Pedestrians have priority with in the event halls (vehicles must give way). Safety signage will be in place in all vehicle manoeuvring areas (this will include vehicle speed restrictions, direction signage and the requirement for safety belts/helmets).

The event organiser and relevant exhibitors are responsi-ble for ensuring that electrical equipment on the event is safe and regularly inspected and maintained. Electrical or other cables crossing walkways or public areas at floor level could cause a trip hazard. Where possible, cables should be raised above the walkway. If this is not possi-ble, cables must be kept to a minimum, covered and clearly highlighted to prevent a trip hazard. Further guidelines include:

BIEC management and the organisers reserves the right to demand removal from site any electrical equipment it deems to be non-compliant or suspect.

Use equipment suitable for outdoor environment and ensure any electrical equipment which is to be used near wet areas is RCD protected. Use a competent company to erect and dismantle mar-quee ensuring necessary documentation in place (e.g. own risk assessment and public liability insurance cover).

Employers working at the venues must meet in full their legal requirements in respect of providing welfare for their employees who are working at the venues. Failure to meet legal requirements may result in enforcement action. Such welfare should include:

Outdoor Events

10.9 ELECTRICAL INSTALLATIONS ANDLIGHTING – REQUIREMENTS

10.10 INFORMATION AND WELFARE

Access to toilets. Access to seating. Access to drinking water. This will be provided by the individual contractors, as not all venues may be able to provide access to free drinking waterAccess to a retail food outlet or alternative source of sourcing food. (This may be provided by an internal catering outlet or from external catering outlets located near the venue)

Ensure portable electrical equipment and cables have a current test and tag attached in accordance with IEC.Ensure all electrical installations are performed by a licensed electrical contractor and the necessary equipment for operation must be supplied.Ensure all electrical accidents or incidents are reported to the BIEC security immediately. Ensure faulty or damaged electrical equipment is tagged ‘Out of Service’ and removed from use. When setting up a food stall/outlet at an exhibitor stand, ensure electrical leads are not exposed to water.

11.1 LIFTING OPERATIONS

The organiser must take into consideration the requirement of their operational staff. Think about:

Working hours. What personal protective equipment (PPE) is required. The provision of operational personnel for late/overnight working.

Lifting operations at the venue must be carried out in accordance with BOCW Act, 1996. Lifting operations or equipment includes the use of a crane, lifting equip-ment for supporting loads, gin wheels; work equipment operating under load, equipment use for raising of a load by persons at height, the suspen-sion of structures or exhibition accessories and general lifting accessories used in the operation of a work task.

All significant lifting must be planned by a competent person. The lifting operation must be suitably supervised by a competent person and carried out in a safe manner. This will include not allowing persons to be under-neath a suspended load at any time.

All lifts must be carried out using equipment with a sufficient capacity to safely withstand the loadings required of it and be of sufficient stability whilst under load to provide a safe environment. All lifts must also be carried using equipment designed for lifting, use of rope, wire, cable or other similar products will not be permitted.

Lifting equipment used for lifting persons must be subject to regular test and inspection, the certificate for which must be made available upon reasonable request.

All safety features of lifting equipment must be in good working order whilst operated at the venues or work must be stopped until the faulty features are suitably repaired.

The positioning of lifting equipment and installation shall be suitably planned so as not to endanger persons working or visiting the venues. Where lifting equipment or support structures will be under a significant load during an exhibition or conference it should be advised by the Chola-mandalam team to the organisers.

Where cranes are fitted with a safe load indicator it must be in operation at all times during work at the venues. Also, cranes must utilize outriggers for lifting operations; any half rigged lifting operations will require permission from the BIEC prior to the operation. There will be no dual lifting crane or lifting equipment operations under any circumstances.

3. LIFE CRITICAL ELEMENTS

Marking of Lifting Equipment

All equipment used for the purpose of lifting must be marked with relevant information that will be required to ensure safe operations. This may include:

• Safe working loads • Serial numbers for identification • Person numbers for which it is designed, where applicable

Persons using abrasive wheels at the venues must be competent to operate and dress the wheel. Use of abrasive wheels will be subject to the requirements of hot works.

Hot works permit for the use of such equipment can be secured from the organiser Health and Safety Division at the venues. Appropriate Personal Protective Equipment must be used to protect the operator and any persons in close proximity during abrasive wheel operations. The employer is legally required to provide this under BOCW Act, 1996.

The use of abrasive wheels is not permitted in close proximity to flammable gas installations or flammable liquids, such as thinners, at the venues. Fire blanket shall be available in case of any grinding work.

11.2 ABRASIVE WHEELS

Straight Grinder

Test Run

Dimension Application Working MaterialGroup

Safety Warning

Max permissible RPM

Max Operating Speed (m/s)

Right way of Placing the machine

Guard

Guard

Angle Grinder

Wrong way ofPlacing the machine

11.3 ELECTRICAL AND UTILITY SUPPLIES

All electrical installations on stands, features, displays and exhibits must comply with the IEC requirements and guidelines.

All installations must be constructed and maintained so as not to present a risk of danger. Equipment used by exhibitors and organizers shall also be maintained so as not to present a danger. All conductors in a system must be suitably covered by an insulating material to protect from danger. Each stand must have a means of isolating electrical supply in case of an emergency.DG used for the exhibition area shall be located atleast 5m away from the periphery of the hall. Diesel filling of the DG shall be not done during the exhibition timing or otherwise required, administrative controls from CII to be followed.Any electrical distribution board shall be provided with ELCB of 100mA and sockets shall be of industrial type.

Where an installation is found to be unsatisfactory, the electrical supply will not be connected.Cholamandalam team will advise the exhibitor or the exhibitor’s electrical contractor of the required improvements. Power will be provided upon comple-tion of the requirements to the satisfaction of the organiser.

If, after initial inspection and energising of mains supplies, modifications or additions are made to the stand installations, these must be notified to the BIEC electrical engineer for inspection and re-testing. Work must only be carried out with the power disabled - there must be no work on live electrical systems.

Where work is carried out on dead systems, the contractor is responsible for ensuring that suitable precautions exist to prevent the system becoming electrically charged during the work. Electrical installations on stands shall be located so as to allow safe access and ease of termination in an emergency. They shall be adequately lit and provide sufficient working space for the work to be carried out safely.

Contractors must also maintain acceptable standards of electrical safety. All electrical connections must be made using suitable equipment. Wires must only be attached to sockets using a plug with a suitable fuse. Electrical equipment including sockets must be in good order; damaged equipment will be removed from the venues.

Joints in electrical leads or cables must be made using a connection box. Under no circumstances shall leads or cables be taped together at the venues.

Electrical Guidelines to the Contractor

It is the responsibility of the contractor to educate and inform their clients about the Indian Electri-cal Rules concerning the prescribed rules and regulations of Indian Electricity Rules which will be strictly monitored by organiser and BIEC Events Team. Contractors or Exhibitors must ensure that they do not use two pin plugs instead of three pin plugs in order to maintain safety. Contractors are required to inform the exhibitors to maintain all plugs and power ratings as per the IER.

All work equipment used at the venues must be safe to use and fit for the intended purpose of use. The equipment must be operated in a safe manner and in line with manufacturer’s instructions. Work equip-ment must be maintained in good order and should be regularly inspected and or tested to ensure it is safe to use.

The organiser reserves the right to physically remove any electrical equipment used at the venues which is damaged in the interests of health and safety.

Equipment leased or owned by the venues for the maintenance of the infrastructure or exhibition support services is not to be used by unauthorised persons at the venues.

All work equipment must be clearly labelled with the name of the contractor at all times. Equipment left without approval at the venues will be removed and work equipment which does not carry the contractor name may be destroyed by the venues without recourse.

Stand wiring should be neat, clean and safe. Excess cables and joints are to be covered with PVC trunkings. Distribution boards should be mounted/ fixed on the stand. All contractors are responsible to switch ON the power before the opening of the show and turn OFF the power at the stands after the show, as a part of energy conservation and safety reasons. Contractors should use proper insulated screwed Connectors and the boxes for the electrical joints. Contractors should not work on live during exhibition open with prior permission from the organiser. Wiring should be 3 core twin and earth not less than 1.5 mm cross sectional and be in PVC, elastomeric or other plastic sheathing. All metal structures stand and electrical equipment need to be earthed in compliance with international standards. While energising the stand, a qualified electrician should be available with BIEC electrician. Before energising any stand, it is the contractor’s task to verify and ensure that the DB or main power cable load is in compliance with their requirements.

11.4 EQUIPMENT AND MOVING MACHINERY OPERATION

Where there is a risk to safety from moving parts on machinery and tools, whether provided for exhibition or work purposes, they must be suitably guarded to protect persons from injury.

Where guarding is not practical or possible, barriers must be installed by the exhibitor or organiser which prevents persons accessing dangerous areas. Suitable warning signage must also be provided.

11.5 GUARDING ON MACHINERY

All welding, gas burning, brazing, grinding and other operations generating heat and sparks are not allowed to be carried out inside the halls.

Where welding, brazing, grinding and other operations generating heat and sparks are carried out outside the halls, either during the build-up, operation or teardown periods of an exhibition or as part of a demonstration, exhibitors and organisers must ensure that adequate precautions against damage to property or injury to persons by radiation, fire or hot metal are taken.

Contractors are responsible in following the Guidelines for Permit to Work System and to obtain a hot work permit issued by the organiser. The organizer or contractor will be responsible for provid-ing firefighting equipment and for surveillance where there is a fire hazard.

11.6 HOT WORKS AT THE VENUES

Welding

Storage of cylinders Picture showing all accessoriesfor gas cutting work

Organiser requires a safe and sensible approach to the use of ladders and step-ladders at the venues.

Stepladders

11.7 LADDERS AND STEPLADDERS

• All stepladders must be suitably sized so that standing on the top two rungs is not necessary

Ladders

• Ladders must be fixed firmly when in use. They should usually be tied or footed at the base by another person

• Ladders should be used at an angle of 1 in 4 (75 degrees to the horizontal) to be suitably stable • Ladders should be used as a means of access rather than as a working platform • The ladder must not be damaged and must be maintained. Ladders in poor condition will not be permitted for use • Home-made ladders will not be permitted for use

• It is not permitted to stand on the top rung of a step ladder, even when held stable by another person • Ladders and stepladders must be in good working condition. Ladders not maintained will not be permitted for use and may be removed without recourse • Home-made step ladders will not be permitted for use • Step ladders are designed for use by one person only. Multiple person use is not permitted unless the step ladder is specially designed for such use • Step ladders should be used for access and should not have material stored on top which can alter the centre of gravity and create hazard of falling objects

Single person carrying a ladder

Three-point contact Correct way of working with Step ladder

Two persons carrying a ladder

11.8 PAINTING AND SPRAYING ACTIVITIES

Persons at work on the decoration of stand and exhibits must do so in a safe manner. This includes the materials being used, the equipment used to apply materials and the means of access to the area of decoration.

11.9 PERSONAL PROTECTIVE EQUIPMENT (PPE)

High visibility vests will be a mandatory requirement from the commencement of construction activity in all work areas at the venues. The only exception will be dedicated pedestrian walkways and unrestricted public areas. Hard hats will be a mandatory requirement at the venues for persons working on the construction of exhibition stands or similar work.

High visibility vests will be a mandatory requirement from the commencement of construction activity in all work areas at the venues. The only exception will be dedicated pedestrian walkways and unrestricted public areas. Hard hats will be a mandatory requirement at the venues for persons working on the construction of exhibition stands or similar work.

Subject to the mandatory PPE requirements above, the use of personal protective equipment will be mandatory where there is a foreseeable risk of a requirement to prevent injury. Such PPE must include but not limited to the following:

This is not an exhaustive list of items and the duty to assess that the correct type of PPE is applied to a work situation shall be that of the employer. The standard adopted for personal protective equipment is in accordance with BOCW Act, 1996.

Paints must be based on a non-harmful substance where practical such as a water based material. Lacquers, varnishes, thinners and similar material must be used under controlled conditions to eliminate the hazards to health and fire. Containers carrying flammable or hazardous material must be capped or closed to prevent spillage when not in immediate use.

A hard hat for protecting the head from injury

Gloves to protect hands and forearms

Hearingprotection

Dust masks to protect from breathing hazardous or

irritable particles

Eyeprotection

Harnesses andsafety belts

High visibilityvests

Steel toe-cap boots toprotect the feet

Wearcoverall

11.10 RIGGING OPERATIONS AT THE VENUES

All rigging operations at the venues are subject to approval by the engineering team responsible for technical services. Any steel wires, shackles, web slings, chains or lifting appliances are classed as rigging accessories. Cholamandalam team reserves the right to inspect all secondary rigging at the venues and may refuse the use of any rigging that does conform to international accepted standards.

11.11 SCAFFOLD TOWERS

Scaffold towers must be fully erected when in use, with a double handrail, sufficient working plat-form areas, a safe method of access and egress and not exceeding a height 3.5 times the shortest width of the tower for internal use and 3 times externally. Outriggers must be used or stability achieved through an alternative safe means.

Use of fall arrest equipment, such as harnesses, shall only be for short duration work where the full erection of the tower is not physically possible. Alternatives to manufactured harnesses are not permitted including substitute harnesses made from rope, cable, wire or similar products and materials.

Scaffold towers must not be moved whilst persons are situated on the tower. Towers must be wheels locked and level when in use. The tower must only be used for work and must not be used as a base for lifting operations unless suitable consideration has been given to this requirement in the design and assembly of the equipment.

Truss Systems All suspended truss systems should have an independent certification and should only be used with certificated design parameters. Particular attention should be paid to the assembly of truss sections to ensure braces are aligned correctly as per manufacturer’s recommendations and that all connec-tors are correctly fitted, tightened and complete with any locking pins in place.

SlingingThe slinging of suspended equipment shall be undertaken to manufacturer’s recommendations and in accordance with the code of practice for the safe use of lifting equipment. Only soft slings and plastic coated / protected steel slings will be permitted.

Steel Wire Rope (SWR)All SWR used for load suspension purposes shall comply with the current relevant Indian standards. End loop termination for SWR assemblies shall only be assembled by means of hydraulic swag press ferrules or wire rope grips. Where wire rope grips are used to effect end termination, these shall be installed following manufacturer’s guidelines. A minimum of three wire rope grips per termination will only be accepted. Wire rope grips shall not be used to join lengths of steel wire rope midspan.

It is important to note that stands built for the purpose of exhibitions or events at the venues are not permitted to be suspended from the roof of the venues and must be ground supported.

The use of ground mounted rigging equipment is encouraged as it reduces or eliminates the need for work at height. Where work at height above two meters is necessary it is a legal requirement for persons engaged in such work to be safe. This may include the use of a body harness by a trained and competent person. Such equipment must be subject to tests and periodic inspections.

Access to the working level of the tower must be in accordance with manufacturer’s recommendations. Usually this is internally in the tower and through the trap door in the working platform.

Accessing roof level areas in the exhibition halls must only be with the use of a working platform or similar equipment which is safe to use. Only specifically manufactured equip-ment such as genie booms and scissor lifts may be used in these high level areas provided they are designed to reach hall roof level heights. Scaffold towers are NOT permitted to work at roof level height as this is not accordance with manufacturer’s recommendations for use.

Where a scaffold remains erected in one place for seven days or longer it should be subject to a formal weekly inspection, carried out by a competent person and recorded for future reference by CII. Dual purpose scaffold towers which act as system scaffold as well as a tower scaffold, which do not provide adequate edge protection, will not be permitted in the halls.

Parts of scaffold

11.12 SCAFFOLDING – ERECTION AND USE

BOCW Act, 1996 do not allow employees to be exposed to falls of 2 meters or greater at any time whilst working in construction activities.

Persons involved in scaffolding work must be competent for the erection and design of scaffolding. It is the employer’s duty to ensure that the persons carrying out work are competent to do so and the manner of work is safe.

Scaffold erectors must adopt a working method that is safe to themselves and others. They must be protected from falls at all times where working above 2 meters. This can be through either handrails or harness use or a combination of both. Materials shall be stored and moved without risk to persons below and should be suitably signed to warn of overhead activities.

All scaffolds must be designed to withstand the required loading. A hand-over certificate is required when completing the scaffold, to the organiser or exhibitor, which gives detail of the permissible loadings. Scaffold tags to be signed by scaffolding expert authorized by CII prior to usage and shall be tagged at the site.

11.13 WELFARE FACILITIES (First Aid and Emergency)

Employers working at the venues must meet in full their legal requirements in respect of providing welfare for their employees who are working at the venues. Failure to meet legal requirements may result in enforcement action by CII. Such welfare should include provision of drinking water and suitable seating as examples.

The Event Manager should issue site safety rules and venue specific emergency procedures prior to event organiser coming on to site. This is a key part of the H&S induction process implemented by the event organiser’s, within their own safety induction/briefing documents.

The venue and secondary venue contractors should also receive/attend the event organisers’ site safety induction and abide with the organiser’s on-site regulations.

Permission to access into the events operational area by a third party must be sought from the event organisers. The site safety rules must be passed on to all third-party members, permission may be given by the event organiser either verbally or by completing an access authority form.

First aid kit should contain the following: Source: National Health Portal of India

Nearby hospital contact details shall be provided along with the emergency contact details list.

• Emergency telephone numbers for emergency medical services• Sterile gauze pads (dressings) in small and large squares to place over wounds• Disinfectants like or• Medicines like pain killers (ibuprofen) and antibiotics• Roller bandages to hold dressings in place • Adhesive tape• Adhesive bandages in assorted sizes• Scissors• Tweezers• Safety pins• Antiseptic wipes or soap• Thermometer• Barrier devices, such as a pocket mask or face shield

4. EMERGENCY PREPAREDNESSAND PLANNING – Onsite and Offsite Contractors Working at the Venues

5. DISMANTLING OF THE VENUEThe dismantling of stands in concourse areas must be subject to consider-ation of the risk to persons within this area. Whilst the exhibition halls clear relatively quickly at the closing of an event, the outdoor event area remain active for a longer period and suitable dismantling delays must be enforced by the organiser to prevent risk to persons in these areas.

Works in the outdoor areas must be subject to suitable partitioning, proper barricade or cones with warning tape to protect persons in this public area of the venues, which is the responsibility of the organiser. Works will be stopped if suitable safe separation is not in place. Specific permanent loca-tions of stands in the outdoor area have been specified and agreed by Venue owner and Protocol and Security after approval is to be obtained.

The dismantling of stands in the outdoor area must not commence in the public areas until the move-ment of departing visitors has suitably subsided. It is the organiser’s responsibility to enforce this rule.

Risk Assessment together with Method Statement is required in the process of approval of any exhibitor. Importantly,

A Risk Assessment is required and to be submitted to venue owner together with MethodStatement by the organisers.The provision of flammable materials and the use of hazardous equipment will be required to submit a Risk Assessment and Method Statement, if applicable.Method statement to be developed and submitted to CII for dismantling activities involving high potential risk for approval.

13.1 METHOD STATEMENT

Obviously, on any event site there will be many different tasks to be done, often at the same time. The distinction here relates to major work events, such as having two different well heads in close proximity.

How to conduct a SIMOPS Risk Assessment

• Identify the combined operations• Execute Risk Assessment for EACH task separately• Identify the additional hazards introduced by the SIMOPS• Assessing the relevant level of risk;• Verify the adequacy of the planned control measure;• Identifying additional risk reduction measure.Refer SIMOP review form in the Annexure.

13.2 SIMOP

Exhibitors bringing material into the halls for display purposes must consider the storage arrangements for any spare materials or packaging. Material to be dismantled and packed and shall be removed from the site. No inter-mediate storage to be done at the site.

The rear of stand and stage areas are designated utility areas and do not form part of the exhibition or storage space, in this part the requirement will be to keep 1-meter clear gap between the stands and the walls. These are only accessible by approved contractors and personnel employed by the venues.

The storage of material behind or beneath the stand or stage is not permit-ted as excess packaging can provide combustible material in the event of a fire.

13.3 STORAGE AND PACKING OF STAND MATERIAL

Event organisers must allow free access and not hinder or obstruct any member of the medical, police, fire, ambulance, first aid or other emergency services or any authorised safety and security officer while performing their duties.

13.4 EMERGENCY SERVICES – AMBULANCE, FIRST AID

It is extremely important that your designated area is kept clear of waste build up. Materi-als of any kind may not be stored or placed in designated fire exit lanes. Garbage or items left on the floor increases the potential for injury or fire, not only to your staff, but also to everyone else who happens to pass by. Good housekeeping is everyone’s responsibility. At no time can any paint, thinners, hazardous or suspect substances be disposed of by pour-ing them down the drainage system.

The venue requires exhibitors and contractors to maintain clear and safe walkways around the halls during tear-down in order that staff, contractor personnel and emergency equipment can move around the halls without unreasonable obstruction. Stand material and equipment must be kept in a reasonably orderly arrangement and any materials that are to be discarded must not be left lying around the floors to act as a fire, trip or slip hazard.

13.5 HOUSEKEEPING

Identify tasks that may involve hazardous manual handling during tear-down and include the manual handling controls in the risk assessment.

Extreme care must be taken to ensure safe and secure transport, storage and disposal of sharps and biological matter (e.g. needles, blades, syringes etc.), as it can pose a direct risk of injury, illness, contamination, misuse or environmental damage. Sharps, biological matter and all associat-ed waste must be stored safely and securely whilst on site to prevent unauthorised access. Anyone using sharps as part of their event must seek approval from the organiser prior to the event. An approved impermeable container must be supplied for the immediate disposal of the used sharps.

13.6 HANDLING OF HAZARDOUS MATERIAL

Identify tasks that may involve hazardous manual handling during tear-down and include the manual handling controls in the risk assessment.

13.7 FALLING OBJECT

13.8 SLIP, TRIP AND FALL

Any large or lose loads must be strapped to ensure there is no risk of falling material. Step ladders should be used for access and should not have material stored on top which can alter the centre of gravity and create hazard of falling objectsAny loose loads must be subject to slinging with a net to prevent falling objects.Tools and any materials must be safely stored so as not to present a falling objects hazard.The working area must not be overloaded with materials or equipment where a risk of falling items is possible and the equipment limitations for occupant number and weight loading not exceeded.

Slips, trips and falls are a major cause of injury and litigation. It is therefore recommended that raised flooring be avoided at all the places in the venue.

No material to be stored on the pathways. Cables to be rolled during dismantling and stored in the designated area where materials will be removed.

Remove dust as soon as practical to remove slip hazards and dust transfer.Place slip warning signs if creating dust on smooth floors.

Storing of Tools

Tools shall be stored in a safe and orderly manner. Storekeeper shall ensure that only good tools are issued and defective tools are segregated for repair or disposal. No tools shall be kept on the pathways or any raised surface where there are chances of falling objects.Tool manufacturer’s operating manual shall be available.

Carrying Tools

User should carry their tools to and from the work site in a toolbox, cabinet, or other appropriate tool holder pouch. In this way, the user is protected as well as the tools.User should never carry chisels, screwdrivers, and pointed tools with edges or point up either in their pocket or by hand. They should carry such tools with points and cutting edges away from their bodies.

Using Tools

User should check tools before use and from time to time. User should be able to distinguish between good & damaged tools.User shall not use damaged tools. Wooden handle of the tool shall be free of splinters, cracks and splits. Handle shall be firmly fixed to the tool head.User shall select tools of correct size or capacity, type, shape and material. User shall wear Proper PPE (ex. Earmuff for jackhammer, goggles for grinding). He shall not hold the tools with slippery (oily or greasy) hands.When working on small objects they must be clamped securely or a vice should be used to avoid hand injury.Tools shall be prevented from falling from elevated place such as scaffolds, stepladder, or overhead piping. Leaving tools overhead is especially hazardous where there is vibration or where people are moving.Tools should not be kept unattended after use and they shall be kept in toolbox or designated place.Tools should be used only for their intended purposes and should not be modified.

Assess potential high noise levels during tear down. Notify patrons if an event is to involve sudden load noises.Consideration must be given to limit the noise levels of machinery and vehicles during bump-out. Also, general noise levels in the venues during tear-down must not be so excessive that the emergency announcements are not audible. It is the organiser’s responsibility to ensure that a procedure is established to ensure that excess noise ceases at the onset of an emergency.

13.9 HAND TOOLS AND EQUIPMENT

13.10 NOISE, VIBRATION AND DUST

Any undertakings likely to generate excessive dust must use dust containment or have extraction on tools where possible.

Place slip warning signs if creating dust on smooth floors.

Contact the security control office to have smoke detectorsisolated in the area where dismantling work is being undertaken.

Wear proper dust mask for protection from inhaling dust orhazardous or irritable particle.

Hoses, extinguishers and break glass alarm points can be found at regular intervals with travel distance not more than 15 meters along the walls of the exhibition halls and conference areas.

Firefighting equipment may be used for small fires where persons are trained to use the equipment. Therefore, it is mandatory that fire points inside the halls should not be blocked.

Should a fire emergency arise during the dismantling work, voice announcements will assist the staff in deciding what actions to take.

If the evacuation announcement is made, everyone should exit the halls via the nearest fire exit and follow signage to the assembly point.

It is in the interests of everyone using the venues to act in a manner that reduces risk of fire within the complex, therefore a number of requirements have been established which will help reduce risk.

The BIEC has adequate fire detection and firefighting systems, as well as established emergency procedures.

If there is rubbish generated as part of the event, removal needs to be organised through discussion with the BIEC event manager. Before the demolition waste is taken for disposal, it is resolved for any contamination from lead, asbestos or different hazardous material. The construction debris are disposed as per the Construc-tion and Demolition Waste Management Rules, 2016.

Venue Risk Assessment to be performed before thecommencement of the eventList in the notes section at the end of the assessment indicates any arrangements to compensate for areas noted that fall below an acceptable standard

13.11 FIRE PROTECTION

13.12 WASTE MANAGEMENT

ANNEXURE

A. Venue Risk Assessment

Venue & City: Exact location at the venue: Date of Assessment: Assessor: Signed:

Key A. Arrangements are comparable with the best practice B. Arrangements are mostly acceptable C. Arrangements require improvement or upgrading D. Arrangements are completely unacceptable E. Do not know

Are the toilet facilities permanent or temporary? Does the venue have hot and cold water? Soap and hand drying facilities provided?Are the toilet facilities cleaned regularly?Telecom services. Does the venue have good mobile phone networkcoverage? Is Wi-Fi available?

Assessment Criteria

Basic Services

Do facilities allow for safe access and egress of pedestrians at all times from areas that are secure with good lighting?Is there sufficient facility to separate pedestrians from commercial vehicles?

Access and Egress – Pedestrian

Does the venue have sufficient facilities for controlling air temperature and quality?

Air Quality

Is there a competent contractor or venue service for mains supply?Are service ducts or other supply facilities fit for purpose? Check overall condition.Are there suitable arrangements for electrical testing and inspection?Are mains supplies protected by adequate circuit breakers to prevent over current and Residual Current Devices to protect against electric shock?

Electrical

Does the venue have a central control room facility to manage emergency situations such as evacuations?Does the venue have established emergency procedures?Does the venue have a public addressing system to relay emergency alerts and messages?Who is in charge in case of an emergency?How should an emergency be raised? Any protocol established?

Emergency Procedures

Score

Does the venue have waste management facilities to control the build-up of combus-tible waste? Is it effective?Does the venue have facilities to safely store highly flammable substances such as fuel and pressurised gases?Is there a hot works control system?

Fire Prevention

Are there fire detection systems throughout the halls (such as smoke detection) monitored by a central control room?Is there a fire alarm system to raise the alarm in an emergency throughout the halls?Does the venue supply sufficient firefighting equipment such as extinguishers and hoses?Are there sufficient means of escape with good signage and emergency lighting? Check the other side of the door for evidence of good housekeeping and clear exit routes.

Fire Safety Response

List here arrangements to compensate for venue deficiencies where relevant.

Notes

Assessment Criteria Score

Are the catering and food outlets clean and fit for purpose?Do they have any kind of hygiene license, certificates?Note: Food not left exposed (should be covered), cleanliness, anyone involved in food preparation wearing hats, gloves etc Are there hand washing facilities?

Food Safety

What is the condition of the floors in the halls and general access areas? Look for evidence of good maintenance.Are floor loading limits published by the venue and suitable for intended use?

Floor Condition

Does the venue provide suitable medical facilities for emergency treatment?Is there suitable access for ambulances?Is the response time for ambulances from the nearest hospital with emergency facilities reasonable?

Medical

Is night working permitted? If yes answer the following:Are there suitable security and alarm systems monitoring facilities overnight?Is suitable lighting provided for overnight working?

Night Working

Is rigging permitted? If yes answer the following:Is there a competent in-house rigging contractor or a suitable policy to regulate rigging by outside contractors? Are local contractors competent?Does the venue publish rigging load limits and are these suitable for intended use?

Rigging

Is the venue in a secure location within the city? If not, is the venue well secured with fences or barriers, guarded entry points, security checks? What other security facilities are offered?Is there a choice of reputable local security companies able to provide competent security staff in sufficient numbers?Do those working at or visiting the event have access to safe transport to the airport or other ports of entry and local hotel accommodation?Are venue taxi ranks, bus stops and vehicle pick up points in safe well-lit areas?Are local taxis and public transport modes licensed by recognised transport authori-ties?Are local taxis regulated and required to have adequate levels of public liability insurance?

Security

Does the venue have a team of competent event management staff able to give sufficient operational and technical advice?Does the venue have an in-house H&S specialist?

Venue Services

B. SIMOP Review Form:

Part-1: (To be filled up by the performer for a work process/worksite)

Date/ Time: PerformingAuthority:For the Week:

Location:

Reference Procedures/ Activities: Applicable systems/ work process:

Task:

Part-2: Performing authority shall conduct the SIMOP review for every area/loca-tion along with respective issuing authority and fill up this section.

Scope of SIMOP (What or which procedures/activities may involve at the said location /work-area):

Activities expected to start (What activities may possibly start for the said week?):

Mitigating measures (What precautions have we taken to avoid or mitigate therisk due to identified SIMOP’s?):

Reviewed by(Issuing Authority)

Name:

Sign:

Date &Time:

Verified by (EHS)

Approvedby

Part-3

Matrix of PermittedOperation (MOPO)

Pre cast structure erection

RCC Paving

Sacffolding

Internal and External equipment erection

Structural erection

Modular Structure / Pre Assembly

Bolting / Welding

Painting

Alignment and Grouting

Static / Rotating / Package EquipmentErection

Crane and Heavy equipment movement

Lifting / Rigging

Platform, ladders and supporting structureErection

Boom Lifts

Electrical Panel Erection

Cable laying and termination

Earthing Work

Lighting Work

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Y Both Operations can be Performed Simultaneously. Supervision Compulsory.

Simultaneous Operation Allowed but Specific Procedures have to be followed.PTW Compulsory.

Simultaneous Operation Not Authorized

Not Applicable

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