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Goa Rehabilitation Board August, 2019

Manual -1 Particulars of Organization, Functions and Duties

[Section 4 (1) (b) (i)]

1. Aims and objectives of the Public authority:- The Government has constituted the Goa Rehabilitation Board as an autonomous body

to expedite issues relating to rehabilitation of persons displaced on account of

development projects and re-locations of Slums on fast track.

2. Mission / vision Statement of the public authority :- 1) To evolve a robust legal framework by amending the existing Goa

Rehabilitation Board Act,2006

2) To acquire land in different Talukas for construction of residential

buildings to rehabilitate the Disaster Victims and the PAP’s of

developmental projects being undertaken by the Government of Goa.

3) To relocate/rehabilitate the slums dwellers by developing the shanty

areas all over Goa and thus making the State free from Slums areas.

3. Brief history and background of establishment of the public authority:- As above 1.

4. Organization chart:-

The Rehabilitation Board is headed by the chairman. Presently the Board is having a

total sanctioned staff strength as under:-

Chairman

Personal staff of Chairman

Personal Secretary

Personal Assistant

Driver Secretary

Multi Tasking Staff

Admn. Section Accounts Section

Upper Division Clerk (1) Accountant (1)

Stenographer (1) LDC (1)

LDC (1)

Driver

Multi Tasking Staff


5. Main activities / functions of the public authority :-

As per Sr. No 1

6. List of services being provided by the public authority with a brief write – up on them:-

7. Citizens interaction – expectation of GRB from the public for

enhancing its effectiveness and efficiency:-

8. Postal address of the main office, attached / subordinate office field units etc:- First Floor, ShramaShakti Bhavan, Patto Panaji-Goa 9. Working Hours both for Office and Public:- 09.30 a.m to 1.15. p.m and 2.00 p.m to 5.45 p.m

10. Grievance redressal mechanism:- There is no special cell for the Grievances redressal.


Manual. 2

Powers and duties of Officers and Employees

[Section 4 (1) (b) (ii)]

Please provide details of the Powers and Duties of Officers and

Employees of the Organization.

Sr. No.

Designation Power Administrative Financial Others

Duties

1. Accountant a) All accounts matters pertaining to Board b) Preparation of yearly Budget c) Preparation of bill including Salary bills. d) Maintenance of appointment of Security and aligned e) Assembly & RTI matters. f) Maintenance of Bio-metric attendance. g) Supervision on Office staff in absence f UDC h) Any other duties assigned by superiors.

2. UDC (Adhoc Promotion)

a) Maintenance of Personal files, Service books , Leave account of staff. b) Maintenance of CRs & related files. c) Maintenance of Colvale Project file. e) Typing/Computer Work. f) Any other work assigned by superior. g) Supervision on office staff.

3. Jr. Stenographer a) Dictation, typing of letter/Computer work. b) Maintenance of Board meeting files. c) Preparation of Minutes in the register.

d) Recording of Minutes in the register. e) Chairman Communication. f) Maintenance of St. Inez Band Project file Tonca & Camara Bhat. g) Any other work assigned by Superior. h) Assembly & RTI matters pertaining to the subject.

4. LDC a) Maintenance Stationery/Stores b) Maintenance of Sankhali & Porvorim Project file. c) Typing/Computer work d) Any other work assigned by Superior. e) Assembly matter/RTI matters pertaining the subject. f) Work assigned by the Accountant. g) Inward/Outward entry & dispatch work.

5. LDC a) Maintenance of files of allotment of housing units to Tariwada Landslide Victims. b) Maintenance of files of allotment of additional tenements of Tariwada landslide victims & others. c) Maintenance of files of allotment of PAP’s of 4-lane roads from Verna Junction to Sada Junction & Baina. d) Maintenance of Adarshnagar Project file & Saligao Project file. e) Assembly /RTI matters f) Typing/Computer wok g) Any other work assigned by Superiors.

6. Driver a) Maintenance and control of the vehicle attached to the GRB and Log Book b) Distribution of urgent DAK, Correspondence to outside Departments in absence of Peon.

7. Multi Tasking Staff

a) Opening and Closing of office premises during office

timing b) Cleaning of Office tables, Computers, electrical goods/Xerox machine etc. c) Delivering of office correspondence timely to various offices/post offices/any person & getting acknowledgement s d) Taking of Xerox Copies as assigned by the Superior staffs. e) Any other work assigned by superior.

Manual. 3

Procedure followed in the Board for Decision making Process

[Section 4 (1) (b) (iii)]

The procedure can be described both narrative form and through

flow process chart. In narrative form the stages through which a proposal passes the levels at which it gets examined and the final authority to which it has to go for approval may be explained.

Officials/Officers As per the work allocation orders issued to the Official/Officers from

time to time the proposals/files are examined and further submitted to the Secretary, GRB.

Secretary Checks the possibilities about implementations, Budgetary provision

etc makes details report and submits the same to the Government. The Secretary is final deciding or

approving authority with in the delegated powers as approved and

sanctioned by the Board Members

Board Wherever there are important policy decision to be taken, the matters are

placed before Board


Manual 4 Norms set by it for the discharge of its functions.

[Section 4 (1) (b) (iv)]

Please provide details of the Norms/Standards set by the department for

execution of various activities/programs.

Normal procedure as per norms and cordial formalities laid down by the

Government is followed while executing activities/programmes i.e proposal

received from various department/office, peoples asking for rehabilitation

under the Rehabilitation schemes for temporary allotment/permanent are

submitted to the Government for administrative approval and decision. The

routine correspondence, Time Bound work etc, received from different

department/offices are of time bound nature which are disposed off within the

given time limit by the Goa Rehabilitation Board.

Manual. 5 Rules, Regulations, Instructions, Manuals and records for discharging

functions. [Section 4 (1) (b) (v)]

Sr. No.

Name of the Act, Rules, Regulations etc.

Brief gist of the contents

Reference No. if any

Price in case of priced publications

1.

GRB Act


Manual 6 Statement of categories of Documents that are held by it or under its

control [Section 4 (1) (b) (vi)]

A statement of the categories of documents held.

Sr. No.

Nature of Records Details of Information available

Unit/Section Retention period, where available

1. Administration All files related to Recruitment, Staff EPF, Leave, Pay, T.A/DA, Income Tax and other correspondence of the Board, Files related to the rehabilitation projects.

Office

2. Accounts Files related to Grants-in aid, Budget allocation, Bill Register, Dead Stock register Consumable register, etc

Office

Manual- 7

Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the

formulation of its policy of implementation. [Section 4 (1) (b) (vii)]

Sr. No.

Name and address of the consultative Committee/bodies

Constitution of the Committee/body

Role and Responsibility

Frequency of meeting

1. DSC for Class B and Class C employees

1) Chairman, GRB 2) Secretary, GRB 3) Section Officer (Revenue Department)

Selection of Direct Recruitment

As and when required


Manual -8 Statements of boards, Council, committees and other bodies constituted

[Section 4 (1) (b) (viii)]

This can be prepared in the following format. Sr. No.

Name & address of the body

Main function of the body

Constitution for body

Date of Constitution

Date up to which valid

Whether meetings open to public

Frequency of meeting

Remarks

1. Constitution of Rehabilitation Board

To expedite issues relating to rehabilitation of persons displaced on account of development projects and relocations of slums on fast track

The Board consist of a Chairman and other members nominated by the Government by notification

13/04/17 3 years from the date of publication in Official Gazette

No Monthly As decide by Chairman of Committee

2. Constitution of committee for drafting of ne Act to Goa Rehabilitation Board

To decide changes in the existing Act to consider the rehabilitation of slums & slums like areas in the various parts of the State.

Consist of Chairman & Secretary, GRB & Government Officials

28/07/2017 Till the amendment of new Act

No ----- As decided by the Chairman of Committee

Manual -9 Directory of Officers & Employee

[Section 4 (1) (b) (ix)] Sr. No.

Name Designation Office Tel. no.

E-mail address

1. Sushama D. Kamat Secretary 2437254

2. Narendra Usgaonkar Accountant -do-

3. Maria Correia Jr. Stenographer -do-

4. Jovita Anne D’Souza UDC (Adhoc Promotion)

-do-

5. Sulakhsa Madkaikar LDC -do-

6. Prachi Kane LDC -do-

7. Yeshwant Shirodkar Driver -do-

8. Rajesh Gaude Multi Tasking

Staff

-do-


Manual -10

The month Remuneration Received by each of its officers and employees, including the

system of compensations as provided in its regulations (Section 4(1) (b) (x):

Sr.

No.

Name Designation Pay Scale

1. Smt. Sushama D. Kamat Secretary Pay Scale Rs. 88400/-

2. Shri. Narendra Usgaonkar Accountant Pay Scale Rs. 50500/-

3. Smt. Maria Correia Jr. Stenographer Pay Scale Rs. 37500/-

4. Smt. Jovita Anne D’Souza U.D.C

(Adhoc promotion)

Pay Scale Rs. 31400/-

5. Smt. Sulakhsha Madkaikar LDC Pay Scale Rs. 29300/-

6. Smt. Prachi P. Kane LDC Pay Scale Rs. 28400/-

7. Shri. Yeshwant G. Shirodkar Driver Pay Scale Rs. 23800/-

8. Shri. Rajesh Gaude Multi Tasking Staff Pay Scale Rs. 19700/-


Manual 11

The Budget allocated to each Agency (Particulars of all Plans Proposed expenditure

and reports on disbursement made) (Section 4(1) (b) (xi):

Demand No. 33

(Rs. in Lakhs)

Major Head Activities to be

performed

Budget

Estimate

2018-19

Revised

Estimates

2017-18

Expenditure

for the last

year 2016-17

2235- Social Security &

Welfare

01-Rehabilitation

800- Other Expenditure

01- Rehabilitation of

persons affected by

development of various

31- Grants-in aid (N.P) 100.00 200.00 60.16

4059- Capital Outlay on

public Work

80-General

051- Construction

01- Rehabilitation project

undertaken by GRB

53- Major Works (PLAN) Rehabilitation

works in Goa

2000.00 5000.00 313.00


Manual -12 [Section 4 (1) (b) (xii)]

List of Institutions given subsidy

Sr. No.

Name & address of the Institution

Purpose for which subsidy provided

No. of Beneficiaries

Previous years Utilization progress

Previous year achievement

NA

List of Individuals given subsidy Sr. No.

Name & address of the Beneficiary

Purpose for which subsidy provided

Amount of Subsidy

Scheme & Criteria for Selection

No. of time subsidy given in past with purpose

NA

Manual -13 Particulars of Recipients of Concessions, permits or Authorization Granted

by it. [Section 4 (1) (b) (xiii)]

Sr. No.

Name & address of the Beneficiary

Nature Concessions permits or Authorization provided

Purpose for which granted

Scheme & Criteria for Selection

No. of Similar concession given in past with purpose

-------------------NA-------------------------


Manual- 14 Particulars of Recipients of Concessions, permits or Authorization Granted

by it. [Section 4 (1) (b) (xiv)]

Sr.

No.

Activities for

which electronic data available

Nature of

information available

Can it be

shared with public

Is it available

or is being use as back end data base

NIL

Manual -15 Particulars of the facilities available to citizens for obtaining information

[Section 4 (1) (b) (xv)]

Sr.

No.

Facility available Nature of

Information

Working Hours

Information Counter

1st Floor, Shrama Shakti

Bhavan Patto Panaji-Goa All information pertaining to the office

9.30 am to 1.15pm 2.00 pm to 5.45pm

Website Available RTI --do----

--do----

Notice Board The same is fixed at the prominent placed in the office.

Notices ,Schemes etc of the GRB

--do---


Manual- 16 Name & Designation and other Particulars of public information Officers

[Section 4 (1) (b) (xvi)]

The information sought by citizens under Right to Information Act, 2005 is provided by Public Information Officer within stipulated period of time ie. within 30 days from the receipt of application. The Office of the Goa Rehabilitation Board, Shrama Shakti Bhavan, 1st floor, Patto, Panaji, Goa has appointed below mentioned Officers/Officials as PIOs and APIOs respectively for implementation of said Act

Secretary : First Appellate Authority.

Public Information Officer

Accountant, Goa Rehabilitation Board, Panaji-Goa.

Asst. Public Information Officers

Upper Division Clerk, Goa Rehabilitation Board, Panaji-Goa.

Manual- 17 [Section 4 (1) (b) (xvii)]

Other Information as may be prescribed

-------------NIL----------------